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PM is the process of managing, PM is the process of managing, allocating, and timing available allocating, and timing available resources to achieve the desired goal resources to achieve the desired goal of a project in an efficient and of a project in an efficient and expedient manner. expedient manner.

PM is the planning, scheduling and PM is the planning, scheduling and controlling of project activities to controlling of project activities to meet project objectives.meet project objectives.

PM is widely recognized as a practical PM is widely recognized as a practical way of ensuring that projects meet way of ensuring that projects meet objectives and products are delivered objectives and products are delivered on on timetime, within , within budgetbudget and to correct and to correct qualityquality specification, while at the specification, while at the same time controlling or maintaining same time controlling or maintaining the the scopescope of the project at the correct of the project at the correct level.level. 2

Project Integration Project Integration ManagementManagement

Project Scope ManagementProject Scope Management Project Time ManagementProject Time Management Project Cost ManagementProject Cost Management Project Quality ManagementProject Quality Management Project Human Resource Project Human Resource

ManagementManagement Project Communications Project Communications

ManagementManagement Project Risk ManagementProject Risk Management Project Procurement Project Procurement

ManagementManagement

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Project management is about influencing tomorrow. Today has already happened and yesterday is gone. (’PROACTIVE’)

Decisions affecting tomorrow can only be made on information available today.

Project management is about managing a set of relationships over time and about understanding people.

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LeadershipLeadership NegotiationNegotiation Team BuildingTeam Building MotivationMotivation EmpowermentEmpowerment Relationship ManagementRelationship Management CommunicationCommunication Decision MakingDecision Making

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Projects progress quickly until they are 90% Projects progress quickly until they are 90% complete. Then they remain at 90% complete complete. Then they remain at 90% complete forever. forever.

When things are going well, something will go When things are going well, something will go wrong. When things just can’t get worse, they will. wrong. When things just can’t get worse, they will. When things appear to be going better, you have When things appear to be going better, you have overlooked something. overlooked something.

If project content is allowed to change freely, the If project content is allowed to change freely, the rate of change will exceed the rate of progress. rate of change will exceed the rate of progress.

Project teams detest progress reporting because it Project teams detest progress reporting because it manifests their lack of progress.manifests their lack of progress.

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Facilitate or enable others to perform.Facilitate or enable others to perform. Must be commercially aware.Must be commercially aware. Must be risk aware – many uncertainties.Must be risk aware – many uncertainties. Have the breadth and depth of skills to Have the breadth and depth of skills to

deal with new problems without having deal with new problems without having to draw on experience alone.to draw on experience alone.

To be dynamic, proactive, and continue To be dynamic, proactive, and continue to look forward.to look forward.

Decisions affecting tomorrow must be Decisions affecting tomorrow must be made today, only on the information made today, only on the information available todayavailable today

Get by on the best possible information. Get by on the best possible information.

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Many customers or clients are inexpert and need someone to help them secure their business objectives or goals.

Project Managers can often act as client’s representative or agent.

Project management is about ensuring that needs – project objectives - are translated into achievable actions.

Project managers need to understand the business needs – core and non-core businesses.

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Sustainable Project Management 9

Sustainable Project Management 10

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Time/Schedule

Quality/Performance

Cost/Budget

Scope

Projects are often defined in terms of quality, cost and time.

Most clients expect to obtain the best of all three at the same time.

What is the reality? Understanding the relationship between

these three can lead to project success.

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At the highest level there are project goals or objectives.

These are achieved if one knows what the critical success factors (CSF) are and how to achieve them.

Key performance indicators (KPI) help you measure performance of a project or process.

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Define the most realistic position Define the most realistic position within a triangle (where the vertices within a triangle (where the vertices are marked for quality, cost and time) are marked for quality, cost and time) for the following project types:for the following project types:

hotels, shops, offices, schools, hospitals, airport extensions, factories and relief roads.

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A A PERTPERT chart is a graphical network chart is a graphical network model that depicts a project’s tasks model that depicts a project’s tasks and the relationships between those and the relationships between those tasks. tasks.

A A GANTTGANTT chart is a simple horizontal chart is a simple horizontal bar chart that depicts project tasks bar chart that depicts project tasks against a calendar. Each bar against a calendar. Each bar represents a named project task. The represents a named project task. The tasks are listed vertically in the left-tasks are listed vertically in the left-hand column. The horizontal axis is a hand column. The horizontal axis is a calendar timeline. calendar timeline.

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Most failures have Most failures have been been

put down to:put down to: Poor project specification Unrealistic timescales Timescales that are too

long Inappropriate staff Failure to manage user expectations Failure to manage the change required

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Project Management is about understanding relationships and handling them over time.

It is a pragmatic discipline in which the client or customer is the most important.

It is all about balancing needs and available resources.

Project is a group of activities that have been performed in a logical sequence to meet present objectives outlined in the project.

Project Management is: making the project happen and it also planning and controlling your project.

Good project management is a successful project.

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Cost

Quality

Time

Projects are all about the double RRRR:

Risk and RewardRisk and Reward

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Continually Track and Measure Project StatusContinually Track and Measure Project Status Be Proactive vs. Reactive/InactiveBe Proactive vs. Reactive/Inactive Commit to Personal DevelopmentCommit to Personal Development Focus on Team DynamicsFocus on Team Dynamics Avoid Over Personalized Decision MakingAvoid Over Personalized Decision Making Sustain Functional (not Dysfunctional) CommunicationSustain Functional (not Dysfunctional) Communication Commit to Skill BuildingCommit to Skill Building Create a “Coaching Friendly” Project Environment Create a “Coaching Friendly” Project Environment Commitment, Responsibility, Flexibility & Team-Work Commitment, Responsibility, Flexibility & Team-Work