1 st year report
DESCRIPTION
KM3NeT Management & Reporting Dr. Roland Klein Project Office KM3NeT [email protected] www.fim.uni-erlangen.de. 1 st Year Report. Due 45 days after end of P1 (2007-03-17) Two major sections : Activity report (milestones achieved, …) Management (financial) report (forms C, …) - PowerPoint PPT PresentationTRANSCRIPT
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
KM3NeT Management & Reporting
Dr. Roland Klein
Project Office KM3NeT
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
1st Year Report
Due 45 days after end of P1 (2007-03-17)Two major sections :
Activity report (milestones achieved, …)Management (financial) report (forms C, …)
Corrections -> 2nd prefinancing
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
1st Year Report – Activity Report
Summary of the work of every WPMax. detail level: subtasks WP-coordinators delivered:
report of workstatus of milestones (*)deliverables or its status (*)information about WP – meetings (*)
Each Contractor provided: personnel effort per contract partner involved in the WP (*)
Use and dissemination of knowledge-----------(*) KM3NeT project portal should be used for input
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
1st Year Report – Financial Information
Every Contractor (should use project portal):
Justification of the resources (per WP)• travel, equipment, subcontracting, other costs• personnel effort (costs and person months)
Form C (=summary of the expenses)
Summary table of the forms C (generated automatically)Summary table of the distribution of the EC financial contribution (project office),
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Further Reports
2nd reporting period (P2): 2007-02-01 to 2008-01-31Internal minor intermediate report planned in month 18 (update of the information in project portal)Audit Certificate (about 15 partners will need it for the 1st or the 2nd report)
is to be submitted if the request for Community financial contribution exceeds 150.000 Euros (summed up per contractor and per periods)is to be submitted at least with the last project reportthe costs for this Certificate must be stated in the following period (as the costs occur in this period)
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Management
Money requested for P1: 2.24 Mio Euro (planned 3.02 Mio)Mid term review of KM3NeT Minor intermediate report planned before the review:
update in project portal: milestones, deliverables, meetings
no description of work
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
KM3NeT Project Portal - General
>300 registered participants http://www.km3net-portal.org various functions:
Communication & collaboration: mail lists,
Information: contact adresses, ...
Management: reporting, ...
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Project Portal – Communication & Collaboration
Email addresses, public mailing lists (WP lists, scientific list, …)mail archivesprivate email adresses
Discussion forafor WPsfinancial forum
Document sharing
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Project Portal - Information
Contact addresses of KM3NeT membersDocuments, Current WP presentationsCalendarLinks to important KM3NeT websitesComfortable conference tool (indico)
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Project Portal - Management
Documents contract and appendices, guidelines
Work plan WPs, tasks, subtasks
Coordination of appointments: meet-o-matic, calendar, deadlinesReporting
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Project Portal - Reporting
Reporting inputfor activities
• meetings, milestones, deliverables
• person months (personnel effort) per WP
financial input• personnel effort, input of other costs
Summary reports (Output)activity report (PM, meetings, milestones, deliverables)
financial reports (Form C, Justifications, Summary)
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
Project Portal – Benefits
easy and comfortable to use – an online help system (general and context-sensitive) is available
extensive information about various KM3NeT issues (all in one place)
support of management and coordination
KM3NeT, 16.04.2007, Pylos
© FIM-NewLearning 2007
KM3Net Project Portal - important
Keep ALWAYS updated all information related to your organisation
Make sure that all people involved in the project has got an account in the portalUpdate your personal information
PLEASE use the project portal
The reporting area is mandatory for further reports