,./1 Report No:Meeting Date

18-177

June 27,2018

Alameda-Contra Costa Transit District

STAFF RE PO RTTO:

FROM:

SUBJECT:

AC Transit Boa rd of Directors

Linda A. Nemeroff, District Secretary

Vacancies on the ParceITax Fiscal Oversight Committee

ACTION ITEM

RECOMMENDED ACTION(S)

Consider approving a staggered three-year term for members of the ParceITax FiscalOversightCommittee, authorize the recruitment of two members to fillvacancies on the Committee, andprovide further direction if necessary.

BUDaETARy/PISCAL IMPACT

There is no budgetary/fiscal impact associated with this report, other than postage and stafftime

BACKGROUND/RATIONALE

As the Board may recall, the composition and terms of the Parcel Tax Fiscal OversightCommittee were discussed at the Board Retreat last January. After weighing the alternatives,there was a generalconsensus that the composition of the Committee remain as-is - broad andundefined in order to provide flexibility in selecting members. With respect to terms, there wasagreement that Committee members should have some sort of defined term and a consensuswas formed around the idea of a staggered three-year term that would be subject toreappointment. The Board was also interested in having a more formal recruitment process tofill vacancies, such as the process used to recruit Retirement Board or Accessibility AdvisoryCommittee members. The Board is requested to approve a staggered three-year term for allCommittee members. In order to implement the change in terms, the Board willbe required toadopt a resolution, which the District Secretary will bring to the Board at the timeappointments are made to fill vacancies on the Committee. Please note that in order to createstaggered terms; some members will need to have a four-year term initially, which will befollowed by a three-year term if they are reappointed. This will be spelled out clearly in theresolution. The terms of the appointments are expected to commence on September 1, 2018,or as soon thereafter as practicable

There are currently two vacancies on the District's Parcel Tax Fiscal Oversight Committee thatwillneed to be filled prior to the Committee's annualmeeting in late October/early November.The District Secretary is seeking authorization to move forward with the recruitment process.These are non-paid, volunteer positions with a term of office of three-years (should the Boardapprove three-year terms). Members would be subject to reappointment at the Board'sdiscretion.

1 of 4

Report No. 18-177Page 2 of2

The Recruitment Process

As with the Retirement Board, staff recommends that anyone interested in applying for aposition on the Committee be required to submit an application, letter of interest and resumefor consideration. The draft recruitment flyer for the Committee is provided in Attachment I.

In addition, notices and application forms will be distributed to the general public, localgovernment agencies (cities and counties), the Leagues of Women Voters, Sierra Club,accounting departments at local colleges and universities, and any other organizationsrequested by the Board in Special District One. Notices will also be posted on the District'swebsite and distributed via eNews.

Staff recommends a recruitment period of 30 to 45 days, which should wrap up no later thanAugust 15th in order for the Board to consider the applications at its August 29th Retreat at theearliest. At that time, the Board can determine whether it wants to interview candidates firstor proceed to a direct appointment. In making these appointments, the Board will need toadopt a resolution. This resolution will also spell out the terms for the members of theCommittee that willhave a four year term.

ADVANTAGES/DISADVANTAGES

This report does not recommend a course of action with notable advantages or disadvantages

ALTERNATIVES ANALYSIS

There are no practical alternatives to the course of action recommended in this report

PRIOR RELEVANT BOARD ACTION/POLICIES

January 31, 2018: Discussion regarding the composition and terms of Parcel Tax OversightCommittee members.

AmACHMENTS

1. Recruitment Flyer/Application for Appointment

Reviewed by: Michael A. Hursh, General ManagerDenise C. Standridge, GeneralCounselClaudia A. Allen, Chief FinancialOfficer

Prepared by: Linda A. Nemeroff, District Secretary

2 of 4

Get involved. The Board of Directors is accep ng applica ons to fill two vacancies on the Parcel Tax Fiscal Oversight Commi ee. These are non‐paid, volunteer posi ons with a term of office of three‐years and are subject to reappointment by the Board. 

Membership Requirements 

Members of the Commi ee must reside within Special District One and must not be an employee, vendor, contractor or consultant of AC Transit.

General understanding of basic accoun ng principles and experi‐ence in interpre ng financial documents are highly desirable.

Terms

Terms on the Commi ee are for three‐years and are subject to re‐appointment by the Board of Di‐rectors.

Mee ngs 

The Commi ee is required to meet annually a er the prepara‐

on of independently audited financial statements and may hold addi onal mee ngs if nec‐essary. All mee ngs are subject to the Brown Act and are open to the public.

Parcel Tax Fiscal Oversight Commi ee 

Join the Alameda‐Contra Costa Transit District’s 

About the Commi ee. 

Appointment Process. Upon review of the applica ons, le ers of interest, and resumes received, the Board of Directors will determine whether to conduct interviews or make direct appointments to the Commi ee. All appointments are at the Board’s discre on.

The Commi ee is composed of seven members who represent diverse interests and geographic distribu on of the communi es served by AC Transit in Special Transit Service District One. Members are appointed by the District’s Board of Directors and serve a three‐year term.

The Parcel Tax Fiscal Oversight Commi ee was first established as the Measure AA Oversight Commi ee in 2003 by the District’s Board of Directors. Although the Commi ee’s name has changed over me, its primary responsibility is to review the most recent fiscal year end annual audit to determine whether funds generat‐ed by the District’s parcel tax measures have been expended in accordance with

Special Transit Service District One.  

Special Transit Service District One consists of 11 ci es and adjacent unincorpo‐rated areas in Alameda and Contra Costa Coun es in the East Bay, including: Ala‐meda, Albany, Berkeley, El Cerrito, Emeryville, Hayward, Oakland, Piedmont, Rich‐mond, San Leandro and San Pablo. Unincorporated areas include Ashland, Castro Valley, Cherryland, El Sobrante, Fairview, Kensington, and San Lorenzo.

Staff Report 18-177Att. 1

DRAFT

3 of 4

Applica on for Appointment to AC Transit’s 

Parcel Tax Fiscal Oversight Commi ee 

AC Transit invites individuals from Alameda and Contra Costa coun es residing in Special Transit District One to serve on its Parcel Tax Fiscal Oversight Commi ee.   

Name: Home Phone: Work Phone:

Address where you reside:

E‐Mail:

Please submit a resume and respond to the following ques ons (a ach a separate sheet of paper if addi-onal space is needed):

1. Why do you want to serve on the Parcel Tax Fiscal Oversight Commi ee?

2. Do you have any special area of exper se or experience that you think would be helpful to the commi ee?

3. If you have served on other advisory, city or community commi ees, please list each one and briefly de‐scribe your role.

Completed applica ons, responses, le ers of interest, and resumes must be received by the  District Secretary’s Office no later than 5:00 p.m. on July 31, 2018. 

Submit applica on materials by email to districtsecretary@actransit.org, by fax to (510) 891‐4705 Or by U.S. mail to: 1600 Franklin Street, 10th Floor, Oakland, CA  94612,  

If you have any ques ons, please call the District Secretary’s Office at (510) 891‐7284. 

It is the policy of the Alameda‐Contra Costa Transit District not to unlawfully discriminate on the basis of sex, sexual orienta on, gender, ethnic group iden fica on, race, ancestry, na onal origin, color, religion, marital status, age or mental or physical disability in the programs or ac vi es which it operates. 

Employees, vendors, contractors, and consultants of the Alameda‐Contra Costa Transit District are prohibited by law from being members of the Parcel Tax Fiscal Oversight Commi ee.  Employment which could result in becoming a contractor or subcontractor to the District would also be a poten al conflict. 

Cer fica on:  I cer fy that the informa on provided is true and complete to the best of my knowledge.

Signature: Date:

DRAFT

4 of 4