1 oregon vital events registration system electronic death registration system information and...
TRANSCRIPT
![Page 1: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/1.jpg)
1
Oregon Vital Events Registration System
Electronic Death Registration System
Information and Demonstration
![Page 2: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/2.jpg)
2
What is an Electronic Death Registration System (EDRS)?
Paperless death certificates
Web based technology
Biometric (fingerprint) authentication
Disposition permit printing at funeral home
Printing certified copies at the county office
Electronic amendments and corrections
![Page 3: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/3.jpg)
3
Overall benefits of an EDRS
Improved timeliness
Higher quality
More efficient communication – participants interact electronically
Increased security
![Page 4: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/4.jpg)
4
Who benefits?
Families
Funeral directors
Medical professionals and medical examiners
Local and state registrars
Federal, state, and local agencies
Public health researchers
![Page 5: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/5.jpg)
5
Specific benefits of EDRS… Faster service to families
Electronic referrals between funeral directors and medical certifiers
“Drop to paper” feature if the funeral director or medical certifier is not utilizing EDRS
Electronic SSN verification forthcoming
Medical certifiers are able to initiate the death certificate without waiting for the funeral home
![Page 6: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/6.jpg)
6
More specific benefits of EDRS… Conformance with a 2002 American Medical
Association Resolution calling for moreuniform cause of death reporting
Automatic error checking Reduces internal inconsistencies Reduces missing values
Electronic corrections and amendments
Amended/corrected records immediately available at the county – no fax, no fuss
![Page 7: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/7.jpg)
7
What does the Oregon EDRS look like?
The Oregon EDRS software is called DAVE, which stands for
Database Application for Vital Events.
![Page 8: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/8.jpg)
8
Login to DAVE
![Page 9: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/9.jpg)
9
Funeral Director Start/Edit Case
![Page 10: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/10.jpg)
10
Decedent Information
![Page 11: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/11.jpg)
11
Resident Address
![Page 12: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/12.jpg)
12
Family Members
![Page 13: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/13.jpg)
13
Informant Information
![Page 14: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/14.jpg)
14
Disposition
![Page 15: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/15.jpg)
15
Decedent Attributes
![Page 16: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/16.jpg)
16
Funeral Director can complete Place of Death
![Page 17: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/17.jpg)
17
Affirmation & Sign with Fingerprint
![Page 18: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/18.jpg)
18
Refer to Medical Certifier
![Page 19: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/19.jpg)
19
Disposition Approval
![Page 20: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/20.jpg)
20
Funeral Director Print Forms
Working copy, for your records
Drop-to-paper, if medical certifier is not part of the EDRS system
Disposition permit
![Page 21: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/21.jpg)
21
Medical Certifier Begins Case The medical certifier receives a system-
generated email when the funeral director requests medical certification.
They login to DAVE and select the case from the internal message requesting medical certification.
Medical certifiers can also start a case, which the funeral director can later locate and then complete the personal information.
![Page 22: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/22.jpg)
22
Medical Certifier Work Queues & Messages
![Page 23: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/23.jpg)
23
Date/Time of Death
![Page 24: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/24.jpg)
24
Place of Death
![Page 25: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/25.jpg)
25
Cause of Death
![Page 26: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/26.jpg)
26
Other Factors
![Page 27: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/27.jpg)
27
Injury
![Page 28: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/28.jpg)
28
Certifier Information
![Page 29: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/29.jpg)
29
Affirm and Certify with Fingerprint
![Page 30: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/30.jpg)
30
Medical Certifier Print Forms
Working copy, for your records
Drop-to-paper, if the funeral director is not part of the EDRS system
![Page 31: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/31.jpg)
31
Immediately Registered The case is immediately and automatically
registered unless there is information that requires review by the Registrar.
Cases requiring review include rare or reportable causes of death, possible duplicate record, etc.
Our goal is to review cases within 24 hours of receipt.
The funeral director will be automatically notified when a case is registered.
![Page 32: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/32.jpg)
32
Amend Records
Amendments to the death certificate can be submitted by funeral directors or medical certifiers within DAVE.
Our goal is to process amendments with 24 hours after receipt.
After submitting the amendment, replacement certificates can be immediately ordered and they will be issued as soon as the amendment is processed and the original certificates have been returned.
![Page 33: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/33.jpg)
33
Amend Record in DAVE
![Page 34: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/34.jpg)
34
Type of Amendment
![Page 35: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/35.jpg)
35
Amendment Detail
![Page 36: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/36.jpg)
36
Amendment Affirmation
![Page 37: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/37.jpg)
37
Registrar Ordering Process State and County registrars can process
certificate orders within DAVE for fully electronic records or paper records that have been processed by the State.
County registrars may also continue to issue copies from paper certificates.
Orders may be received from funeral directors directly through DAVE or manually.
![Page 38: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/38.jpg)
38
Applicant Information
![Page 39: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/39.jpg)
39
Search for Decedent
![Page 40: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/40.jpg)
40
Match Decedent to Order
![Page 41: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/41.jpg)
41
Request Certified Copies: Called Services in DAVE
![Page 42: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/42.jpg)
42
Services Summary
![Page 43: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/43.jpg)
43
Payment Information
![Page 44: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/44.jpg)
44
Order Summary
![Page 45: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/45.jpg)
45
Issue Copies
![Page 46: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/46.jpg)
46
Death Certificate Prints as a PDF
![Page 47: 1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration](https://reader031.vdocuments.net/reader031/viewer/2022013118/56649d0e5503460f949e448e/html5/thumbnails/47.jpg)
47
Next steps…
January-August 2006 Testing of Customized System
Early August 2006 Pilot Site Refresher Training
August-Sept. 2006 Pilot of System
Mid-September 2006 Statewide Rollout Begins
January 2007 Electronic Birth RegistrationSystem (EBRS) begins
August 2007 EDRS Statewide Rolloutcomplete