1. purpose of report 2. recommendations ma… · asset management sub-committee: 5 september 2019....

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Item: 7

Asset Management Sub-committee: 5 September 2019.

Corporate Asset Maintenance Programmes.

Expenditure Monitoring.

Report by Head of Finance

1. Purpose of Report To monitor expenditure on the approved corporate asset maintenance programmes as at 30 June 2019.

2. Recommendations The Sub-committee is invited to note:

2.1. The summary position of expenditure incurred, as at 30 June 2019, against the approved corporate asset revenue maintenance programmes, as detailed in section 4.1 of this report.

2.2. The summary of larger works undertaken as reactive repairs, attached as Appendix 1 to this report.

3. Background 3.1. The Corporate Asset Management Plan 2019 to 2023 takes account of guidance produced by the Chartered Institute of Public Finance and Accountancy and has streamlined the suggested framework to incorporate and complement the existing Capital Project Appraisal system.

3.2. The Corporate Asset Management Plan summarises the Council’s aims and objectives for its assets to ensure that they are used in an effective and efficient manner.

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3.3. The purpose of this report is to present an overview or summary of the expenditure incurred as at 30 June 2019 to allow members the opportunity to scrutinise the spending levels against approved budgets and gauge the extent to which the Council’s assets are routinely being maintained and replaced.

4. Budget Monitoring 4.1. The undernoted table shows the position of expenditure incurred for the period 1 April to 30 June 2019, against approved programmes:

Revenue Maintenance Programme

Annual Budget 2019 to 2020

Expenditure at 30 June 2019

Budget Remaining 2019 to 2020

Estimated Outturn 2019 to 2020

£000 £000 £000 £000

General Fund 1,659.8 157.9 1,501.9 0

Strategic Reserve Fund 218.1 (15.9) 234.0 (89.1)

Total 1,877.9 142.0 1,735.9 (89.1)

4.2. Appendix 1 to this report provides a detailed breakdown of the two programmes for 2019 to 2020 and is compared directly with the respective planned and approved programmes. Appendix 1 also provides a summary of the larger works undertaken as reactive repairs.

5. General Fund Programme The General Fund Revenue Maintenance Programme is showing a budget remaining of £1,501,900 as at 30 June 2019 against the annual budget. This figure includes fees/apportioned costs of £217,000 which are charged at year-end. The expenditure to date does not include fees.

6. Strategic Reserve Fund Programme 6.1. The Strategic Reserve Fund Revenue Maintenance Programme is showing a remaining budget of £234,000 as at 30 June 2019. This is due to minimal expenditure to date and a creditor’s accrual of £22,000 for an invoice which has not yet been received.

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6.2. The budget remaining figure of £234,000 includes fees/apportioned costs of £28,400 which are charged at year-end. The expenditure to date does not include fees.

7. Corporate Governance This report relates to the Council complying with its governance and financial processes and procedures and therefore does not directly support and contribute to improved outcomes for communities as outlined in the Council Plan and the Local Outcomes Improvement Plan.

8. Financial Implications 8.1. The Financial Regulations state that service directors are able to incur expenditure within approved revenue and capital budgets. Such expenditure must be in accordance with the Council’s policies and objectives and subject to compliance with the Financial Regulations and approved schemes of delegation.

8.2. The development of a corporate approach to asset management planning should lead to efficiencies in the use of fixed assets, together with the potential for rationalisation of the Council’s property estate going forward.

8.3. More detailed monitoring of expenditure on the corporate asset revenue maintenance programmes will result in improved accountability in relation to the deliverance of the approved programmes of work and ensure members are kept informed of progress.

9. Legal Aspects Regular financial monitoring and reporting help the Council meet its statutory obligation to secure best value.

10. Contact Officers Gareth Waterson, Head of Finance, extension 2103, Email [email protected]

Colin Kemp, Corporate Finance Senior Manager, extension 2106, Email [email protected]

11. Appendix Appendix 1: Revenue Maintenance Programme 2019 to 2020.

mailto:[email protected]




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Appendix 1

General Fund Revenue MaintenanceAnnual Budget 2019/2020


Budget Remaining

Asset NameOne-off planned repairs £502,000 £0.00 £502,000.00Works added in during year £0 £51,324.92 (£51,324.92)Quarry projects £30,000 £0.00 £30,000.00Statutory / non statutory testing £362,100 £39,507.07 £322,592.93Cyclical works £54,500 £11,780.38 £42,719.62Retentions £0 £1,397.30 (£1,397.30)Reactive works £700,000 £53,900.29 £646,099.71Contingency £11,200 £0.00 £11,200.00

£1,659,800 £157,909.96 £1,501,890.04

Strategic Reserve Fund Revenue MaintenanceAnnual Budget 2019/2020


Budget Remaining

Asset NameOne-off planned repairs £60,000 £0.00 £60,000.00Works added in during year £0 £4,201.25 (£4,201.25)Retentions £0 (£22,860.33) £22,860.33Statutory / non statutory testing / cyclical works £26,360 £1,598.69 £24,761.31

Reactive Works £60,000 £1,142.00 £58,858.00Contingency £71,740 £0.00 £71,740.00

£218,100 (£15,918.39) £234,018.39

SUMMARY

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Annual Budget 2019/2020


Budget Remaining

Asset Name Description

1 Birsay Public Toilet general upgrade £ 11,500 11,500.00£ 2 Dounby school Replace oil line with bunded oil line, complete with catch pit, oil meters etc.

Project carried over from last financial year. Oil tank replacement added following condition assessment

23,000£ -£ 23,000.00£

3 Ferry Road Public Convenience general upgrade, decoration and signage. 14,900£ -£ 14,900.00£ 4 Former bus station demolition and reinstatement to a tarmacadum area 41,000£ -£ 41,000.00£ 5 Glaitness Primary School Replace fascia and soffits, and vertical cladding 100,000£ -£ 100,000.00£ 6 Hoy Hostel Heating alterations to include re-zoning, controls upgrade to allow improved

heating control between the hostel and hall.20,000£ -£ 20,000.00£

7 St Magnus Cathedral Architects inspection fee 4,000£ -£ 4,000.00£ 8 St Magnus Cathedral Organ tuning - quarterly inspection and tune 5,600£ -£ 5,600.00£ 9 Stromness Community Centre Replace internal units associated with the air source heat pumps 50,000£ -£ 50,000.00£ 10 Swimming pools - generally Minor upgrading works comprising pool cover replacement, chlorine dosing

upgrades and works identified following annual autumn inspection.22,000£ -£ 22,000.00£

11 The Orkney Library & Archive Doors are life expired, also increase lobby size and re-locate doors to minimise heat loss, new auto door closers

60,000£ -£ 60,000.00£

12 The Orkney Library & Archive Archive area, air conditioning plant replacement. 5 no. units, with parts becoming increasingly difficult to source along with continued breakdowns. Replace units no later than 2020.

£ 10,000 -£ 10,000.00£

13 Various properties lightning systems - repairs and upgrades following risk assessment works and surveys. Many properties have no systems despite the risk assessment suggesting that ones are required. This is the start of a 4-5 year program to fit new systems, while also fixing existing systems.

40,000£ -£ 40,000.00£

14 Various properties High level surveys 20,000£ -£ 20,000.00£ 15 Various properties remedial works following high level surveys 50,000£ -£ 50,000.00£ 16 Water systems - generally

Future years work to be identified following annual review of systems.30,000£ -£ 30,000.00£

DETAILED PROGRAMME

General Fund Revenue Maintenance

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-£

Works added in during year -£ -£

17 4th Barrier Public Convenience Demolishion and re-build following RTA - Re-building project -£ -£ -£ 18 4th Barrier Public Convenience Demolishion and re-build following RTA - income from insurance company -£ -£ -£

19 Council Offices Hot water rationalisation works -£ 10,708.39£ 10,708.39-£ 20 Eday Primary School Repair burst water pipe in the school grounds.

Contact Jeff Haynes Tel 622227-£ 1,007.93£ 1,007.93-£

21 Firth School Sand and seal timber floor -£ -£ -£ 22 Hoy Centre Please carry out the following pre-opening repairs -

Plumbing - carry out a service to all taps throughout, the warden is complaining that one of the hot taps in the kitchen requires attention? Service all toilet cisterns (several very slow to fill). Repair the leaking gutter union above the rear main entrance door off the carpark. Electrical - clean and service all of the extract fans throughout (disabled toilet one quite noisy). Replace all of the dirty pull cords. Clean out light diffusers where required. Ensure that all lights are working, the warden advises that there are at least 2 x round ceiling lights that are not.Gents toilet - test the cistermiser, the water appears to be running through the system for a longer period that necessary and staining the urinals.Fire panel - showing fault in zone one, repair / re-set.Access - Rachel Thomson 791208 / 07786 035 216

-£ 1,206.41£ 1,206.41-£

23 Kalisgarth Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,350.11£ 1,350.11-£

24 Ness Battery Fire alarms are not working. There is an upcoming event and there is a concern that the fire inspector will not allow it to go ahead. Please repair asap.Access - Contact Andy Hollinrake on 07759857298Reported by Glenda Munro 2417

-£ 1,605.07£ 1,605.07-£

25 North Walls School & Swimming Pool Please carry out further investigation and repairs to the pool air handling unit. All as per discussion with Gavin.Access - arrange with the school. Tel 791246

-£ 4,887.19£ 4,887.19-£

26 North Walls School & Swimming Pool Please make numerous repairs throughout the school after the power failure. All as per discussion with Gavin.Access - arrange with Grace Tel 791246.

-£ 1,221.87£ 1,221.87-£

27 OIC Depot - Workshop & Offices (H88) Please re-locate fire hydrant as shown on attached plan -£ 10,858.58£ 10,858.58-£ 28 Pickaquoy Centre & Playing Fields Please carry out remedials to auto doors at various properties as agreed on

remedials spreadsheet and servicing reports.-£ 1,045.80£ 1,045.80-£

29 Point of Ness Camping & Caravan Site Carry out fencing works as per email quote. -£ 1,562.40£ 1,562.40-£ 30 Selbro Joint Equipment Store & Resource Centre (H84) Doors & frame repair

Supply and fit new roller door panel and associated works.-£ 1,742.92£ 1,742.92-£

31 St Peter's House Waste disposal unit is not working (motor appears to be humming) please repair asapTel 850271 for access

-£ 2,042.12£ 2,042.12-£

32 St Rognvald's House Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,112.48£ 1,112.48-£

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33 St Rognvald's House Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,045.80£ 1,045.80-£

34 Stromness Academy Fit rain screen to area of wall at staff room that has continual leaking problem.As discussed on site with Garry Skea

-£ 2,073.11£ 2,073.11-£

35 Stromness Academy Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,045.80£ 1,045.80-£

36 Stromness Swimming Pool Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,112.48£ 1,112.48-£

37 Stromness Swimming Pool Please carry out remedials to auto doors at various properties as agreed on remedials spreadsheet and servicing reports.

-£ 1,045.80£ 1,045.80-£

38 Stronsay Junior High School & Swimming Pool Form a path at the rear of the school as agreed on siteContact Stephen Weaver for suitable access times 01857 616246

-£ 2,067.90£ 2,067.90-£

39 Stronsay Junior High School & Swimming Pool Erect the fence around the nursery play area (materials to be provided by the school)

-£ 1,344.50£ 1,344.50-£

40 Sunnybrae Centre Water, pipes & tap repairUrgent repair required to core building kitchen as there appears to be a flood with water covering parts of the floor. Unknown whether dishwasher or leak from pipe. Please could we have someone take a look as a matter of urgency.

E.Fraser electrician is on site doing another job and is attending to the dishwasher leak at the same time. This order is to cover the dishwasher repair.

-£ 1,238.26£ 1,238.26-£

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Quarry projects

41 Blossom Site no planned works -£ -£ -£ 42 East Hill Quarry Signage to warn people of unauthorised entry and potential dangers.

Drainage issue to be considered separately as part of next stage. -£

43 Gallow Tuag Quarry landfill site No planned works -£ 44 General surveys on landfill sites no planned works -£ 45 Loth Quarry, Sanday Consider putting fencing around cliff faces in middle of site. Need new signs

to say no unauthorised entry. Need new or repair to existing metal entrance gate. Again, you cannot prevent access entirely as the site abuts the shoreline. There is a danger of falls from height at one edge if a person were to drive through and up around the edge of the quarry. Vehicular access could easily be restricted by putting in place mounds of earth/boulders etc. Signs or fencing or earth/spoil could be used to protect people from the one edge of the quarry that presents a danger.

-£ -£

46 Marston Depot Previously Landfill No unauthorised entry, property of OIC signage and contact numbers. (Signage).

-£

47 Mitchells quarry no planned works -£ -£ -£ 48 Moss landfill site no planned works -£ -£ 49 Pictou and Greenataing Former Quarry no planned works -£ -£ -£ 50 Pierowall Depot and Former Quarry New fencing required along the roadside edge of quarry to link road into

quarry with rest of surrounding post and wire fence around site. Fence between storage area to east of quarry and quarry face. Post and Wire fencing around quarry would need further examination to determine this. It could be the landowners responsibility. Needs signs by entrance to warn of dangers of falls from height to Quarry & no entry and a gate is required.

30,000£ -£ 30,000.00£

51 Rapness, Former Quarry no planned works, site sold. -£ -£ -£ 52 Southside Depot and Former Quarry (Breck depot) no planned works -£ 53 Walliwall depot and former quarry no planned works -£ -£ 54 Westside Former Quarry no planned works -£ -£ -£

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Statutory / non statutory testing spendStatutory Testing The following budget figures cover only the planned tests and servicing, with

all reactive works funded from the reactive budget detailed below.

55 Asbestos register / surveys On going surveying. High risk operational property have all been done, last remaining properties to be done to allow 100% coverage of asbestos surveys. Control of Asbestos Regulations 2012

£ 5,000 £ 6,107.30 1,107.30-£

56 Duct hygiene (Air conditioning , plenum heating? Workplace (Health, Safety and Welfare Regulations 1992) and COSHH LEV Testing. Annual inspection and test - thorough cleaning routine determined from testing / inspection

£ 12,500 £ - 12,500.00£

57 Electrical Testing (PIR) Electricity at Work Regulations 1989 and BS 7671 IEE Wiring Regulations. Frequency varies according to property type, varies from 1-10 years

£ 22,000 £ 6,975.90 15,024.10£

58 Emergency lighting testing Electricity at Work Regulations 1989 and Regulatory Reform (Fire Safety) Order 2005. Annual inspection and test

£ 9,000 £ - 9,000.00£

59 Fixed appliance testing Annual test and inspection £ 3,000 £ 930.95 2,069.05£ 60 Gas Appliances testing / servicing The Gas Safety (Installations and Use) Regulations 1998. Annual servicing to

include check on ventilation, adequate flues, heat input combustion conformance, appliance is stable and safety devices working.

£ 7,000 £ - 7,000.00£

61 Glazing Workplace (Health, Safety and Welfare Regulations 1992) and Building Regulations Part M. Initial survey of building to identify areas where safety should be in place, ongoing checks that any glazing replacements are with safety glass

£ - -£

62 Hoist & Stairlift testing / servicing 6 monthly test / inspection, shared costs with NHS who have trained their own staff to provide the service. Thorough examination, full maintenance and inspection

£ 14,000 £ - 14,000.00£

63 Local exhaust ventilation systems such as wood waste extraction, welding fume extraction systems

Control of Substances Hazardous to health 2002 (as amended) . Annual inspection and feedback

£ 3,000 £ - 3,000.00£

64 Passenger / Goods lifts testing and servicing Lift Operations and Lifting Equipment Regulations 1998. Quarterly test and inspection

£ 14,000 £ - 14,000.00£

65 Portable appliance testing The Provision and Use of Work Equipment Regulations 1998 (PUWER). PATS to oic run or managed properties only. Undertaken every 2 years

£ 15,000 £ - 15,000.00£

66 Water Services management & thermostatic Mixer Valve testing / servicing

Water services - Undertaking and updating Risk Assessments, provision of training to building users, undertaking audits of water systems and reporting issues for actioning. TMV - Testing and servicing works. Both services are undertaken annually.

£ 34,000 £ - 34,000.00£

67 Working at Height - Roof Anchor & Wire Rope System and single point anchorage Testing / servicing

Lift Operations and Lifting Equipment Regulations 1998. Annual test and inspection

£ 600 £ - 600.00£

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Non Statutory (best practice)

68 Arjo baths Annual inspection and service £ 6,000 £ 651.14 £ 5,348.86 69 Automatic door servicing 6 monthly test / inspection. £ 8,500 £ 3,349.89 £ 5,150.11 70 Equipment monitoring (lifts, fire alarms, intruder alarms etc.)

- EldercareMonitoring of auto dialler's, digital communicators, and passing emergency information on to relevant parties.

£ 700 £ - £ 700.00

71 Evac chairs Annual test and inspection £ 800 £ - £ 800.00 72 Fire alarm testing Fire Safety (Scotland) Act 2005 as amended and Fire Safety (Scotland)

Regulations 2006. 6 monthly test / inspection. Monitoring of fire alarms sent to either HIF, or call centre (See equipment monitoring contract below). Inspection and testing of systems

£ 30,000 £ - £ 30,000.00

73 Fire Fighting Equipment Servicing / testing Fire Safety (Scotland) Act 2005 as amended and Fire Safety (Scotland) Regulations 2006. 6 monthly test / inspection. Monitoring of fire alarms sent to either HIF, or call centre (See equipment monitoring contract below) Inspection and test

£ 44,000 £ 3,916.65 £ 40,083.35

74 Fixed Gym Equipment Testing (fixed equipment only, loose equipment paid for by building users)

BS 5696, BS 7188, BS 7044, BS 1892 PART 1 2003. Annual test and inspection. Inspection and test

£ 3,000 £ - £ 3,000.00

75 Fuel oil storage The Water Environment (Oil Storage) (Scotland) Regulations 2006. Annual visual condition inspection. Annual inspection

£ - £ - £ -

76 Generator Servicing Annual service and test £ 4,500 £ - £ 4,500.00 77 Grease filter cleaning Monthly clean following consultation with Insurers. £ 33,800 £ 12,188.01 £ 21,611.99 78 heat pump servicing Annual service. £ 15,000 £ 405.00 £ 14,595.00 79 Heating Controls Servicing Annual service £ - £ - £ - 80 Lightning systems testing BS 6551, 1992. Annual test and inspection. Inspection and test £ 3,800 £ - £ 3,800.00 81 Oil Boiler Servicing Annual service £ 30,000 £ - £ 30,000.00 82 Swimming pool and library heat recovery / air con Servicing Health and Safety at Work Act 1974. Annual service £ 4,000 £ 1,792.23 £ 2,207.77

83 Swimming pool, sauna, steam & spa bath servicing of equipment

Health and Safety at Work Act 1974. Annual service £ 10,000 £ - £ 10,000.00

84 Radon Ionising Radiation Regulations 1999. On- going ad-hoc testing as found necessary. If any remedial works are required, these are funded from reactive budget.

£ 1,000 £ 1,000.00

85 Sewerage Treatment Plant, Petrol Interceptors & Grease Traps Servicing

Annual clean out £ 12,600 £ - £ 12,600.00

86 Sprinkler / fire suppression systems Annual test and inspection £ 5,000 £ 3,190.00 £ 1,810.00 87 Vermin Control Frequency and level of service dictated by site conditions, usage, issues etc. £ - £ - £ -

88 Wind turbine servicing 12 month service, repairs funded from reactive budget below. £ - £ - £ - 89 Window cleaning Frequency and level of service dictated by site conditions, usage, issues etc.

Only CCTV cameras cleaned under this account. £ 300 £ - £ 300.00

90 MVHR servicing and inspection £ 10,000 £ - £ 10,000.00

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Cyclical works

91 External decoration Inc. steelwork painting 5 year cyclical program £ 20,000 £ 1,561.38 £ 18,438.62 92 Timber floor treatments Stronsay School - hall £ 10,000 £ - £ 10,000.00 93 Timber floor treatments North wall school - main hall and community room £ 6,000 £ 4,701.50 £ 1,298.50 94 Timber floor treatments Hoy centre hall floor £ 2,500 £ 2,053.25 £ 446.75 95 Timber floor treatments Papdale school £ 7,000 £ - £ 7,000.00 96 Timber floor treatments Pickaquoy centre - quayside £ 5,000 £ - £ 5,000.00 97 Timber floor treatments Flotta gym hall £ 4,000 £ 3,464.25 £ 535.75

£ -

Retentions £ - £ -

98 Timber floor treatments Pickaquoy centre main hall floor complete with re-lining £ - £ - £ - 99 Stronsay Junior High School & swimming pool Installation of containerised boiler plant and modifications to the heating

system to accommodate the new plant. £ - £ 1,397.30 -£ 1,397.30

Reactive works £ 700,000 £ 53,900.29 £ 646,099.71

100 Contingency £ 11,200 £ - £ 11,200.00

£1,659,800 £157,909.96 £1,501,890.04

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Annual Budget 2019/2020


Budget Remaining

Asset Name Description

101 Weyland Farm Slatted byre building 1 - Demolish building as the property is no longer used, and has a cracked gable, timber truss cord snapped, and doors are missing. Clear site in preparation for future development.

£ 10,000 £ - £ 10,000.00

102 H29,30,31 Concept design and explore site options including redevelopment. £ 50,000 £ - £ 50,000.00

Works added in during year

103 Land at Garson Non-Standard - [ e.g. Emergency services request entry, For info (vermin, Damp etc.)]Please carry out fence repairs as per drawing.1 = Remove fallen stones from behind the fence & repair as necessary.2 = Repair broken wire3 = New top wire 10m approx.4 = Several broken,& longer posts required (6 no. approx.)5 = Replace rotten post & missing staples in next post.6 = Replace several broken posts.7 = Erect a fence accross the "wooden post gate" that leads in to the new care home site.8 = Erect a new fence, full stock proof fence in field 6 & just post & 3 barb fence to protect the wall in field 5.

£ - £ 2,681.25 -£ 2,681.25

104 Weyland Farm Fence repair, Please carry out fence repairs as per site plan, 1. replace broken strainer at gate, 2. Repair broken wires, 3. make do and mend type repair to prevent animals getting between fence and wall. Any materials could be takne from item4, 4. Erect a new fence along the wall, 3 no barb wires should do and throw all fallen stones back out of teh field.

£ - £ 1,520.00 -£ 1,520.00

Retention release105 H29 (NISF) Demolition and site clearance in preparation for new use. £ - -£ 22,860.33 £ 22,860.33

Strategic Reserve Fund Revenue Maintenance

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Statutory / non statutory testing spendStatutory Testing

106 Asbestos register / surveys On going surveying. High risk operational property have all been done, last remaining properties to be done to allow 100% coverage of asbestos surveys. Control of Asbestos Regulations 2012.

£ 1,000 £ 916.10 £ 83.90

107 Electrical Testing (PIR) Workplace (Health, Safety and Welfare Regulations 1992) and COSHH LEV Testing. Annual inspection and test - thorough cleaning routine determined from testing / inspection.

£ 8,000 £ - £ 8,000.00

108 Emergency lighting testing Electricity at Work Regulations 1989 and BS 7671 IEE Wiring Regulations. Frequency varies according to property type, varies from 1-10 years.

£ 1,500 £ - £ 1,500.00

109 Fixed appliance testing Electricity at Work Regulations 1989 and Regulatory Reform (Fire Safety) Order 2005. Annual inspection and test.

£ 400 £ 68.50 £ 331.50

110 Hoist & Stairlift testing / servicing 6 monthly test / inspection, shared costs with NHS who have trained their own staff to provide the service. Thorough examination, full maintenance and inspection.

£ 100 £ - £ 100.00

111 Passenger / Goods lifts testing and servicing Control of Substances Hazardous to health 2002 (as amended) . Annual inspection and feedback

£ 1,000 £ 246.25 £ 753.75

112 Portable appliance testing The Provision and Use of Work Equipment Regulations 1998 (PUWER). PATS to oil run or managed properties only. Undertaken every 2 years.

£ 1,000 £ - £ 1,000.00

113 Water Services management & thermostatic Mixer Valve test Water services - Undertaking and updating Risk Assessments, provision of training to building users, undertaking audits of water systems and reporting issues for actioning. TMV - Testing and servicing works. Both services are undertaken annually.

£ 2,900 £ - £ 2,900.00

114 Duct hygiene (Air conditioning , plenum heating) Workplace (Health, Safety and Welfare Regulations 1992) and COSHH LEV Testing. Annual inspection and test - thorough cleaning routine determined from testing / inspection.

£ 800 £ - £ 800.00

Non Statutory Testing115 Automatic door servicing 6 monthly test / inspection £ - £ 173.01 -£ 173.01 116 Evac chairs Annual test and inspection. £ 60 £ - £ 60.00 117 Fire alarm testing Fire Safety (Scotland) Act 2005 as amended and Fire Safety (Scotland)

Regulations 2006. 6 monthly test / inspection. Monitoring of fire alarms sent to either HIF, or call centre (See equipment monitoring contract below). Inspection and testing of systems.

£ 3,000 £ - £ 3,000.00

118 Fire Fighting Equipment Servicing / testing Fire Safety (Scotland) Act 2005 as amended and Fire Safety (Scotland) Regulations 2006. 6 monthly test / inspection. Monitoring of fire alarms sent to either HIF, or call centre (See equipment monitoring contract below). Inspection and test.

£ 2,500 £ - £ 2,500.00

119 Lightning systems testing BS 6551, 1992. Annual test and inspection. Inspection and test. £ 800 £ - £ 800.00 120 Vermin Control Frequency and level of service dictated by site conditions, usage, issues etc. £ 2,300 £ 194.83 £ 2,105.17

Cyclical Works £ - 121 External Decorations 5 year re-decoration plan, extend where possible following inspection on year

4. £ 1,000 £ - £ 1,000.00

122 Reactive Works £ 60,000 £ 1,142.00 £ 58,858.00

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123 Contingency £ 71,740 £ - £ 71,740.00

£ 218,100 (£15,918.39) £ 234,018.39

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Appendix 1

1 Birsay Public Toilet To be developed.2 Dounby school Not undertaken, but being tendered August 2019, and complete during 2019/20.3 Ferry Road Public Convenience To be developed.4 Former bus station To be developed.5 Glaitness Primary School To be developed.6 Hoy Hostel To be developed.7 St Magnus Cathedral Annual fee for inspection and supervision of maintenance of fabric at Cathedral.8 St Magnus Cathedral Quarterly inspection and tuning of the Organ.9 Stromness Community Centre To be developed.10 Swimming pools - generally Works complete for 2018 and reports being assessed for 2019 works.11 The Orkney Library & Archive Program for winter 2019. Scheme being developed by external architectural consultancy, and cost revised to

£60,000 from £46,000 following further information regarding the extent of works.12 The Orkney Library & Archive Project planned for last year and carried over. Delayed due to issues in clarifying tender submissions. On reviewing

the scale and complexity of the works on submission of the tender package, estimated cost was revised to £94,000. Tender accepted at £109k, which includes £30,550 of contingencies. Works complete, commissioning to be concluded and payment to be made.

13 Various properties Surveys undertaken, reports have been submitted by BEST, reviewing before deciding on what course of action to be taken. Consider St Magnus Cathedral supplementary works to minimise disruption from future strikes.

14 Various properties Contract let with :- Northern SteeplejacksContract value :- £7,370.00 Contract start date:- 30 Oct 2017Contract expires:- 29 Oct 2020Undertaken on a annual basis, which is undertaken around November each year.Includes inspection only.Approximately 10 properties PA are inspected.

15 Various properties Survey work to be undertaken and repairs undertaken as required.16 Water systems - generally Awaiting contractor feedback before committing to remedial works.

PROJECT UPDATES

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17 4th Barrier Public Convenience Site made secure, facility closed and signage provided to identify alternative local facilities. Investigating options for providing temporary facilities on the site. Drawing works underway, and statutory applications are in the process of being made. Loss adjuster visited August 2019, awaiting permission to proceed by insurers.

18 4th Barrier Public Convenience Site made secure, facility closed and signage provided to identify alternative local facilities. Investigating options for providing temporary facilities on the site. Drawing works underway, and statutory applications are in the process of being made. Loss adjuster visited August 2019, awaiting permission to proceed by insurers.

19 Council Offices Project undertaken in 2017/18, tender figure of £74,283.16, final account agreed June 2019 at £51,650.12 within agreed budget. Works complete and account concluded.

20 Eday Primary School Complete and paid.21 Firth School Following an inspection, floor refurbishment undertaken over summer holidays. Payment to be released once works

inspected. 22 Hoy Centre Complete and paid.23 Kalisgarth Complete and paid.24 Ness Battery Complete and paid.25 North Walls School & Swimming Pool Complete and paid.26 North Walls School & Swimming Pool Complete and paid.27 OIC Depot - Workshop & Offices (H88) Works to relocate fire hydrant following installation of temporary building over the hydrant. Delays in securing a

contractor to undertake the works, resulting in Anglian Water commissioned to undertake. Works complete and fully paid.

28 Pickaquoy Centre & Playing Fields Complete and paid, works identified following regular inspection / testing.29 Point of Ness Camping & Caravan Site Fencing works requested by client following failure of old fencing.

30 Selbro Joint Equipment Store & Resource Centre (H84)

Complete and paid.

31 St Peter's House Complete and paid.32 St Rognvald's House Complete and paid, works identified following regular inspection / testing.33 St Rognvald's House Complete and paid, works identified following regular inspection / testing.34 Stromness Academy Complete and paid.35 Stromness Academy Complete and paid, works identified following regular inspection / testing.36 Stromness Swimming Pool Complete and paid, works identified following regular inspection / testing.37 Stromness Swimming Pool Complete and paid, works identified following regular inspection / testing.

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38 Stronsay Junior High School & Swimming Pool

Complete and paid.

39 Stronsay Junior High School & Swimming Pool

Complete and paid.

40 Sunnybrae Centre Complete and paid.

Quarry projects

41 Blossom Site Green site - no planned works.42 East Hill Quarry Green site -May be funded from alternative accounts, following D&I February 2018 report. Helpdesk request placed

05 09 1843 Gallow Tuag Quarry landfill site Red site - complete and paid.44 General surveys on landfill sites Complete and awaiting contractors invoice.45 Loth Quarry, Sanday Amber site - May be funded from alternative accounts, following D&I February 2018 report. Extent of works to be

investigated. 46 Marston Depot Previously Landfill Green site -May be funded from alternative accounts, following D&I February 2018 report. Extent of work to be 47 Mitchells quarry Red site - complete and paid.48 Moss landfill site Amber site - works complete.49 Pictou and Greenataing Former Quarry Green site -Feedback provided, 3 options available, no fencing and signage, 141m fencing and whole site fencing.

Client has opted for the low cost option, order now issued and completion anticipated by financial year end.

50 Pierowall Depot and Former Quarry Amber site -May be funded from alternative accounts, following D&I February 2018 report. Survey undertaken and solution developed, works on order awaiting completion.

51 Rapness, Former Quarry Amber site -site sold, no further works.52 Southside Depot and Former Quarry (Breck

depot)Amber site - Scheme has been agreed upon and orders issued.

53 Walliwall depot and former quarry Red site, works complete.54 Westside Former Quarry Green site - Scheme has been agreed upon and orders issued.

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55 Asbestos register / surveys Substantially complete, and full review of entire property stock completed to identify any outstanding surveys. Many will be new build resulting in a desk top surveys. 3 No non domestic properties remain to be surveyed, but these are located in remote locations and will be dealt with as opportunities materialise. 46 houses remain to be surveyed, but no legal requirement to undertake these.

56 Duct hygiene (Air conditioning , plenum heating?

Contract let with :- Environmental Technical Services Ltd (ETS)Contract value:- £140,278 over 3 yearsContract start date:- January 2017Contract expires:- December 2019Undertaken on a 6 month frequency.Includes testing, cleaning and repairs necessary to ensure equipment is fully operational. 466 samples taken during last visits to over 34 properties. Under budgetOn program

57 Electrical Testing (PIR) Contract let with :- CalbarrieContract value:- £108,016.80 (include FAT) over a 3 year periodContract start date:- 27 Feb 2017Contract expires:- 26 Feb 2020Undertaken on a varying frequency, depending on the type of property.Includes testing only.Approximately 280 tests PA undertaken.On budgetOn program

58 Emergency lighting testing Contract let with :- RS MerrimanContract value:- £81,566 (include FA)Contract start date:- June 2018Contract expires:- May 2021Undertaken on a annual frequency.Includes testing only.Approximately 130 tests PA undertaken.On budgetOn program

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59 Fixed appliance testing Contract let with :- CalbarrieContract value:- £108,016.80 (include PIR)Contract start date:- 27 Feb 2017Contract expires:- 26 Feb 2020Undertaken on a annual frequency.Includes testing only.Approximately 200 tests PA undertaken.On budgetOn program

60 Gas Appliances testing / servicing Contract let with :- James AlexanderContract value:- N/AContract start date:- N/AContract expires:- N/AInspections undertaken on a annual frequency.Includes testing, servicing and any repairs necessary to ensure equipment is fully operational. Covers commercial kitchens, technical areas, science rooms, home economic areas within schools. Approximately 32 properties are tested PA.Works are less than £10,000 and so current years testing has been negotiated based upon last years tender figure in accordance with the Standing order (14.0)

61 Glazing Inspections undertaken by in house team. 62 Hoist & Stairlift testing / servicing Contract let with :- NHS Orkney

Contract value:- £14,000. Joint venture between OIC and NHS, local staff trained and services are retained locally. Service originally provided by a mainland contractor on behalf of both organisations. Contract start date:- Not applicableContract expires:- Not applicableUndertaken on a annual frequency, to both NHS, OIC and private hoists as directed by OHAC. Includes servicing and minor repairs necessary to ensure equipment is fully operational. Also includes LOLER testing to demonstrate that the equipment is safe for use. Approximately 156 properties are tested PA.On budgetOn program

63 Local exhaust ventilation systems such as wood waste extraction, welding fume extraction systems

Awaiting feedback from specialist contractor, who has been unable to deliver the service this year.

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64 Passenger / Goods lifts testing and servicing

Contract let with :- Classic Lifts Scotland LtdContract value:- £83,590.00 over 3 yearsContract start date:- August 2017Contract expires:- August 2020Inspection, test undertaken on a quarterly basis, minor works done at the same time as site inspection, with quotations provided for larger scale works. Tender includes previously identified larger scale works such as pit lighting, pit restraints, ladders, emergency lighting, RCD protection, car top controls, engineers car top alarms etc. These works will be scheduled in with other works as the contract develops. Contract covers 26 lifts On budgetOn program

65 Portable appliance testing Contract let with :- CalbarrieContract value:- £21,600Contract start date:- 26 April 2019Contract expires:- 25 April 2020Undertaken 2 yearly.Includes testing only.Approximately 120 properties tested. Works are less than £10,000 and so current years testing has been negotiated based upon last years tender figure in accordance with the Standing order (14.0)

66 Water Services management & thermostatic Mixer Valve testing / servicing

Contract let with :- Environmental Technical Services Ltd (ETS)Contract value :- £293,731.00 over 3 yearsContract start date:- December 2017Contract expires:- November 2020Undertaken on a annual frequency, which is undertaken March to July each year.Includes testing and maintenance. Approximately 857 TMVs are inspected PA.On budget and program. Tender includes reactive works which are not reflected in the budgeted figure.

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67 Working at Height - Roof Anchor & Wire Rope System and single point anchorage Testing / servicing

Contract let with :- Northern SteeplejacksContract value :- £7,370.00 Contract start date:- 30 Oct 2017Contract expires:- 29 Oct 2020Undertaken on a annual frequency, which is undertaken around November each year.Includes testing only.Approximately 10 systems PA undertaken.On budget. Original contractor failed to deliver works due to operational issues, and so their contract has been terminated.Plan on being back on program for 2018 onwards.

Non Statutory (best practice)

68 Arjo baths Contract let with :- ArjoContract value:- N/AContract start date:- N/AContract expires:- N/AUndertaken on a 6 month intervalIncludes annual service of the bath and TMV, 6 monthly LOLER test.13 baths are inspected Works are less than £10,000 and so current years testing has been negotiated based upon last years tender figure in accordance with the Standing order (14.0)

69 Automatic door servicing Contract let with :- G & A BarnieContract value:- N/AContract start date:- N/AContract expires:- N/AContract initially tendered, but subsequent years, contract has been extended based upon nationally agreed percentage uplift, as annual contract value is less than £10,000. Undertaken on a 6 month frequency.Includes testing / servicing along with any remedial works to ensure that each door works as intended. 56 doors over 23 properties are managed.On budget and on program.

70 Equipment monitoring (lifts, fire alarms, intruder alarms etc.) - Eldercare

Monitoring contracts with Connelly Security Services.

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71 Evac chairs Contract let with :- Evac & Chair International LtdContract value:- £660.00Contract start date:- Annual agreementContract expires:- Annual agreementUndertaken on a annual frequency.Includes testing / servicing only.8 evacuation chairs managed.On budget and on program.

72 Fire alarm testing Contract let with :- RS MerrimanContract value:- £81,566 (include FA)Contract start date:- June 2018Contract expires:- May 2021Undertaken on a annual frequency.Includes testing only.Approximately 130 tests PA undertaken.On budgetOn program

73 Fire Fighting Equipment Servicing / testing Contract let with :- Moray FireContract value :- £30,402.00 over 3 yearsContract start date:- 10 Aug 2016Contract expires:- 09 Aug 2019Undertaken on a annual frequency.Includes testing, servicing, repairs and replacement.Approximately 140 tests PA undertaken.Budget over estimated.On program.

74 Fixed Gym Equipment Testing (fixed equipment only, loose equipment paid for by building users)

Contract let with :-Sportsafe UKContract value:- £6,000 paContract negotiated every year. Undertaken on a annual during June.Includes servicing and repairs to fixed gym equipment such as wall bars. Contract includes for inspecting movable equipment which is funded by each establishment rather than the property repairs and maintenance budgets. 22 sites are managed under this contract. Contract was advertised, but no national interest in this work, and so renegotiated contract with Sportsafe for another year. Servicing works are on budget, remedial works are under budget, on program.

75 Fuel oil storage Undertaken under boiler servicing contract.

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76 Generator Servicing Contract let with :- Hamnavoe EngineeringContract value :- £39,670.00 over 3 years Contract start date:- April 2016Contract expires:- March 2019Annual service around August / September each year. Comprises the maintenance of diesel generator sets across 6 sites, Includes testing, servicing, reactive repairs and works required to keep systems operating. Tender also includes £12,000 for removing the generators, oil tank, water tank, controls etc. from the OIC bunker, creating window openings and making good. On budget. Contract on program.

77 Grease filter cleaning Contract let with :- Environmental Technical Services Ltd (ETS)Contract value :- £43,830.00Contract start date:- October 2017Contract expires:- September 2018Undertaken on a monthly basis in accordance with insurers requirements. Grease filters are cleaned monthly, including a short length of ductwork above that can be reached by hand. Approximately 26 properties and 181 filters cleaned each month. Budget set under old cleaning frequency, with out turn costs likely to be around £40,000. Program running slightly behind program but scheduled to be back on program early in the new year.

78 heat pump servicing Contract let with :- Pipedream PlumbingContract value :- £100,940.00 over 3 yearsContract start date:- January 2016Contract expires:- January 2019Contract predominantly for Housing property. Annual servicing and maintenance of heat pumps, MVHR systems, including reactive repairs and works required to keep systems operating.Budget likely to be fully spent within the a 2 year period due to unforeseen issues. Systems leaks, re gassing required along with implementing remedial works to minimise future issues. Contract to be curtailed to the contract value, and retendered.

79 Heating Controls Servicing Ad-hoc arrangements in place for the inspection, re-configuration, and maintenance of plant.

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80 Lightning systems testing Contract let with :- BEST Services LtdContract value :- £5,000Contract start date:- Not applicableContract expires:- Not applicable, work value is below procurement threshold, also limited number of organisations that can provide the service.Annual inspection and test, followed by reporting and quotation for remedial works. Remedial works costs are not covered by the contract value. Approximately 19 properties are covered by the contract. This will expand as further systems are installed and new properties come on line. On budget and program, but limited allowance made for remedial works, which will need to be allowed for in the future.

81 Oil Boiler Servicing Ad-hoc arrangements in place until formal contract issued, following loss of in house service. 82 Swimming pool and library heat recovery /

air con Servicing Works undertaken by John MacKenzie, to inspect, service and undertake remedial works. Contractor difficult to contact, and invoicing difficult to obtain. Specialist contractor who has a vast experience of such equipment, which has not been provided by local organisations.

83 Swimming pool, sauna, steam & spa bath servicing of equipment

Contract let with :- Aqua Leisure LtdContract value :- Contract start date:- Contract expires:- Annual inspection and low costs remedial works undertaken, followed by quotations for larger scale works. Covers 6 propertiesThis year costs are lower than budget as extent of remedial works has been lower than anticipated. On program.

84 Radon Complete, monitoring to continue.85 Sewerage Treatment Plant, Petrol

Interceptors & Grease Traps ServicingContract let with :- NRCContract value :- £29,966.58 over 3 yearsContract start date:- July 2016Contract expires:- July 2019Undertaken on a annual frequency. Involves emptying septic tanks and petrol interceptors to 9 properties. On budget.On program.

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86 Sprinkler / fire suppression systems Contract let with :- Fire Sprinkler Systems (UK) LtdContract value :- £2,602.00Contract start date:- Renewed annuallyContract expires:- Renewed annuallyUndertaken on a annual frequency, which is undertaken around Feb each year.Includes testing and servicing.4 systems tested annually.On budget.On program.

87 Vermin Control Contract let with :- Orkney Pest Control ServicesContract value :- £65,209.63 over 3 yearsContract start date:- 1 June 2018Contract expires:- 30 May 2021Frequency dictated by site use and issues encountered, but usually between 6 - 8 weeksIncludes fitting bait boxes, removal of vermin etc. Covers 34 properties, none of which are funded from the repairs and maintenance budgets. On program. Contract extended to allow contract expenditure to be achieved.

88 Wind turbine servicing Contract let with :- Orkney Renewables LtdContract value :- £26,325.00 Contract start date:- 5 Dec 2016Contract expires:- 4 Dec 2019Undertaken on a annual frequency, which is undertaken around Dec each year.Includes testing, servicing and repairs.13 turbines managed annually.A budget was initially set for the servicing, this has since changed, and all works are now attributable to the electricity budget. On program.

89 Window cleaning Contract let with :- Licenced to cleanContract value :- £9,600.00Contract in place until august 2021Undertaken on a quarterly frequency, and includes cleaning 4 buildings, and various CCTV camera domes. This budget only pays for the CCTV camera dome cleaning.On budget.On program.

90 MVHR servicing and inspection Included within heat pump contract.

Cyclical works

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91 External decoration Inc. steelwork painting 5 year re-decoration plan, extend where possible following inspection on year 4. Extent of re-decoration far less than anticipated.

92 Timber floor treatments Project moved forwards 12 months following inspection of floor. 93 Timber floor treatments Aable floors commissioned to undertake works over the summer months. Works complete and paid.

94 Timber floor treatments Aable floors commissioned to undertake works over the summer months. Works complete and paid.

95 Timber floor treatments Aable floors commissioned to undertake works over the summer months. Works complete and to be paid. Extent of works slightly greater than initially planned, but off set by lower costs for the other floors.

96 Timber floor treatments Aable floors commissioned to undertake works over the summer months, light sand and top coat

97 Timber floor treatments Aable floors commissioned to undertake works over the summer months

Retentions

98 Timber floor treatments £930.25 retention excluding fees to be paid August 201.999 Stronsay Junior High School & swimming poRetention release from previous year.

Reactive works Ad-hoc repairs to replace broken, failed components. Figure based upon anticipated expenditure following analysis of historical data. This budget also funds works which have been identified following statutory or non statutory testing works. Based upon figures to mid august. Actual spend figures are low, as a fuller list of larger reactive repairs is now provided below in this report. Expenditure lower than anticipated, and projections adjusted accordingly.

Reactive works (specified)

100 Contingency To be utilised across the programme as required.

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101 Weyland Farm Carry over from previous year. No contractor expenditure last year, with entire project carried into the current year. Works complete May 19, final account and payment remain to be made.

102 H29,30,31 To be demolished once properties vacated, anticipate demolition to occur January - March 2020.


103 Land at Garson Client request to permit land to be leased out.104 Weyland Farm Client request to permit land to be leased out.

Retention release105 H29 (NISF) Works complete, tender figure of £112,290.00, final account agreed at £93,774.02. Retention release planned

for 2019/2020. Project not copied into this current years program. £2,696.00 retention to be released,£22,860.33 credit accrued from last year.


106 Asbestos register / surveys Substantially complete, but full review of entire property stock being undertaken to identify any outstanding surveys. Many will be new build resulting in a desk top surveys. Remaining will be surveyed.

107 Electrical Testing (PIR) Contract let with :- CalbarrieContract value:- £108,016.80 (include FAT) over a 3 year periodContract start date:- 27 Feb 2017Contract expires:- 26 Feb 2020Undertaken on a varying frequency, depending on the type of property.Includes testing only.Approximately 280 tests PA undertaken.On budgetOn program

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108 Emergency lighting testing Contract let with :- RS MerrimanContract value:- £81,566 (include FA)Contract start date:- June 2018Contract expires:- May 2021Undertaken on a annual frequency.Includes testing only.Approximately 130 tests PA undertaken.On budgetOn program

109 Fixed appliance testing Contract let with :- CalbarrieContract value:- £108,016.80 (include PIR)Contract start date:- 27 Feb 2017Contract expires:- 26 Feb 2020Undertaken on a annual frequency.Includes testing only.Approximately 200 tests PA undertaken.On budgetOn program

110 Hoist & Stairlift testing / servicing Contract let with :- NHS OrkneyContract value:- £14,000. Joint venture between OIC and NHS, local staff trained and services are retained locally. Service originally provided by a mainland contractor on behalf of both organisations. Contract start date:- Not applicableContract expires:- Not applicableUndertaken on a annual frequency, to both NHS, OIC and private hoists as directed by OHAC. Includes servicing and minor repairs necessary to ensure equipment is fully operational. Also includes LOLER testing to demonstrate that the equipment is safe for use. Approximately 156 properties are tested PA.On budgetOn program

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111 Passenger / Goods lifts testing and servicing Contract let with :- Classic Lifts Scotland LtdContract value:- £83,590.00 over 3 yearsContract start date:- August 2017Contract expires:- August 2020Inspection, test undertaken on a quarterly basis, minor works done at the same time as site inspection, with quotations provided for larger scale works. Tender includes previously identified larger scale works such as pit lighting, pit restraints, ladders, emergency lighting, RCD protection, car top controls, engineers car top alarms etc. These works will be scheduled in with other works as the contract develops. Contract covers 26 lifts On budgetOn program

112 Portable appliance testing Contract let with :- CalbarrieContract value:- £20,745.00Contract start date:- 08 May 2017Contract expires:- 08 May 2018Undertaken 2 yearly.Includes testing only.Approximately 120 properties tested. On budgetOn program

113 Water Services management & thermostatic Contract let with :- Environmental Technical Services Ltd (ETS)Contract value :- £293,731.00 over 3 yearsContract start date:- December 2017Contract expires:- November 2020Undertaken on a annual frequency, which is undertaken March to July each year.Includes testing and maintenance. Approximately 857 TMVs are inspected PA.On budget and program. Tender includes reactive works which are not reflected in the budgeted figure.

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114 Duct hygiene (Air conditioning , plenum heat Contract let with :- Environmental Technical Services Ltd (ETS)Contract value:- £140,278 over 3 yearsContract start date:- January 2017Contract expires:- December 2019Undertaken on a 6 month frequency.Includes testing, cleaning and repairs necessary to ensure equipment is fully operational. 466 samples taken during last visits to over 34 properties. Under budgetOn program

Non Statutory Testing115 Automatic door servicing Contract let with :- G & A Barnie

Contract value:- £28,644.44 over 3 years.Contract start date:- November 2016Contract expires:- November 2017Contract initially tendered, but subsequent years, contract has been extended based upon nationally agreed percentage uplift, as annual contract value is less than £10,000. Undertaken on a 6 month frequency.Includes testing / servicing along with any remedial works to ensure that each door works as intended. 56 doors over 23 properties are managed.On budget and on program.

116 Evac chairs Contract let with :- Evac & Chair International LtdContract value:- £660.00Contract start date:- Annual agreementContract expires:- Annual agreementUndertaken on a annual frequency.Includes testing / servicing only.8 evacuation chairs managed.On budget and on program.

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117 Fire alarm testing Contract let with :- RS MerrimanContract value:- £81,566 (include FA)Contract start date:- June 2018Contract expires:- May 2021Undertaken on a annual frequency.Includes testing only.Approximately 130 tests PA undertaken.On budgetOn program

118 Fire Fighting Equipment Servicing / testing Contract let with :- Moray FireContract value :- £30,402.00 over 3 yearsContract start date:- 10 Aug 2016Contract expires:- 09 Aug 2019Undertaken on a annual frequency.Includes testing, servicing, repairs and replacement.Approximately 140 tests PA undertaken.Budget over estimated.On program.

119 Lightning systems testing Contract let with :- BEST Services LtdContract value :- £5,000Contract start date:- Not applicableContract expires:- Not applicable, work value is below procurement threshold, also limited number of organisations that can provide the service.Annual inspection and test, followed by reporting and quotation for remedial works. Remedial works costs are not covered by the contract value. Approximately 19 properties are covered by the contract. This will expand as further systems are installed and new properties come on line. On budget and program, but limited allowance made for remedial works, which will need to be allowed for in the future.

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120 Vermin Control Contract let with :- Orkney Pest Control ServicesContract value :- £65,209.63 over 3 yearsContract start date:- 1 June 2018Contract expires:- 30 May 2021Frequency dictated by site use and issues encountered, but usually between 6 - 8 weeksIncludes fitting bait boxes, removal of vermin etc. Covers 34 properties, none of which are funded from the repairs and maintenance budgets. On program. Contract extended to allow contract expenditure to be achieved.

Cyclical Works121 External Decorations 5 year re-decoration plan, extend where possible following inspection on year 4.122 Reactive Works Ad-hoc repairs to replace broken, failed components. Figure based upon anticipated expenditure following analysis

of historical data. This budget also funds works which have been identified following statutory or non statutory testing works.

123 Contingency To be utilised across the programme as required.

1. purpose of report 2. recommendations ma… · asset management sub-committee: 5 september 2019....

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