Festival Disney Trip 2014

Parent/Student Meeting

August 29, 2013

Introduction and Welcome

Jonathan Bishop, Band Director

Michelle Johnson, Chorus Director

Trip Cost and BreakdownTotal Cost: $600

Includes:

• Transportation ($100) (req. for students)

• Hotel ($150) (req. for students)

• All meals ($130) (req. for students)

• 3 day park hopper pass ($205)

• T-shirt ($15) (req. for students)

Payment ScheduleD

ue S

ept.

13,

2013

1st Payment:

• $150 deposit (non-refundable)**

• Covers Hotel Cost

Due N

ov.

15,

2013

2nd Payment:

• $220

• Covers 3 day Park Hopper Ticket and custom designed t-shirt

• Non-refundable after Dec. 1, 2013

Payment Schedule cont.

Due Jan.

17

, 2014

Payment 3

• $115

• Covers Dinner on Thursday, BLD on Friday and Saturday, and Breakfast on Sunday

• (non-refundable after Feb. 1, 2014)

Due F

eb 1

4,

2014

Payment 4

• $100

• Covers Charter Bus Transportation

(non-refundable after March 1, 2014)

Payment schedule cont.Payment Five

• $15.00

• Covers lunch on Thursday and Sunday while traveling. We will stop at Cici’s Pizza in Gainesville, FL.

Due M

arc

h 1

4,

20

14

The How and Why of

FundraisingPlanned events:

• Cookie Dough Sales in October

• Dominos Pizza Cards in January

• Credit will be assigned to the farthest out payment due, then work backwards.

Parents, want to play?In order to chaperone, parents/relatives must submit a completed volunteer packet to the front office at FMS (packets available online or in the front office)

All volunteers are subject to a background check.

County Office takes approximately 6 weeks to approve volunteers, so please act early! Please submit the forms no later than Sept. 13.

Chaperone Duties and Responsibilities

Assist with loading and unloading luggage from bus

Supervise assigned group on bus, at rest areas, and restaurants while traveling

Report discipline problems or concerns to Mr. Bishop or Mrs. Johnson. We are the only two authorized to deal with discipline issues on this trip .

Chaperone Duties and ResponsibilitiesMake sure that students abide by the daily schedule

(wake up and lights out)

Make sure that students have park tickets and food money/coupons for the day

Escort students on Disney transportation from hotel to park and between parks

Travel with 7th grade groups while in parks. 8th grade groups will have set check-in times with their chaperones while in park.

Time to Shine!

Sample Itinerary for Trip

Thursday, April 24, 2014

5:30AM- load luggage and equipment onto buses

6:00AM- depart Freedom Middle School

12:00PM- lunch at Cici’s pizza in Gainesville, GA

1:00PM- reload buses for Orlando

3:00PM- check into hotels

4:00PM- head out to a park for the evening

11:00PM- Magic Kingdom closes

12:00AM- lights out

Friday, April 25, 2014 6:00AM- wake-up call

7:00AM- breakfast at hotel

7:45AM- all students are on the bus in their concert uniform

8:00AM- depart hotel for performance

8:15AM- arrive at warm-up area

8:45AM- warm-up

9:55AM- walk/setup for performance

10:10AM- performance time at Premiere Theatre at Hollywood Studios

10:35AM- clinic with one of the judges

10:45AM- exit to buses

Friday, April 25, 2014

11:00AM- depart Hollywood Studios for All Star Hotel

11:15AM- arrive at All Star, change clothes

11:30AM- head to parks

12:00AM- lights out

Saturday, April 26, 2014 7:00AM – wake up call

7:30AM- breakfast at hotel

8:30AM – head to parks

7:45PM – we will all meet in front of the awards area at this time

8:00PM – be in the seats for awards program- we will sit together

8:15PM – awards at Hollywood Studios Lights, Motors, Action Theater

9:30PM – awards over , catch a bus to either Magic Kingdom, Epcot, or back to hotel

1:00AM – lights out

Sunday, April 27, 2014

9:00AM- wake up

9:30AM- breakfast and pack

10:30AM- load buses- final room check by chaperones

11:00AM- depart Orlando

1:00PM- lunch at Cici’s pizza in Gainesville

8:00PM- students arrive at FMS to unload

Monday, April 28, 20148:30AM- all students are

at school You are not that tired!

FAQ

Other information

Hotel InformationDisney Pop Century Hotel

1050 Century Dr, Lake Buena Vista, FL 32807

(407) 938-4000

Hotel Questions?All FMS students participating in this trip must stay with the

group at the hotel.

There is a refrigerator in each room.

Rooms do not have access to pay-per-view TV.

No students of opposite gender may be in a hotel room together. (We will not be bringing back any new band members!)

Students will be 4 to a room

Students will pick their room mates in February. NO CHANGES can be made to rooming lists after March 1.

Students must room with students

Chaperones will be 2 to a room

Chaperones will be assigned a room mate if I don’t hear from you by March 1.

Adults must room with adults.

Hotel Rules

Transportation Provided by:Daniel’s Charters

2345 Athens HighwayGainesville, GA 30507(770) 532-6878

Transportation questions?Parents may drive separately, but may

NOT take their children with them on either the trip down or back. Parents who drive are responsible for their own tolls, gas, etc.

Bus rulesRemain seated unless you are going to the bathroom

No changing seats. Sit in your assigned seat.

Only water. No soda, etc allowed.

Snacks are permissible.

Trash will be put in the trash bags and not on the floor.

Seating is by gender.

Bus rulesYour iPod must have earphones!

Parents, Please check what your kids are bringing on any portable media devices.

The buses are equipped with DVD players. All movies selections must be submitted to me. No language, adult situations, etc.

In other words, rated G.

Bus rules

No yelling, singing, tapping on seat backs, stomping feet, or any other activity that would annoy someone. (if you are doing this, I hope you like sitting with one of the chaperones for the rest of the trip.)

Trip Rules and ConsequencesThis is a school trip. As such, students are governed by all school

rules and requirements. Any student that violates a school rule will face disciplinary action in Orlando and when we return to school.

All rules will be available on my website by 10/1/2013. You need to review these with your child before we leave.

Trip Rules and ConsequencesAddress with your child the importance of good

behavior. This is a reward trip for all of the hard work the students do every day. It only takes one student making a poor decision to potentially keep us from having any trips in the future.

Trip Rules and ConsequencesIf a student decides to violate school

rules, they can be subject to:

• Loss of time in parks

• Office referral when we return to school

• A parent will be called to come and pick up their child.

Ladies-

Attire needs to be suitable for a family theme park

Bathing suits should keep all bits and pieces covered

Bathing Suit Tops may be worn under shirts in the park

Men-

Attire needs to be suitable for a family theme park (you are not with the plumbers union, keep your pants around your waist)

Dress Code for Trip

Footwear

Comfortable shoes for walking

Shoes that you don’t mind getting wet

A second pair of shoes to use if your first pair gets wet

Please don’t bring your smelly, grass cutting shoes, guys!

Disney Uniform7th Grade

• Red Polo

• Black pants

• Black shoes

• 8th Grade

• Girls- Blue Dresses and Black Flats

• Boys- Tux pants,

shirt, vest, tie, and black shoes

Luggage

One suitcase for under the bus

One carry on size bag

Required Forms

Permission form

Release form

Behavior Guideline form

Medical form

Copy of medical insurance card

Forms are on my website

Chorus Performance venueSaratoga Springs Resort and Spa

1960 Broadway

Lake Buena Vista, FL 32830

(407) 827-1100

Band Performance venueDisney Premiere Theatre at Disney’s Hollywood

Studios for Band

Specific directions are posted on my website

Recommended Packing ListIn addition to clothes, you may want to pack the

following items:

• A pillow for the bus ride

• A pair of sweat pants: the bus will be cold

• Sunglasses, sunscreen, extra socks, band aids for blisters, extra undergarments, sleepwear, a toothbrush and tooth paste

Packing List

Boys must use soap and shampoo daily! Now is not the time to get in touch with your outdoorsy side.

Bathing suit

Ziploc bag to prevent tickets and money from becoming wet

Spending money for souvenirs and extras

Packing List

Anything that I forgot to mention and you will need!!

Ladies, please do not forget to bring any feminine products with you that you may need and I will refuse to go to the grocery store to get them for you when you discover you need them.

Men- deodorant is not optional. Please use it daily.

Packing list (snacks)

Send healthy snacks.

Your child will be expending vast amounts of energy through out the day, sugary snacks and high carb snacks are not good for them

FAQ Sheet on Table…

Now it’s your turn, parents! If you have questions I have not covered, please email us and we will add the answers to the Chorus and Band websites.