1 spring 2011 michigan merit examination (mme) training workshop presented by: michigan department...

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Spring 2011Spring 2011Michigan Merit Examination Michigan Merit Examination

(MME)(MME)

Training WorkshopTraining Workshop

Presented by:Presented by:Michigan Department of EducationMichigan Department of Education

ACT, Inc.ACT, Inc.Measurement, Inc.Measurement, Inc.

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Welcome and IntroductionsWelcome and Introductions

MDE Office of Educational MDE Office of Educational Assessment and Assessment and

AccountabilityAccountability

Jim GriffithsJim Griffiths

Martha CaswellMartha Caswell

Tina FooteTina Foote

ACT, Inc.ACT, Inc.

(MME Day 1 and Day 2)(MME Day 1 and Day 2) Diane WeyerDiane Weyer

Measurement, Inc.Measurement, Inc.

(MME Day 3)(MME Day 3)

Tom JenkinsTom Jenkins

Kathy PalmerKathy Palmer

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Today’s AgendaToday’s AgendaChapter One: MME OverviewChapter One: MME Overview

Design of the MMEDesign of the MME

Who Will Test?—Student EligibilityWho Will Test?—Student Eligibility

MME CommunicationsMME Communications

What’s New for Spring 2011What’s New for Spring 2011

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Today’s AgendaToday’s Agenda

Chapter Two: Testing PoliciesChapter Two: Testing Policies Testing ScheduleTesting Schedule Supervisor’s Administration ManualsSupervisor’s Administration Manuals Testing Staff RequirementsTesting Staff Requirements Facilities RequirementsFacilities Requirements

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Today’s AgendaToday’s AgendaChapter Three: Pre-test ActivitiesChapter Three: Pre-test Activities

Student Pre-ID and Barcode LabelsStudent Pre-ID and Barcode Labels Materials OrderMaterials Order Non-secure Materials, Pre-test SessionsNon-secure Materials, Pre-test Sessions Staff TrainingStaff Training Secure MaterialsSecure Materials

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Today’s AgendaToday’s Agenda

Chapter Four: Administering the MMEChapter Four: Administering the MME Test Day Preparation/PlanningTest Day Preparation/Planning Exact TimingExact Timing Verbal InstructionsVerbal Instructions IrregularitiesIrregularities Prohibited BehaviorProhibited Behavior

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Today’s AgendaToday’s AgendaChapter Five: Post-Test ResponsibilitiesChapter Five: Post-Test Responsibilities School Use Only SectionsSchool Use Only Sections Ordering Makeup MaterialsOrdering Makeup Materials Package Materials for ReturnPackage Materials for Return Scheduled FedEx PickupsScheduled FedEx Pickups ReportingReporting Avoiding the PitfallsAvoiding the Pitfalls

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Today’s AgendaToday’s AgendaChapter Six: Test AccommodationsChapter Six: Test Accommodations Accommodated MaterialsAccommodated Materials Transfer Request and Special SituationsTransfer Request and Special Situations School Use Only SectionsSchool Use Only Sections Returning Accommodated MaterialsReturning Accommodated Materials Avoiding the PitfallsAvoiding the Pitfalls Contact InformationContact Information

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Begin Chapter OneBegin Chapter One

MME OverviewMME Overview

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State of Michigan legislative requirementState of Michigan legislative requirementRevised School CodeRevised School CodeState School Aid ActState School Aid Act

Statewide high school assessmentStatewide high school assessment

Grade 11 – on March 1Grade 11 – on March 1

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MME administered over three MME administered over three consecutive daysconsecutive days

Student must take Student must take completecomplete MME MME to receive valid MME scores in to receive valid MME scores in each subject each subject andand to count as to count as testedtested

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ACT Plus Writing – Day 1ACT Plus Writing – Day 1 WorkKeys – Day 2WorkKeys – Day 2

Reading for InformationReading for InformationApplied MathematicsApplied MathematicsLocating Information Locating Information

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Michigan Components – Day 3Michigan Components – Day 3MathematicsMathematicsScienceScienceSocial StudiesSocial Studies

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MME Contributing MME Contributing ComponentsComponents

MME MME ReadingReading

MME MME WritingWriting

MME MME MathematicsMathematics

MME MME ScienceScience

MME Social MME Social StudiesStudies

• ACT ACT ReadingReading

• WorkKeys WorkKeys Reading for Reading for InformationInformation

• ACT ACT EnglishEnglish

• ACT ACT WritingWriting

• ACT ACT MathematicsMathematics

• WorkKeys WorkKeys Applied Applied MathematicsMathematics

• WorkKeys WorkKeys Locating Locating InformationInformation

• Michigan Michigan MathematicsMathematics

• ACT ACT ScienceScience

• Michigan Michigan ScienceScience

• WorkKeys WorkKeys Locating Locating Information Information

• Michigan Michigan Social StudiesSocial Studies

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School Accountability:School Accountability:

AYP participation and performanceAYP participation and performance

EdYes! / MI-SAS School Report EdYes! / MI-SAS School Report CardsCards

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Is this a “real” ACT test?Is this a “real” ACT test?

Form is equivalent to other ACT test formsForm is equivalent to other ACT test forms English, Mathematics, Reading, Science, and English, Mathematics, Reading, Science, and

WritingWriting Administration must meet standard testing Administration must meet standard testing

requirementsrequirements College Reportable scores to all colleges and College Reportable scores to all colleges and

universities in the USuniversities in the US NCAA NCAA doesdoes accept for initial-eligibility accept for initial-eligibility

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Testing Contractor – ACT, Inc.Testing Contractor – ACT, Inc.

ACT, Inc. – Day 1 and Day 2ACT, Inc. – Day 1 and Day 2Two distinct assessments – ACT and Two distinct assessments – ACT and

WorkKeysWorkKeysSeparate administrationsSeparate administrationsSeparate packagingSeparate packagingSeparate answer folder scoringSeparate answer folder scoringIowa City, IAIowa City, IA

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Testing Contractor – Testing Contractor – Measurement, Inc.Measurement, Inc.

Measurement, Inc. – Day 3Measurement, Inc. – Day 3Michigan componentsMichigan componentsSeparate administrationSeparate administrationSeparate packagingSeparate packagingSeparate answer folder scoringSeparate answer folder scoringDurham, NCDurham, NC

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Student EligibilityStudent Eligibility

Who will test?Who will test? Grade 11 – All StudentsGrade 11 – All Students

Only two Exceptions:Only two Exceptions:1.1. Student who takes MI-Access based Student who takes MI-Access based

on their IEP – may not take any part of on their IEP – may not take any part of MMEMME

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Student EligibilityStudent EligibilityGrade 11 Exceptions continuedGrade 11 Exceptions continued

2.2. Student retained/reclassified as Student retained/reclassified as grade 11 who meets following grade 11 who meets following criteriacriteria

Previously took MME Previously took MME andand Has valid MME scores in each Has valid MME scores in each

subject subject

(Performance level 1, 2, 3, or 4)(Performance level 1, 2, 3, or 4)

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Student EligibilityStudent Eligibility Who will test – Grade 12?Who will test – Grade 12? Only the following are eligible to testOnly the following are eligible to test

1.1. First time testerFirst time tester

2.2. Student who is missing an MME score Student who is missing an MME score (NA) in one or more subjects(NA) in one or more subjects

Must take Must take completecomplete MME MME Eligible students/parents must be notified Eligible students/parents must be notified

of opportunityof opportunity

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Student EligibilityStudent Eligibility

Grade 12Grade 12Students not previously tested due to Students not previously tested due to

grade reclassification must test or grade reclassification must test or school may face accountability school may face accountability consequencesconsequences

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Almost all communications will come from Almost all communications will come from Michigan Department of Education – Michigan Department of Education – Office of Educational Assessment and Office of Educational Assessment and Accountability (OEAA)Accountability (OEAA)

[email protected]@michigan.gov MME in the subject lineMME in the subject line

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To ensure that you receive all MME To ensure that you receive all MME communications from OEAA:communications from OEAA:

Verify your e-mail address in Verify your e-mail address in Educational Entity Master (EEM)Educational Entity Master (EEM)

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MME E-mail Day 1 and Day 2MME E-mail Day 1 and Day 2

From ACT, Inc.From ACT, Inc.Day 1 – ACT Plus WritingDay 1 – ACT Plus WritingDay 2 – WorkKeysDay 2 – WorkKeys

From e-mail addressesFrom e-mail [email protected]@act.org

[email protected]@act.org

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MME E-mail Day 3MME E-mail Day 3

From Measurement, Inc.From Measurement, Inc.Day 3 – Michigan ComponentsDay 3 – Michigan Components

From e-mail addressFrom e-mail [email protected]@measinc.com

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MME E-mailMME E-mail If you / your school’s e-mail system is using If you / your school’s e-mail system is using

a SPAM filter, review and accept e-mail a SPAM filter, review and accept e-mail addresses:addresses:[email protected]@[email protected]@[email protected]@[email protected]@measinc.com

MME FocusMME Focus

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What’s New for Spring 2011—What’s New for Spring 2011—Day 1Day 1

Race and Ethnicity—QuestionsRace and Ethnicity—Questions Combined Checklist of DatesCombined Checklist of Dates List of Prohibited CalculatorsList of Prohibited Calculators New Standard Time—Test Timing ChartNew Standard Time—Test Timing Chart Non-Public Online Est/Renew ProcessNon-Public Online Est/Renew Process

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AccommodationsAccommodationsRevised Accommodations Revised Accommodations

Summary TableSummary TableDay 2 WorkKeys IneligibleDay 2 WorkKeys Ineligible

Admin CodesAdmin Codes

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Test DesignTest Design Day 3 ScienceDay 3 Science

Reduced test time – 5 minutesReduced test time – 5 minutes Day 3 Social StudiesDay 3 Social Studies

Increased test time – 5 minutesIncreased test time – 5 minutes Separate secure shipments to Test Separate secure shipments to Test

Supervisor and Test Accommodations Supervisor and Test Accommodations CoordinatorCoordinator

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Begin Chapter TwoBegin Chapter Two

Testing Testing PoliciesPolicies

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ACT / OEAA policiesACT / OEAA policies

Protect integrity of testing programProtect integrity of testing program Protect you from allegations of improprietyProtect you from allegations of impropriety Apply to all days of testing Days 1, 2, and 3 Apply to all days of testing Days 1, 2, and 3 Applies to initial, makeup, and Applies to initial, makeup, and

accommodations testingaccommodations testing

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Lessons LearnedLessons Learned No barcode label on student answer No barcode label on student answer

folder--$50 processing fee per answer folder--$50 processing fee per answer folderfolder

Missed deadline for ordering makeup Missed deadline for ordering makeup materials on OEAA Secure Site—no materials on OEAA Secure Site—no materialsmaterials

Improper return packaging—no guarantee Improper return packaging—no guarantee of scoringof scoring

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Lessons LearnedLessons Learned

Answer folders will not be scoredAnswer folders will not be scoredLate returnsLate returnsMissing form numbers Missing form numbers Testing ineligible studentsTesting ineligible students

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MME Testing ScheduleMME Testing Schedule

Initial Testing Spring 2011Initial Testing Spring 2011

March 1: Day 1 ACT Plus WritingMarch 1: Day 1 ACT Plus WritingMarch 2: Day 2 WorkKeys March 2: Day 2 WorkKeys March 3: Day 3 Michigan ComponentsMarch 3: Day 3 Michigan Components

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Makeup Testing Spring 2011Makeup Testing Spring 2011

March 15: Day 1 ACT Plus WritingMarch 15: Day 1 ACT Plus Writing March 16: Day 2 WorkKeys March 16: Day 2 WorkKeys March 17: Day 3 Michigan ComponentsMarch 17: Day 3 Michigan Components

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Accommodations Testing Spring 2011Accommodations Testing Spring 2011 Two-week windowTwo-week window

Day 1 - March 1 – March 15Day 1 - March 1 – March 15Day 2 - March 2 – March 16Day 2 - March 2 – March 16Day 3 - March 3 – March 17Day 3 - March 3 – March 17

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First Activity of the DayFirst Activity of the Day

All test centers must test on the All test centers must test on the designated test days with testing as the designated test days with testing as the firstfirst activity of the morning, starting activity of the morning, starting no no laterlater than 9 a.m. than 9 a.m.

School Schedule adjustments will be School Schedule adjustments will be necessary for students with different necessary for students with different schedules (e.g., night classes)schedules (e.g., night classes)

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Supervisor’s ManualsSupervisor’s Manuals Day 1:Day 1:

Supervisor’s Manual ACT State Testing Supervisor’s Manual ACT State Testing (standard time)(standard time)Supervisor’s Manual ACT State Special Testing Supervisor’s Manual ACT State Special Testing

(accommodations testing)(accommodations testing)ACT Administration Instructions—State-Allowed ACT Administration Instructions—State-Allowed

AccommodationsAccommodationsAnswer Folder SupplementAnswer Folder Supplement

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Supervisor’s ManualsSupervisor’s Manuals

Day 2:Day 2:

WorkKeys Supervisor’s Manual for State WorkKeys Supervisor’s Manual for State Testing Testing (standard time)(standard time)

WorkKeys Supervisor’s Manual for State WorkKeys Supervisor’s Manual for State Special Testing Special Testing (accommodations testing)(accommodations testing)

WorkKeys Answer Folder SupplementWorkKeys Answer Folder Supplement

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Supervisor’s ManualsSupervisor’s Manuals Day 3:Day 3:

MME Day 3 Administration Manual for MME Day 3 Administration Manual for Standard Time TestingStandard Time Testing

MME Day 3 Administration Manual for MME Day 3 Administration Manual for Students Testing with AccommodationsStudents Testing with Accommodations

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Standard Testing Standard Testing RequirementsRequirements

Applies to Applies to allall days of testing – Initial, days of testing – Initial, Makeup, and Accommodations – Day 1, Makeup, and Accommodations – Day 1, Day 2, and Day 3Day 2, and Day 3PersonnelPersonnelFacilitiesFacilitiesSecuritySecurityExact TimingExact TimingTest Day DocumentationTest Day Documentation

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Testing Staff SelectionTesting Staff Selection

Required in Required in eacheach established high established high schoolschool

Test SupervisorTest Supervisor

Backup SupervisorBackup Supervisor

Test Accommodations CoordinatorTest Accommodations Coordinator

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Testing Staff (cont.)Testing Staff (cont.) Test Supervisor (TS)Test Supervisor (TS)

Responsible for all MME assessment Responsible for all MME assessment activities for your schoolactivities for your school

Responsible for all test materialsResponsible for all test materials Back-up Test Supervisor (BU)Back-up Test Supervisor (BU)

Responsible to serve if Test Supervisor Responsible to serve if Test Supervisor unable to do sounable to do so

Will assist the Test SupervisorWill assist the Test Supervisor

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Testing Staff (cont.)Testing Staff (cont.) Test Accommodations Coordinator (TAC)Test Accommodations Coordinator (TAC)

Coordinates all Accommodations Coordinates all Accommodations Testing for your schoolTesting for your school

Responsible for all accommodated test Responsible for all accommodated test materialsmaterialsDay 1 applications (ACT-approved or Day 1 applications (ACT-approved or

State-allowed)State-allowed)Day 2 and Day 3 materials request Day 2 and Day 3 materials request

submitted to TSsubmitted to TS

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Testing Staff (cont.)Testing Staff (cont.) Required number of qualified assistants per Required number of qualified assistants per

roomroom1 Room Supervisor required for each room1 Room Supervisor required for each roomPlusPlus 1 Proctor for every 25 examinees in 1 Proctor for every 25 examinees in

the room after the first 25 (i.e., 26-50=1; 51-the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3)75=2; 76-100=3)

Proctor for every 10 examinees in the room Proctor for every 10 examinees in the room testing with Accommodationstesting with Accommodations

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Testing Staff (cont.)Testing Staff (cont.)

No students, parents, volunteers, or No students, parents, volunteers, or potential future examinees potential future examinees

Integrity Integrity Available for entire test sessionAvailable for entire test session Testing staff may Testing staff may NOTNOT be be

Involved in test preparation for Involved in test preparation for commercial gain outside of normal commercial gain outside of normal teaching responsibilitiesteaching responsibilities

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Relatives Participating in Relatives Participating in MME TestingMME Testing

Test Supervisor / Back-up / TACTest Supervisor / Back-up / TACPrior access, so no relatives testing in Prior access, so no relatives testing in

MichiganMichigan Room supervisors and proctorsRoom supervisors and proctors

Not in the same roomsNot in the same rooms Avoids appearance of conflict of interestAvoids appearance of conflict of interest Protects staff and related examineesProtects staff and related examinees

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Relatives Participating in Relatives Participating in MME TestingMME Testing

Relatives are defined as:Relatives are defined as:Children / StepchildrenChildren / StepchildrenGrandchildrenGrandchildrenNieces / NephewsNieces / NephewsSiblingsSiblingsIn-lawsIn-lawsSpousesSpousesPersons under your guardianshipPersons under your guardianship

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Athletic CoachesAthletic CoachesFor Accommodated Testing – may not serve as the TAC if any student athlete tests with accommodations

For Standard Time and Accommodations testing – may not serve as a Room Supervisor – in any one-on-one situation where student athletes are testing.

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FacilitiesFacilities Applies to Day 1, Day 2 and Day 3Applies to Day 1, Day 2 and Day 3

Preferred site is in a quiet wing of the high Preferred site is in a quiet wing of the high schoolschool

School in session for all students, orSchool in session for all students, or

School for MME test takers onlySchool for MME test takers only

Off-site must be approved by ACT; Off-site must be approved by ACT; applications due to ACT by applications due to ACT by December 1, 2010December 1, 2010

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Facilities (cont.)Facilities (cont.) Choice of testing rooms for standard time Choice of testing rooms for standard time

administrationadministrationUncrowded seating – prefer classrooms Uncrowded seating – prefer classrooms

with 25-30 examineeswith 25-30 examineesManageable security – prefer no more Manageable security – prefer no more

than 100 examinees in one room than 100 examinees in one room Good lighting, comfortable temperature, Good lighting, comfortable temperature,

quiet atmosphere, bulletin boardsquiet atmosphere, bulletin boards

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Facilities (cont.)Facilities (cont.) Seating arrangements (Applies Equally to Seating arrangements (Applies Equally to

Desks and Tables)Desks and Tables)

Seats must be assigned by testing staff Seats must be assigned by testing staff as students enter room as students enter room

Minimum of 3 feet apart side-to-side Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder)(measured shoulder-to-shoulder)

Minimum of 3 feet apart front-to-back Minimum of 3 feet apart front-to-back (measured head-to-head)(measured head-to-head)

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Facilities (cont.)Facilities (cont.)

Seating arrangements (cont.)Seating arrangements (cont.)

All students must face the All students must face the samesame direction, directly behind one anotherdirection, directly behind one another

Seating requirements in a room with Seating requirements in a room with multiple level seatingmultiple level seating

Left-handed seating requirementsLeft-handed seating requirements

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Facilities (cont.)Facilities (cont.) Freedom from distractionsFreedom from distractions

No one No one not involvednot involved in testing may be in in testing may be in the roomthe room

Uninterrupted testing period required for Uninterrupted testing period required for all days of testingall days of testing

No unnecessary noises (bells, public No unnecessary noises (bells, public address systems, etc. must be turned off)address systems, etc. must be turned off)

Testing rooms must be separated from Testing rooms must be separated from regular school activitiesregular school activities

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Exception forException forDay 2 and Day 3 OnlyDay 2 and Day 3 Only

Permitted ONLY if hardship to meet Permitted ONLY if hardship to meet instructional hoursinstructional hours

Students permitted in building or wing for Students permitted in building or wing for instructional purposes onlyinstructional purposes only

Bells Bells

Public AnnouncementsPublic Announcements

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Testing EnvironmentTesting Environment No cell phones or electronic devices are No cell phones or electronic devices are

permitted in testing room(s) permitted in testing room(s) - this applies to both staff and - this applies to both staff and examineesexaminees

No food or drink are permitted in testing No food or drink are permitted in testing room(s)room(s)– – this applies to both staff and examineesthis applies to both staff and examinees

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Begin Chapter ThreeBegin Chapter Three

Pre-test ActivitiesPre-test Activities

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Student Pre-IDStudent Pre-ID

Identify students participating in the Spring Identify students participating in the Spring 2011 MME2011 MME

Will generate preprinted barcode labels for Will generate preprinted barcode labels for the student answer foldersthe student answer folders

Link the three student answer folders Link the three student answer folders together to create one test recordtogether to create one test record

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OEAA Secure SiteOEAA Secure Site www.michigan.gov/oeaa-securewww.michigan.gov/oeaa-secure Will use for:Will use for:

Pre-identification of students for barcode labelsPre-identification of students for barcode labels Ordering materialsOrdering materials Printing barcode labels for students entered Printing barcode labels for students entered

after deadlineafter deadline Reviewing Tested RosterReviewing Tested Roster Students Not TestedStudents Not Tested ReportsReports

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OEAA will pre-ID the following OEAA will pre-ID the following students:students:Grade 11 students submitted on the Fall Grade 11 students submitted on the Fall

2010 MSDS2010 MSDSGrade 12 students who Grade 12 students who received an received an

invalid score (NA) in one or more invalid score (NA) in one or more MME subject areas MME subject areas

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Student Pre-IDStudent Pre-ID School needs to pre-ID following students:School needs to pre-ID following students:

Grade 11 – students new to your school Grade 11 – students new to your school after fall Count Dayafter fall Count Day

Grade 12 –Grade 12 –First time testersFirst time testersNew students to your school after fall New students to your school after fall

count day and are eligible count day and are eligible Eligible Home-schooledEligible Home-schooled Pre-ID window December 1 – January 11Pre-ID window December 1 – January 11

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Load a pre-ID fileLoad a pre-ID file Identify students one at a time using Identify students one at a time using

Student SearchStudent Search New student entryNew student entry Unassigning studentsUnassigning students

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Pre-Identified Student ReportPre-Identified Student Report

Print copy of Pre-Identified Student Print copy of Pre-Identified Student ReportReport

Schools will receive printed barcode Schools will receive printed barcode labels for students listed on the report labels for students listed on the report prior to pre-ID deadline of January 11, prior to pre-ID deadline of January 11, 20112011

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Pre-Identified Student ReportPre-Identified Student Report Update Pre-Identified Students prior to Update Pre-Identified Students prior to

January 11, 2011January 11, 2011Add new students eligible to testAdd new students eligible to testUnassign students (optional activity)Unassign students (optional activity)

taking MI-Accesstaking MI-Access

students who movedstudents who moved Print copy for your recordsPrint copy for your records

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Add Eligible StudentAdd Eligible Student Student SearchStudent Search

Always search for a student prior to Always search for a student prior to adding a new student recordadding a new student record

Claim student and assign to Spring 2011 Claim student and assign to Spring 2011 MME test cycle in one stepMME test cycle in one step

New student button - Student Search New student button - Student Search Result sectionResult section

Student Summary Screen lists HistoryStudent Summary Screen lists History

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Print Barcode LabelPrint Barcode Label

All answer folders must have a barcode All answer folders must have a barcode labellabel

Students identified after January 11, 2011Students identified after January 11, 2011 Select Barcode Labels from the menu at Select Barcode Labels from the menu at

the leftthe left Print with a laser printer, not inkjetPrint with a laser printer, not inkjet

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Barcode LabelsBarcode Labels

Specific to student, school and test cycleSpecific to student, school and test cycle Cannot use previous yearsCannot use previous years Cannot use from other test cycles, Cannot use from other test cycles,

i.e. MI-Accessi.e. MI-Access Reprint damaged labelsReprint damaged labels Ensure barcode label matches student’s Ensure barcode label matches student’s

name on answer foldername on answer folder

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OEAA Secure Site User OEAA Secure Site User ManualManual

Located on the Login pageLocated on the Login page Step-by-step instructions for each function Step-by-step instructions for each function

on the OEAA Secure Siteon the OEAA Secure SitePre-ID ReportPre-ID ReportStudent SearchStudent SearchPrinting Barcode LabelsPrinting Barcode LabelsMaterials OrderingMaterials OrderingTested RosterTested Roster

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Initial Materials OrderInitial Materials OrderDay 2 and Day 3Day 2 and Day 3

Click on Initial Material Order from the Click on Initial Material Order from the menu at the leftmenu at the left

Enter Standard time – regular print Enter Standard time – regular print Obtain accommodations order Obtain accommodations order

worksheet for Day 2 and Day 3 from TACworksheet for Day 2 and Day 3 from TAC Extended time only – regular printExtended time only – regular print

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Initial Materials OrderInitial Materials Order

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Non-Secure Materials Non-Secure Materials Day 1, Day 2 and Day 3Day 1, Day 2 and Day 3

Arrive in schools no later than February 4Arrive in schools no later than February 4 3 separate shipments3 separate shipments Sent to Test SupervisorsSent to Test Supervisors

Packing ListsPacking ListsManuals (standard time only)Manuals (standard time only)Answer Folders (blank)Answer Folders (blank)Bar-code Labels (pre-printed and blank)Bar-code Labels (pre-printed and blank)

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Non-Secure Materials Non-Secure Materials Day 1, Day 2 and Day 3Day 1, Day 2 and Day 3

Unique items:Unique items:Taking the ACTTaking the ACT for Day 1 for Day 1School Header Sheets for Day 3School Header Sheets for Day 3Day 3 Administration Manual for Day 3 Administration Manual for

Students Testing with AccommodationsStudents Testing with Accommodations

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Day 1 and Day 2 Additional Day 1 and Day 2 Additional OrdersOrders

January 31—February 25, 2011January 31—February 25, 2011 Orders for Orders for additionaladditional Day 1 & Day 2 Non- Day 1 & Day 2 Non-

secure and secure, Standard Time, materials secure and secure, Standard Time, materials received by ACTreceived by ACT

January 31—February 28, 2011January 31—February 28, 2011 Orders for Orders for additionaladditional Day 2 accommodated Day 2 accommodated

materials received by ACTmaterials received by ACT

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Day 1 and Day 2 Additional Day 1 and Day 2 Additional OrdersOrders

Call ACT to place Call ACT to place additionaladditional orders ordersACT State Testing:ACT State Testing:

(800) 553-6244 ext 2800(800) 553-6244 ext 2800

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Additional Material OrdersAdditional Material OrdersDay 3Day 3

Non-Secure materialsNon-Secure materials Answer folders: 1/27 – 3/7Answer folders: 1/27 – 3/7 Admin manuals: 1/27 – 3/7Admin manuals: 1/27 – 3/7 Class/Group ID Sheet: 1/27 – 3/8Class/Group ID Sheet: 1/27 – 3/8 Ancillary non-secure materials 1/27 – 3/8Ancillary non-secure materials 1/27 – 3/8

Secured materialsSecured materials Test booklets: 2/16 – 2/21Test booklets: 2/16 – 2/21 Accommodated versions: 2/16 – 3/4Accommodated versions: 2/16 – 3/4

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Day 3 Additional OrdersDay 3 Additional Orders

Order using OEAA Secure Site:Order using OEAA Secure Site:

www.michigan.gov/oeaa-securewww.michigan.gov/oeaa-secure

DO NOT CALL MEASUREMENT INC.DO NOT CALL MEASUREMENT INC.

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Non-Secure MaterialsNon-Secure Materials

Conduct Pre-test Sessions with StudentsConduct Pre-test Sessions with Students Conduct Training Session for Testing StaffConduct Training Session for Testing Staff

Room SupervisorsRoom SupervisorsProctorsProctorsAnyone involved in MME standard time Anyone involved in MME standard time

test administrationtest administration

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Pre-Test SessionsPre-Test Sessions

In-school sessions, supervisedIn-school sessions, supervised Required before test dayRequired before test day Complete Non-cognitive and Demographic Complete Non-cognitive and Demographic

InformationInformation Bar-Code Labels affixed---Day 1, Day 2, Bar-Code Labels affixed---Day 1, Day 2,

and Day 3 Answer Foldersand Day 3 Answer Folders

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Home-schooled StudentsHome-schooled Students

Home-schooled students wishing to Home-schooled students wishing to participate in the MME will test at their participate in the MME will test at their local public high schoollocal public high school

Schedule time for pre-test sessionsSchedule time for pre-test sessions Checklist in your packetChecklist in your packet

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Barcode LabelsBarcode Labels

Labels will be white in colorLabels will be white in color Affix to the designated space on each Affix to the designated space on each

Answer FolderAnswer Folder All students must grid identifying All students must grid identifying

information on all 3 answer folders and information on all 3 answer folders and address on Day 1 onlyaddress on Day 1 only

Make certain label corresponds to correct Make certain label corresponds to correct studentstudent

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Day 1 Answer FolderDay 1 Answer Folder

Sections to be completed in pre-test Sections to be completed in pre-test session – about 60-90 minutessession – about 60-90 minutes

Benefit to studentsBenefit to students Barcode LabelsBarcode Labels

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Sections to be completed in pre-test Sections to be completed in pre-test session – about 15 minutessession – about 15 minutes

Required itemsRequired items in Day 2 Answer in Day 2 Answer Folder SupplementFolder Supplement

Not all sections are required to gridNot all sections are required to grid Barcode LabelsBarcode Labels

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Sections to be completed in pre-test Sections to be completed in pre-test session -- about 15 minutessession -- about 15 minutes

Pre-Test sections to be completed are on Pre-Test sections to be completed are on front page of answer folderfront page of answer folder

Verbal instructions in the MME Day 3 Verbal instructions in the MME Day 3 Administration ManualsAdministration Manuals

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Optional Optional Research CodesResearch Codes Class Group CodesClass Group Codes

Collect answer folders from studentsCollect answer folders from students Staff affix barcode label in Box 1 on front Staff affix barcode label in Box 1 on front

pagepage

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Collect and OrganizeCollect and Organize Completed Answer Folders following Pre-Test Completed Answer Folders following Pre-Test

—ACT, WorkKeys, and Michigan Components—ACT, WorkKeys, and Michigan ComponentsCollect folders--keep secure and separate Collect folders--keep secure and separate

(Day 1, Day 2, and Day 3)(Day 1, Day 2, and Day 3)Student remindersStudent reminders

Organize and Plan redistributionOrganize and Plan redistributionAfter the pre-test session, give Answer After the pre-test session, give Answer

Folders for all Accommodated students to Folders for all Accommodated students to TACTAC

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Collect and Organize (cont.)Collect and Organize (cont.)

Prepare Rosters for standard time test Prepare Rosters for standard time test roomsroomsCreate Rosters BEFORE Test DayCreate Rosters BEFORE Test DayNames of students SCHEDULED to testNames of students SCHEDULED to testPrepare for Day 1; copy for Day 2 and Prepare for Day 1; copy for Day 2 and

Day 3 if sameDay 3 if same

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Staff Training SessionStaff Training Session

BEFORE Test DayBEFORE Test DayStaff Training Checklists/OutlineStaff Training Checklists/OutlineAdministration Manuals Administration Manuals

Verbal Instructions verbatimVerbal Instructions verbatim

Directions to Room SupervisorsDirections to Room Supervisors

1 copy of each applicable manual1 copy of each applicable manual

MME webpageMME webpage

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Staff Training SessionStaff Training Session

Policies and RequirementsPolicies and Requirements Pre-test ActivitiesPre-test Activities Test Day AssignmentsTest Day Assignments Test Day Documentation FormsTest Day Documentation Forms Attentiveness During TestingAttentiveness During Testing Post-test ProceduresPost-test Procedures

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Attentiveness During TestingAttentiveness During Testing

Read only the current day’s Supervisor Read only the current day’s Supervisor ManualManual

Walk around room Walk around room Must not engage in non-test related Must not engage in non-test related

activities activities No food or drink in the test roomNo food or drink in the test room

93

Day 1 and Day 2 Standard Day 1 and Day 2 Standard Time Secure MaterialsTime Secure Materials

Ship week of February 22Ship week of February 22 To Test SupervisorTo Test Supervisor

TEST BOOKLETS—Standard Time OnlyTEST BOOKLETS—Standard Time OnlySupervisor’s Report FormSupervisor’s Report FormReturn Packing instructionsReturn Packing instructionsReturn Envelopes/Polymailer BagsReturn Envelopes/Polymailer Bags

Winter/Spring Break ConflictWinter/Spring Break Conflict KEEP BOX(es) for returnKEEP BOX(es) for return

94

Day 1 and Day 2 Day 1 and Day 2 Accommodations Secure Accommodations Secure

MaterialsMaterials Ship week of February 22Ship week of February 22 To Test Accommodation CoordinatorTo Test Accommodation Coordinator

TEST MATERIALSTEST MATERIALSDay 1 in Kits by StudentDay 1 in Kits by StudentDay 2 not in KitsDay 2 not in Kits

Return Packing instructionsReturn Packing instructions KEEP BOX(es) for returnKEEP BOX(es) for return

95

Day 3 Standard Time Secure Day 3 Standard Time Secure MaterialsMaterials

Ship February 11–13Ship February 11–13To Test SupervisorTo Test Supervisor

Day 3 Standard Time Test Booklets Day 3 Standard Time Test Booklets Materials Return KitMaterials Return Kit

KEEP BOX(es) for returnKEEP BOX(es) for return

96

Day 3 Accommodations Day 3 Accommodations Secure MaterialsSecure Materials

Ship February 11–13Ship February 11–13To Test Accommodations CoordinatorTo Test Accommodations Coordinator

Day 3 Accommodated Test Booklets - Day 3 Accommodated Test Booklets - Extended Time OnlyExtended Time Only

Accommodations KitsAccommodations Kits

97

Security of Test MaterialsSecurity of Test Materials

For Day 1, Day 2 and Day 3For Day 1, Day 2 and Day 3 Check-in immediatelyCheck-in immediately Use enclosed packing list to inventory Use enclosed packing list to inventory

secure materials for each shipmentsecure materials for each shipment ““Two Lock Rule”Two Lock Rule” Treat as you would a large Treat as you would a large

sum of sum of $ MONEY $$ MONEY $ Documented “Chain of Custody”Documented “Chain of Custody”

98

Security of Test MaterialsSecurity of Test Materials

Problems: Day 1 or Day 2Problems: Day 1 or Day 2call ACT 800-553-6244 x 2800 call ACT 800-553-6244 x 2800 or x 1788 (Accommodated Testing)or x 1788 (Accommodated Testing)

Problems: Day 3 Problems: Day 3 call Measurement, Inc.call Measurement, Inc.866-691-1423866-691-1423

99

Begin Chapter FourBegin Chapter Four

Administering the Administering the MMEMME

100

Test Day Test Day Preparation/PlanningPreparation/Planning

Review roomsReview rooms Organize answer folders Organize answer folders Prepare rostersPrepare rosters Assign staff—staff trainingAssign staff—staff training Prepare test day materialsPrepare test day materials Practice verbal instructionsPractice verbal instructions Student remindersStudent reminders

101

ObserversObservers Authorized ObserversAuthorized Observers

OEAA, ACT, or Measurement, Inc.OEAA, ACT, or Measurement, Inc.Letter and IDLetter and ID

Unauthorized ObserversUnauthorized ObserversMediaMediaTest prep companiesTest prep companiesParentsParents

102

Test Day Briefing SessionTest Day Briefing Session

Required Required eacheach test day test day Room Supervisors and Proctors arrivalRoom Supervisors and Proctors arrival

At leastAt least 30 minutes prior to student check-in 30 minutes prior to student check-in Review proceduresReview procedures Last-minute detailsLast-minute details Test Supervisor hand-delivery of Test Supervisor hand-delivery of

test materials to Room Supervisor(s) test materials to Room Supervisor(s) Document with Test Booklet Count FormDocument with Test Booklet Count Form

103

Examinee ID requirementsExaminee ID requirements

Personal recognition by Personal recognition by school staffschool staffNot friends or parentsNot friends or parentsNot via phone callsNot via phone calls

YearbookYearbook Current official photo IDCurrent official photo ID ID letter, notarized statementID letter, notarized statement

104

Admitting examineesAdmitting examinees

Check IDs at the door and mark rostersCheck IDs at the door and mark rosters Direct Direct students to seatsstudents to seats

Alphabetical OKAlphabetical OKLeft / right and front / backLeft / right and front / back

No late arrivalsNo late arrivals No food or drinkNo food or drink No cell phonesNo cell phones

105

Permitted calculatorsPermitted calculators

Details in Details in Taking The ACTTaking The ACT and on website and on websitewww.actstudent.org/faq/answers/calculatorwww.actstudent.org/faq/answers/calculator

.html.html Do not clear calculatorsDo not clear calculators Allowed for:Allowed for:

Day 1 ACT MathematicsDay 1 ACT MathematicsDay 2 WorkKeys Applied Mathematics Day 2 WorkKeys Applied Mathematics Day 3 Michigan MathematicsDay 3 Michigan Mathematics

106

Permitted CalculatorsPermitted Calculators

If school provides students calculators – If school provides students calculators – distribute before beginning Test 1 each distribute before beginning Test 1 each dayday

Check at the door before the test and Check at the door before the test and periodically duringperiodically during

Ultimately student’s responsibilityUltimately student’s responsibility Formula sheets are in WorkKeys Applied Formula sheets are in WorkKeys Applied

Mathematics test bookletsMathematics test booklets

107

Starting TimeStarting Time

Testing Testing mustmust begin no later than 9:00 a.m. begin no later than 9:00 a.m.

Testing can begin in a test room as soon as Testing can begin in a test room as soon as all examinees assigned to that room have all examinees assigned to that room have been identified and seatedbeen identified and seated

108

Sequence/Timing of TestsSequence/Timing of Tests

Day 1 ACT Plus Writing:Day 1 ACT Plus Writing:Test 1, English = 45 minutesTest 1, English = 45 minutesTest 2, Mathematics = 60 minutesTest 2, Mathematics = 60 minutesBreak = 15 minutesBreak = 15 minutesTest 3, Reading = 35 minutesTest 3, Reading = 35 minutesTest 4, Science = 35 minutesTest 4, Science = 35 minutesBreak = 5 minutesBreak = 5 minutesTest 5, Writing Test = 30 minutesTest 5, Writing Test = 30 minutes

109


Day 2 WorkKeys:Day 2 WorkKeys:Reading for Information = 45 minutesReading for Information = 45 minutes

Applied Mathematics = 45 minutesApplied Mathematics = 45 minutes

Break = 15 minutesBreak = 15 minutes

Locating Information= 45 minutesLocating Information= 45 minutes

110


Day 3 Michigan Components:Day 3 Michigan Components:

Mathematics = 30 minutesMathematics = 30 minutes

Science = 35 minutesScience = 35 minutes

Break = 15 minutesBreak = 15 minutes

Social Studies = 35 minutesSocial Studies = 35 minutes

111

Exact Timing of TestsExact Timing of Tests Use more than one timepiece (not a cell phone)Use more than one timepiece (not a cell phone) Time each room individuallyTime each room individually

No “central” timingNo “central” timing Record times in Supervisor’s Manuals:Record times in Supervisor’s Manuals:

Standard Time: Standard Time: Testing Time Verification FormTesting Time Verification Form

Special Testing: Special Testing: AccommodationsAccommodations

Administration Report Administration Report oror Accommodations Roster Accommodations Roster

112

Exact Timing of TestsExact Timing of Tests

Remember to give 5-minute warningRemember to give 5-minute warning Standardized administration means all Standardized administration means all

standard time testers standard time testers mustmust be given the be given the fullfull amount of time for each test, even if amount of time for each test, even if every student in the room is finished every student in the room is finished testing before time is calledtesting before time is called

113

Distribution of Test BooksDistribution of Test BooksDay 1 and Day 2Day 1 and Day 2

After students are After students are seatedseated

Only when prompted by Only when prompted by verbal instructionsverbal instructions

In unbroken, sequential In unbroken, sequential orderorder

Only to those presentOnly to those present Individually, one-by-oneIndividually, one-by-one

350222123452

X

350223123453

350226123456

350225123455

350224123454

X

350228123458

Start

End

350227123457

Front

114

Distribution of Test BooksDistribution of Test BooksDay 3Day 3

After students are After students are seatedseated

Only when prompted Only when prompted by verbal instructionsby verbal instructions

In spiraled form orderIn spiraled form order Only to those presentOnly to those present Individually, one-by-Individually, one-by-

oneone

Form 1

X

Form 2

Form 5

Form 4

Form 3

X

Form 7

Start

End

Form 6

Front

115

Standard Time:Standard Time:Breaks Between TestsBreaks Between Tests

NOTNOT Lunch Lunch Remind students to be quietRemind students to be quiet No cell phone usageNo cell phone usage Room attended at Room attended at allall times by staff times by staff

116

Standard Time:Standard Time:Breaks Between TestsBreaks Between Tests

If students don’t return on timeIf students don’t return on timeResume testingResume testingNo makeup timeNo makeup timeIrregularity ReportIrregularity Report

5 minute stretch break prior to Writing5 minute stretch break prior to Writing

117

Group IrregularitiesGroup Irregularities

Document and call if:Document and call if:Inclement weatherInclement weatherPower failurePower failureEmergency evacuationsEmergency evacuationsMajor disturbanceMajor disturbanceMissing materials Missing materials MistimingMistiming

118

Group Irregularities (cont.)Group Irregularities (cont.) Call ACT 800-553-6244Call ACT 800-553-6244

x 2800 Day 1 or 2 – Standard Timex 2800 Day 1 or 2 – Standard Timex 1788 Day 1 or 2 - Accommodationsx 1788 Day 1 or 2 - Accommodations

Call Measurement, Inc.Call Measurement, Inc.866-691-1423866-691-1423Day 3 – Standard Time and Day 3 – Standard Time and

AccommodationsAccommodations Document minor distractionsDocument minor distractions

119

Individual IrregularitiesIndividual Irregularities

Defective materialDefective materialDay 1 or Day 2Day 1 or Day 2

Standard time—replaceStandard time—replaceAccommodations—call ACTAccommodations—call ACT

Day 3Day 3Call Measurement, Inc.Call Measurement, Inc.

120

Individual IrregularitiesIndividual Irregularities

Examinee illnessExaminee illnessStandard time – Schedule for makeupStandard time – Schedule for makeupAccommodated testing – Do NOT begin Accommodated testing – Do NOT begin

the test section (no makeup – two week the test section (no makeup – two week window)window)

Marking in future section of answer folderMarking in future section of answer folder Irrational behaviorIrrational behavior Document Document everythingeverything

121

Prohibited BehaviorProhibited Behavior

ExamplesExamplesCreating disturbanceCreating disturbanceGiving/receiving helpGiving/receiving helpPrevious test sectionPrevious test sectionWorking beyond timeWorking beyond timeCalculator issuesCalculator issues

122

Prohibited BehaviorProhibited Behavior Day 1 or Day 2Day 1 or Day 2

Void answer folderVoid answer folder Instructions in ManualsInstructions in Manuals

Day 3 Day 3 Do not void answer folderDo not void answer folder Prohibited Behavior bubble on answer folder, Prohibited Behavior bubble on answer folder,

Page 4, Box 13Page 4, Box 13 Instructions in ManualInstructions in Manual

Document Document everythingeverything

123

Begin Chapter FiveBegin Chapter Five

Post-Test Post-Test ResponsibilitiesResponsibilities

124

DocumentationDocumentation RosterRoster Irregularity Reports, if occurrencesIrregularity Reports, if occurrences Seating DiagramSeating Diagram Test Booklet Count FormTest Booklet Count Form Testing Time Verification FormTesting Time Verification Form For TACs-Accommodations Administration For TACs-Accommodations Administration

Report/Accommodations RosterReport/Accommodations Roster Testing Staff ListTesting Staff List

125

Room Supervisor Room Supervisor ResponsibilitiesResponsibilities

Account for all test booklets and answer Account for all test booklets and answer folders before dismissing studentsfolders before dismissing students

Make sure answer folders are signed for Make sure answer folders are signed for Day 1 and Day 2Day 1 and Day 2

Verify that you have an answer folder for Verify that you have an answer folder for eacheach student who tested student who tested

126


Validate correct student Validate correct student barcode labelbarcode label applied to each answer folderapplied to each answer folder

Verify each answer folder has Verify each answer folder has Form numberForm numberComplete school use only sectionsComplete school use only sections

127

School Use Only Sections – School Use Only Sections – Day 1 Answer FolderDay 1 Answer Folder

Completed by Testing Staff, not examineeCompleted by Testing Staff, not examineeCritical for Accommodations—Critical for Accommodations—

Questions 3-9Questions 3-9 Use Day 1 Answer Folder SupplementUse Day 1 Answer Folder Supplement School Use ONLY questions, Section VSchool Use ONLY questions, Section V

128


Completed by Testing Staff, not examineeCompleted by Testing Staff, not examinee Use Day 2 WorkKeys Answer Folder Use Day 2 WorkKeys Answer Folder

SupplementSupplement School Use Only sections:School Use Only sections:

Block 17—Report CodesBlock 17—Report CodesBlock 26—Local ItemsBlock 26—Local Items

129


Completed by Testing Staff, not examineeCompleted by Testing Staff, not examinee School Use Only sections:School Use Only sections:

Page 4 of Answer Folder—all boxesPage 4 of Answer Folder—all boxesBlocks 13 & 14 all students as Blocks 13 & 14 all students as

applicableapplicableBlocks 15-20 Accommodated students Blocks 15-20 Accommodated students

onlyonly

130


Highlight absent students on Testing Highlight absent students on Testing Roster – need Makeup testRoster – need Makeup test

Return all materials and completed testing Return all materials and completed testing documentation forms to Test Supervisordocumentation forms to Test Supervisor

Chain of CustodyChain of Custody

131

Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

Account for all materials returned by each Account for all materials returned by each Room Supervisor:Room Supervisor:

Test materialsTest materialsAnswer folders to be scoredAnswer folders to be scoredDocumentation formsDocumentation forms

Account for all standard time materialsAccount for all standard time materials

132

Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

Day 3 also account for all materials Day 3 also account for all materials returned to TS by TACreturned to TS by TAC

Verify each answer folder has:Verify each answer folder has:Correct Barcode labelCorrect Barcode labelForm numberForm numberCompleted school use only sectionsCompleted school use only sections

Make copies of completed test Make copies of completed test documentation from all 3 days for your documentation from all 3 days for your school filesschool files

133

Makeup Material OrdersMakeup Material Orders

Day 1 and Day 2Day 1 and Day 2 Order by 11:59 pm ET on March 3Order by 11:59 pm ET on March 3

Day 3Day 3 Order by 11:59 pm ET on March 7Order by 11:59 pm ET on March 7

134

Makeup Material OrdersMakeup Material Orders

135

Order Makeup MaterialsOrder Makeup Materials

Makeup examinees – Makeup examinees – standard time onlystandard time onlyStudents absent on initial test dayStudents absent on initial test dayIllness/unable to finishIllness/unable to finishNO TESTING if dismissed for prohibited NO TESTING if dismissed for prohibited

behaviorbehaviorSee examples in packetSee examples in packet

136


Makeup Testing Spring 2011Makeup Testing Spring 2011

March 15: ACT Plus WritingMarch 15: ACT Plus Writing March 16: WorkKeys March 16: WorkKeys March 17: Michigan ComponentMarch 17: Michigan Component

137 137

Day 1 and Day 2 Day 1 and Day 2 Initial Standard TimeInitial Standard Time

Materials ReturnMaterials Return

Thursday, March 3Thursday, March 3Scheduled FedEx pick up for Initial Test Scheduled FedEx pick up for Initial Test

Materials for Day 1 and Day 2 for return Materials for Day 1 and Day 2 for return to ACT in Iowa City, Iowato ACT in Iowa City, Iowa

138 138

Scheduled PickupScheduled Pickup

Pick up Time: 8:00 am – 5:00 pm ETPick up Time: 8:00 am – 5:00 pm ET Place boxes in FedEx pick up spacePlace boxes in FedEx pick up space Keep record of tracking number(s)Keep record of tracking number(s) Do Do not not call FedExcall FedEx Keep materials separateKeep materials separate

139 139

Day 1 Initial Standard Time Day 1 Initial Standard Time Materials ReturnMaterials Return

REDRED Ink Envelope Ink Envelope Administrative FormsAdministrative Forms

GREENGREEN Ink Envelope Ink Envelope Supervisor’s Report FormSupervisor’s Report Form Used Answer Folders for processingUsed Answer Folders for processing

PolymailerPolymailer Test Booklets - ALLTest Booklets - ALL

140 140


ACT2727 Scott Blvd

Iowa City, IA 52243

Polymailer ____ of ____

RETURN ADDRESS LABEL

RED ENVELOPE

GREEN ENVELOPE

ACT Answer Foldersand Admin Forms ACT Test

Bookletsand Manuals

To ACTTo ACT

141 141

Day 2 Initial Standard TimeDay 2 Initial Standard TimeMaterials ReturnMaterials Return

BLACKBLACK Ink Envelope Ink Envelope Administrative FormsAdministrative Forms

ORANGEORANGE Ink Envelope Ink Envelope WorkKeys Supervisor’s Report FormWorkKeys Supervisor’s Report Form Used Answer Folders for processingUsed Answer Folders for processing

PolymailerPolymailer Test Booklets – ALLTest Booklets – ALL

142 142


Black Envelope

Orange Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

Wo

rkK

ey

s


To ACTTo ACT

WorkKeys TestBookletsand Manuals

WorkKeys Answer Foldersand Admin Forms

143 143

Day 1 and Day 2 Makeup Day 1 and Day 2 Makeup Standard TimeStandard Time


Thursday, March 17 Thursday, March 17 Fed Ex picks up Day 1 and Day 2 Makeup Fed Ex picks up Day 1 and Day 2 Makeup

materials for return to ACT in Iowa City, IAmaterials for return to ACT in Iowa City, IA

144 144

Day 1 and Day 2 Day 1 and Day 2 Makeup Standard TimeMakeup Standard Time


Keep materials separateKeep materials separate

Your boxes must include:Your boxes must include: Used and unused test bookletsUsed and unused test booklets All testing materials – used and unusedAll testing materials – used and unused Reverse the flaps on the boxesReverse the flaps on the boxes

145 145

Day 3 Day 3 Initial Standard TimeInitial Standard Time


Friday, March 4Friday, March 4Scheduled FedEx pick up for Initial Test Scheduled FedEx pick up for Initial Test

Materials for Day 3 for return to Materials for Day 3 for return to Measurement, Inc. in Durham, NCMeasurement, Inc. in Durham, NC

146 146

Scheduled PickupScheduled Pickup

Pick up Time: 8:00 am – 5:00 pm ETPick up Time: 8:00 am – 5:00 pm ET Place boxes in FedEx pick up spacePlace boxes in FedEx pick up space Keep record of tracking number(s)Keep record of tracking number(s) Do Do not not call FedExcall FedEx

147

Day 3 InitialDay 3 InitialScorable Materials ReturnScorable Materials Return

147

1. School Header on top

2. Class/Group ID Sheets (if used)

3. Answer Folders

Use a separate school header for each form type.

Secure bundle with paper band.

148

Day 3 Initial Day 3 Initial Scorable Materials ReturnScorable Materials Return

Test Administration FormsTest Administration Forms GREENGREEN ENVELOPE ENVELOPE

Irregularity Reports and supporting Irregularity Reports and supporting documentationdocumentation YELLOWYELLOW ENVELOPE ENVELOPE

Day 3Admin Forms

Day 3 Irregularity

Reports

149

Day 3 InitialDay 3 InitialScorable Materials ReturnScorable Materials Return

Place yellow and green envelopes in Place yellow and green envelopes in bottom of box.bottom of box.

Place bundle of answer folders into box.Place bundle of answer folders into box. Seal box and place “scorable” label and Seal box and place “scorable” label and

FedEx label on boxFedEx label on box

150

Day 3 InitialDay 3 InitialNon-Scorable Materials ReturnNon-Scorable Materials Return

RETURN:RETURN:Initial Form Test BooksInitial Form Test BooksAccommodated formats, if accommodated Accommodated formats, if accommodated

testing is completetesting is complete RETAIN:RETAIN:

Answer docs for makeupAnswer docs for makeupAdmin manualsAdmin manualsAll accommodated materials still in useAll accommodated materials still in useUnused materials return items (labels, Unused materials return items (labels,

envelopes, etc.)envelopes, etc.)

151

Pack all standard print test books.Pack all standard print test books. If returning accommodated formats also:If returning accommodated formats also:

Pack LP or Braille next.Pack LP or Braille next. Place DVDs and cassettes in plastic bag.Place DVDs and cassettes in plastic bag. Pack this plastic bag last.Pack this plastic bag last.

Day 3 InitialDay 3 InitialNon-Scorable Materials ReturnNon-Scorable Materials Return

152

Day 3 Makeup & Accommodated Day 3 Makeup & Accommodated Materials ReturnMaterials Return

March 18 – Day 3 to Measurement, Inc.March 18 – Day 3 to Measurement, Inc.

Between 8:00 AM and 5:00 PM Eastern TimeBetween 8:00 AM and 5:00 PM Eastern Time

Makeup and Accoms in same shipmentMakeup and Accoms in same shipment

153

Day 3 Test Supervisor & TACDay 3 Test Supervisor & TAC

Test Supervisor receives all accomm Test Supervisor receives all accomm materials from TACmaterials from TAC

““Chain of Custody”Chain of Custody” Test Supervisor responsible for return Test Supervisor responsible for return

materials materials

153

154


ScorableScorable Makeup Test Day answer foldersMakeup Test Day answer folders Accommodated testers’ answer foldersAccommodated testers’ answer folders

Non-ScorableNon-Scorable All test bookletsAll test booklets All accommodated materialsAll accommodated materials All manuals, unused docs, etcAll manuals, unused docs, etc

155

Day 3 Makeup & Accommodated Day 3 Makeup & Accommodated Scorable Materials ReturnScorable Materials Return

School Header SheetSchool Header Sheet Use separate school header for each form type Use separate school header for each form type

Class/Group ID Sheets (if used)Class/Group ID Sheets (if used) Day 3 Answer FoldersDay 3 Answer Folders Secure with paper bandSecure with paper band Admin Forms & Irregularity envelopesAdmin Forms & Irregularity envelopes

156

Day 3 Makeup & Accommodated Day 3 Makeup & Accommodated Non-Scorable Materials ReturnNon-Scorable Materials Return

157

Scheduled FedEx PickupsScheduled FedEx Pickups

By 5:00 pm ET, if FedEx has not made By 5:00 pm ET, if FedEx has not made their scheduled pickup at your school, call:their scheduled pickup at your school, call:Day 1 and Day 2 ACTDay 1 and Day 2 ACT

800/553-6244 x 2800800/553-6244 x 2800Day 3, Measurement, Inc. Day 3, Measurement, Inc.

866/691-1423866/691-1423

158

Reporting TimelinesReporting Timelines

Standard ACT plus Writing Reports Standard ACT plus Writing Reports Includes standard time and ACT-Includes standard time and ACT-

Approved Accommodations (college-Approved Accommodations (college-reportable)reportable)

Student Reports to home--April/MayStudent Reports to home--April/MayHS and College Reports--April/MayHS and College Reports--April/MaySchool and District Profile Reports--School and District Profile Reports--

AugustAugust

159

Reporting Timelines (cont.)Reporting Timelines (cont.)

Non-College reportable scores to high Non-College reportable scores to high school principals--late Augustschool principals--late August

Standard WorkKeys ReportsStandard WorkKeys ReportsAll reports to testing site--April/MayAll reports to testing site--April/MayIndividual, AggregateIndividual, Aggregate

MME Reports--JuneMME Reports--June

160

Avoiding the PitfallsAvoiding the Pitfalls

Don’t miss deadlines to order materialsDon’t miss deadlines to order materials Testing MUST be first activity of the day; Testing MUST be first activity of the day;

start no later than 9 a.m.start no later than 9 a.m. Administer tests in proper sequenceAdminister tests in proper sequence No No extraextra breaks or breaks or extendedextended breaks breaks Ensure full amount of time allowed for Ensure full amount of time allowed for

each testeach test

161 161

Avoiding the PitfallsAvoiding the Pitfalls

Administer the Day 1 writing testAdminister the Day 1 writing test READ THE MANUALSREAD THE MANUALS Test materials are NOT to be shared or Test materials are NOT to be shared or

transferred between schooltransferred between school Keep Day 1, Day 2, Day 3 materials SEPARATE Keep Day 1, Day 2, Day 3 materials SEPARATE

and SECURE and SECURE Pretest information MUST be completed before Pretest information MUST be completed before

test day—NO EXCEPTIONStest day—NO EXCEPTIONS

162 162

Avoiding the PitfallsAvoiding the Pitfalls Late return—answer folder not scoredLate return—answer folder not scored Improper return packaging—no guarantee of Improper return packaging—no guarantee of

scoringscoring No barcode label on student answer folder--No barcode label on student answer folder--

$50 processing fee per answer folder$50 processing fee per answer folder No form number on student answer folder – No form number on student answer folder –

answer folder not scoredanswer folder not scored

163

Begin Chapter SixBegin Chapter Six

Test Test AccommodationsAccommodations

164

Accommodations Testing Accommodations Testing DatesDates

Accommodations Testing Windows Accommodations Testing Windows Spring 2011Spring 2011Day 1: March 1 – March 15Day 1: March 1 – March 15Day 2: March 2 – March 16Day 2: March 2 – March 16Day 3: March 3 – March 17Day 3: March 3 – March 17

165

Accommodations Accommodations Administration ManualsAdministration Manuals

Supervisor’s Manual ACT State Special Testing Supervisor’s Manual ACT State Special Testing ACT Administration Instructions—State-Allowed ACT Administration Instructions—State-Allowed

AccommodationsAccommodations WorkKeys Supervisor’s Manual for State Special WorkKeys Supervisor’s Manual for State Special

TestingTesting MME Day 3 Administration Manual for Students MME Day 3 Administration Manual for Students

Testing with AccommodationsTesting with Accommodations

166

Locally Approved Locally Approved AccommodationsAccommodations

Standard time limits with normal breaks Standard time limits with normal breaks Regular typeRegular typeNo special test formatNo special test format

ExamplesExamplesWheelchair accessWheelchair accessSign language interpreter for spoken Sign language interpreter for spoken

instructions (not items)instructions (not items)Seating at front of roomSeating at front of roomSeparate roomSeparate room

167

Accommodated Materials – Accommodated Materials – Day 1Day 1

ACT-ApprovedACT-Approved ApplicationApplication receipt receipt deadline 12/1/10deadline 12/1/10

State-AllowedState-Allowed OrderOrder receiptreceipt deadline 1/14/11 deadline 1/14/11

168

ACT-Approved – Day 1ACT-Approved – Day 1 Approval from ACT required forApproval from ACT required for

Extended timeExtended timeMultiple daysMultiple days

Alternate formatsAlternate formatsCassette, Audio DVDCassette, Audio DVDLarge typeLarge typeReader’s ScriptReader’s ScriptBrailleBraille

169

State-Allowed – Day 1State-Allowed – Day 1

If student does not meet criteria for ACT-If student does not meet criteria for ACT-Approved accommodations, school may Approved accommodations, school may order State-Allowed accommodationsorder State-Allowed accommodations Orders due to ACT February 4, 2011Orders due to ACT February 4, 2011

ACT results used ACT results used only only for MME scores for MME scores and school/district accountability – NOT and school/district accountability – NOT reported to colleges, or any entity other reported to colleges, or any entity other than the statethan the state

170

State-Allowed Day 1 (cont.)State-Allowed Day 1 (cont.)

Separate Materials and Testing RoomSeparate Materials and Testing Room Formats for State-Allowed TestingFormats for State-Allowed Testing

Same as ACT-Approved plus:Same as ACT-Approved plus:English Video DVDEnglish Video DVDSpanish Video DVDSpanish Video DVDArabic Video DVDArabic Video DVD

171

Day 1 Secure MaterialsDay 1 Secure MaterialsACT-Approved AccomsACT-Approved Accoms

Shipped To TACShipped To TAC

ACT-Approved Preliminary RosterACT-Approved Preliminary Roster -- -- week of January 17, 2011week of January 17, 2011

172

Day 1 Secure MaterialsDay 1 Secure MaterialsACT-Approved AccomsACT-Approved Accoms

Final A-A Roster / Student letters -- Final A-A Roster / Student letters -- week of February 21 – 25, 2011week of February 21 – 25, 2011Test Materials – ACT-ApprovedTest Materials – ACT-ApprovedAdministrative formsAdministrative formsAnswer Folder SupplementAnswer Folder Supplement

Keep Cartons for ReturnKeep Cartons for Return

173

Day 1 Secure MaterialsDay 1 Secure MaterialsState-Allowed AccomsState-Allowed Accoms

Shipped To TAC:Shipped To TAC:State – Allowed Preliminary Roster – State – Allowed Preliminary Roster –

week of January 31, 2011week of January 31, 2011

174

Day 1 Secure MaterialsDay 1 Secure MaterialsState-Allowed AccomsState-Allowed Accoms

Final S-A Roster week of February 21 – Final S-A Roster week of February 21 – 25, 201125, 2011State – Allowed Test MaterialsState – Allowed Test MaterialsACT Administration Instructions—State-ACT Administration Instructions—State-

Allowed AccommodationsAllowed Accommodations Keep Cartons for returnKeep Cartons for return Keep the ACT-Approved and State-Allowed Keep the ACT-Approved and State-Allowed

materials and administrations separatematerials and administrations separate

175

Day 2 Secure AccomsDay 2 Secure Accoms

Shipped to TACShipped to TACWorkKeys Supervisor’s Manual for State WorkKeys Supervisor’s Manual for State

Special TestingSpecial TestingDay 2 WorkKeys Answer Folder Day 2 WorkKeys Answer Folder

SupplementSupplementMaterials not in individual kitsMaterials not in individual kits

176

Day 3 Secure AccomsDay 3 Secure Accoms

Shipped to TACShipped to TACStandard Print Form 12 test booklets—Standard Print Form 12 test booklets—

extended time onlyextended time onlyAccommodated Format Kits—each also Accommodated Format Kits—each also

includes Day 3 Administration Manual includes Day 3 Administration Manual for Students Testing with for Students Testing with AccommodationsAccommodations

177

Materials Security and Materials Security and OrganizationOrganization

Test Materials and Rosters must be kept Test Materials and Rosters must be kept SECURESECUREKeep in locked storageKeep in locked storageConfidential informationConfidential information

Decide number of rooms and assign staff Decide number of rooms and assign staff – – separate room for each timing codeseparate room for each timing code

178

Accoms Testing - Staff RolesAccoms Testing - Staff Roles

Room Supervisor for each roomRoom Supervisor for each roomSame timing code per roomSame timing code per room

Proctor – if more than 10 examinees in a roomProctor – if more than 10 examinees in a room Reader (must be approved by ACT for Day 1)Reader (must be approved by ACT for Day 1)

Also serves as room supervisorAlso serves as room supervisorOnly reads to one studentOnly reads to one studentMust sign agreementMust sign agreement in manuals/Reader in manuals/Reader

ScriptScript

179

Accoms Testing - Staff RolesAccoms Testing - Staff Roles

Sign Language InterpreterSign Language InterpreterFor spoken instructionsFor spoken instructionsIf ACT approved signing test questions, If ACT approved signing test questions,

must sign agreementmust sign agreementExact English Signing (EES)Exact English Signing (EES)American Sign Language (ASL)American Sign Language (ASL)

180

Extended-time Testing Extended-time Testing ProceduresProcedures

Do not mixDo not mix timing codes timing codes Tests in proper sequenceTests in proper sequence If separate sessions / days, must If separate sessions / days, must

complete testcomplete test Never left unattendedNever left unattended

181

Extended-time Testing Extended-time Testing ProceduresProcedures

School bells allowedSchool bells allowed May reschedule within two-week windowMay reschedule within two-week window Document time used for each testDocument time used for each test

ACT Administration ReportACT Administration Report

182

Other Administration Other Administration RequirementsRequirements

Same staffing standardsSame staffing standardsNo coach if student-athleteNo coach if student-athlete

Reader = ONE examinee Reader = ONE examinee Group testing OK for Audio DVDs or Group testing OK for Audio DVDs or

cassettes cassettes with earphoneswith earphones Transfer responses from large type Transfer responses from large type

worksheets or test bookletsworksheets or test booklets

183

Day 1 Transfer RequestDay 1 Transfer Request

MME Day 1 ACT Plus Writing MME Day 1 ACT Plus Writing

State Testing Transfer Request FormState Testing Transfer Request Form

Purpose is to transfer a student’s ACT Purpose is to transfer a student’s ACT State Testing accommodations from one State Testing accommodations from one school to anotherschool to another

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ACT AccommodationsACT AccommodationsSpecial SituationsSpecial Situations

Transfer AccommodationsTransfer AccommodationsA-A or S-A deadline February 4 A-A or S-A deadline February 4

New StudentNew StudentA-A deadline January 14A-A deadline January 14S-A deadline February 4S-A deadline February 4

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ACT AccommodationsACT AccommodationsSpecial SituationsSpecial Situations

Emergency Medical or Late Onset Emergency Medical or Late Onset ConditionConditionA-A or S-A deadline February 4A-A or S-A deadline February 4

Newly Identified Disability Newly Identified Disability S-A deadline February 4S-A deadline February 4

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MME Accommodations MME Accommodations Summary TableSummary Table

Revised for Spring 2011Revised for Spring 2011 Primary resource in determining Day 1 Primary resource in determining Day 1

accommodations application process and accommodations application process and NCRC eligibility for Day 2 accommodationsNCRC eligibility for Day 2 accommodations

Available on the MME web pageAvailable on the MME web page www.michigan.gov/mmewww.michigan.gov/mme

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MME Accommodations MME Accommodations Summary TableSummary Table

Eligible for ACT-Approved?Eligible for ACT-Approved? State-Allowed only?State-Allowed only? Local Decision?Local Decision?

What if student is denied ACT-Approved What if student is denied ACT-Approved accommodation?accommodation?

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Day 2 and Day 3Day 2 and Day 3Accommodations TestingAccommodations Testing

Local Decision based onLocal Decision based onIEP, 504 Plan, or ELL instructionIEP, 504 Plan, or ELL instructionRegular instructionRegular instruction

NO Approval from ACT requiredNO Approval from ACT required Standard or Nonstandard Standard or Nonstandard

accommodationaccommodation

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Day 2 and Day 3 continued…Day 2 and Day 3 continued…

You must You must orderorder Day 2 and Day 3 Day 2 and Day 3 accommodations materialsaccommodations materials

Requesting Day 1 materials has nothing to Requesting Day 1 materials has nothing to do with obtaining Day 2 and Day 3 do with obtaining Day 2 and Day 3 materialsmaterials

You must use the You must use the OEAA Secure SiteOEAA Secure Site for for this processthis process

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Day 2 and Day 3 continued…Day 2 and Day 3 continued…

No paperwork to submitNo paperwork to submit Order accommodated materials on the Order accommodated materials on the

OEAA Secure Site:OEAA Secure Site:

December 1 – January 11December 1 – January 11

www.michigan.gov/oeaa-securewww.michigan.gov/oeaa-secure

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Day 2 WorkKeys Day 2 WorkKeys AccommodationsAccommodations

WorkKeys Supervisor’s Manual State WorkKeys Supervisor’s Manual State Special TestingSpecial Testing

Admin Codes on Day 2 Answer FolderAdmin Codes on Day 2 Answer Folder Day 2 Answer Folder Supplement Day 2 Answer Folder Supplement

Box 26 on Day 2 Answer FolderBox 26 on Day 2 Answer Folder

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WorkKeys-Ineligible WorkKeys-Ineligible AccommodationsAccommodations

WorkKeys scores will not be issued WorkKeys scores will not be issued for students using accommodations for students using accommodations considered WorkKeys-Ineligibleconsidered WorkKeys-IneligibleThe use of an unapproved testing aidThe use of an unapproved testing aidTranslation of test itemsTranslation of test itemsInterpretation of test itemsInterpretation of test itemsAdmin CodesAdmin Codes

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NCRC EligibilityNCRC Eligibility WorkKeys scores obtained using WorkKeys scores obtained using

accommodations marked “accommodations marked “YesYes” may be ” may be eligibleeligible for the NCRC provided the for the NCRC provided the necessary criteria to earn one of the four necessary criteria to earn one of the four levels of Certificate are achieved.levels of Certificate are achieved.

WorkKeys tests administered using WorkKeys tests administered using accommodations marked “accommodations marked “NoNo” are ” are ineligibleineligible for the NCRC. for the NCRC.

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Day 2 and Day 3 Day 2 and Day 3 Accommodations Testing Accommodations Testing

MaterialsMaterials Regular Print—Extended TimeRegular Print—Extended Time

If extended time is the only If extended time is the only accommodationaccommodation

Day 2 Test Booklet CoverDay 2 Test Booklet CoverTest Date DistinctionTest Date Distinction

Day 3 Form 12Day 3 Form 12All students testing with extended time All students testing with extended time

and/or accommodated formatand/or accommodated format

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Day 2 and Day 3Day 2 and Day 3Accommodations Testing Accommodations Testing

MaterialsMaterials Alternate formatsAlternate formats

Audio DVD or CassetteAudio DVD or CassetteReader ScriptReader ScriptLarge PrintLarge PrintBrailleBrailleVideo DVD in Spanish, Arabic, or EnglishVideo DVD in Spanish, Arabic, or English

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Day 2 Admin Codes Day 2 Admin Codes Day 3 Timing Codes Day 3 Timing Codes

Accommodated TestingAccommodated Testing Completed by TAC or Room Supervisor, not Completed by TAC or Room Supervisor, not

examineeexaminee

Completed for each WorkKeys test and each Day Completed for each WorkKeys test and each Day 3 subject3 subject

Admin codes in Day 2 WorkKeys Administration Admin codes in Day 2 WorkKeys Administration Manual Manual

Timing codes in Day 3 MME Administration Timing codes in Day 3 MME Administration Manual Manual

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Post-Test Requirements - TACPost-Test Requirements - TAC Answer Folder SupplementsAnswer Folder Supplements

Complete Section V on Day 1 Answer Complete Section V on Day 1 Answer FoldersFolders

Complete Admin Codes; Local Items; Complete Admin Codes; Local Items; and School Use only on Day 2 and School Use only on Day 2 Answer FoldersAnswer Folders

Complete Timing and School Use Only Complete Timing and School Use Only Codes on Day 3 Answer Folders for Codes on Day 3 Answer Folders for each subjecteach subject

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Packaging for Returning Packaging for Returning Accommodated Materials Accommodated Materials

Day 1 and Day 2Day 1 and Day 2 Return Day 1 and Day 2 materials to ACT, Return Day 1 and Day 2 materials to ACT,

Inc. in Iowa City, IAInc. in Iowa City, IA Package Day 1 separately from Day 2Package Day 1 separately from Day 2 FedEx prescheduled pickup dates:FedEx prescheduled pickup dates:

Thursday, March 3Thursday, March 3Thursday, March 17Thursday, March 17

199 199

Returning Accommodation Returning Accommodation Materials – Day 1Materials – Day 1

KEEP SEPARATEKEEP SEPARATE

BLUEBLUE Ink envelope for ACT-Approved answer Ink envelope for ACT-Approved answer folders/formsfolders/forms

BROWNBROWN Ink envelope for State-Allowed answer Ink envelope for State-Allowed answer folders/formsfolders/forms

NO Polymailer BagNO Polymailer Bag

200 200

Returning Accommodation Returning Accommodation Materials – Day 1 (cont.)Materials – Day 1 (cont.)

Supervisor’s Report FormSupervisor’s Report FormAccommodations RostersAccommodations RostersAdministration ReportsAdministration ReportsOther formsOther forms

Return to ACT in Iowa City, IowaReturn to ACT in Iowa City, Iowa

201 201

Returning Accommodation Returning Accommodation Materials – Day 1 ACT-ApprovedMaterials – Day 1 ACT-Approved

Blue Envelope

To ACT

ACT Test Booklets,All Formats,and Manuals

ACT Answer Foldersand Admin Forms

202 202

Returning Accommodation Returning Accommodation Materials – Day 1 State-AllowedMaterials – Day 1 State-Allowed

Brown Envelope

ACT Test Booklets, All Formats,and Manuals

To ACT

ACT Answer Foldersand Admin Forms

203 203


Your scorable boxes must include:Your scorable boxes must include:PurplePurple-Ink Envelope-Ink EnvelopeSupervisor’s Report FormSupervisor’s Report FormDay 2 Answer FoldersDay 2 Answer FoldersAccommodations RostersAccommodations RostersAdministration ReportsAdministration ReportsPolymailerPolymailer

204 204


Purple Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

Wo

rkK

ey

s


To ACTTo ACT

WorkKeysTest Booklets, All Formatsand Manuals

WorkKeys AnswerFolders and Admin Forms

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Day 3: Makeup & Day 3: Makeup & Accommodated Materials ReturnAccommodated Materials Return Return Day 3 materials to Measurement, Inc. Return Day 3 materials to Measurement, Inc.

in Durham, NCin Durham, NC Makeup & Accoms in same shipmentMakeup & Accoms in same shipment FedEx prescheduled pickup dates:FedEx prescheduled pickup dates:

Thursday, March 4 (Initial)Thursday, March 4 (Initial) Thursday, March 18 (Makeup & Accommodated)Thursday, March 18 (Makeup & Accommodated)

Between 8:00 a.m. and 5:00 p.m. ETBetween 8:00 a.m. and 5:00 p.m. ET

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Test Supervisor & TACTest Supervisor & TAC

Test Supervisor receives all accomm Test Supervisor receives all accomm materials from TACmaterials from TAC

““Chain of Custody”Chain of Custody” Test Supervisor responsible for return Test Supervisor responsible for return

materials materials

206

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ScorableScorable Makeup Test Day answer foldersMakeup Test Day answer folders Accommodated testers’ answer foldersAccommodated testers’ answer folders

Non-ScorableNon-Scorable All test bookletsAll test booklets All accommodated materialsAll accommodated materials All manuals, unused docs, etcAll manuals, unused docs, etc

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Day 1, Day 2 & Day 3Day 1, Day 2 & Day 3Scheduled FedEx PickupsScheduled FedEx Pickups

By 5:00 pm ET, if FedEx has not made By 5:00 pm ET, if FedEx has not made their scheduled pickup at your school, call:their scheduled pickup at your school, call:Day 1 and Day 2 ACTDay 1 and Day 2 ACT

800/553-6244 x 2800800/553-6244 x 2800Day 3, Measurement, Inc. Day 3, Measurement, Inc.

866/691-1423866/691-1423

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Avoiding the Pitfalls – Avoiding the Pitfalls – AccommodationsAccommodations

No single test session may be longer than No single test session may be longer than one day (for multi-day testing)one day (for multi-day testing)

Day 1 first, then Day 2, then Day 3Day 1 first, then Day 2, then Day 3 Different Timing Codes = Different RoomsDifferent Timing Codes = Different Rooms ACT materials are “Student Specific”ACT materials are “Student Specific”

Do not change the approved timing codeDo not change the approved timing code

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Avoiding the Pitfalls – Avoiding the Pitfalls – Accommodations (cont’d)Accommodations (cont’d)

ACT-Approved separate from ACT-Approved separate from State-AllowedState-Allowed

One student per readerOne student per reader Standard Time separate from Standard Time separate from

AccommodationsAccommodations One Room Supervisor required for each One Room Supervisor required for each

room – No “dual” supervision of students room – No “dual” supervision of students in different rooms in different rooms

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Anonymous Security HotlineAnonymous Security Hotline Test staff are expected to report test administration Test staff are expected to report test administration

irregularities and security issues to ACT Test irregularities and security issues to ACT Test Administration by completing the Irregularity Report Administration by completing the Irregularity Report outlined in the Supervisor’s Manual or calling 800/553-outlined in the Supervisor’s Manual or calling 800/553-6244 ext. 2800 for Standard Time Testing (ext. 1788 6244 ext. 2800 for Standard Time Testing (ext. 1788 for Accommodations). Immediate reporting to ACT for Accommodations). Immediate reporting to ACT Test Administration is critical to the standardized Test Administration is critical to the standardized administration of the ACT.administration of the ACT.

In exceptional situations, test center staff may wish to In exceptional situations, test center staff may wish to file an anonymous report about concerns that the ACT file an anonymous report about concerns that the ACT tests may have been compromised. If you wish to tests may have been compromised. If you wish to report such concerns anonymously, you may do so by report such concerns anonymously, you may do so by calling 877/777-7296 or reporting it online at calling 877/777-7296 or reporting it online at https://act.alertline.comhttps://act.alertline.com

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ACT Contact InformationACT Contact Information

For ACT and WorkKeys specific questions For ACT and WorkKeys specific questions – Day 1 or Day 2– Day 1 or Day 2

ACT State Testing ACT State Testing 800-553-6244 ext 2800800-553-6244 ext [email protected]@act.org

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ACT Contact InformationACT Contact Information

For ACT accommodations questions – For ACT accommodations questions – Day 1 or Day 2Day 1 or Day 2

ACT State Special Testing ACT State Special Testing (Accommodations)(Accommodations) 800-553-6244 ext 1788800-553-6244 ext 1788 [email protected]@act.org

214

Measurement, Inc. Measurement, Inc. Contact InformationContact Information

For Measurement, Inc. – Day 3For Measurement, Inc. – Day [email protected]@measinc.com

215

OEAA Contact InformationOEAA Contact Information

[email protected]@michigan.gov

216

QuestionsQuestionsandand

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1 spring 2011 michigan merit examination (mme) training workshop presented by: michigan department...

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