1

Overview of ATLAS Strategic Sourcing

2

Strategic Sourcing: The existing supply chain in Atlas covers REQ

and PO but does not cover all the activities undertaken between REQ and PO.

On an average the time required between REQ and PO for services is 4 months.

Strategic Sourcing aims at automating contract related processes

SS helps in creating event for bidding, publish bids for solicitation, invite vendors for bidding, Supplier’s self registration, submit bids online, evaluate bids, award contracts, convert bidder into vendor, notify bidder about award, complete view of bidding cycle.

3

Procurement Business Process

REQSourcing

(Potential Suppliers)Receipt and Opening

VendorAward Contract/POApproval by CPO Create Vendor

Evaluation of OffersReview By Contracts

Committee

Bidding

Buyer Supplier

Create Requisition

Invite Individual Bidders

Publish Procurement Notice

Analyze Response

CAP / ACP Review

Award Contract

Create Vendor Record

Supplier Self Registration

Notify Vendor /Supplier

Review Event and Place Offer

Award Notification

Create Event

Create PO

5

Strategic Sourcing: What is an Event? An Event may be defined as any

Procurement action that requires interaction with vendor community through ITB, RFP, RFQ, Pre-selection etc.

Who Creates an Event? A Person with Buyer Profile can create an

Event

6

Strategic Sourcing Events are Published in UNDP Procurement

Notices Event can be Public Event or Invitation Only Email notification along with instructions

supporting documents Bid Factors used as Evaluation Criteria Bid Factors can be associated at Header

and Line Level Bidding is allowed by Registered Bidders

only

7

Strategic Sourcing Bids can only submitted after the Event is open

for bidding Bidder can preview the Event before Event is

open Multiple Bids can be submitted but the latest

one prevails Confirmation email with submitted information

send to the bidder Automatic Notification to all the bidders when

an Event is modified or cancelled Evaluation based on Bid Factors or Manual

Evaluation Award the bid through Purchase Order

8

Strategic Sourcing Email Notification to the Winning Bidder Email Notification to Lost Bidders Bidders can inquires on the status from Search

Events/Event Workbench Internal Users can find out status from the

Event Cycle Bids can be opened only after the event closes Bidders can download and upload the bidding

information through XML Minor customization to support user setup

9

10

What to Expect in 9.0

Event Creation Event Management Award Management Reports Other Enhancements

11

What to Expect in 9.0 – Event Creation Ability for Multi-round Event with Offer and Counter-offer Change Management through Version Numbers Supports Request for Information (RFI) Collaborative Sourcing – From creation to Award Supports Reverse Auctioning Transparency – Ability to display Bid History, Competitor

Identity and Winning Bid info. Event Consolidation for requisitions from Multiple Business

Units Improved Microsoft Excel Import and Export Ability to collect component pricing Information Ability to collect Price-Break/Discount Information Quantity not Required Amount Only Requisitions

12

What to Expect in 9.0 – Event Management

Real-time messaging with Suppliers Message Boards and Discussion Groups Real-time messaging with Suppliers Message Boards and Discussion Groups Ability to Pause and Disallow Erroneous Bids Support Lots Ability to Define and Manage Sourcing

Milestones Sourcing Plan Related Document Management Actionable Alerts and Notifications

13

What to Expect in 9.0 – Award Management

Combine Header and line scores for consolidated scoring

Bid Ranking and Graphical presentation

Ability to enforce Constraints Supports What-If Analysis Supports Total Cost Modeling Summary of Differences among Bids

14

What to Expect in 9.0 – Reports

New Reports : Cycle Time Analysis Report, Auction Summary Report

15

What to Expect in 9.0 – Other Enhancements

Supplier Self-Categorization Enhanced User Setup to distinguish Creation,

Approval and Award Integration with Asset Management Quick Auctions Supplier Registration and intent to

participate Template Grouping Bidder Groups Integration with Contract management Allow Proxy Bidding Delimited File Import of Event Lines

16

QUESTIONS ?