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Presentation to City CouncilOctober 27, 2009

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DepartmentDept

Recommendations

Add'l HPG Review Team

Recommendation TotalPW General Fund 27 2 29PW Solid Waste 4 1 5PW Stormwater 3 1 4PW Water 18 9 27PW Sewer 5 2 7PW Golf Course 1 0 1

Total Public Works 58 15 73

Airport 8 0 8

Grants Administration 0 1 1

Park & Recreation 11 2 13

Economic Development 15 0 15

Human Resources 2 2 4

Working In Neighborhoods 13 0 13

Planning 1 0 1

Police 84 0 84

Fire 5 0 5

Information Technology 9 1 10

Development Services 10 0 10

Equipment Management 4 0 4

TOTAL (All Depts) 220 21 241

Surplus Without Replacement AnalysisAs of 10/26/09

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Department Police AutoLt

TruckHvy

Truck Van# of

UnitsAvg. Fuel Savings

Avg. Maintenance

Savings

Estimated Total

Savings

PW General Fund 3 16 6 4 29 $6,703 $30,142 $36,845

PW Solid Waste 1 2 2 5 $1,045 $7,498 $8,543

PW Stormwater 1 1 1 1 4 $861 $4,461 $5,322

PW Water 11 13 3 27 $5,911 $20,107 $26,018

PW Sewer 3 1 2 1 7 $1,455 $8,252 $9,707

PW Golf Course 1 1 $232 $3,095 $3,327

Total Public Works 0 19 31 15 8 73 $16,207 $73,555 $89,762

Airport 3 5 8 N/A N/A N/A

Grants Administration 1 1 $181 $348 $529

Park & Recreation 4 5 4 13 $2,764 $6,002 $8,766

Economic Development 5 4 3 3 15 $3,193 $14,617 $17,810

Human Resources 3 1 4 $775 $4,139 $4,914

Working In Neighborhoods 10 1 1 1 13 $2,490 $7,593 $10,083

Planning 1 1 $181 $348 $529

Police 84 84 $16,968 $65,100 $82,068

Fire 2 1 1 1 5 $1,042 $4,809 $5,851

Information Technology 4 3 3 10 $2,068 $4,446 $6,514

Development Services 9 1 10 $1,877 $3,670 $5,547

Equipment Management 4 4 $992 $2,152 $3,144

TOTAL ESTIMATE 84 61 55 21 20 241 $48,738 $186,779 $235,517

$300,000

Surplus Without Replacement AnalysisAs of 10/26/09

PLUS: Estimated Surplus Sale Proceeds for 200 vehicles at $1,500 per vehicle average =

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Dept NameRolling Stock

5/18/2007Rolling Stock

10/31/2008Rolling Stock

6/30/2009Rolling Stock

10/22/2009

Park and Recreation 155 144 35 36

Public Works 1,015 947 1,114 1,084

Finance 2 2 2 2

Human Rights 2 2 2 2

Legal 1 3 1 1

Human Resources 11 16 15 13

Municipal Court 2 3 3 4

Working In Neighborhoods 0 56 63 62

Planning 0 2 2 2

Police 1,073 1,095 1,103 1,037

Fire 174 177 184 182

Information Technology 39 39 46 45

Gilcrease 2 2 2 2

Development Services 0 60 58 57

Communications 0 2 2 2

Equipment Management 37 38 38 35

Economic Development 26 15 15 15

Grants Administration 0 0 2 2

TOTALS 2,539 2,603 2,687 2,583

Rolling Stock Comparison (All Vehicles)Multi-Year Comparison of Fleet Size (by Department)

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Department

# of Funded Positions Per FY10 Adopted

BudgetRolling Stock at

10/22/09

# Vehicles Recommended by Dept

for Surplus Without Replacement

# Vehicles Recommended for

Surplus Without Replacement by HPG

Team

Total Vehicles Recommended for

Surplus

Municipal Court 59 4 0 0 0

Police 888 1,037 84 0 84

Fire 709 182 5 0 5

Information Technology 270 45 9 1 10

Park and Recreation 270 36 11 2 13

Economic Development 11 15 15 0 15

Development Services 92 57 10 0 10

Working In Neighborhoods 87 62 13 0 13

Planning 15 2 1 0 1

Public Works 1,441 1,084 58 15 73

Human Rights 9 2 0 0 0

Legal 32 1 0 0 0

Human Resources 44 13 2 2 4

Finance 89 2 0 0 0

Communications 16 2 0 0 0

Equipment Management 79 36 4 0 4

Grants Administration 11 2 0 1 1

Gilcrease N/A 2 0 0 0

Airports 164 N/A 8 0 8

Totals 4,286 2,584 220 21 241

Funded Positions, Rolling Stock, Surplus Without Replacement Vehicles

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Take-Home Vehicle Report Summary February 1, 2008 through January 31, 2009

Department Funded Positions

Number of Units

Ratio # of positions per

vehicle

Tulsa Airport Authority 164 13 12.6 River Parks Authority n/a 3 n/a

Working in Neighborhoods 87 2 43.5 Public Works 1441 38 37.9

Municipal Courts 59 1 59 Public Events Center n/a 3 n/a Police Department 888 733 1.21 Fire Department 709 49 14.5

Information Technology Department 270 3 90 Equipment Management Department 79 1 79

Emergency Medical Services Authority n/a 2 n/a Tulsa Transit Authority n/a 4 n/a Tulsa County / TAEMA n/a 4 n/a

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Motorpool # of Units

Annual Parking Costs

($1,032 per Unit)

Estimated Annual Fuel

Costs

Estimated Annual

Maintenance Costs

Estimated Total Annual

Costs

Current Vehicles 4 $4,128 $2,000 $800 $6,928

Additional Vehicles 11 $11,352 $5,500 $2,200 $19,052

Total 15 $15,480 $7,500 $3,000 $25,980

Motorpool Fleet at One Technology Center

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Department FYTD 2009

(July – Sept)

FYTD 2010

(July – Sept)

10% Reduction Goal

Usage Difference

Percentage

Difference

Public WorksPublic Works 321,862321,862 273,838273,838 32,18632,186 -48,024-48,024 -15%

Gilcrease MuseumGilcrease Museum 130130 207207 1313 +77+77 +60%

Parks and RecreationParks and Recreation 26,88526,885 9,9659,965 2,6892,689 -16,920-16,920 -63%

FinanceFinance 137137 120120 1414 -17-17 -12%

Human RightsHuman Rights 154154 152152 1515 -2-2 -2%

Grants AdministrationGrants Administration 3333 4242 33 +9+9 +27%

LegalLegal 6868 9494 77 +26+26 +39%

Human ResourcesHuman Resources 908908 1,0361,036 9191 +128+128 +14%

Municipal CourtsMunicipal Courts 156156 134134 1616 -22-22 -14%

WIN- Working in NeighborhoodsWIN- Working in Neighborhoods 8,3118,311 6,6876,687 831831 -1,624-1,624 -20%

PlanningPlanning 7676 3030 88 -46-46 -60%

Economic DevelopmentEconomic Development 9696 7979 1010 -17-17 -18%

PolicePolice 247,812247,812 234,484234,484 24,78124,781 -13,328-13,328 -5%

FireFire 49,32049,320 43,70543,705 4,9324,932 -5,615-5,615 -11%

Information TechnologyInformation Technology 3,0733,073 2,7292,729 307307 -344-344 -11%

Development ServicesDevelopment Services 7,5737,573 6,3996,399 757757 -1,174-1,174 -16%

Communications- MACCommunications- MAC 5353 00 55 -53-53 -100%

Equipment ManagementEquipment Management 4,8804,880 4,4434,443 488488 -437-437 -9%

Outside Agencies and AuthoritiesOutside Agencies and Authorities 14,07414,074 15,34115,341 1,4071,407 +1,267+1,267 +9%

GRAND TOTALSGRAND TOTALS 685,601685,601 599,485599,485 68,56068,560 -86,116-86,116 -13%

Fuel Comparison Analysis

Actual Reduction -13%All figures are in Fuel Gallons Consumed

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GreenGreen Vehicle Purchases Vehicle Purchases Total Purchases to Total Purchases to

DateDate Ford Escape HybridFord Escape Hybrid Honda Civic GX CNGHonda Civic GX CNG Honda Civic HybridHonda Civic Hybrid CNG Trash TrucksCNG Trash Trucks Toyota Prius HybridToyota Prius Hybrid Chevy Hybrid PickupChevy Hybrid Pickup

117117 6666 1111 1111 33 33 2323

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Recent Accomplishments and Planned Actions

AccomplishmentsOne Dedicated CNG Refuse TruckEleven Dedicated CNG Honda CivicsOne Bi-Fuel CNG/Gasoline PickupTwo Toyota Prius HybridsEight Segways (Zoo & TPD)One Smart CarOne Biodiesel Tulsa Zoo TrainOne Hybrid Tulsa Transit BusSixty-six Ford Escape HybridsTwo Waste Oil Heaters (490 W 23 St)Awarded $300K Clean Cities Grant for Alternative Fuels InfrastructureUltra-Low Sulfur Diesel (ULSD) UsageVapor Recovery is Fully Functional on All City of Tulsa Gasoline DispensersFY 09 City Fuel Consumption Reduced by 3%

Planned ActionsReduce City’s Fleet Size by up to 200 VehiclesIncrease Motorpool at OTC From 4 to 15 Vehicles Establish Motorpools At Other City Locations To Further Reduce the Fleet10% Fuel Reduction (FY 10 First Quarter Reduction is 13%) Develop Purchase Specifications to Grow an Energy Efficient FleetContinue HPG Fleet ImprovementsScrutinize Take-Home Vehicles for Potential ReductionsAdd Four Additional Dedicated CNG Refuse TrucksInstall New High-Capacity CNG Compressor Station at 450 W 23 St. (Public/Private Access)Install CNG Time-Fill Station at 470 W. 23 St.Install CNG Fast-Fill Station at 56th & Garnett (Public/Private Access)Apply for $0.50 Per Gallon CNG Federal Tax Credits

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