1 ohio south youth soccer association 2 board of directors meeting … · 2017-11-21 · board of...

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SHELL COURT REPORTING(937) 855-3406

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OHIO SOUTH YOUTH SOCCER ASSOCIATION

BOARD OF DIRECTORS MEETING

OSYSA OFFICE

TUESDAY, NOVEMBER 14, 2017

6:35 P.M.

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ATTENDEES

John Ruffolo, PresidentMike Martini, Vice-President

George Sauer, TreasurerJim Sturm, Registrar

Ken BaldeosinghJeff Rossi

Steve BliedenRich Mulvaney

Mohamood RazackTim FeldmanBahia Salah

William Slade

BJ Jabbari, SYRABud Manley, Vice-Chairman of Region II and

State Cup Chairman

Gordon Henderson, Executive Director andState Commissioner

Bill Glaze, Director of Coaching

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MR. RUFFOLO: We'll call the

meeting to order. It's 6:35 on Tuesday,

November 14th. I'd like to have a motion to

adopt the agenda.

MR. STURM: I have a couple of

questions. First of all, it's just a

question of whether they're going to be

addressed at some point in the meeting.

One was Mr. Henderson was going

to check into insurance coverage for plate

glass and volunteer coverage, and I was

curious if he had anything to report on that.

MR. HENDERSON: Not at this

point in time. Our insurance --

MR. RUFFOLO: Okay.

MR. STURM: That's fine. I was

just curious if we were going to have a

report on that.

The other thing is, Mr. Manley

as State Cup Chair was directed to work on

any proposed revisions of the State Cup

rules, and I didn't know if we had anything

on that, Bud?

MR. MANLEY: No, that will be

yet to come.

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MR. STURM: All right. That's

all. Thank you.

MR. RUFFOLO: Okay. So can I

have a motion to adopt the agenda?

MR. STURM: So moved.

MR. MARTINI: Second.

(WHEREUPON, a vote was taken.)

MR. RUFFOLO: Thank you. If we

look at the minutes from the last meeting, I

think everybody's got them and had them, I

want to just compliment our Executive

Director on getting us a complete packet way

in advance. And I like the idea of the

Executive Summary.

But from the minutes from the

last meeting, do we have a motion to approve.

MR. STURM: I have several

corrections, and this is not a reflection on

Mr. Henderson's note-taking ability.

MR. HENDERSON: Circumstances.

MR. STURM: Circumstances

unique, which will remain anonymous.

COURT REPORTER: I apologize.

MR. RUFFOLO: You had something

much better to do than to hang out with us.

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MR. STRUM: Hanging with us, I'm

sure there was.

On 6 (e), the OSYSA Budget

Committee, it says Rich Mulvaney was elected

as Chair. No, Rich Mulvaney was appointed to

the Budget Committee. The Chair is, by

constitution, is the Treasurer.

MR. RUFFOLO: Right.

MR. STURM: In G, where you have

State Cup Assistant Chair, it refers to the

constitution. There is no mention in the

constitution about an Assistant Chair.

The same thing in Paragraph I

where there's a reference to constitution

article, no, that doesn't belong in there.

Down in Old Business A --

MR. RUFFOLO: All right, so hold

on.

MR. STURM: Oh, I'm sorry.

MR. RUFFOLO: You're saying on G

and I, it's not in the constitution?

MR. STURM: That is correct.

MR. HENDERSON: So it's not a

vote?

MR. STURM: It is a vote. We

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did it as a board. But the reference to the

fact it was in the constitution --

MR. RUFFOLO: There isn't

anything in there.

MR. HENDERSON: So I just need

to strike constitution?

MR. RUFFOLO: Strike

constitution. Okay, thank you. What else?

MR. STURM: In Old Business,

bottom of that same page, where it said Mr.

Manley presented suggestions to remove State

Cup rules, tabled. There actually was no

motion to table. And there was actually a

statement that the suggestion by Mr. Manley

was out of order as Mr. Manley can't make

motions to that effect.

MR. HENDERSON: So how would you

like that read, Jim?

MR. STURM: Presented --

suggestions to remove State Cup rules --

State --

MR. RUFFOLO: Just say no motion

to move -- no motion to go forward.

MR. STURM: Yeah, no motion

made.

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MR. RUFFOLO: No motion to go

forward.

MR. STURM: A couple pages back,

actually I think the last page of the

minutes, in D, where we talk about

designation of temporary budget, Mr. Sturm

made a motion to adopt temporary budget

matching the budget for 2016/2017.

MR. HENDERSON: So strike

pending adoption of the new budget?

MR. STURM: No, that's correct.

MR. RUFFOLO: That is still

correct, but he's just adding that the budget

we're adopting is the previous year's.

MR. HENDERSON: Gotcha.

MR. STURM: That is all that I

have.

MR. RUFFOLO: Anybody else have

any other changes, comments? Can I have a

motion?

MR. STURM: Motion to adopt the

amended minutes as presented.

MR. RUFFOLO: Second?

MR. RAZACK: Aye.

MR. RUFFOLO: All in favor?

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MR. RUFFOLO: Thank you.

Treasurer's report. George, do you have

anything other than what's written?

MR. SAUER: Any questions you

have, you can go talk to Gordon because when

he came down, he's reclassified a lot of

bodies and stuff like that.

MR. HENDERSON: So we'll get to

that part.

MR. SAUER: Right, that's what

I'm saying. So, I mean, a lot of that stuff

you can see where we're off hundreds of

thousands of dollars from the prior year is

basically some of the changes that, I mean, I

think he talked to you, too, Rich --

MR. MULVANEY: Yeah.

MR. SAUER: -- about how he's

reclassified stuff, so we'll pass on that and

wait until we get to the budget.

MR. HENDERSON: So in terms of

this budget year, which is Item 4 in your

packet there, probably the most important

sheet is the third page.

So if you head over to the third

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page, actually second page, and if you have a

look at the year-to-date. So this budget is

reflective of the end of year, so where we're

at at the end of year.

The actuals are about to be done

and so it will be pretty close to what's in

here.

Point of note. Total revenues

1.65, total expenses 1.5, with a net income

of $99,607.

So on first glance it looks as

though we had a really good year. I put an

asterisk next to that amount that we made

because $75,514 of that was a check from US

Soccer for the Paris St. Germain versus --

who did they play? The Paris St. Germain,

Ohio State -- State -- anyway, that's our

share of the game that we get from US Soccer

for that game. So that was a nice bonus.

That's the only comment I have.

Pretty good year.

MR. RUFFOLO: And we will take a

look at that then further down in the -- is

this No. 4 here, is that what you were

talking about?

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MR. HENDERSON: Yeah, all of

that.

MR. RUFFOLO: Okay.

MR. HENDERSON: All of that.

MR. RUFFOLO: All right. Do I

have a motion to approve the Treasurer's

report subject to our further discussion?

MR. HENDERSON: I think it just

gets presented.

MR. SAUER: Yeah, we don't

accept it.

MR. RUFFOLO: Okay, that's fine

then. Thank you.

Old Business. We've got a

discussion of the budget and I think, Gordon,

we'll let you take off on that.

MR. HENDERSON: All right. So

board item that says 5a (i), 5a (i), and that

is the Executive Summary.

So I sent this -- so basically

what I'm doing, I was digging into where

we're at as an organization for a planning

standpoint, an office standpoint, a budget

standpoint.

And part of what I'm seeing is

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that we have an overdependence on some of our

events to make budget, and that's a concern

of mine because it's not items that we can

rely on on any given year.

And so we're talking about when

we host Regionals, when we host an ODP

Sub-Regional event, when we get checks from

US Soccer, it's not real income that we can

count on on a consistent timeframe moving

forward.

So I kind of detailed those out

in the bullet points there, because if we

hadn't have had that then I think we would

have struggled to make some of our budget

numbers.

In addition to that, we talked

about at the last board meeting potentially

moving some of our assets so that we're using

them more from a strength standpoint rather

than sitting in our CDs right now.

So that's just part of my

overall there. Any questions on the

Executive Summary that I sent out?

All right. That being said --

MR. RUFFOLO: So for the record,

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Gordon went around and talked to various

board members about all of this prior to this

meeting, so that's one of the reasons why a

lot of us are not questioning what's going on

because we understand what you have done.

MR. HENDERSON: That being the

premise.

(Begin PowerPoint presentation.)

MR. HENDERSON: So really what

I'm looking at right now is where have we

been, where are we at, and where do we need

to be moving forward.

So tapping that, we need to look

at our revenue. So if we move forward with

the assumption that we want to move away from

relying on event revenue and have --

MR. RUFFOLO: I've just got a

question. Is that Bill?

MR. STURM: Oh, yeah. That's

got to be noted. For the record, there is a

blue man on the screen that looks just like

Bill Glaze.

MR. GLAZE: I will refrain from

comment. Put that on record.

MR. HENDERSON: So if we move

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forward with the assumption that we want to

move away from relying on Regional revenue to

make our budget, and kind of, when those

events happen, it's bonus money that we can

reinvest back in our organization, I think

we'll be on firmer fielding.

So if we have a look at this big

thing called budget. Budget is not just this

spreadsheet here, it's all sorts of items.

So the first proposal that I'd

like to discuss is moving our assets. And so

the first proposal there is, right now we

have our CDs in I think 12, 14 separate

banks, at most making the past three years

.8 percent.

So I presented this at the last

board meeting, which should be 5a (iv).

5a (iv). I'm a little bit out of order here.

So that's what I presented at

the last board meeting. There was some

discussion to take this document and let it

sink in a little bit, see if it makes sense.

And what I'd like to propose to

the board is that we move our assets and put

those in a balanced portfolio with Charles

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Schwab, 40 percent in CDs, 40 percent in

bonds, and 20 percent in equities.

MR. STURM: So that the board

can discuss it, I move that we accept

Gordon's proposal of a 20/40/40 split of our

assets, and ask for a second.

MR. RUFFOLO: Well, before we do

that, he's got three proposals up there.

Don't we want to discuss all three instead of

one at a time?

MR. STURM: Well, to do -- I

think we do the first one so that we know

which, which one of the asset allocation

proposals we're going with and then how we're

going to do that.

MR. RUFFOLO: Okay. But

wouldn't we propose all three first and then

we'll have a discussion and then choose which

proposal we're going to go with? Because if

we pass Proposal 1, we're not even going to

talk about 2 and 3.

MR. HENDERSON: No, that's two

separate things.

MR. RAZACK: Yes, it's different

proposals.

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MR. HENDERSON: So one is purely

talking about our asset investments. Two and

three are talking about our cash flow which

is in separate accounts.

MR. RUFFOLO: Okay, then I stand

corrected. We've got a motion, do we have a

second?

MR. RAZACK: Second.

MR. RUFFOLO: Got a second. All

in favor?


MR. BALDEOSINGH: To discuss?

MR. RUFFOLO: This is to discuss

Proposal No. 1.

MR. BLIEDEN: I got issues with

it.

MR. RUFFOLO: Okay.

MR. BLIEDEN: Well, CDs have a

time that they must stay on deposit, one to

five years depending how much we go for.

Bonds. Bond market's up and

down. If you got to cash in, if bond's are

down, equities are down.

So you're looking at putting

100 percent of the money in and you're not

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looking at holding back OS money. OS stands

for oh...

MR. RUFFOLO: You can say it.

MR. BLIEDEN: I'm sure you can

fill in the rest, what the S stands for.

So I believe 20 percent should

be held in cash. I believe it should say

that we will not be involved in any bonds

that are not at least double A rated.

Imagine if you owned General

Electric bonds after the last couple of days,

they've dropped like a rock. They happen to

have been double A rated a couple days ago

before the dividend was cut 50 percent, okay,

so you got to be, you know, you got to be

careful on these type of things and you got

to be patient for them to come back.

I have no problem with CDs,

bonds and equities. I just have problems

that we're not holding money back, because if

this stuff drops on us, that we're looking at

on the 40/40/20, especially the 40 and the

20, that means a lot of our members are going

to be having money problems and our income's

going to drop. And we don't want to cut our

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services.

In fact, when your income's

dropping is when you want to build your

services to retain your customers.

MR. RUFFOLO: Gordon, your

Proposal No. 2 talks about cash assets at

Twin Valley Bank, is that cash assets in the

amount of like 20 percent of our portfolio or

what's in that?

MR. HENDERSON: So --

MR. RUFFOLO: That's why I

wanted to talk about all of them, but that's

okay. What's in that?

MR. HENDERSON: Yeah, so as long

as this is okay to talk about in a public

forum, that's our paying account that we pay

our bills from.

MR. RUFFOLO: Okay. So it's in

and out money?

MR. HENDERSON: Correct. But

from the time that I've been here, that

account has probably at its lowest been about

$150,000, on any given month, up to a max of

$400,000, depending on what money is coming

in and out.

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In addition to that, we have

another bank account at Fifth Third which has

somewhere between 30,000 to 50,000, and that

is a cash account that in the past has been

used for events like State Cup when we needed

cash.

MR. RUFFOLO: Okay. So you're

going to combine those at --

MR. HENDERSON: Correct.

MR. RUFFOLO: Your proposal is

combine them at one bank?


MR. RUFFOLO: So we're going to

have probably a number between two and four

hundred in that account, but most of that is

for in and out daily operating?


MR. RUFFOLO: Okay.

MR. HENDERSON: Correct. Which,

I don't know if that addresses your concerns,

but that's an account that's never been

below -- you want money completely pulled out

and invested where?

MR. BLIEDEN: Invested where?

MR. HENDERSON: Yeah.

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MR. BLIEDEN: I want it in an

FDIC account and I want us to have

approximately 20 percent.

MR. HENDERSON: Okay.

MR. BLIEDEN: Which would be a

little bit over $200,000 in a position that

if we need it we can get it without any

penalties and we don't have to sell in a bad

time.

MR. HENDERSON: Okay. So the --

MR. BLIEDEN: And I think I've

brought that up before, it's -- you never

back yourself in a corner. Those, in two of

those markets and the other market comes with

federally mandated penalty.

MR. HENDERSON: So with our

KeyBank account we could -- that's FDIC

insured. I believe our CDs are, too.

MR. BLIEDEN: They come with a

penalty, though. If you need the money right

now, feds say --

MR. HENDERSON: So you're

talking about the money market account, for

example, that we cover that?

MR. BLIEDEN: That's FDIC

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insured?

MR. HENDERSON: Right.

MR. BLIEDEN: Yes.


MR. BLIEDEN: And I'm not

looking at going after the 40/40/20 split.

MR. HENDERSON: Right.

MR. BLIEDEN: What I'm looking

at is we need to have money set aside for

rainy day that we can immediately get to if

as an organization we ever need it.

MR. HENDERSON: Okay. So if we

were to amend that to say $200,000 in a

separate KeyBank account, money market,

that's FDI insured that's not to be touched

for monthly expenses, and then the rest of

that you would be okay with?

MR. BLIEDEN: Yeah. As long --

like I said, we need to have --

MR. RUFFOLO: He wants some

protection.

MR. BLIEDEN: I want protection.

MR. RUFFOLO: Jim, you've got a

comment?

MR. STURM: Two things. First

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of all, Steve, I disagree with one of your

assessments that when there's a downturn in

the economy our revenue drops. That was not

the case in 2008 and 2009. We did not lose

membership. A lot of people thought we would

because kids playing soccer seemed to be a

discretionary income. The reality was we did

not take a hit, or if it was, it was a very

small hit. So our revenue did not drop.

The other thing is, yes, you do

take -- there is a penalty associated with

early withdrawal from CDs. The mechanism to

avoid that is to ladder the maturity dates of

your CDs. So if for some reason we have,

correct me if I'm wrong, 40 percent in CDs of

1.6 ought to be --

MR. RUFFOLO: Round number,

let's take $400,000.

MR. STURM: $600,000 say. You

get a couple different CDs with different

maturity dates. So if we're short money, God

forbid, and we've got to come up with

$200,000, we just cash in one of those CDs

and we only take a little hit on the penalty

because the rest of it's still going to be

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there.

So you ladder the maturity dates

so that you get a one-year, a two-year, a

three-year, as an example. So if you have to

cash one in, you cash in the one-year

maturity so the penalty is much smaller, you

get the money, and the other $400,000 is --

there's no interest -- or no penalty involved

in that.

So you, by laddering it, you

minimize your exposure to the penalties. And

historically it's unlikely that we would ever

have to, because in 2008, when things went

south, we didn't have any loss of income and

we didn't have to cash in any CDs on an

emergency basis.

MR. BLIEDEN: First of all, how

the economy worked in the past is never to be

taken as how the economy is going to work in

the future.

MR. STURM: That is correct. I

would also point out, in the past when bonds

went down, interest went up. Of late,

they've been going up and down together.

MR. BLIEDEN: Of late.

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MR. STURM: Of late.

MR. BLIEDEN: But the Fed has

had the interest rate at zero percent for how

long?

MR. STURM: Long time.

MR. BLIEDEN: Think that's going

to remain much longer with the new, possibly

the new Federal Reserve Chair we've got?

MR. STURM: Everybody says it's

going to go up.

MR. BLIEDEN: That's what

everything I'm watching says also, okay? I

would hate -- now, can we take our CDs in

that and leverage them into a loan? Yeah.

And pay anywhere between 7 and 12 percent.

MR. STURM: I would think -- I

can't ever imagine a scenario where Ohio

South would need to take a loan for anything.

MR. BLIEDEN: You just locked

all our money up. So that's what I'm saying.

MR. STURM: No, we haven't

locked it up. We haven't locked it up. In

bonds you can get it out the next day.

CDs --

MR. BLIEDEN: Well, what if

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bonds are down, would you like to sell at a

loss or would you like to wait for the

rebound?

MR. STURM: Well, that would be

a board decision, but I would think that we

would be better off taking a loss rather than

taking a loan.

MR. RUFFOLO: George, you got

something?

MR. SAUER: Just real quick. I

mean, in looking at our fixed assets, we have

$1.16 million. I mean, if you say the

40/40/20 is -- well, take the first million,

and then anything after the million goes into

the rainy day account, and that right there

leaves $160,000. So we put $100,000 into the

40/40/20 and the remaining money moves over.

MR. BLIEDEN: All I'm looking

for in the rainy day account --

MR. SAUER: Plus interest.

MR. BLIEDEN: -- is, I was

hoping for 200,000, but be more than happy

for 150,000.

MR. RUFFOLO: Mike?

MR. MARTINI: My understanding

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is the penalty on CDs is just you don't get

the interest, is that correct?

MR. STURM: That is correct.

Just a portion of the interest.

MR. MARTINI: Right. So what's

the big deal? You cash in your CD and

forfeit the interest.

MR. RUFFOLO: Sometimes you do

get a penalty.

MR. HENDERSON: Fee payment

penalty.

MR. BLIEDEN: You get a

federally mandated penalty. It's FDIC --

MR. RUFFOLO: Kenny?

MR. BALDEOSINGH: Gordon, based

upon your record from the past ten years, did

we ever touch that CD money?

MR. HENDERSON: I talked to both

Tom and Jim, and they don't recollect ever

having to cash in a CD. So that's to the

best of their recollection.

MR. RUFFOLO: I can only say

this, that I understand where Steve's coming

from and there's nothing wrong with maybe

having a little bit of a rainy day fund. I'm

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not sure 20 percent is required because we

already have approximately $100,000 to

$200,000 at any one time that's available.

George, if you say we have 1.16

in investment money --

MR. SAUER: That's what it says

right here, yeah.

MR. RUFFOLO: Okay. So I think

your proposal then is to put $160,000 into

the rainy day fund, the rest we invest at

40/40/20.

MR. SAUER: The million dollars

plus interest earned will remain in the

40/40/20 and everything above that goes in

the rainy day fund.

MR. RUFFOLO: Okay. Any further

discussion of this? Yes?

MR. HENDERSON: So just to

address, talking about bonds, you'll see I'm

starting to draft a financial policy for the

organization.

So if you have a look at the

highlighted part there, I do address your

bond question there, Steve, that looking at

AA or better, or A or better, in terms of

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bonds, because you're exactly right, we don't

want to be messing around the junk bonds.

MR. BLIEDEN: No, it's got to

be --

MR. HENDERSON: So that's

addressing bonds --

MR. RUFFOLO: But as a

non-profit, we have to be a little on the

conservative side anyway. So that policy

that you're going to be drafting, make sure

it goes to committee.

MR. HENDERSON: Yep.

MR. RUFFOLO: And present it to

us for a vote and let's just go with that.

Who is chair of that committee,

is that you? Or you're chair of that

committee.

MR. BLIEDEN: Coming off this,

basically what I'm talking about, we're

coming off a zero percentage since back in

2008 when we had the real estate crisis, so

it's getting close to 10-years-old.

We are definitely as an economy

getting ready to go into unchartered waters

and we better have some money set aside. I

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was thinking two hundred. I think George's

proposal of $160,000 is more than fine,

because you want to make sure your doors are

still open for business in the future.

MR. RUFFOLO: I don't have a

problem with that. Does anybody else have

anything new they want to add to this

discussion?

MR. STURM: I move to amend my

original motion that the asset allocation be

established that 10 percent of our current

assets that are in CDs be moved to a rainy

day fund. The balance of the funds be

allocated as Gordon presented, 40 percent in

CDs, 40 percent bonds at AA or higher rating,

and 20 percent in equities with Charles

Schwab.

MR. HENDERSON: I just want to

make sure that measures my policy. So did it

say A or double A?

MR. RUFFOLO: Double A. He said

AA, but double A.

MR. STURM: Double A.

MR. RUFFOLO: I have a motion.

Do I have a second?

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MR. BALDEOSINGH: Second.

MR. BLIEDEN: No, I heard

10 percent, I want 150,000 minimum.

MR. RUFFOLO: Okay.

MR. STURM: The motion's made.

MR. RUFFOLO: The motion, we got

a second. Any further discussion? You want

150,000 in the rainy day account. Anybody

else want to discuss?

MR. SAUER: It will be $116,000.

MR. STURM: As a side note, the

10 percent, that amount's going to go up and

down. So if you set it at 150,000, and all

of a sudden we have $200,000 available, we're

only limited to -- we're saying 10 percent

going forward will always be in our rainy day

fund.

MR. RUFFOLO: So if we increase

our million dollar fund to 1.2, then that

increases the amount that we have set aside.

MR. STURM: Or two million or

six million.

MR. RUFFOLO: Right.

MR. BLIEDEN: And that should be

invested into that 40/40/20.

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MR. STURM: But if we have six

million in assets, that means we're probably

doing a lot more business, therefore, we need

to have a larger rainy day fund to cover that

business activity.

MR. BLIEDEN: I think long

before we get back to a six hundred percent

increase, we can come back and discuss it.

MR. RUFFOLO: We have a motion

and a second, we've had discussion. All in

favor of the motion say by raising your hand,

please?


MR. RUFFOLO: All right. It

passes.

MR. STURM: That's the motion to

amend it. Now we've got to go back to the

original motion to accept his recommendation

with that amendment.

MR. RUFFOLO: Okay. Who wants

to move for that?

MR. STURM: It's already been

moved.

MR. RUFFOLO: Has it been

seconded?

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MR. BALDEOSINGH: Yes.

MR. STURM: Kenny.



MR. RUFFOLO: All right, it

passes unanimously. Thank you.

MR. HENDERSON: Again, as a

point of clarification, 10 percent,

20 percent, dollar amount, what was the

amount in the rainy day account?

MR. SAUER: 10 percent.

MR. STURM: 10 percent.

MR. SAUER: Right now you'd have

1.161, so $116,000 would be in there.

MR. RUFFOLO: Okay.

MR. HENDERSON: Okay. And

further clarification, does the board have an

upper limit in which they want to move money

out of the rainy day account over to the

assets?

MR. RUFFOLO: I would think you

would want to keep your rainy day account

separate from your in and out money.

MR. STURM: No, I think what

he's saying is --

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MR. HENDERSON: It's still going

to grow in interest. So even if we have that

in a money market, that money market might

make --


problem, but I don't want it merged in the

same --

MR. STURM: If I may. I think

what Gordon is saying, what if the rainy day

fund, because our assets grow, gets up to --

do we want to -- we always have -- we said

10 percent, so does that mean if it goes up

by a thousand dollars he's got to put an

extra hundred in?

MR. RUFFOLO: Reviewable on an

annual basis.


MR. RUFFOLO: Okay? Do we have

an agreement on that?

MR. MARTINI: I just got one

comment. Why should it be a certain

percentage of our yearly operating budget,

because that's what you're worried about is

whether we have money to operate. So

one percent, 10 percent, we should probably

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make it a percentage of.

MR. RUFFOLO: Your operating

budget is how much, Gordon, 1.6?

MR. HENDERSON: 1.5 to 1.6.

MR. RUFFOLO: We're about at

that number.

MR. RAZACK: We're about 10

percent.

MR. MARTINI: I'm saying it

should be a percentage of that. Because what

you want is a merging fund so if something

happens you can cover your operating expenses

and continue to operate.

MR. STURM: Here's a thought,

Mike. Let's go ahead and get this

established tonight and in a year from now as

part of our annual review we can adjust it to

that.

MR. MARTINI: Yeah, I'm not --

it's something we'll probably be talking

about over and over again.

MR. STURM: Sure. But this gets

the accounts established with board approval

and --

MR. SAUER: And we'll have a

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year history, too, of what's going on.

MR. RUFFOLO: Right.

MR. HENDERSON: Yeah.

MR. RUFFOLO: Okay. And then,

Gordon, this 10 percent that you're going to

hold aside, you have Proposal 2 and 3 as to

keeping it at, the operating at KeyBank.

MR. HENDERSON: Correct. And

that's actually where I propose we move the

rainy day account, too, as well, just so

it's -- because it's still insured, so --

MR. STURM: Challenge, though.

If you do the $116,000 in there, plus our

daily float amount, aren't you then going to

exist -- or exceed the 250,000 FDIC insured?

MR. HENDERSON: Good point.

MR. RUFFOLO: It should be in a

different account.

MR. GLAZE: Different facility.

MR. STURM: No, it's all by tax

ID number. If you're at any Firth Third --

or KeyBank, if you're at any KeyBank under

our tax ID number, that's the 250,000 limit.

So you'd have to go to a different bank or

put it under a different tax ID number. And

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I don't think Ohio South has two tax ID

numbers.

MR. SAUER: I can give them

mine.

MR. RUFFOLO: Then you pay the

interest on it, thank you very much. There

are taxes on the interest, but that's okay.

MR. STURM: I'll do that deal.

MR. SAUER: There won't be any

interest at all after the first week.

MR. RUFFOLO: It stays with us.

MR. HENDERSON: So point of

clarification. I will move the rainy day

account to Huntington, I've already visited

with them. And the FDIC account there I

liked, I just didn't want to move our cash.

So I'll move it there.

MR. BLIEDEN: That's fine.

MR. HENDERSON: And then we'll

have our bank accounts.

MR. STURM: There's also

something to be said having the rainy day

fund in a different bank and account so

there's no question about mixing and matching

funds.

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MR. RUFFOLO: Next one you got?

MR. HENDERSON: All right,

Proposal 2. So Proposal 2. Our operating

account, our cash flow account that again

I've referred to that moves anywhere from

150,000 to $400,000 is currently at Twin

Valley Bank.

We don't make any money.

There's no fees to that account but we don't

make any money, it's 0.01 percent for our

checking account there.

So I visited with a few banks

for a couple reasons; one, to move it down

closer to the office, which just makes sense;

and, two, to see if I can get a better rate

even in a checking account.

So with KeyBank, they have a

small business piece going on. At the

KeyBank business interest bearing account, of

which we will get .4 on our checking account.

And on the savings account, which would be

the Business Gold Money Market account, we

are at .75 for that. That is significantly

better than where we're at. So even for our

operating account, that should bring in

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somewhere between six to $8,000 each year in

interest.

So my proposal is to move our

operating account to KeyBank.

MR. RUFFOLO: Got a motion?





MR. RUFFOLO: I should have

asked for discussion but I thought that was

pretty simple.

MR. STURM: For the record, I

think when you close it, I think we've been

at Twin Valley Bank since day two of Ohio

South.

MR. HENDERSON: Long, long time,

yeah.

MR. RUFFOLO: You can leave a

dollar there if you like.

MR. SAUER: A tip?

MR. HENDERSON: For Proposal 3,

since we're setting up the Huntington

account, we could move the rainy day account

to the Fifth Third Bank account that we have

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right now.

I still think that we will get a

better rate of return at Huntington Bank

based on where we're at at Fifth Third. And

that, again, is just a holding account for

cash for State Cup/President's Cup type

events.

So my Proposal 3 still stands,

to close that down and move that cash amount

to KeyBank.

MR. STURM: To KeyBank or to

Huntington?

MR. HENDERSON: KeyBank.

MR. BLIEDEN: Today I was

offered if you keep X amount of dollars in

our bank we will move you up to two-tenths of

a percent from .001, at Fifth Third. They

are terrible.

MR. HENDERSON: Hence my

proposal.

MR. STURM: Gordon, I'm still

confused. Proposal 2 or 3, which money is

going to --

MR. HENDERSON: Three.

MR. STURM: To Huntington?

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MR. HENDERSON: No, no. So

Huntington's separate, that's our rainy day

account.

MR. RUFFOLO: Rainy day fund.

MR. HENDERSON: From Proposal 1.

This is now, we have another account at Fifth

Third which is, basically it's 30 to 50

thousand bucks and that's just like a cash

holding account for us, and I want to move

that to the KeyBank.

MR. SAUER: So why do we have

that one?

MR. HENDERSON: It's referee

money payments. And with our new movement

next year, that will all be paid from our new

platform that's coming.

MR. SAUER: So by No. 2 and 3

together will it add that to more than the

FDIC in the -- are we going to run into that

problem we just talked about?

MR. HENDERSON: Sometimes, yes,

because there have been times that again on

any given day we might touch 400,000, just

depending on revenues.

It's tough for us with our

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registration pieces coming in and ODP money

coming in that we always stay under the

250,000. It's never for a long period of

time. And so even if it's 350,000 to

400,000, you know, still 250,000 of that is

insured. I would hope that if the bottom

fell out that I would be smart enough to move

some of that money out.

MR. SAUER: I was going to say,

your local bank, you run down quick.

MR. STURM: I do ask this

question. Since you do, if you -- the small

account for the event account, for lack of a

better term, you do accounting that when you

take money out of there for State Cup referee

fees, there's a code for that. Again, why do

you have two separate accounts? Why can't

they all be together and when you take money

out for State Cup referees, it's the same

code? But why do you have two accounts?

MR. HENDERSON: Because the Twin

Valley Bank is physically up in Dayton.

MR. STURM: Okay. But we're

leaving them.

MR. HENDERSON: Yes.

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MR. STURM: So why can't we have

these in two accounts -- or one account?

Move the event account to our main account.

MR. HENDERSON: And that's what

I'm proposing to do.

MR. RUFFOLO: That is his --

it's KeyBank, he's just doing it in one bank.

MS. STURM: I got ya.

MR. RUFFOLO: Yes.

MR. STURM: Well, we kept

talking about having a separate event

account.

MR. HENDERSON: No, no, that's

what we have right now.

MR. STURM: Current. You're

proposing we merge the accounts?

MR. SAUER: Okay. I thought he

was keeping them separate as well.

MR. HENDERSON: No, no.

MR. BALDEOSINGH: Jim, it says

KeyBank.

MR. SAUER: I understand, but I

still thought it meant separate accounts.

MR. RUFFOLO: He was talking

about having two accounts --

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MR. STURM: Two accounts at

KeyBank. As did some other people.

MS. SALAH: I did, I'm guilty of

that.

MR. HENDERSON: So my proposal

is to close the Fifth Third account and move

that cash dollar amount to the KeyBank

account and consolidate.

MR. SAUER: Consolidate, yes.

MR. BLIEDEN: Mr. Sturm, you

might be the only one here old enough to

remember besides me --

MR. STURM: I don't know,

Kenny's pretty darn old.

MR. BALDEOSINGH: Excuse me?

MR. BLIEDEN: -- but you

remember Home State and the savings and loan

crisis we went through and the banks were

closed for over two weeks?

MR. BALDEOSINGH: Hey, they were

offering 12 percent on CDs.

MR. BLIEDEN: And it came out of

nowhere.

MR. STURM: So did Washington

Mutual and a couple of the others.

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MR. RUFFOLO: You don't go to a

state chartered bank. Okay, so I think --

MR. SAUER: We're good on these.

MR. RUFFOLO: -- we're good on

Proposal 1, 2 and 3, correct?

MR. BALDEOSINGH: Yeah.

MR. RUFFOLO: All right, let's

go to the next one. Okay, let's have a vote

on moving those assets from Fifth Third to

the KeyBank and having one account. Proposal

2 and 3.

MR. BALDEOSINGH: Aye.

MR. RUFFOLO: Kenny moves for

it.

MR. STURM: Second.



MR. RUFFOLO: Thank you. Let's

go to the next one.

MR. HENDERSON: All right, so

we've done that, now we're moving on.

Budget. So this is now on 5a

(ii), the spreadsheet.

MR. RUFFOLO: It's in the

stapled part, if you got the stapled part,

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guys.

MR. HENDERSON: So as per our

constitution, we need to have a budget in

place by the start of the fiscal year, which

for us is September 1.

It is challenging to get a

budget in place for the next year because our

actuals usually don't usually come in until

about now. In fact, we're going through that

process now and filling in our 990.

So my proposal moving forward is

that when we accept a budget it becomes a

rolling two-year budget.

So what I'm proposing is that

when we -- if we get to the point that we

accept the '17/'18 budget, that is the same

budget for '18 and '19.

Then when we get to this time

next year we're able to amend that based upon

the actuals that we have, and then that

budget becomes the rolling second year budget

and just kind of rolls on like that.

So it's one budget that's in

play, one that is just down there for the

books, and then when the actuals come in

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we're able to put a budget in place which is

more in line with what's actually happening.

We're going through a lot of

changes right now with events changing and

organizations changing and I just feel from

an organizational standpoint it would be

better for us to base a budget based upon

actuals rather than anticipated income, which

if we were to do that we would need to start

preparing that budget in May, June, and

you're only halfway through the fiscal year

at that point so it just makes it a

challenge. So that's my proposal.

MR. RUFFOLO: So I guess you

would want us to have a motion that we -- our

constitution says we have to have an annual

budget but I --

MR. HENDERSON: No, it doesn't.

It just says you need to have a budget.

MR. RUFFOLO: We have to have a

budget.

MR. HENDERSON: That's all it

says.

MR. RUFFOLO: So does anyone

want to have a motion to have a rolling

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two-year budget?

MR. STURM: I move that the

board adopt the proposal as shown on the

board and in the handout in the column

entitled Fiscal Year Ending 8-31-18 Working

Budget as the budget for the 2017/2018

seasonal year, and that we adopt on a

temporary basis the same budget for the

2018/2019 seasonal year subject to revision

at a future date.


MR. RUFFOLO: Any discussion?

MR. STURM: Gordon, is that what

you were looking for?

MR. HENDERSON: Yes, except not

to define the actual years, just saying that

we will operate with a rolling two-year

budget moving forward.

MR. RUFFOLO: You're being

specific as to this budget. He wants a

general rolling two-year budget.

MR. STURM: I would prefer not

to because I want to see if this works before

we lock into that.

MR. RUFFOLO: Okay.

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MR. STURM: We can certainly

amend that going forward, but I want to see

if this works.


MR. ROSSI: It gives us a

two-year trial with a one-year re-visit.

MR. STURM: Yeah.

MR. HENDERSON: So for

discussion items, if you look at Executive

Summary, which was a separate handout, and

this is kind of what George was referring to

earlier. Executive Summary BOD meeting

11-14-17.

MR. STURM: Are we moving to

new -- we haven't voted on my motion.

MR. HENDERSON: I thought we got

to discussion.

MR. RUFFOLO: We got to

discussion. You're discussing.

MR. BALDEOSINGH: We are in

discussion, yeah.

MR. STURM: Oh, I'm sorry.

MR. HENDERSON: Yeah, just so

people know what's up there.

MR. SAUER: You also had notes

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on that spreadsheet also as well.

MR. HENDERSON: Yeah. So I'm

just going to go through it and then we'll go

back to the sheet. All right, so you're

really looking at two things side by side

here. You're looking at the actual

spreadsheet of the budget and you're looking

at notes on the side.

So really if we just jump on

down to 5a (ii) notes, and we have a look at

the revenues for ODP, you'll see that

compared to the actuals of '17, which were at

$426,861, we are jumping up to $576,000. And

the rationale behind that is our state teams

are taking a trip to Minneapolis this year,

it's a further distance, it's a higher

expense charged back to the kids, so it's

higher revenues, it's also higher expenses.

And that $150,000 difference just offsets

each other. So it's not added revenue, it's

just offset with expenses.

Revenues for State Cup and

President's Cup. These have always been

contained in one line item in the past and I

would like to see those two events split

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because I think both events should stand on

their own two feet and we can analyze them

accordingly from that. So that's splitting

up those two events there.

Revenue. Regional tournament.

We host President's Cup this year so there

will be a revenue piece attached to that.

That's one of those events that's built into

the budget, I'm just trying not to rely on

that in terms of income.

Revenue. State office. You

will see that there's a decline there and

that is the $75,000 check that I referred to

from US Soccer before. So that's why you're

going from $115,000 last year down to $49,000

this year.

If we flip over to expenses,

which should be the next sheet. So we had

$61,000 in expenses last year and I'm

proposing $137,000 this year.

We charge back office expenses

to different events. So the cost of doing

business for State Cup for the state office,

the cost of doing business for President's

Cup, for coaching education, for whatever

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reason we haven't had that attached to

registration fees and I think that's a lot of

the time that Pam and Gina spend with our

leagues, so I've included about $60,000 to be

charged back to that account. It's simply

being moved from state office where it was

before and it's just being moved. So it's

not actual expenses, it's just being moved

from another line item.

Expenses in ODP, you'll see

those are up probably about $150,000 because

that's the aforementioned point, due to our

trip to Minneapolis.

Expenses State Cup. Let me find

that. So in the past you'll see that if you

go below the line item that says President's

Cup and there's a line item that says Ref

Program, so that's where we've housed the

expenses that were, that we allocate to send

our referees to Regionals. So that for me

should be included in State Cup because it's

part of the NCS environment and we are

required to do that as part of that event.

In addition to that, President's

Cup will start to do that for the first time

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this year as well, so that's going to be an

expense item that I had to build in for

President's Cup.

So both of those programs now

have the referee travel component built into

that as an expense.

MR. STURM: Gordon, but since

the Regionals, President's Cups are here,

that should be a very very minimal expense.

MR. HENDERSON: Right, but I'm

still trying to build that in. And there

still will be requirements, they're still

figuring out if they will be requiring

referees to stay in hotels and so there's

going to be still some cost but, you're

right, it shouldn't be as much, but I'd

rather build that in as an expense item.

MR. STURM: Okay.

MR. HENDERSON: So that was one.

So go down to coaching program there. You'll

see that we had $192,000 in expenses. This

year I'm projecting $77,000. Part of that is

because the DOC salary was entirely captured

in that line item. Didn't make sense for me.

That, again, should be charged back to the

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state office and then re-allocated back out.

Because Bill here is involved in State Cup,

President's Cup, coaching education, and ODP,

he touches everything, so I need to be able

to charge back his salary to all of these

different events.

So, again, it's not that we've

gained that, we've not slashed expenses, it's

just being moved from that line item to five

of them now.

I think everything else is --

revenue's pretty flat outside of that.

Expenses are up just because of that ODP

component is a major part of that.

So that's the explanation for

the budget as you see in the highlighted

column.

MR. SAUER: Can we agree to

change the revenue of Regional tournament and

the same thing, expenses Regional tournament,

to event income and event expenses, so it

depends what -- it doesn't matter what event

we're holding, so --

MR. HENDERSON: Yeah, fine by

me.

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MR. SAUER: -- make that,

however you want to say it, special event,

you know, income, and special event, so that

way it's not listed as Regional.

MR. BLIEDEN: Extraordinary

expenses, extraordinary income.

MR. SAUER: Whatever. So you're

saying it's event income, so next year we

don't have to -- but this is our event

expenses, whatever.

MR. HENDERSON: Yeah, it makes

sense because it might be something else that

comes up in the future.

MR. SAUER: Well, it would be

like that, you would put the, if we got that

check again from, you know, we would go into,

you know, event income.

MR. HENDERSON: Yeah. Now, and

that has gone into the state office account

before so, again, so those checks --

MR. SAUER: Right. But if we

get another $75,000, we wouldn't put it in

state office, it would go into the event

income.


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MR. SAUER: Because it's not a

state office income.

MR. RUFFOLO: That makes sense.

And then have special event expenses.

MR. SAUER: Right.

MR. HENDERSON: Just call it,

George, you said what? Event --

MR. SAUER: Just event income,

or special event income, whatever will fit in

there, I don't know how many characters you

got.

MR. RUFFOLO: Special event

income and special event expenses. And this

Regional this year, President's Cup Regional

will fit right in there.

MR. SAUER: Yeah.

MR. HENDERSON: Okay, got it.

MR. BLIEDEN: It seemed to me

that we would be carrying a section with

extraordinary income, extraordinary expenses,

that would be separate from our operating

budget.

MR. RUFFOLO: Well, I think with

special, that, it explains it to us, so we're

good. All right. What else you got, Gordon?

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MR. HENDERSON: That's -- unless

there's any other questions.

MR. RUFFOLO: Okay. Now, do we

need to approve of this proposed budget or

has that been done already?

MR. HENDERSON: I don't think we

took a vote.

MR. RUFFOLO: Okay. So --

MR. MULVANEY: Gordon, can I ask

a quick question here? I just -- didn't we

discuss a little bit when you and I met with

a five-year plan, is this offsetting that?

MR. HENDERSON: Separate. So

the five-year plan is just fees. So

basically just trying to get a budget in

place.

As our actuals come in for next

year, depending what happens with our fees,

then that's where that amended piece comes in

for '18/'19 and '19/'20 and '20/'21, moving

forward. So that's a part of that future

plan which we'll see coming up.

MR. MULVANEY: Okay.

MR. SAUER: Just a point of

order or something. For this budget to be

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approved, doesn't that have to come from us

three?

MR. STURM: Which -- I'm sorry?

MR. SAUER: If we're going to

approve this budget --

MR. RUFFOLO: Yes.

MR. SAUER: -- doesn't it have

to come from the committee?

MR. RUFFOLO: This is your

committee.

MR. SAUER: So who is it, was it

me, you and --

MR. HENDERSON: You're chair, so

it should come from you.

MR. SAUER: I know, but who

is --

MR. STURM: Rich and John.

MR. SAUER: So do we want to

take a five-minute recess, go out in the

office, out in the hall and have a quick

committee meeting and decide if we want to

propose this budget?

MR. RUFFOLO: That's fine. I

thought Gordon went around and did that.

MR. SAUER: Well, I don't know

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if we actually ever sat down and talked on

the phone and said this is what -- we want to

make sure everybody's cool with it.

MR. RUFFOLO: We need to take a

five-minute break anyway.

(WHEREUPON, a discussion was

held off the record.)

MR. RUFFOLO: We're going to go

over the budget. George, do you want to

present anything right now?

MR. SAUER: So I think the

committee is in agreement, or the committee,

the subgroup, whatever we're calling

ourselves, that we would like to propose this

budget for the next year.

And in doing so, it includes a

full-time marketing and membership services

personnel to be hired sometime early next

year.

And you'll notice that it does

include the State and President's Cups' rates

going up by $50. And that's the two things

that we wanted to make sure that you

understand coming from the committee.

So that would be my proposal,

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accept this with those stipulations.

MR. SLADE: The membership

services was in the next -- that wasn't down

this list that he just went down.

MR. RAZACK: Where did you come

from?

MR. SAUER: That's what this

budget entails. And so if we vote and second

it, it would be up for discussion.

MR. RUFFOLO: So --

MR. SAUER: Do we have a second

or --

MR. RAZACK: There's a motion.

MR. RUFFOLO: He's got a motion

to approve the budget, do we have a second?

MR. MULVANEY: I'll second.

MR. RUFFOLO: We've got a

second. Let's have discussion. I thought we

had a question over here. Mr. Slade, did you

have one?

MR. SLADE: The ones he just

went down on 5a (ii) here wasn't part of the

membership services position or changing the

State Cup fees.

MR. RUFFOLO: I understand that.

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We're going into the budget, which we talked

about. And for the 2018 budget -- or fiscal

year ending 2018, it includes those items.

And these, 5a (iii), is now something that

Gordon will speak to in this discussion on

the budget.

MR. SLADE: I just said what he

was discussing here had nothing to do with

the fees in the State Cup and the membership

services person.

MR. RUFFOLO: Okay. We'll get

to that. Okay? Yes?

MR. STURM: With the additional

caveat that to raise the State Cup fees and

the authorization to hire a membership

services position still are subject to board

consideration and vote.

MR. SAUER: I would think if you

vote the budget in then it -- no.

Otherwise we'd have to --

MR. RUFFOLO: If it's voted in

the budget then it's in.

MR. SAUER: Right. Then

otherwise we'd have to vote down the budget,

right?

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MR. RUFFOLO: You'd have to vote

the budget down.

MR. STURM: No, I disagree. A

budget is a blueprint for future operation.

MR. SAUER: Okay.

MR. STURM: We're not locking

in -- for instance, the board could vote to

raise the fees for State Cup to -- by 150

bucks, which would throw the budget out of

whack as we proposed. Or $25. Or not at

all.

MR. SAUER: Sure.

MR. STURM: I believe that a

budget is just a projection.

MR. SAUER: A guideline.

MR. STURM: A guideline for what

we're looking for to give Gordon some

guidance in his operation of the state

organization.

MR. RUFFOLO: Okay. In

presenting this budget Gordon is requesting

us to address those issues. And if we have

problems with those issues then we need to --

MR. SAUER: Adjust the budget.

MR. RUFFOLO: -- adjust the

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60

budget to do that.

MR. STURM: I could not support

a budget -- I don't think that we can do

that. I think that's contrary to what we've

certainly done in the past, that to change

the by-law, which is what the State Cup fees

are, and hiring a position is in the

constitution, that requires a vote of the

Board of Directors.

And I do not think approving a

salary for that position is the same as

authorizing the hiring of somebody.

All we're doing by authorizing

the budget is we're saying we have this pot

of money if we choose to hire the person.

The money is available to hiring

is all the budget is doing, it's not

authorizing the hiring itself.

MR. RUFFOLO: Okay, then --

MR. BLIEDEN: So even the fee

for State Cup is in the constitution?

MR. STURM: No, I believe that's

in the by-laws.

MR. RUFFOLO: In the by-laws.

But by-laws still need approval.

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MR. SAUER: Right.

MR. BLIEDEN: Why can't we, why

aren't we looking at things like creepage?

Like do we want to say $50 a year over the

next X number of years when we look at the

amount of money --

MR. RUFFOLO: One of the things

that we have an issue with that Jim and I

just -- that Jim and I have an issue with is

I think the by-laws are too restrictive on

us. And that's the way it's been. And I

understand where Jim's coming from and I

think it should be more fluid than it is, but

it isn't.

So, Jim, if your position is

that we need to approve of the membership

services position and the budget -- or the

increases of $50 for State Cup and

President's Cup, I want to get this meeting

over with, let's go with that first and then

we'll incorporate it in the budget. All

right?

MR. STURM: There's already a

motion on the table to consider the budget as

presented.

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MR. SAUER: Can I withdraw the

proposal?

MR. RUFFOLO: Do you want to

table the --

MR. STURM: He can't withdraw a

motion. Once the motion is made it belongs

to the body.

MR. RAZACK: But he doesn't have

a second.

MR. RUFFOLO: Yes, we got a

second.

MR. RAZACK: Oh, you had a

second?

MR. RUFFOLO: Does anybody want

to move to table the motion?

MR. BLIEDEN: I'd like to move

that we table the motion and look at these

two --

MR. BALDEOSINGH: No. Let's

vote yes or no and go from there, restart.

MR. RAZACK: Just vote it down.

MR. RUFFOLO: All right.

Anymore discussion on this budget? All in

favor say aye?

MR. STURM: Does the budget

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include mandatory increase of the fee and

mandatory hiring of a membership services

person?

MR. RAZACK: That's the motion.

MR. SAUER: No, that's just

showing that we're budgeting income --

MR. RUFFOLO: It's shows it's in

the budget. And it's showing that there's a

$50 increase for State and a $50 increase for

President. So in my opinion that would be

included.

So what I would suggest we do is

we vote it down, then we come back and talk

about it and then we bring it back in.


budget to be voted upon and amend George's

motion that the budget not include a

mandatory fee increase for State Cup and

President's Cup, and does not include the

mandatory hiring of a membership services

person but only authorizes a pot of money for

those purposes.

MR. RUFFOLO: Unfortunately, an

increase on the President's and State Cup is

not a pot of money that we have. We would

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have to increase it and approve it, it's not

a pot of money that we can put in the budget.

MR. STURM: Which is what I'm

proposing, the board should approve that

after justification for it to be approved.

There has been no justification --

MR. RUFFOLO: Why don't we do

this, let's vote on it. All in favor of the

budget?

MR. STURM: Including, John --

MR. RUFFOLO: No, no. Not yet.

All in favor of the budget, vote by saying

aye. If not, no. And then we'll go to those

two issues, just to get out of the motion.

MR. SAUER: Let's all vote no.



MR. RUFFOLO: Okay, it does not

pass. Now let's talk about membership

services. Gordon?

MR. HENDERSON: All right.

MR. SAUER: Plus other issues.

MR. HENDERSON: Want me to talk

about the overall rationale?

MR. SAUER: I think the overall

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rationale is more important, I mean, should

be the starting point for the reason why

we're going to hire the membership and raise

the state funds and all that stuff.

MR. HENDERSON: So if you go

back to your budget sheet on the third page,

you'll see there's some notes down at the

bottom of the budget sheet.

So part of what I've referenced

before is that we have, in my opinion, an

overreliance on events which bring in revenue

and we've been using that revenue to make

budget.

In terms of stability for the

organization moving forward, it would be much

better if we remove that counted income in

our budget, have it as fund money, as fund

money, as reinvestment money whenever those

events happen, and create a budget that is

reflective of where we are with the events

and programs that we currently have and

registration dollars.

Moving forward, there's two

items that are built into this piece here.

One is that we have a proposed fee increase,

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a roadmap for this organization moving

forward of fee increases moving forward.

The second part of this budget

talks about, is, I think that we need a

membership services person titled Membership

Services and Brand Marketing.

That person will be responsible

for, with our new platform coming in,

reaching out to our leagues, working with our

leagues, training our leagues, and this new

platform that's coming in being available for

the point person for that educational process

that's going to happen.

And I think that would be a

significant investment back into our

membership and really give some real tangible

benefits to the registration dollars that

they pay.

In addition to that, a second

part of that person's job would be to look

forward and try to create new revenue for

Ohio South in terms of advertising.

So I met with a marketing person

today, an advertising company today. Some

great information exchanged. And for us,

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right now my assessment is in terms of social

media, we're not even close to where we need

to be. We have minimal presence in Facebook,

in Instagram, Twitter, Snapchat. That's

where our membership lives nowadays, kids are

on Snapchat, the older folks like us are all

on Facebook, tweeting away and doing all

sorts of things.

There's revenue potential there

in those social media components. There is

brand awareness, which again I think is

critical for us moving forward as a

reinvestment tool that we make our current

members more aware of who we are and what we

do and what we could offer.

In addition to that, it allows

us to reach in a very cost-effective manner

through these digital platforms those

parents, those players, those clubs, those

leagues that are not members of Ohio South,

and we can begin to tell a story about why

they should be a part of Ohio South.

I see this person going out and

visiting with all our leagues and their

events, taking video, little video clips on

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what's happening on any league event, any

team event, any special event that leagues

could let us know about and we could get out

there and start to promote Ohio South.

So for us moving forward, it's

education for the new platform coming in,

that's part of the job, but really a

significant presence and branding Ohio South

for the future moving forward. Targeting our

current members, letting them know what value

there is to be a member, and reaching out to

those folks who are not a part of Ohio South,

and hopefully bring in some advertising

dollars because of that presence and that

reach that we have.

I'm still digging into what that

potential is so I can't give you, yes, it's

going to raise X amount of dollars each year,

because we're going to have to build that

from nothing and it's going to take two,

three years to get that platform built up

before we start to see that revenue return.

But for those of you in this

room who are tech savvy and social media

savvy, you probably have some sense about

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what that potential could be for Ohio South.

So that's why the membership

services person is in the budget there.

In addition to that, if you go

to the document titled 5a (v), which is the

fee structure for the next five years.

MR. SAUER: Which is not in the

budget.

MR. HENDERSON: Correct. So

part of this is where this all tied in. In

order to address some things, we are stable

as an organization, we're just not as stable

as we need to be in my opinion.

We have been too reliant again

on this event income that's coming in. I'm

trying to remove that from our budget so it

becomes fund money to reinvest back, and try

to create a budget moving forward in future

years that gives us a roadmap and a plan, it

gives us a plan of where these revenue

increases are going to come from the current

programming that we have while the same time

are always trying to search for new sources

of revenue coming in.

So the intent behind this is,

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again, to give us a roadmap of where these

increases could come from so that we get to a

point that, I would like to make between

$50,000 to $75,000 each year as an

organization. That allows us to offset the

inflation costs that, in expense raises that

we know are coming.

So it's not raising revenue just

for the sake of raising revenue, it's raising

revenue not only to pay for the new hire,

it's raising revenue to also offset inflation

and expenses that we know are coming in

future years.

In addition to that, we have

some pieces we just need to keep an eye on.

We need to keep an eye on ODP revenue. So

that is the second biggest line item in terms

of revenue that we bring in.

And with all of the changes

potentially coming from US Soccer, who are

talking about the pay-to-play model and are

talking about all of those parts there, that

is something that if US Soccer decides to

say, you know what, we are going to fund that

program now, that's revenue that we might not

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have.

In addition to that, you get

coaching education, that's been on a

declining trend for us for the past three or

four years, the changes, and there's more

changes coming.

And camps, camps is another

source for us that, golly, probably ten years

ago raised a significant amount of revenue

for Ohio South. The camp marketplace has

significantly changed.

So it's recognizing those

declining trends and alarm bells that I have

and, again, trying to offset that with other

revenues coming in.

So that's kind of tying those

last two bubbles together.

MR. ROSSI: The question is for

Gordon. Are there any restrictions on us for

marketing in that whole social media area?

I know, you know, GotSoccer,

Blue Sombrero, and probably Blue -- they're

going to have their own advertising piece

built into the registration things.

Is that going -- have we found

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out if that could impact us being able to do

that in a competitive -- I mean, we'd be

competing with our registration, you know,

software for lack of --

MR. HENDERSON: If I'm

understanding you correctly, that's where the

platforms are moving to is different from the

rest of them out there.

They are in essence a pay

company. They don't want our dime to

advertise. They want people to use their

platform and pay for fees on their system,

yes, but it's not about the second goal which

is one of the challenges with Affinity slash

Dick's Sporting Goods, very clearly they want

the advertising dollars that come along with

that.

So in the conversations I've had

today, it is utilizing the brand name of Ohio

South and the events that we have, State Cup,

President's Cup, which, again, I'm still

learning this part, it was a great, great

meeting today.

And so I don't think it will

impact our current leagues and members and

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clubs, I think it will enhance their

visibility because we'll be promoting

their -- it's not just Ohio South stories,

it's their stories.

MR. STURM: To the

cross-marketing and stuff, we have been given

assurances by the manager of player

registrations from the Federation, this young

lady is the top for all player registrations,

she's the point person between the Federation

and Blue Star and U.S. Connect, her father

happened to be a former Vice-President of

Ohio South, she was a player here, grew up in

the north side of Columbus, she's given us

assurance to, what, 15 different state

associations in that meeting that the

Federation has no interest whatsoever in

reselling data to anybody.


MR. ROSSI: Yeah, I was just

concerned if you're planning going forward

five years and then you're counting on this

and then all of a sudden --

MR. RUFFOLO: They pull it out?

MR. ROSSI: -- they pull it out

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from under us next year when they roll this

out.

MR. STURM: Well, there's no

guarantees.

MR. ROSSI: Well, yeah, that's

true.

MR. HENDERSON: Well, the whole

point of this in terms of a digital

footprint, for want of a better word, and

expanding that, it's trying to find new ways

to create new revenue sources for Ohio South

while at the same time, in my opinion, giving

a dramatic increase in membership benefits.

So if we are telling the stories

of all of these 55 to 56 leagues that we

have, those special events that they get on

and those individual stories within that, and

our clubs and parents and our players, and

their successes, and who has went off to

college and who has been a rec player for us

for 12 years, what a fantastic story that

they have, and went on to play for their high

school team and TOPSoccer, and then you can

just start telling lots of stories. So I see

this person being very involved in creating

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brand awareness for Ohio South, who we are,

what we do, and what we're all about. If we

can do that, I think that the potential there

to increase our membership is definitely

there, because now we're reaching other

people in ways we couldn't reach them before.

And it's not that we're going

out and grabbing people and saying, hey,

don't play with that group, come and play

with us, it's them coming to us because of

the brand awareness that we now have.

MR. BLIEDEN: That grows camp

revenue, too.

MR. HENDERSON: Correct. That

grows league registration, which grows and

has a knock-on effect.

MR. RUFFOLO: Okay. So can we

have -- oh, you have more discussion?

MR. STURM: Yes. Couple things.

First of all, for the board, Tom and I both

separately did a survey of nearby state

associations, generally Region II, probably

the most comparable to us, and just about

every other state association either has

somebody who has nearly the same title or

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somebody who within their job description is

this kind of person.

There was only a couple that

didn't, and they tended to be like North

Dakota, South Dakota, very very smaller state

associations.

A point to Gordon. When you

were talking about how kids now are on all

this media and how adults are all on Facebook

and everything else, the one thing I ask you

to remember is there's a lot of us who are on

none of the above. Some of us still do not

have Smartphones. There's several people in

this room that don't have Smartphones. So I

ask as you look forward in working on this,

don't leave out that 20 percent that doesn't

have Smartphones or --

MR. BALDEOSINGH: Two percent.

MR. STURM: 40 percent that -- I

wasn't going to mention your name.

MR. BLIEDEN: Jim, how many

people under 35 that are going to be the

parents of our future customers do you think

don't have --

MR. STURM: Of our future

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parents, that's true.

MR. BLIEDEN: That's all I care

about. What's our ten-year plan?

MR. STURM: Well, but if we

don't survive the next two years, ten years

now won't matter.

My point is the league

Presidents, the league boards that decide

whether they're going to stay in Ohio South

are not those 35-year-olds, they're the

65-year-olds. They're the ones going to

decide whether they continue to stay in Ohio

South.

So I'm not going to say we

ignore the 35-year-olds, but I'm asking that

you also consider the 65-year-olds in this

process as well.

MR. HENDERSON: And that's part

of that other hat, Jim, so it's that

physically going out and teaching and

educating and shaking hands and saying hi and

saying what can we do for you.

MR. STURM: But in your proposal

I don't see anything out there about meeting

the member leagues on a periodic basis.

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MR. ROSSI: Yeah, I think I saw

in the description. I saw it in your packet,

it was in the packet in your position

description.

MR. BALDEOSINGH: That's the 65

and above.

MR. STURM: Yeah, that's us.

Yep, just barely, but, yes.

MR. HENDERSON: So if you go

down, serve as a staff resource for state

registration to include in maintaining blah,

blah, blah, blah. Let me go down. I thought

I did touch, like Jeff said --

MR. ROSSI: I thought I saw it.

MR. HENDERSON: -- in some way

shape or form somewhere.

MR. STURM: I'd like something

more definitive.

MR. HENDERSON: But I can tweak

that, Jim, and add that in.

MR. STURM: Please.

MR. HENDERSON: This is not set,

folks, this is still me gathering. I've

asked for some input from the marketing and

advertising folks that I met with today, is

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there anything that I'm missing there. And

if there's anything, I can certainly tack

that part on, Jim, to make sure that --

MR. ROSSI: Page 16 in the

packet.

MR. STURM: Well, I was just

going by what this said.

MR. ROSSI: If you have the

electronic packet, it's Page 16.

MR. STURM: Okay. Two other

points. First year there is no doubt this

person is going to be the resident Blue Star

go-to resident person in charge of know

everything. We'll end up undoubtedly sending

him to Dallas and the Dallas people will come

up here. He's got to be the primary resource

starting out from the get-go, and I certainly

see his first year doing a whole lot of that.

But as time goes on, and more and more people

become familiar with it, I see his being --

that resource still being as important but

not 90 percent of his time.

MR. HENDERSON: And I can cover

that.

MR. STURM: And as time goes on,

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these other things move up in his priority

level.


MR. STURM: Because obviously he

can't do all these things all the time, he'll

have to prioritize.

MR. HENDERSON: And I think it

might have been you, Rich, that made the

point in all our 50 something leagues, the

changeover and the people that are involved

in registrations for a lot of these things,

there's quite a lot of turnover.

So -- and maybe there's still

going to be an ongoing basis, but not as high

level as it was that initial first year.

MR. STURM: Well, I'm guessing

at the same time when we tell the current

Registrars this is what you've got to do, I

think we'll probably see a 50 percent

turnover in the next six months after that.

They're just going to wash their hands.


MR. STURM: I raised -- one last

point.

MR. RUFFOLO: Okay.

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MR. STURM: I raised this when

we talked. In the qualifications, the No. 1,

and I know you said you got this from Blue

Star, I really don't see this person needing

to have a degree in computer science or

engineering. This guy at best is --

MR. HENDERSON: Where is that

cited, Jim?

MR. STURM: Qualifications, Item

1.

MR. ROSSI: Lifting 50-bound

boxes.

MR. STURM: Well, okay, that

might be a Workers' Comp thing.

MR. HENDERSON: That's becoming

more and more a part of this.

MR. STURM: But I don't think

this person needs to be having a degree in

computer science or engineering. Marketing,

sales, yeah. Social media, yeah.

MR. HENDERSON: Okay. Good

point.

MR. STURM: Computer

engineering, this person is not going to do

any coding.

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MR. BALDEOSINGH: He must have

an iPhone. Must have one.

MR. RAZACK: Why not a Droid?

MR. STURM: Okay.

MR. HENDERSON: Good point.


MR. STURM: Thank you.

MR. RUFFOLO: Thank you very

much.

MR. STURM: Oh, at the very last

thing you say start date January of '18.

MR. HENDERSON: That's

aggressive. I understand time is really

really short. I just put it in there.

MR. STURM: Well, the Blue Star

isn't going to be ready for us until March or

April at the earliest. My question is --

MR. RUFFOLO: Go ahead, that's

okay.

MR. HENDERSON: I just asked

because the last time we discussed this was

in executive session.

MR. RUFFOLO: It was in

executive session because we haven't -- but I

think everybody --

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83

MR. HENDERSON: So if you could

just stop typing for a second.

(WHEREUPON, a discussion was

held in executive session.)

MR. STURM: I move that Gordon

be authorized to further develop an

appropriate job description,

responsibilities, etc., and proceed with the

interviewing and ultimately hiring of a

full-time membership services at a salary

commensurate with experience for the first

year with the option to incentivize pay in

subsequent years, and offer this person

subject to the employment contract of up to

three years of employment.

MR. HENDERSON: As a point, not

a second, but it's a question.

MR. RUFFOLO: Before we do that,

we need to have a second on that motion.


MR. RUFFOLO: All right, now we

can have discussion.

MR. HENDERSON: Do we want to

state the salary in the public minutes,

because that takes away my negotiation power.

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MR. STURM: Strike the, if you

would, the mention of an upper limit of

salary and substitute the term appropriate --

MR. RUFFOLO: Commensurate with

experience.

MR. STURM: Appropriate with,

commensurate with experience.

MR. MANLEY: I just was curious

if that includes benefits.

MR. HENDERSON: Yes. Well,

additional line items there based upon

salary.

MR. RUFFOLO: The benefits would

have to be equal to the staff, if they have

benefits, if we throw something out there.

But if we don't, then we can -- the only two

that really have -- well, what's her name?

MR. HENDERSON: I'll talk to you

about that another time.

MR. RUFFOLO: Yes, okay.

MR. GLAZE: So I guess following

your guys' protocols, you've got three

budgets on the table. You've got one for a

full-time person with a dollar amount

allocated for that. Doesn't discuss salary,

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85

doesn't discuss benefits, but it's got a

dollar amount. You've got another one for

part time. So I guess what I'm wondering is

you've got three budgets, you really should

be talking about the three budgets.

MR. RUFFOLO: First we have to

approve the hiring. And what we're talking

about is hiring a full-time person, and that

is presently before us. And we're hiring a

full-time person that is going to be

compensated pursuant to whatever Gordon

thinks is commensurate with their experience.

Okay? That is the motion that we have before

us. We've had a second. Can I ask

everybody, all in favor say aye? Anyone

opposed?



much. Now, somehow we're going to have to

pay for this and --

MR. STURM: Point of order.

MR. RUFFOLO: Yes.

MR. STURM: We haven't talked

about the built-in State Cup fees.

MR. RUFFOLO: That's what I'm

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86

going to talk about.

MR. STURM: Okay.

MR. RUFFOLO: How we're going to

pay for it. So now you want to go talk about

that.

MR. HENDERSON: So now this

sheet here.

MR. SAUER: The ugly sheet.

MR. HENDERSON: The five-year

fees. So, again, there's really two sheets

hand in hand, it's the net revenue from the

budget page, plus it's the other spreadsheet

5a (v).

So the notes on the net side of

the budget sheet are basically just

describing if we were to remove the event

income that we made from any of those given

years from '14, '15, '16 and '17, you can see

that we probably would have been in the red.

So we need to find a way, if we

are to remove our reliance on Regional events

for revenue, to raise revenue to offset that.

In addition to that, we now have

a membership services person to pay for.

So with this fee structure right

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87

here, I'm trying to give the board a map in

ways that we can do that moving forward.

So page two of that sheet has

the net revenue gained from the increases in

red for all of those line items there.

My proposal to the board is that

they accept this five-year plan with the

addendum that this could be amended or an

add-on. Just trying to get a revenue

projection roadmap in place that we can move

forward and figure out how we're going to pay

for stuff.

MR. STURM: For the sake of

discussion, I move that we adopt Gordon's

five-year budget proposal as a blueprint only

and not to lock in any stated fee increases

that he has proposed. Those should be voted

on separately by this board, not just today

but you're asking us to vote on stuff five

years out and we could have a whole different

board then.

Plus, we have no idea what Blue

Star's going to do to us as far as it could

generate additional income, it could also

change what we have to pay them. Right now

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we're not supposed to pay them anything, but

as we just learned, things are subject to

change.

So I propose that we adopt this

as a blueprint only, for guidance purposes,

and we still adopt budgets as we have. And

we just approved your idea of having a

two-year rolling budget going forward, that

gives us two years in advance. But to adopt

this as-is, with these built-in fee

increases, I think is premature.

MR. ROSSI: I would second

except that that's -- the motion, I don't

know what that is. And your discussion is --

give me a motion.

MR. STURM: The motion is that

we adopt Gordon's proposal as a blueprint

only, and the stated fee increases are not to

be locked in. Ask for a second.

MR. RUFFOLO: I think he did.

MR. ROSSI: I'll second that.

MR. RUFFOLO: My only concern is

if we're going to do a two-year rolling

budget, we're really looking at '18 and '19,

okay? So Gordon has some proposed increases

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for '18 and '19, which I think we need to

address.

And then also the increases that

he has already in the '18 budget, which was

the increases for State Cup and President's

Cup.

MR. ROSSI: Now, these are all

noted on 5a (v), right?

MR. HENDERSON: Yes.

MR. RUFFOLO: That is correct,

5a (v).

MR. HENDERSON: The middle two

columns.

MR. ROSSI: The middle two

columns, okay.

MR. SAUER: But also there

are --

MR. HENDERSON: In this budget.

MR. SAUER: But in '17, '18,

looking at your sheet, there are also some

expenses that are being wiped out off the

Ohio South budget and placed upon other

organizations.

MR. HENDERSON: Correct. So

let's go down -- do you want to go down to

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'17 and '18?

MR. RUFFOLO: Yes.

MR. HENDERSON: Okay. So '17

and '18, with the reallocation and to a

higher yielding account with a 40/40/20

split, I am hopeful that we will start to

generate some interest dividends that we have

not done in the past.

For the past five to eight years

we have raised about $8,000 with all of that

money and it's really -- we want to make a

lot more.

So it's my intent to not touch

the 1.1, but simply take that interest

dividends and input that into our budget to

offset expenses.

Email blasts, those have pretty

much been set since we've had those in place,

so the proposal is to increase that by $100.

Part of the feedback that I

received today was that that's not the way

that we should be doing it and that the

suggestion was that we come up with a fee

structure based upon X thousand of email

people which names reached, so -- but for the

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sake of argument right now for '17 and '18,

that's what it would be.

The physical mailings I believe

have been set for a significant period of

time. We don't generate a ton of revenue

from that now, that's one of those declining

revenue streams.

MR. STURM: Gordon, if I may

interrupt you. As a point as to support my

position that we can't approve this, we have

a board policy that has two levels of fees.

In your budget as you've shown

here, 600 and 1100, I don't know what that

means. Just approving this budget doesn't

change our email policy, just writing a

couple of numbers. I think --

MR. HENDERSON: I'm not sure

what you're saying, Jim.

MR. GLAZE: Profit verses not

for profit.

MR. HENDERSON: Yeah, so we have

two email structures for email blasts.

MS. STURM: I understand. But

just listing a couple of numbers in a column

on a budget does not change a policy.

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We have a written policy that

the board discussed and adopted actually

twice. But you're saying, and John's

position is, by you showing this, this

changes a policy. I don't think just showing

a couple of numbers on a budget column

changes policy. I think that policy needs to

be voted on, discussed, why do we need to do

this.

Well, the original reason

non-profits, member leagues got 500, it was a

service. The for-profit corporations, we

charge them a higher fee. But the board

discussed those. There's no opportunity to

discuss this if we adopt this budget as-is.

And I think many of these items,

if they need to be changed, first need to be

discussed by the board.

We have a fiduciary

responsibility to discuss things and not just

take them carte blanche.

We just can't say in here

someplace else where you're proposing raising

it to six dollars. Well, there's been no

opportunity for this board to discuss that

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matter.

MR. RUFFOLO: Okay, then

basically what I'm hearing is that in order

for us to pass any type of budget other than

based on prior history, is to base it not on

any increases until the board approves the

increase. And, therefore, the budget that we

pass will be subject to further discussion

and approval by the board. And it is going

to be really hard to do a two-year rolling

one when it's necessary for that budget to

make any sense to include increases.

Now, I believe the budget would

allow us to do that if we approve it. Now,

if you're not wanting to approve it then I

think we're stuck at doing a year by year.

We can do a two-year rolling but

we're only doing a one-year budget, we're not

doing anything more than that, and just say

that rolls over into a two-year. I don't

have a problem with that if that's the way

you want to do it.

I think Gordon was trying to

look ahead and get us to have these in place.

And maybe we need to have a discussion of

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that at our spring meeting so that Gordon

then will have some guidance on developing

that budget down the road.

MR. STURM: Two things. One is

we have already approved the concept of a

two-year rolling budget, it's already in

place.

MR. RUFFOLO: I understand. But

he's not going to be utilizing in his

analysis any increases because we haven't

approved them.

MR. STURM: Well, whenever you

do a budget, be it one year, five years, it's

a best guess, it's a projection. Whether

you're in a business or a non-profit,

everybody projects.

Steve alluded to GE's problems.

They projected that they would pay, what, 115

in dividends? And they ended up paying 1.7.

Well, they projected something that didn't

happen, then they adjusted accordingly.

If Gordon believes these fee

increases are necessary going forward for the

next five years, bring forward that proposal.

They were talking about the

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email blast. Find the email blast policy

that we adopted, bring it to the board and

say effective such and such date I want to

increase this from 600 and 1100. Okay, the

board can have an opportunity to discuss it.

These other fees, State Cup

fees, that probably should be a matter for

the State Cup Committee to bring forth to us

as far as I think there's additional fees

going -- increases going out.

I don't have a problem with

Gordon, much like we did with the competitive

and recreation fees, we said we're going to

raise the competitive fee this year and the

rec fees the following year. I have no

problem with the board adopting a series of

increases over five years, but I think it's a

board function to discuss those individual

fee increases.

And Gordon, and I'm quite sure

he can do it, I'm not disputing his ability,

I think he should say here's why: I talked

to some other marketing people and they said

it should be based on the number of email

people that's going out. Okay, fine, that's

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96

rationale. At this point we don't have any

justification for any of these fee increases.

MR. RUFFOLO: Okay, Jim, that's

why I suggested we do a budget for this year,

which we include for 2019 for the rolling

purposes, but then we go back and in our

spring meeting we address all the increases

that you think are necessary for us to make a

long-term.

MR. STURM: I'm fine with that.

MR. RUFFOLO: Okay. Everybody

okay with that? Anybody want to have a

discussion on that?

MR. MARTINI: Well, I'm

concerned, like Jim is, just raising prices,

you know, based on a futuristic outlook that

may not happen.

We may find that we even have to

raise it more, I mean, that's something that

may come on. So I think we should wait until

spring and see how our budgets roll out.

MR. RUFFOLO: Okay.

MR. BLIEDEN: One of the lines I

look at since we talked about State Cup, we

budgeted $210,000 in income, we had $144,000

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97

in income from State Cup, according to the

sheet I'm looking at here, okay?

And what I've learned with our

clubs and everything is that you don't hit

people with $100, $150 increases, you do cost

creepage, $25, $50, $25, $50. And when

you're going to an 11v11 team or 9v9 team and

you're doing small amounts, you're talking

about $7, $8 a kid. They don't notice, it

just gets rolled into their fee into the

team, nobody's paying any attention to that.

You come in looking for a couple

hundred bucks because you missed budget by 70

grand, yeah, now all of a sudden people

notice.

So you want to start creeping

some of your things up, to start running on

an even basis without looking at

extraordinary income.

MR. RUFFOLO: Okay. So I think

we -- yes?

MR. RAZACK: Have we looked at

our competitor's pricing, i.e., US Club?

MR. RUFFOLO: Gordon has done

that on that, but let's not go into that

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98

right now because I think what we need to do

is, for today's purpose, pass this budget

with the understanding that we're coming back

in the spring meeting, not the annual

meeting, the spring meeting, and we're going

to address increases.

MR. SAUER: That would be

increases for '18/'19.

MR. RUFFOLO: Well, yes, these

increases. The only thing that we're

increasing for this year is State Cup and

President's Cup.

MR. SAUER: But we're also

relieving ourself of the burden of paying for

background checks this year.

MR. RUFFOLO: Well, we haven't

done that yet.

MR. SAUER: I'm just saying, but

if we're going to accept this column then

that's one of the things on this column.

MR. RUFFOLO: Okay.

MR. HENDERSON: Well, that's --

the feedback that I've heard is that you're

not accepting this column.

MR. SAUER: Well, but he just

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99

mentioned that we're going to approve the 50,

50 President's Cup, State Cup.

MR. RUFFOLO: Well, that's the

question that we have.

MR. HENDERSON: So this budget

here of a full-time person includes the

already approved upon $1 increase for the rec

kids, a $50 fee increase for State Cup, and a

$50 increase for President's Cup.

MR. RUFFOLO: And that is a

proposed increase.

MR. SAUER: It would be an

increase, but it also reflects the fact that

we're not paying for referees' background

checks.

MR. HENDERSON: No.

MR. GLAZE: It's in there.

MR. HENDERSON: Because that was

not approved. So that was an additional

piece of me trying to create that additional

revenue that I talked about.

MR. SAUER: Okay.

MR. HENDERSON: These numbers --

MR. SAUER: Do not reflect that.

MR. HENDERSON: -- are separate

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100

from the budget. I'm trying to get to a

point where Ohio South will be raising

revenue with event income removed that is

generating somewhere between $50,000 to

$75,000 each year.

MR. SAUER: So everything in

that column is not in there.


MR. SAUER: Only the ones on the

second page.

MR. HENDERSON: So only the ones

noted on the bottom.

MR. SAUER: Okay.

MR. RUFFOLO: Now, on the bottom

you've listed $50 increase for State Cup, $50

increase for President's Cup, has that been

approved before? It's not been approved,

correct?

MR. HENDERSON: No, it's not

been approved.

MR. RUFFOLO: All right. But in

your opinion that is necessary for that

budget?

MR. HENDERSON: Correct. And

part of that rationale is that that

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101

tournament compared to what the other states

in our region charge, most of those states

are up in the $700 to $800 range. We are

significantly, significantly lower than

anyone else.

MR. RUFFOLO: And, Bud, this was

discussed with your committee as well?

MR. HENDERSON: Discussed it

with Bud and Carol.

MR. MANLEY: Correct.

MR. HENDERSON: And also an

investment back in the event itself based

on --

MR. RUFFOLO: And we're going to

have increased costs this year because we're

going to VOA.


standard State Cup and President's Cup entry

fee be raised by $50 for each event.

MR. RUFFOLO: Do I have a

second?

MR. RAZACK: Second.

MR. RUFFOLO: Got a second, Mo.

All in favor? Anyone opposed?


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102

MR. RUFFOLO: Now we have the

budget before us. Do I have -- I think we

have a motion to approve it.

MR. SAUER: Long ago. Far, far

away.

MR. RUFFOLO: Let's do it again

and make the record clear.

MR. STURM: Actually, the motion

that's on the table was mine, that was

seconded, that the five-year budget be

approved as a non-binding blueprint only, for

future discussion. That's the motion that is

still on the table.


problem with that. And we got a second. All

in favor? Anyone opposed?


MR. RUFFOLO: Okay. Thank you.

MR. ROSSI: Now we have to get

his budget.

MR. RUFFOLO: Now we have to get

his budget.

MR. SAUER: Can we go back to

the committee saying we'd like to -- restate

the same --

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103

MR. RUFFOLO: You just --

basically George wants to propose to us from

the committee the '17 -- or the '18 budget,

fiscal year end '18, which would then roll

over into the fiscal year '19.

MR. SAUER: Correct.

MR. RUFFOLO: As presented by

Gordon. And it would be including --

MR. SAUER: The membership

services.

MR. RUFFOLO: -- a membership

services person.

MR. SAUER: And the 50, 50

increase.

MR. ROSSI: And the dollar.

MR. RUFFOLO: Well, the dollar's

already been -- okay. So that is what the

committee did. Do I have a motion to approve

that?

MR. STURM: Motion to approve.


MR. MARTINI: Second.

MR. RUFFOLO: Second. All in

favor?


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104

MR. RUFFOLO: Thank you all very

much. Gordon, thank you very much for all

the work you did on that.

(End of PowerPoint

presentation.)

MR. RUFFOLO: All right, can we

go to state tryout date, is that next? Or do

you have anything left on that? You're done,

right?

MR. HENDERSON: I had some fancy

graphs, but I'm not going to show them that.

MR. GLAZE: We can't show them,

we're dead. The computer's dead.

MR. RUFFOLO: We have a proposal

for a state tryout date. Is that you, Mo?

MR. RAZACK: Yeah, I can be it.

MR. RUFFOLO: Okay, let it be

you, because that's your name.

MR. RAZACK: All right, real

fast. You know, we always have -- I talked

to a few DOCs about the tryouts and stuff,

and we're trying to get everybody on the same

page. There's nothing we can do about the

DA, but everybody else would be onboard.

So I would like to propose that

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105

we have tryouts, the first tryout being 5-29,

the Tuesday after Memorial Day, for the 8

through 12s or 2011 through 207s and the 201s

and 202s, 2000s -- or twenty thousands, the

18s, 19s. And the 13s through 17s, the

Monday, 6-4, the week after.

MR. RUFFOLO: So the suggestion

is that the U11s and U12s would be the week

of Memorial Day. The 13s, 14s --

MR. RAZACK: Through 17.

MR. RUFFOLO: -- through 17s

would be the week after Memorial Day?

MR. RAZACK: Yes.

MR. RUFFOLO: The 18s, 19s and

20s would be the day after that?

MR. RAZACK: No, no, no, no.

Tuesday, 5-29, which is --

MR. RUFFOLO: Oh, Tuesday after

Memorial Day.

MR. RAZACK: Would be 8 through

12s, and 18s and 19s.

MR. RUFFOLO: Yeah. What about

the U9s and U10s?

MR. RAZACK: 8 through 12s is

U9s and U10s. I mean, not U8s, we don't have

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106

U8s.

MR. STURM: When I was typing

this up, Steve pointed out something

brilliantly. Part of the reason we want

these State Cup is one district has different

dates than another district and they take

advantage of that by holding tryouts early,

making offers earlier than another district

can, and it's perceived as being unfair.

Steve quite properly pointed out

we have an Ohio South rule that 8s -- 10s and

under can't travel. Teams can't be out of

district. So there's very few Columbus

eight-year-olds going to Cincinnati to try

out for a U11 team.

So it lets -- does two things.

One is, it's more in line with what

Cincinnati did last year where they had their

8s, 9s and 10s the week before Memorial Day,

so it's less a change.

MR. RUFFOLO: If they want.

MR. STURM: If they want. This

is all voluntary. These are just the

earliest dates that these can be held.

And the other thing is, and

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107

there's a note there at the bottom, this is

on a one-year basis only. We're going to see

if it works. If effective, we can continue

it. If we find out that there's problems

with it, we can either adjust to those

problems or not do it for '19.

MR. RUFFOLO: Okay. Kenny?

MR. BALDEOSINGH: I would like

to add the U9s and the U10s are same as

Tuesday before Memorial Day. One of the

reasons why, because we have --

MR. RUFFOLO: Tuesday before or

after?

MR. BALDEOSINGH: The Tuesday

after, sorry. Just at the two age groups on

that, okay? One of the reason why, we are

neighboring areas in the Dayton area and

Cincinnati area, so I think we can have

conflict.

If we all start the same time I

don't think we should have any problem. So

personally I'd like to see the U9s and 10s --

I mean 11 and 12 at the same time starting

Tuesday.

MR. RAZACK: I did say that. I

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108

said 8 through 12s.

MR. BALDEOSINGH: Whatever it

is.

MR. STURM: It was his

suggestion to drop the 8s, 9s and 10s from

this consideration but -- back to you.

MR. BLIEDEN: I say the 8s, 9s

and 10s because they can't cross. And also

you only got so much time, so many DOCs and

everything in a club, and so many people to

work it.

MS. STURM: May I suggest,

Kenny, that we try this, and if you find out

it's a conflict we can adjust it next year?

That's the whole idea. This is a one-year

trial balloon.

We've talked about statewide

tryouts for 10, 12 years, we've never done it

before, let's see what happens, Kenny.

MR. SAUER: Can we add the 8s,

9s and 10s and say the Monday before Memorial

Day, so you can't have it two weeks before

that or three weeks before that because, I

mean, in theory they, with this they can have

the 8, 9, 10s tryouts tomorrow.

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109

MR. BLIEDEN: I think the

Tuesday before Memorial Day, most people

travel on Friday, then you got Tuesday,

Wednesday, Thursday get them done.

MR. SAUER: So the week before

Memorial for 8s, 9s and 10s?

MR. BLIEDEN: So the Monday

before Memorial Day weekend, I'd be cool with

that because everybody's gone on Friday.

MR. SAUER: I'm just saying

because you're going to know that they're

going to start the week before that and they

can go two weeks before that.

MR. RUFFOLO: I agree, if we're

going to have an early start date for the

older ones, you should have one. And if you

want to have it the week earlier, Kenny, is

that okay with you?

MR. BLIEDEN: So say the Monday

before Memorial Day for 8s, 9s and 10s?

MR. RUFFOLO: For 8s, 9s and

10s.

MR. BALDEOSINGH: Okay, I'll go

for it.

MR. RUFFOLO: I will tell you

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110

that is early, it's going to hurt tournaments

when you do that.

MR. RAZACK: I don't see a

reason to do it. Number one, we're all going

to be busy with our State Cup and we've still

got Memorial Day weekend coming up. So

there's no reason -- there's enough time for

8s through 12s to have it during the week.

MR. SAUER: After Memorial Day.

MR. RAZACK: After Memorial

weekend.

MR. BALDEOSINGH: It screws up a

lot of tournaments when you have tryouts

before that. And for us, we have Memorial

Day weekend, we have a big tournament and it

will cause a lot of problems. So let's have

it the same.

MR. RAZACK: Again, my proposal

was the 8s through 12s the Tuesday after

Memorial weekend.

MR. GLAZE: I agree with you.

No different from -- well, you said 8 through

12.

MR. RAZACK: 8 through 12, yeah,

that's what I said, 8 through 12s.

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111

MR. SLADE: Hey, you have a

motion?

MR. RAZACK: I did.

MR. RUFFOLO: I -- we're just

talking.

MR. RAZACK: Oh, okay.

MR. RUFFOLO: Why not let the

clubs decide but nothing happens until the

Tuesday after Memorial Day. That's the

earliest they can have any tryout.

MR. RAZACK: Correct, I'm okay

with that.

MR. RUFFOLO: And if they want

to schedule the older kids at one day,

younger kids another, that's their problem.

So by making it just one day for everybody to

try out --

MR. STURM: That doesn't help

Columbus.

MR. RUFFOLO: Okay.

MR. STURM: Does not help

Columbus. Because right now what's happening

is we don't hold -- because we have a

tournament for our older kids the first

weekend in June, we always hold tryouts after

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112

that.

Our clubs can't invite people

from Dayton and Cincinnati to come to their

club, the older teams, until that Monday

after the first weekend. So we're really not

gaining anything at all with this proposal.

MR. RUFFOLO: So what you're

saying is your older guys are going to be in

tournament that weekend?

MR. STURM: Yeah.

MR. RUFFOLO: And you're wanting

other clubs --

MR. STURM: Our 12s through 15s,

and all of our older kids --

MR. RUFFOLO: Well, your 12s

through 15s, you're already giving them

Monday after Memorial Day to pick a team.

MR. ROSSI: Yeah, that's a week

after. That's after the tournament.

MR. RUFFOLO: That's a week

later.

MR. STURM: No. Our 13s, 14s

and 15s play the Sunday after Memorial Day,

they can't hold tryouts afterwards. And

they're losing players to Dayton and

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113

Cincinnati.

This proposal is based on a

suggestion that was made by Cup initially and

it has been somewhat changed around.

But I can tell you, on the way

down here I talked with two of the bigger

clubs and they're both onboard with this

because it's on a one-year trial basis. And

hopefully --

MR. RUFFOLO: So for 8s, 9s and

10s, then nothing earlier than the day after

Memorial Day --

MR. STURM: That would be 8s

through 12s.

MR. RUFFOLO: 8 through 12,

nothing earlier than Memorial Day.

MR. STURM: And one way of

looking at it, that's 7v7s and 9v9s.

MR. RUFFOLO: Okay. I'm okay --

I personally have no opinion. I don't have

anybody in that age group anymore.

My biggest problem is if we have

them earlier than that, it kills the weekend

tournament of Memorial Day and nobody wants

to do that, in my opinion.

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114

I do know that there's another

tournament in Dayton, there's two of them

that are a week after, and they would like us

to make it even everybody the week after

Memorial Day to start. But I think that you

got too many kids and you got to get

something in before that.

MR. SAUER: In June everybody's

gone on vacation.

MR. RUFFOLO: That's the

problem.

MR. RAZACK: But that's also our

rain date for State Cup that weekend, June

2nd, 3rd.

MR. STURM: One second point is

the reason the 18s, 19s slash 20s are early

is that it is believed that there's a whole

lot of graduations then and it gets those age

groups out.

MR. RUFFOLO: Yeah.

MR. STURM: And there's, at the

18, 19 level, there's not a whole lot of

movement. They're not playing tournaments.

MR. RUFFOLO: Subject to the

change on the U8s, 9s and 10s --

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115

MR. STURM: Here is my motion.

MR. RUFFOLO: Okay.

MR. SAUER: No, his included the

8s, 9s and 10s.

MR. STURM: Mo, would you care

to restate your motion?

MR. RAZACK: I said tryouts for

2017/'18 would start the Tuesday after

Memorial weekend, 5-29, for U8s through U12s,

and U18 and 19. And then Monday, 6-4, for

U13s through U17s. You want the times in

also?

MR. RUFFOLO: No. The only

thing I would say, it would be for the year

'18/'19 season, not '17/'18. I got a motion.

Got a second?


MR. STURM: Mo, you did mean to

say also, put the caveat on there that it

would be only effective January 2018 through

October 31, 2018, to give teams and clubs and

the Ohio South board the opportunity to

revisit this before the tryout season. And

that competitive leagues and programs may

establish additional restrictions on the

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116

holding of tryouts that are not in conflict

with the above.

MR. SAUER: Can we put --

MR. RAZACK: December.

MR. SAUER: Make December 1st,

you cannot have any tryouts after

December 1st?

MR. STURM: No. Because if you

say that, you can't hold supplemental

tryouts.

MR. SAUER: No, because schools

are out. All the schools are out

November 4th and 5th, and all the tryouts are

this weekend, last weekend, and there's no --

I don't know of anybody holding tryouts in

December.

MR. BLIEDEN: You're talking

about a roster-free state?

MR. SAUER: No, just no tryouts.

You can't go and say we're going to have a

tryout in December.

MR. RUFFOLO: For clubs that

don't play Buckeye or OSSL, they only play in

the spring, they have tryouts after December.

MR. STURM: This is, it's a

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117

unique phenomenon to Cincinnati, it almost

never happens in Columbus. And that's why I

put that last sentence in there, so that if

Cincinnati views it as a problem, the league

in Cincinnati can adjust it.

MR. SAUER: Have tryouts in

December.

MR. RUFFOLO: We always do, all

our teams in December, for supplemental, yes.

MS. STURM: We don't have any.

MR. RUFFOLO: October 31 is

fine. Supplemental you can -- okay. So this

is before us, we got a second. All in favor?

Anyone opposed?



much. Next we've got Flash Youth Soccer

League, league removal. I, Gordon.

MR. HENDERSON: Oh, sorry. This

was originally scheduled to be on the docket

when the last large batch was voted on I

think back in 2016, but somehow it got missed

in the vote. So it was on the agenda at that

time, it was just somehow missed in the vote.

So I'm seeking approval to

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118

remove Flash Youth Soccer League as a member.


motion? Anybody?



MR. SLADE: Second.

MR. RUFFOLO: Second. Thank

you. All in favor? Anyone opposed?


MR. RUFFOLO: Okay. Lindsay

Law.

MR. SAUER: God help us.

MR. RUFFOLO: No, no, it's going

to be short. I don't have a lot to say on

it.

MR. SAUER: I do.

MR. RUFFOLO: I hope you don't.

Because we are looking at developing a new

program potentially, which will incorporate

this and which will incorporate the forms and

everything else that we need, and it's still

a fluid situation in my mind.

And, Gordon, if you don't

disagree with me, but from the state it does

not appear that they have really finalized

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119

what they're going to do and it may be up for

further discussion.

I am not looking to do anything

other than to indicate that we want our

organization to follow Lindsay Law and then

develop it once we get our relationship with

our new provider, so we can then guide our

teams and leagues into what programs we want

them to handle through that company.

Now, have all of you figured out

what company I'm talking about?

MR. ROSSI: No.

MR. SAUER: Just real quick. I

mean, not -- there's three, four thousand

dollars worth of bills to the lawyers on the

Lindsay Law. I mean, every time we call the

lawyer it's, it's three, four thousand

dollars we've spent. So, I mean, I just,

when I was looking through the things,

it's --

MR. RUFFOLO: There was more

than three, four thousand dollars, that was

on other things as well, it wasn't just

Lindsay Law.

MR. SAUER: But there was a lot

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itemized for Lindsay law.

MR. RUFFOLO: There was. Well,

first of all, there's a lot of things on

there that are not agreeable to members in

this organization and let's wait until --

before we really pass something so we have to

redo it again, let's wait until they get the

final product done.

I think there's going to be a

final product because they've really screwed

it up, in our opinion.

MR. SAUER: I mean, have you

heard from the state saying that?

MR. RUFFOLO: He has. Gordon

has. It's still a fluid thing.

MR. HENDERSON: That they will

not -- the conversations I have, they

basically said we understand what you're

saying in terms of minors signing a form,

however, we have to abide by the statute as

written.

MR. SAUER: Right. And they're

not going to change anything in Columbus.

MR. HENDERSON: To the best of

my understanding, they're getting pushback on

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that specific element. That's one element,

that is the requirement of minors to sign a

form. Where that goes, how fast that

happens, that part I can't say.

What I can see in the FAQ or

question and answer, there is a lot of the

discussion included in this that I had with

legal counsel, so I feel listened to. I

still think there are still some issues that

I'll be discussing moving forward.

The question I have is who would

be the appropriate person then to address

those at the state level? That part I've not

identified yet.

MR. RUFFOLO: And what I would

like to do is, when we bring on our provider,

we figure out what we need to do to make it

work through the provider and then tell

everybody what we're going to do.

MR. SAUER: Well, I understand,

but according to the statute, they can't not

do it electronically at this time. They have

to physically sign that piece of paper.

MR. HENDERSON: That's not the

information that they gave me.

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MR. SAUER: It's specifically in

here.

MR. HENDERSON: Yeah, but I'm

sharing with you, I can send you the email

that --

MR. SAUER: So they're talking

about changing that, so they're going to have

to get --

MR. HENDERSON: She said the

electronic signatures are accepted in the

State of Ohio.

MR. SAUER: But it has to be

that specific form?

MR. HENDERSON: Correct, it has

to be that form.

MR. SAUER: Right.

MR. HENDERSON: But electronic

signature can be on that form.

MR. SAUER: Right. But it has

to be that specific form, we cannot just put

a line saying --

MR. HENDERSON: Correct. It has

to be that specific form, but the electronic

signature can be used on that form.

MR. SAUER: Correct.

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MR. RUFFOLO: Okay. That's all

I had to say on it. I want to just keep an

eye on what's going on there. The worst

that, if we really think we need to do

something we could just say something simply

as all members of Ohio South must comply with

Lindsay's Law.

MR. SAUER: Are we doing that

right now? Have we not made that statement?

MR. RUFFOLO: No, I don't want

to do that. I mean, we've told people that,

but it's not in our by-laws.

MR. SAUER: So we're not

following state law?

MR. STURM: No.

MR. RUFFOLO: We're not not

following state law. State law doesn't say

you have to change your by-laws to include

this.

MR. SAUER: No, no.

MR. RUFFOLO: We're telling

people --

MR. SAUER: We have told our

members that they have to comply?

MR. RUFFOLO: We have told our

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members that they have to comply.

MR. SAUER: And as an

organization are we complying? Is Ohio South

as an organization complying? Do we have --

are our state leagues, our ODPs, is everybody

within this organization complying?

MR. HENDERSON: To the best of

our knowledge, yes.

MR. BLIEDEN: How many people

from the state actually understand the law?

MR. RUFFOLO: Nobody. Oh,

that's on the record.

MR. STURM: Certainly not the

133 that wrote it.

MR. SAUER: They still don't

understand the concussion law.

MR. RUFFOLO: First of all, they

still don't know that 18-year-olds can't

contract. But that's okay. Until you're 18

anyway.

All right. Risk Management

policy. Mr. Rossi?

MR. ROSSI: We've had some

discussions, Gordon, Steve and I have had

some discussions over the past week about

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sealed expunged records, waivers. I kind of

left it with my last shot over the ballast.

We've got -- our lawyer's been working on a

revised Risk Management policy that hopefully

will include and fix some of these issues.

And so to quote something that

was recently said, we don't want to change

something now just to have to change it

later. So maybe we wait until we see what

the --

MR. RUFFOLO: I'd like to have

some discussion from this board, though, so

we can give guidance to the people working on

the changes.

We have a problem and our

problem is that when people get either their

record expunged, what do we do with these

people? What do we want to do as a board

with these people? Do we want to allow them

to come back and coach?

If we find out, if we find out

before they get it expunged, we now have a

record that they have a violation, and

according to our things, they're out.

When they come and appeal, and

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this is a problem that we had, and I was part

of the problem in trying to get a resolution

because I didn't want our organizations, the

leagues to have to be responsible for people,

how do we let these people back in?

We have a committee that says,

yes, you can come back in subject to your

league approval. But the leagues weren't

involved in that hearing so how can they give

approval?

And it should be, if we're going

to do this, we should be having some kind of

procedure where our Conduct Committee says

they're in, and then if we need some other

approval then subject to this board's

approval, because we can then have them

report to us why they want this person back

in.

But I'm very concerned that we

don't have any procedure to actually allow

somebody to come back in if they're

rehabilitated or we find out that it's not

what we thought it was.

MR. SAUER: But I thought we do.

MR. RUFFOLO: No.

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MR. SAUER: No, because it's

renewable every three years. So I get a

background check today, I'm not eligible,

three years from now they check it again and

I have no records, I'm eligible to coach.

MR. RUFFOLO: That's only if you

have an expungement. But if you go to the

Conduct Committee and appeal, and

occasionally we -- the expungements, even

though the record is expunged, it still

doesn't go through everybody and it still

shows up, okay? The record gets expunged by

the Municipal Court or the Common Pleas

Court.

MR. SAUER: But it's on the

Internet forever.

MR. ROSSI: The data aggregators

capture that, they don't go back and

double --

MR. RUFFOLO: Right. So these

are the problems that we're facing and we've

got good people that should be brought back

in, but we as the organization in my opinion

should be the ones saying, okay, we're in

charge, we say they're in, then they're in,

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and we take responsibility for it.

I don't think it's fair to ask

Jim to tell MOSSL or Jim to tell Buckeye,

hey, we got to keep an eye on this guy.

MR. STURM: It's impractical.

And here's the problem. If we go through the

present process and I don't sign off on them,

they can go to Kenny. Kenny doesn't know

that they were disqualified. They can coach

with Kenny and he'll never know that they

were disqualified and I wouldn't sign off on

them.

And I can -- for those that were

around several years ago, we batted this idea

around, never came to a solution. Jim

Waldron and I talked about it over the last

couple of years, about three years ago, we

were close to figuring out a way do it. And

it basically did what you suggested, it left

it up to the Conduct Committee, you're either

in or out, and it didn't matter to the member

league except that the member league would be

notified that the person was conditionally

returned, end of subject. If they wanted to

pursue it further, then the member league

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could pursue it further and act on it.

MR. RUFFOLO: Right now we're

having conduct hearings and the Conduct

Committee are saying, yeah, you're eligible

to return, but they can't return.

MR. STURM: Because the league

won't sign off on them.

MR. RUFFOLO: Right. So I need

to know from you guys and ladies if this is

something that we want to tell our attorney

to rewrite.

MR. BLIEDEN: We tried to keep a

sergeant from the Hamilton County Sheriff's

Department from 17 years experience from

coaching --

MR. RUFFOLO: We got him in. It

went to the board and it was a special vote.

MR. ROSSI: The league wanted a

board special vote because that was Jim

Waldron's request.

MR. BLIEDEN: Because I remember

I was on the committee that said he should

get back.

MR. STURM: I think the first

question to ask is does the board approve the

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idea that a person with an expunged record is

allowed back in? What is the consensus of

the board?

A couple of things. And correct

me if I'm wrong, Jeff, who's kind of an

expert, and, John, certainly you have input

as well. For a person to have their record,

criminal conviction expunged, one, it has to

be a misdemeanor, it cannot be a violent

crime. They have to go to the judge in

the -- a judge in the jurisdiction where they

were originally convicted. As John said, I

don't think it can be Common Pleas because it

can't be a felony.

MR. RUFFOLO: It can be a

felony, too. Some felonies can be expunged.

MR. STURM: Okay. That's news.

Generally, they're misdemeanors. And the

prosecutors, somebody from the Prosecutor's

Office that originally prosecuted the case

has to either agree to it or not object.

Correct, Jeff?

MR. ROSSI: Correct.

MR. STURM: So it's not that

somebody just files a piece of paper and gets

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stamped and they come back in, there's a

multi-step review process that the person --

also, you have to wait a minimum of one year?

MR. RUFFOLO: One year after the

conviction and the probation.

MR. STURM: And the associated

probation.

MR. RUFFOLO: Right.

MR. STURM: So it's not going to

happen right away anyway.

MR. RUFFOLO: Right.

MR. STURM: And my concern about

saying that a person that had it expunged

that we don't know about can coach, and

somebody who didn't get it expunged in time

can't -- an example, and I'll use Gordon and

Bill because I like them so much. Gordon and

Bill commit a crime together, and pick a

crime, Gordon has more money so a year and a

day later he gets it expunged. The data

aggregator does a sweep of Gordon and Bill's

record, finds nothing for Gordon, but Bill,

because he didn't get it expunged soon

enough, we now know about it forever and Bill

could never coach again.

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It seems unfair that two people

equally convicted, one's in, one's out just

because Gordon has more money and hired a

better lawyer.

So I think if the court says the

crime can't be considered by any court, I

think we should, too. Yes, Jeff?

MR. ROSSI: As an addition to

that, we're talking about our process and our

data aggregator's public record access. If

you are required to work -- get a background

check to be a nurse aide, to work in a

daycare center, to be a babysitter, where you

go through a fingerprint background check,

those expunged sealed records, those

convictions never go away. Those pop up and

those are considered, if they're a

disqualifier, even if it is sealed expunged,

you cannot work.

So the thing you also have to

consider is, if you can't work as an aide in

a nursing home, if you can't work at a

daycare center, do we want to over --

basically step over and allow somebody with a

sealed expunged record to coach children?

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133

That's one of the arguments.

And that's why the state law exists, that

those records are unsealed and evaluated for

disqualifiers. So there's two -- there's the

other argument.

MR. RUFFOLO: Here's what I

think we have to be concerned about. I don't

think it's a hard and fast rule if you get it

expunged you're automatically in. It still

has to still go before our Conduct Committee.

And if the violation was such that -- you can

still get very negative criminal convictions

expunged, all it means is it's not on your

record, you haven't had any trouble. But

that still would be -- there could still be

some convictions that when we look at them we

say, whoa, I don't care if you're

rehabilitated or whatnot, we don't want you

around our children.

All we need to say is if our

committee, Conduct Committee says that they

should be allowed back, they should have the

discretion to do that. Or it should come to

us and then we have the final say on whether

these people can come back.

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But we should have a procedure

to allow these people, if we think they are

rehabilitated and not a threat to our

children, to be allowed to come back.

MR. ROSSI: How many of those do

we have, Gordon, annually? Do we have -- I

mean, we're spending a lot of energy talking

about a handful of people.

MR. HENDERSON: Yeah, I need to

get feedback from Steve.

MR. ROSSI: One or two people.

MR. RUFFOLO: No, it's more than

that.

MR. ROSSI: I've never been at a

Conduct Committee meeting or a Risk

Management hearing so I wouldn't know.

MR. HENDERSON: Yeah, they need

to get feedback from Steve.

MR. STURM: Jeff is the state

Risk Management Coordinator and all these

Conduct Committee hearings have been held in

the past without him knowing about it. He

should be involved. And if he can't go --

MR. RUFFOLO: All right, that

makes sense.

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MR. ROSSI: So I don't -- I'm

just guessing.


problem with that.

MR. SLADE: I've said this

numerous times in the past, but you have your

Conduct Committee that are suspending coaches

and hearings are suspending referees as well

in our name, and I don't even know anything

about who it is or where it is, but these

people are suspending people and putting

people back into service without us even

knowing.

MR. RUFFOLO: Well, and that may

be where we have the Conduct Committee make a

determination, a recommendation, and then it

comes to us. And then we as a board then can

say, yea or nay like we did that sergeant on

that special deal.

MR. STURM: Two things. If I

can address Bill. We have a rule that says

specifically that everything is supposed to

be kept confidential because we really really

don't want to be publishing lists and talking

about it openly and putting it on the record,

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136

etc., etc. So that's one of the reasons why

it's just not generally noted.

MR. SLADE: I understand that,

but they're still suspending that person in

this board's name, in Ohio South's name, and

that's in this room.

MR. STURM: That is a

consideration. But to your point, and let me

qualify this upfront, I know that BJ as the

SYRA is chosen to be the chair, non-voting

chair of the Conduct Committee, but where you

say the Conduct Committee should be empowered

to return the person or not, I question, one,

is what background? What education? Are

they professional or anything else? Who are

they to make that kind of decision whether

this person has been rehabilitated and can

come back?

MR. RUFFOLO: Somebody's got to

make a decision.

MR. STURM: I know, but --

MR. RUFFOLO: Okay? And

ultimately it may be we the board. What I'm

doing is just throwing this out, guys. It

needs to be discussed.

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MR. SLADE: I understand that.

I understand that.

MR. RUFFOLO: It needs to be

discussed so that we can make a policy or

by-law amendment that addresses this that

allows these individuals the opportunity

after they have a hearing to actually come

back in if they're --

MR. ROSSI: Wasn't Greg putting

something together or drafting something?

MR. RUFFOLO: We were, but we

really never addressed that issue in that did

we?

MR. STURM: No.

MR. RUFFOLO: And I want to

address that issue.

MR. ROSSI: Because Jim had done

some stuff, and you, a lot of people hashed

it around.

MR. BALDEOSINGH: And there was

a Conduct Committee and if it's a yes, why

don't they make a recommendation to this

board? I mean, it's so simple.

MR. RUFFOLO: We don't have a

Conduct Committee right now that's been -- I

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mean we haven't had one go back into

appointment on a Conduct Committee. We have

a Conduct Review Committee, but not a Conduct

Committee to look at the Risk Management

again.

MR. BALDEOSINGH: Well, pick

somebody and go from there.

MR. STURM: No, no, no. We do.

MR. BALDEOSINGH: We do?

MR. STURM: The by-laws say, on

Risk Management, the Ohio South Conduct

Committee hears Risk Management --

MR. RUFFOLO: No, no, no. He's

talking about amending it. To make

recommendations. He wants a committee to

make recommendations on what changes we need

to make.

And I think Jim and Greg have

been doing it, but I'm looking for guidance

from this board so that I can tell Greg, and

then of course Jim can do the same, that this

is what we're looking for. We're looking for

an opportunity to get these guys back in.

MR. STURM: Is there a consensus

that we need a mechanism to bring people back

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139

without the present requirement that the

league that they are currently with must

approve it? So in other words, take the

member league out of the equation. Is that

correct, John?

MR. RUFFOLO: Yes.

MR. BALDEOSINGH: Yes.

MR. SLADE: You actually think a

coach would go back and coach where he wasn't

wanted?

MS. STURM: Yes. That's why

they appeal to the Conduct Committee.

MR. SLADE: Why don't they just

go somewhere else and coach?

MR. RUFFOLO: No, no, they can't

go anywhere. They have to go back to the

original league to get permission. Or

whatever league they go to, that league has

to approve them and make sure that they're

not doing anything. Who wants that legal

responsibility?

MR. SLADE: I wouldn't.

MR. RUFFOLO: No.

MR. STURM: And no league does.

MR. RUFFOLO: No league does.

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140

MR. STURM: And no league has.

MR. RUFFOLO: So can I just

conclude by saying you guys are all in

agreement we need a mechanism, yes? Okay,

thank you.

MR. SAUER: One last thing. Do

we want to, I mean, Gordon and I talked about

this, and the same thing in Risk Management,

we do not include parent admins who are

dealing with all the kids' data and meeting

with the kids and going to their houses, we

don't include trainers, so, I mean, are

trainers and parent admins, should they be

part of the Risk Management?

MS. STURM: Here's my counter to

that. They're not our members, we don't ever

register them.

MR. SLADE: They're around our

kids.

MR. STURM: I know, but we have

no mechanism to register them. And if we

were to say you're disqualified, how can we

disqualify them, they're not part of us to

begin with.

MR. SLADE: I understand.

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141

MR. STURM: Coaches and players

are.

MR. SLADE: They're around the

kids way more than referees are.

MR. STURM: Yeah, but they're

better than most referees.

MR. SLADE: Better what?

MR. GLAZE: Most clubs are

having those trainers go through Risk

Management.

MR. SLADE: If they're

responsible enough they should.

MR. GLAZE: Most clubs are doing

that.

MR. RUFFOLO: All right. Hey,

guys, we can talk about this all day, we've

got our point that we needed.

We got to go to New Business.

Workshop in Philadelphia. What's the travel

policy, Gordon?

MR. HENDERSON: Just make sure

if you're planning on attending the workshop

in Philadelphia that all board members read

the travel policy I will send out via email.

In your packet you have a

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142

spreadsheet from Gina on those that she is

aware that are going to the workshop. If

your name is not there or if your dates of

travel have changed, or at the very least if

you could all confirm with Gina the

information on this sheet. So I'll send out

the travel policy.

MR. RUFFOLO: What day are we

having our dinner?

MR. STURM: Typically Saturday

night.

MR. RUFFOLO: Wait. No, because

they changed it.

MR. GLAZE: The gala's Saturday

night.

MR. RUFFOLO: The gala's

Saturday night so we'll do our dinner on

Friday night.

MR. BALDEOSINGH: I'm coming

back on Saturday.

MR. RUFFOLO: You're coming back

on Saturday?

MR. BALDEOSINGH: Yeah, I've

already made arrangements.

MR. RUFFOLO: We'll do our OSYSA

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dinner on Friday and --

MR. HENDERSON: So just in that

note, as I read the policy I was unclear if

those volunteers who hold statewide positions

need approval.

MR. STURM: Yes.

MR. HENDERSON: Or if they're

included. So I would ask for approval for

State Cup, President's Cup and TOPS chairs to

attend Philadelphia.


motion? Anybody?

MR. BALDEOSINGH: What was the

motion again, what you want?

MR. RUFFOLO: Motion to include

State Cup, President's Cup and TOPSoccer?

MR. HENDERSON: TOPSoccer

chairs.

MR. RUFFOLO: From our area to

go to this.

MR. BLIEDEN: They're required.

MR. FELDMAN: Motion.

MR. BALDEOSINGH: I'll second.

MR. STURM: Question.

MR. RUFFOLO: Yes.

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MR. STURM: Who's the TOPSoccer

person?

MR. HENDERSON: Randy Corey.

MS. STURM: Okay. I'm not sure

I've ever heard the name but --

MR. SLADE: Anybody else that

should be on that list?

MR. RUFFOLO: Is there anybody

else that should be on our list?

MR. HENDERSON: That's just the

three that I had. If you have

recommendations of anyone else that you are

aware serves in a statewide position --

MR. RUFFOLO: I think we got rid

of most of the statewide positions.

MR. STURM: Question.

Additional question.

MR. RUFFOLO: Yeah.

MR. STURM: In order that

there's a justification in the minutes as to

why we're making this expenditure, I know

that Carol's not here as the President's Cup

chair and the TOPS chair, but Bud is here.

What do you do -- I don't know

how to phrase it -- what do you do there that

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145

requires your presence? And I'm hoping

there's a reason that you do something there

related to the State Cup.

MR. MANLEY: Well, there's

always a National Championship meeting there

which I would be taking part of.

MR. RUFFOLO: And also the State

Cup -- or the President's Cup people will get

together. We will also get together with the

Regional people for State and -- or at least

President's Cup since we're sponsoring it.

MR. STURM: Okay.

MR. RUFFOLO: Okay? All right,

all in favor? Anyone opposed?


MR. RUFFOLO: Thank you. What's

your next one?

MR. HENDERSON: Next one, staff

right here, from me. You probably know this

but you really do have a fantastic staff in

this office.

MR. RUFFOLO: You want to put

this on the --

MR. HENDERSON: And as a thank

you from the board to them, not only for the

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146

great work that they do but the longevity of

service, I would like to propose that in

addition to the paid days off that they

currently have, that we extend that to

include the day after Thanksgiving and

Christmas Eve so they can spend those two

days with their families.

MR. SAUER: So Black Friday they

have to work?

MR. HENDERSON: Correct, yeah.

MR. MARTINI: Most people do.

MR. BALDEOSINGH: I make a

motion to accept your proposal.

MR. RUFFOLO: Motion to approve.

Second?

MR. RAZACK: Second.


MS. STURM: Question. And,

again, to justify the time.

MR. RUFFOLO: Yes, I agree.

MR. STURM: Two things.

Actually one thing. How busy is the office

currently on those days?

MR. HENDERSON: Quiet.

MR. STURM: Quite or quiet?

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MR. HENDERSON: Quiet.

MR. RUFFOLO: That's the

Scottish version of quiet.

MR. STURM: Apparently. Or

Arkansas.


Anyone opposed?



Anything for the Good of the Game? I'm sorry

we went this long but I thought we got a lot

accomplished.

I just want to say to Gordon,

job well done on the budget. You're really

working hard on those numbers. I love the

fact that you're going around and talking to

all of us.

I hope all your league people

are appreciative of the fact that he's doing

that, getting input.

And everybody have a happy

Thanksgiving and a Merry Christmas as well.

MR. SAUER: So no board emails

will go out on Black Friday because

everybody's off that day, right, we won't get

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no emails?

MR. HENDERSON: I'm never off.

MR. RUFFOLO: Do I have a motion

to adjourn? Kenny?

MR. BALDEOSINGH: So moved.

MR. STURM: Second.

MR. RUFFOLO: Jim. All in

favor?



(Meeting adjourned at 9:41 p.m.)

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149

C E R T I F I C A T E

I, Tina M. Shell, a Registered

Professional Reporter, do hereby certify that

the foregoing is a full, true and correct

transcript of my notes taken in the

above-styled meeting and thereafter

transcribed by me.

/s/ Tina M. ShellTina M. Shell

Registered Professional Reporter

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