1 power presentations with powerpoint 2 group questions what is in it for you to improve your...

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Power Presentations with PowerPoint


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Group QuestionsGroup Questions

What is in it for you to improve your skills?

Have you ever presented before? How did it go? Any “war” stories?

What is in it for you to improve your skills?

Have you ever presented before? How did it go? Any “war” stories?

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Opening PresentationsOpening Presentations

Name

Reason for attending

Previous speaking experience

How your toy represents your style

Name

Reason for attending

Previous speaking experience

How your toy represents your style

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LogisticsLogistics

Breaks, Start/End Time

Lunch, snacks, beverages

Restrooms

Safety Procedures

Phones and Email

Beepers, Buzzers, Ringers…

Breaks, Start/End Time

Lunch, snacks, beverages

Restrooms

Safety Procedures

Phones and Email

Beepers, Buzzers, Ringers…

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Power PresentationsPower Presentations

Developing your content

Managing your anxiety

Working with visual aids

Using PowerPoint

Delivering your best

Developing your content

Managing your anxiety

Working with visual aids

Using PowerPoint

Delivering your best

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Developing Your ContentDeveloping Your Content

Defining your purpose

Analyzing your audience

Gathering your data

Organizing your information

Defining your purpose

Analyzing your audience

Gathering your data

Organizing your information

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Defining Your PurposeDefining Your Purpose

General Purpose = High level goal

To : Delivering facts

To : Influencing change

To : Inspiring feeling or actions

To : Explaining

General Purpose = High level goal

To : Delivering facts

To : Influencing change

To : Inspiring feeling or actions

To : Explaining

Inform

Persuade

Motivate

Instruct

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Defining Your PurposeDefining Your Purpose

Specific Purpose

To persuade my management team…

To inform my work team…

To instruct the non-technical sales…

To motivate my team…

Specific Purpose

To persuade my management team…

To inform my work team…

To instruct the non-technical sales…

To motivate my team…

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Factors of Audience AnalysisFactors of Audience Analysis

1. Needs

2. Knowledge

3. Mindset

4. Demographics

5. Logistics

1. Needs

2. Knowledge

3. Mindset

4. Demographics

5. Logistics

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Learning StylesLearning Styles

Auditory – Listening

Lecture

Reading out loud

Tapes

Visual – Seeing

Demonstration

Visual metaphors

Graphics & pictures

Kinesthetic – Doing

Touching

Holding

Motions & Gestures

Cognitive – Thinking

Pausing

Silence

Rhetorical Questions

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Types of DataTypes of Data

Examples

Personal Experience

Expert Testimony

Personal Testimony

Studies Statistics

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Organizing Your ContentOrganizing Your Content

Introduction

Body

Conclusion

Use Transitions throughout

Introduction

Body

Conclusion

Use Transitions throughout

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My Job PresentationMy Job Presentation

2-3 Minutes

Introduction, Body, Conclusion

Tell us about your job

Select two delivery goals

2-3 Minutes

Introduction, Body, Conclusion

Tell us about your job

Select two delivery goals

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Managing Your AnxietyManaging Your Anxiety

Before

During

After

Rehearsing

Your Strategy

Before

During

After

Rehearsing

Your Strategy

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Define Your StrategyDefine Your Strategy

Read pages 21-23

Check tips you use

Circle ideas that may work

Answer questions on page 24

Read pages 21-23

Check tips you use

Circle ideas that may work

Answer questions on page 24

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Visual Aid TipsVisual Aid Tips

Transparencies

Flip Charts

Videos

Handouts and Objects

Transparencies

Flip Charts

Videos

Handouts and Objects

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Using PowerPointUsing PowerPoint

Design guidelines

Creating Consistency

Colors, Backgrounds, and Fonts

Graphics and Animation

Beyond the slides

Design guidelines

Creating Consistency

Colors, Backgrounds, and Fonts

Graphics and Animation

Beyond the slides

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Company Party OptionsCompany Party Options

Have a Banana Split and Sundae Bar

Barbeque

Chips, Salsa, and appetizers

Potluck – bring your own dish

Have a Banana Split and Sundae Bar

Barbeque

Chips, Salsa, and appetizers

Potluck – bring your own dish

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Company Party OptionsCompany Party Options

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YOUR TITLES SHOULD NOT BE IN ALL CAPS AND THEY

SHOULD BE LIMITED TO TWO LINES MAX.

YOUR TITLES SHOULD NOT BE IN ALL CAPS AND THEY

SHOULD BE LIMITED TO TWO LINES MAX.

OOPS! I THINK THAT THIS MAY BE

DIFFICULT FOR YOU TO READ AND

UNDERSTAND QUICKLY.

OOPS! I THINK THAT THIS MAY BE

DIFFICULT FOR YOU TO READ AND

UNDERSTAND QUICKLY.

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Titles In Lower Case: Two Lines Max

Titles In Lower Case: Two Lines Max

Better!Better!

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Follow Your Format GuidelinesFollow Your Format Guidelines

Follow the 5x5 rule Exception to 5x5 rule: quotes, mission statements, lines from a

policy or other text that should be read word for word. Keep text short as possible and limit to 2-3 sentences.

Allow at least ½ inch margins Use slide numbers Create title and final slides (this may be the same slide repeated) Use bullets and sub-points Only use one level under bullets

For example, this is the second level And this is the third level – leave this out!

Follow the 5x5 rule Exception to 5x5 rule: quotes, mission statements, lines from a

policy or other text that should be read word for word. Keep text short as possible and limit to 2-3 sentences.

Allow at least ½ inch margins Use slide numbers Create title and final slides (this may be the same slide repeated) Use bullets and sub-points Only use one level under bullets

For example, this is the second level And this is the third level – leave this out!

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Follow the 5x5 rule

Keep ½ inch margins

Insert Slide numbers

Create Title and final slides

Use Bullets and sub-points Use only one level under bullets

Almost…

Follow the 5x5 rule

Keep ½ inch margins

Insert Slide numbers

Create Title and final slides

Use Bullets and sub-points Use only one level under bullets

Almost…

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5x5 rule

½ inch margins

Slide numbers

Title and final slides

Bullets and sub-points Only one level under bullets

5x5 rule

½ inch margins

Slide numbers

Title and final slides

Bullets and sub-points Only one level under bullets

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Color GuidelinesColor Guidelines

Golden Rule: Golden Rule:

Use a consistent color scheme

throughout your entire presentation.

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Color GuidelinesColor Guidelines

Golden Rule Golden Rule

Use a consistent color scheme

throughout your presentation

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Color CombinationsColor Combinations

Hot CoolWarm

Warm + Cool = balanced color scheme

Template design: 3 or 4 colors

Adapted from Genentech Graphics Dept. 2003

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The Color WheelThe Color Wheel

Genentech Graphics Dept. 2003

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Using Color for EmphasisUsing Color for Emphasis

Lighter Highlights Darker Recedes


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Choosing Colors for Slides

Background = dark (black, blue)

Text and graphics = light white, yellow, green, cyan

Red = Caution, Warning, Flag

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Choosing Colors for Overheads

drop shadows

Use white or light background colors

Use dark or black color text

Use colors that contrast with the background

for graphics or drop shadows

Choosing Colors for Overheads


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Use Large Font SizeUse Large Font Size

Helvetica 10

Helvetica 12

Helvetica 14

Helvetica 16

Helvetica 18

Helvetica 20

Helvetica 24

Helvetica 28

Helvetica 32

Helvetica 36


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Select Two Fonts

Times New Roman

Bookman Old Style

Garamond

Optima

Arial

Verdana

Helvetica

Century Gothic

Arial

Verdana

Helvetica

Century Gothic

Serif – Feet Sans Serif

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Use Pictures to ExplainUse Pictures to Explain

Hemodialysis


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Red Blood Cells

Angiogenesis

Endothelial Cells

FibroblastsSmooth

Muscle

Angiogenesis Overview

Animate Your Graphics

Basement Membrane


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What’s Wrong?What’s Wrong?

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

1st Qtr2nd Qtr

3rd Qtr4th Qtr

0

10

20

30

40

50

60

1stQtr

2ndQtr

3rdQtr

4thQtr

Quarter

Un

its S

hip

pe

d b

y Q

ua

rte

r

EastWestNorth

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

1st Qtr2nd Qtr

3rd Qtr4th Qtr

0

10

20

30

40

50

60

1stQtr

2ndQtr

3rdQtr

4thQtr

Quarter

Un

its S

hip

pe

d b

y Q

ua

rte

r

EastWestNorth

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2003 Product Shipments2003 Product Shipments

0

20

40

60

Q1 Q2 Q3 Q4Quarter

Un

its (

Mill

ion

s)

EastWestNorth

0

20

40

60

Q1 Q2 Q3 Q4Quarter

Un

its (

Mill

ion

s)

EastWestNorth

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Position = Perception

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Fiscal Quarter

Section 1 2 3 4

East 20 27 90 20

West 31 39 35 32

North 46 47 45 44


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0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Fiscal Quarter

Section 1 2 3 4

East 20 27 90 20

West 31 39 35 32

North 46 47 45 44

Position = Perception


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GAP: ISO 9000:2000 SECTION 6.2.1 STATES THAT PERSONNEL

PERFORMING WORK AFFECTING PRODUCT QUALITY SHALL BE COMPETENT ON THE BASIS OF

APPROPRIATE EDUCATION, TRAINING, SKILLS, AND EXPERIENCE

We do not have working definitions of education.What do they mean by skills? Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?

How do we determine what level of skill they need to perform the job?

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GAP: ISO 9000:2000 SECTION 6.2.1 STATES THAT PERSONNEL

PERFORMING WORK AFFECTING PRODUCT QUALITY SHALL BE COMPETENT ON THE BASIS OF

APPROPRIATE EDUCATION, TRAINING, SKILLS, AND EXPERIENCE

We do not have an agreement with the auditors about what is “competent.”

What do they mean by skills? Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?

How do we determine what type of training will get them to level of skill they need to perform the job?

Title

Font Type

Colors

Line spacing

Line breaks

Bullets

Pictures

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GAP: Section 6.2.1GAP: Section 6.2.1

Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience. Understand what the auditors mean by “competent”What do they mean by skills?

Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?

What type of training will suffice?

Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience. Understand what the auditors mean by “competent”What do they mean by skills?

Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?

What type of training will suffice?

Title

Font

Colors

Line spacing

Line breaks

Bullets

Pictures

ISO 9000:2000 Gap Analysis

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“Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.”

Understand “Competent”

Define “Skills”

Determine “Training”

“Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.”


Define “Skills”

Determine “Training”ISO 9000:2000 Gap Analysis

Animate!

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“Personnel performing work affecting product

quality shall be competent on the basis of

appropriate education, training, skills, and

experience.”

“Personnel performing work affecting product

quality shall be competent on the basis of

appropriate education, training, skills, and

experience.”

ISO 9000:2000 Gap Analysis


Define “Skills”

Determine “Training”

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Genentech Graphics GroupGenentech Graphics Group

Eric Stoelting (manager) x52773

Allison Bruce x55507

Jim Ligos x51045

Janie Peña x53250

David Wood x58352

Eric Stoelting (manager) x52773

Allison Bruce x55507

Jim Ligos x51045

Janie Peña x53250

David Wood x58352


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Graphics Group OnlineGraphics Group Online

http://gwiz/groups/Scicomp/Graphics/graphics.html

Intranet Departments

Graphics

- “Do-it-Yourself” Or

- “Tips and Tricks”

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Welcome Back!Welcome Back!

While you are waiting, please:

1. Login to your email account

2. Email your presentation

3. Add and test your printer

4. Take 2-3 toys

5. Review your presentation

While you are waiting, please:

1. Login to your email account

2. Email your presentation

3. Add and test your printer

4. Take 2-3 toys

5. Review your presentation

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Key Points to RememberKey Points to Remember

Developing My Content

Creating PowerPoint Presentations

Using PowerPoint During Presentations

Managing Anxiety

Developing My Content

Creating PowerPoint Presentations

Using PowerPoint During Presentations

Managing Anxiety

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Consulting ResourcesConsulting Resources

Pg. 16 – Developing Your Content

Pg. 17 – Presentation Overview

Pg. 18 – Presentation Format

Pgs. 34 – 35 Design Guidelines

Pg. 16 – Developing Your Content

Pg. 17 – Presentation Overview

Pg. 18 – Presentation Format

Pgs. 34 – 35 Design Guidelines

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Day Two AgendaDay Two Agenda

Presentation Practice

Delivering Your Best

Advanced Presentation Practice

Wrap Up

Presentation Practice

Delivering Your Best

Advanced Presentation Practice

Wrap Up

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Presentation FormulaPresentation Formula

Goals

Video

Reflection

Goals

Practice

Success!

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Presentation LogisticsPresentation Logistics

Front

Back

Side

Sid

e

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PresentationsPresentations

1. State goals

2. (Your partner introduces you)

3. We applaud Wildly!

4. Deliver Speech

5. Gather Feedback

6. Watch tape

1. State goals

2. (Your partner introduces you)

3. We applaud Wildly!

4. Deliver Speech

5. Gather Feedback

6. Watch tape

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Components of MeaningComponents of Meaning

55%38%

7%

VisualVocal

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Zones of DeliveryZones of Delivery

Zone 1

Zone 2

Zone 3

Facials & Eyes

Stance & Walking

Gestures & Posture

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Vocal EnergyVocal Energy

Tone

Inflection

Volume

Pace

Tone

Inflection

Volume

Pace

Pauses

Articulation

Fillers

Pauses

Articulation

Fillers

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Strengths & Development AreasStrengths & Development Areas

1. Key Techniques (pg. 70)

2. Three Strengths (pg. 71)

3. Share with partner

4. Develop plan

1. Key Techniques (pg. 70)

2. Three Strengths (pg. 71)

3. Share with partner

4. Develop plan

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Kelli Smith

[email protected]

Kelli Smith

[email protected]

Thanks for participating in…

Dash

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Resource SlidesResource Slides

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To Email Your Presentation…To Email Your Presentation…

1. Launch Web Browser (on desktop)

2. Type “webmail” in the location field

3. Hit “Return”

4. Enter your UNIX ID and password

5. Select “login”

6. Send email to: [email protected]

1. Launch Web Browser (on desktop)

2. Type “webmail” in the location field

3. Hit “Return”

4. Enter your UNIX ID and password

5. Select “login”

6. Send email to: [email protected]

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To Install Your Printer…To Install Your Printer…

1. Select “Network Neighborhood” (desktop)

2. Select -…

NEED TO COMPLETE FOR EACH CLIENT

1. Select “Network Neighborhood” (desktop)

2. Select -…

NEED TO COMPLETE FOR EACH CLIENT

1 power presentations with powerpoint 2 group questions what is in it for you to improve your...

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