1

SAFETY AND SECURITY

RBEC Operations Managers Workshop

13-16 October 2008

Kiev, Ukraine

2

PRESENTATION SCOPE

Security Risk Management: Enabling UNDP Programme Activities

UN Security Management System

Premises Security – Considerations for establishing UNDP Offices

Hostage Survival Guidelines

3

4

Primary responsibility for the security of UN staff, their dependants and UN

property rests with the Host Government

5

UN Security Management System

To enable the effective and efficient conduct of United Nations

activities while ensuring the security, safety and well-being of

staff as a high priority.

6

Security of Staff and Enabling Programme Delivery

• Mainstreaming Security Risk Management

• Ensuring UN Security Management System compliance

• Exploiting programme/project linkages

7

8

Security Risk Management

• is the combination of….

“culture, processes and structure which come together to optimise the management of potential opportunities and adverse effects”

9

SRM is the process of identifying, assessing and reducing risks to an acceptable level by

defining and controlling threats and associated vulnerabilities

10

11

RISK MANAGEMENTRISK MANAGEMENT

is not a precise science……..but rather an operational art!!

12

Key Assumptions

• Threat – Threat – Anything that may cause harm, loss Anything that may cause harm, loss or damage to staff, assets and activitiesor damage to staff, assets and activities

• Risk –Risk – likelihoodlikelihood of the of the threat manifesting and threat manifesting and the the impactimpact of this of this

• Mitigation –Mitigation – regulating staff exposure and/or regulating staff exposure and/or application of resources (application of resources (PhasingPhasing & & MOSS/MORSSMOSS/MORSS))

13

SRM Model - Role and Place

SRM is the critical tool of the UN Security Management system and prime vehicle to identify Security Risks, define Minimum Operating Security Standards (MOSS),

Minimum Residential Security Standards (MORSS), corresponding Security Phase as well as develop country-wide Security

Plan

14

Threat Assessment

Risk

Analysis

Review

Programme Assessment

Vulnerability Assessment

Options

Decision

Implementation

SRM Process Algorithm

15

Threat Assessment

Risk

Analysis

Programme Assessment

Vulnerability Assessment

Security Risk Assessment (SRA) is an integral component of SRM

16

Impact

Risk

likelihood

Critical(Death or Severe

Injury, Loss of Programs or

Projects, Complete

Destruction of Assets)

Severe(Serious Injury, severe

program Disruption, Major Destruction

of Assets)

Moderate(Non-Life Threatening

Injury, High Stress, Program Delay or

Disruption, Loss/damage of

Assets)

Minor

(Minor Injury, Minimal Delay to programs,

Some Loss or damage to Assets)

Negligible(Nil Injuries or Program

Delays Anticipated Minimal Damage or Loss of Assets)

Certain(occurring or about to

occur)

Critical Critical High Medium Low

VeryLikely(very high probability)

Critical High High Medium Low

Likely(high probability)

High High Medium Low Negligible

ModLikely

(reasonable probability) Medium Medium Low Low Negligible

Unlikely(Not a realistic

probability)

Low Low Negligible Negligible Negligible

17

SRA Scope and Coverage

• UNDP inputs to Country SRA - covers all individual components of the UN

• UNDP CO SRA should be developed

• Special events, conferences, new missions, new premises - require dedicated SRA

18

Review Purpose

• Updates threats to staff• Identifies generic risk level associated with

these• Validates current mitigation

– security phase, and – MOSS/MORSS

• Closely linked to plans and SOPs• Justifies tempo and expenditure

19

SRA Scope and Coverage - continued

SRA Review Sequence:

• Every six months for Security Phase I.• Quarterly for Security Phase II.• Monthly for Security Phase III.• Weekly for Security Phase IV and V.

20

Linkages to UN Security Phase

SRA

SRM

SecurityPlan

MORSSMOSS

SECURITY PHASE

21

NO RISK PHASE 0. NO PHASE

NEGLIGIBLE RISK PHASE I. PRECAUTIONARY

LOW RISK PHASE II. RESTRICTED MOVEMENT

MEDIUM RISK PHASE III. RELOCATION

HIGH RISK PHASE IV. EMERGENCY OPERATIONS

CRITICAL RISK PHASE V. EVACUATION

22

Your questions, comments and concerns please………

23

UN Security Management System

24

Security Responsibility

Primary responsibility for the security of UN staff, their

dependants and UN property rests with the Host Government

25

Mission Statement

The goal of the UN security management system is to enable the effective and efficient conduct of UN activities while ensuring the security,

safety and well-being of staff as a high priority.

26

Report of the Secretary-General

Inter-organizational security measures: Framework for accountability for the United

Nations Security Management System

27

Secretary General Report“Accountability”

Identifies actors in the security management systemResponsibilities defines

Accountability essential at all levelsMechanisms to implement accountability

SMT trainingUNDSS compliance inspection programme

Fix and acknowledge responsibilityEffective rewards/sanctionsOfficials in the field have authority

28

UN Security Policy And Procedures

UN Field Security Handbook

UN Security Operations Manual

UN Security Directives

29

UN Field Security Handbook (January 2006)

• Cornerstone of UN security programme

• Establishes UN system wide security policy

• Binding by all elements of the UN

30

Important Topics

Security Plan Designated Official Agency Head Field Security Coordination

Officer Area Coordinators Wardens Security Management Team

Staff And Eligible Family Members

Emergency Communications

Security Phases Local Staff Office Security Compensation

Entitlements

31

Handbook Applies To

– Staff members employed by United Nations

– Consultants, Officials or Experts on mission

– UN Volunteers, spouses & recognized dependants

32

Handbook ”Does Not” Apply To

• Personnel locally recruited and paid by the hour

33

“Assistance”

• UN Organizations may lend assistance to non-UN staff:– When Possible – To The Extent Feasible– On A Reimbursable Basis

• NO obligation or guarantee implied

34

UN Security Operations Manual

• Detailed “how to” instructions or guidelines on UN security functions and issues

• Easily updated

• All security officials received copy

• Distributed on computer disc

35

UN Security Directives• UNDSS publishes • High-visibility & time-sensitive security issues• Distributed system-wide• Incorporated into revised handbook• Current directives

– SD1- UN Armed Guards– SD2- IGO/NGO in UN Security Arrangements– SD3- Hostage Incident Management– SD4- Security Clearances– SD5- Ops in NBC Warfare Environment– SD6- Residential Security Measures

36

UN Security Policy Development

• Inter-Agency Security Management Network (IASMN)

• UNDSS chairs

• Agency Focal Points attend

• Policy issues:

– Identified

– Examined

– Resolved

37

The recommendations become policy when approved by the

Chief Executive Board(CEB)

38

SECRETARY-GENERAL

OVERALL UNITED NATIONS SECURITY AUTHORITY

39

• Principal security advisor to Secretary-General

• Acts on behalf of Secretary-General on security matters

• Coordinates responses to security threats

• Maintains data bases & distributes information

• Reviews & evaluates all country security plans

• Recruits & manages all FSCOs

• Interfaces with IGO/NGO on all security matters

• Manage the unified communications structure

• Administers the:

– UN Security Programme

– UN Security Training Programme

40

Agency Security Focal Points• Focal point for management of all agency/org

security matters• Primary interface with UNDSS• Support agency field operations• Participate in joint inter-agency security

missions/meetings• Ensure staff comply with system-wide security

policy, procedures & instructions

41

Why do UN AFPs have their own Security Organisations?

• Beyond the capacity of DSS• Agencies have specific security needs• Implement security policies, practices, and procedures• Same selection process as for DSS FSCOs • Must not be security in isolation of UN SMS• Must support the DO – Complimentary not Contrary• Must be integrated in UN Country Security Team • Must work within the framework of accountability

42

Security Management At The

Country Level

43

CountrySecurity

Structure

DESIGNATEDOFFICIAL

(RC & UNDP ResRep)

CHIEF SECURITY ADVISER (CSA)-FSCO

(Works for DO & SMTconcurrently reports to UNDSS)

FIELD SECURITYCOORDINATION

ASSISTANT(Locally-recruited)

SECURITYSECRETARY

(Locally-recruited)

SECURITYMANAGEMENT

TEAM(All HOA & others)

AREA SECURITYCOORDINATOTS

(appointed for all sub-office operations)

WARDENSInt'l system

in the capital &each area

WARDENSNat'l

in capital &each area

STAFF/FAMILYMEMBERS

STAFF/FAMILYMEMBERS

44

Designated Official

• Overall responsible for security of all UN staff and property at duty station

• Accountable to the Secretary-General

• Chairs - Security Management Team (SMT)

• Prepares Country Security Plan

• Briefs all staff/dependants on security measures in effect

• Ensures locally-recruited staff security measures in place

• Establishes external and internal travel clearance system

• Provides staff with appropriate security instructions

45

Your questions, comments and concerns please………