1 the anatomy of a vna done right: the case for silo busting michael gray principal gray consulting
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The Anatomy of a VNA Done Right: The Case for Silo BustingMichael GrayPrincipalGray Consulting
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Most US Healthcare Organizations have heterogeneous mix of PACS, each with dedicated archives.
Problems include…- Rising costs associated with data center, staffing, disparate storage
solutions- Double-digit growth in data volume is outpacing limited Lifecycle
Management capabilities- Outdated Disaster Recovery (DR) solutions- No Purge Mechanism- No Business Continuity (BC) solution- PACS create proprietary data necessitating data migrations
Background
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Vendor Neutral Archive is a More Efficient Way to Manage Enterprise Image Data
- VNA effectively becomes the image data repository for EMR- UniViewer becomes the Physician’s single-session Portal Viewer- Interoperability and Image Sharing both inside and outside the
enterprise is assured- Mirrored, dual-sited VNA provides robust DR and BC solution
Background
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VNA Architecture
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Rationale Favoring VNA
1. Consolidates data management operations
2. Assures Interoperability and Data Exchange between departmental PACS
3. Enables Data Sharing with external organizations
4. Delivers sophisticated ILM and Data Purge tools
5. Enables assembly of the Patient’s complete longitudinal Medical Record
6. Transfers ownership of the data to the organization, ending vendor lock-in
7. Total Cost of Ownership models favor the VNA, IF costs of future data migrations are recognized
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Once it is decided that the VNA is the correct strategy, the next task
is determining the best…most optimal Deployment Strategy.
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Major Considerations
Architecture
Mirrored, Dual-sited Configuration
• Two instances of all applications support Business Continuity
Virtualization
Application Servers and Storage
Storage
Open, Robust, “Smart”
IT Resources
Self manage or SaaS?
Financial
Capitalize or Operationalize?
Ratio
Of on-premise to off-premise to affect data center and staffing cost
Vendor
Reputation and Experience
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System Management Considerations
…at the same time, IT is being asked to do more with less
Specialized Expertise and New FTEs are Required
Administering Tag Mapping Library
Creating / Managing Retention Policy
Monitoring Security Program
Monitoring Multiple System Monitoring Programs
Monitoring Storage Consumption / Purchasing
Help Desk
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Complexities
Selecting a True VNA
Bi-directional dynamic tag mapping engine
Tag mapping library (logic) built from field experience
Sophisticated ILM including Data Purge
Pre-fetch and auto-routing
Reconciliation of multiple MRN
Methodology to ingest non-DICOM and non-Image data with reasonable workflow
Remote Access…authorized user access from off-campus locations
Image Sharing…authorized access by remote physicians and organizations
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Cloud Infrastructure
Vendor hosts server and storage power in off-premise Infrastructure shared by multiple organizations (Public Cloud)
- Individual organization databases are compartmentalized
Vendor supplies some or all system support resources for the configuration
Storage space is dynamically adjusted, and user pays for use of the storage according to actual use
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Once it is decided that the Cloud might play a beneficial role in a VNA, the next task is determining the best,most optimal Deployment Strategy.
What is the mix between on-premise and off-premise infrastructure?
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Technology Considerations
On-premise vs. off-premise is driven primarily by PerformanceRequired access times for new and historical image data by the Radiologists and referring Physicians
Because of DICOM protocol and need to transfer lossless pixel data, Performance for the [1] PACS and [2] PACS user requires ProximityVNA/Storage requires proximity to the PACS
PACS or VNA requires proximity to the Display Station
Proximity requirement forces departmental PACS to remain on-premise
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Technology Considerations
UniViewer Servers require Proximity to VNA Servers and Storage Solution for Performance…
The display users do not require Proximity to the data center for Performance…
- Rendering Servers, VNA, and Storage Solutions can be co-located anywhere…both on-premise and off-premise options
- Portal users have nearly equal performance experience whether they are accessing the on-premise or off-premise VNA database
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Recommendations
Deploy a True VNA
Beware of fakes
Deploy a Mirrored Configuration
Duplication of all the applications except Test Server
Deploy all of the Primary Data On-Premise
Guarantees PACS and PACS user performance
Explore all of the Options that Allow Storage of the Secondary Data Off-Premise
Eliminates need to build/manage second data center and the Secondary VNA infrastructure
Consider Experienced Vendors that Offer a Hybrid VNA
Secondary VNA subsystem is in the Cloud and some or all of the VNA application is a Software as a Service solution
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Hybrid VNA Architecture
As Shown: One of several possible configuration options
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Recommendations
Additional Issues to Investigate
Virtualized Server Infrastructure and “Smart” Storage Solution
HIPAA & HITECH Compliance, Best Practices
True Disaster Recovery- Geographic Separation- Meets Recovery Time Objectives, Recovery Point Objectives
VNA and its Infrastructure Provided as a SaaS Solution
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Arguments for the Hybrid VNA and SaaS solution
Significantly lower Total Cost of Ownership
Substantial reduction in complexity
- Only half the system is on-premise- Management and support provided by vendor
Easier to deploy…no second data center
Better DR and BC solutions
Organization has access to advanced professional services required to manage and support a VNA
Improved IT resource allocation
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Financial Considerations
On-premise, self-managed VNA can have a lower TCO than Heterogeneous PACS, IF
- Current costs associated with data center and IT staffing are accounted for in the model
- The PACS are spinning data copy 1, and copy 2 is at least in near-line library
Even if the VNA spins both copies, consolidation of all data in new storage solutions has lower TCO than disparate PACS storage solutions
- Incremental costs are: VNA/UniViewer software licenses, infrastructure hardware, professional services, maintenance
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Financial Considerations
Incremental Costs are Mitigated by Savings
- Storage Consolidation…reduced hardware costs- Older PACS storage can be decommissioned reducing numerous data
center costs- Data Purge reduces VNA storage requirement- Cost of Future Replacement PACS will be less, due to elimination of
Data Management and Enterprise Distribution responsibilities- Cost of future data migrations avoided
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Financial Considerations
Hybrid VNA (VNA Secondary subsystem in the Cloud) can Have 30% Lower TCO than On-Premise, Self-Managed VNA
- Costs associated with the second data center are avoided- Storage delivered on an “as needed” basis- Capital Expenses of Secondary subsystem converted to Operational
expenses- Automation of back-up and System Management reduces support costs- Software and Hardware upgrades spread over multiple users of multi-
tenant infrastructure
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Third-party Model and Methodology provided through Iron Mountain
Cost Models
Comprehensive TCO Model Compares
On-Premise, Self-Managed VNA with Hybrid VNA
Model# Major Facilities(Hospitals)
AnnualProcedures
Ave. Study Size (MB)
Annual Growth
Historicals (TB) (uncompressed)
A 1 (Community) 200,000 100 4% 82
B 2 (Community) 188,244 82 3% 73
C 1 (University) 163,010 100 3% 81
D 2 (Community) 556,595 78 4% 189
E 18 (Ambulatory) 295,842 68 1% 55
Five Organization profiles were created for this exercise
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Cost Models
VNA (on-premise, self managed) Year 1 Year 2 Year 3 Year 4 Year 5Storage Hardware Expansion (Years 2-5) $0 $61,440 $61,440 $61,440 $61,440
Storage Hardware Initial Purchase (Year 1) $307,200 $0 $0 $0 $0
Storage Hardware & Software Maintenance Contracts (Years 1-3 Included)
$0 $0 $0 $73,858 $82,831
Storage Power and Cooling Costs $12,587 $14,993 $17,398 $19,804 $22,210
Storage Data Center Facilities $12,426 $14,801 $17,176 $19,551 $21,926
Storage Administration $21,152 $25,196 $29,239 $33,282 $37,326
Annual VNA Software License Fees $34,500 $35,880 $37,315 $38,808 $40,360
Software UniViewer, General Software, & Test System
$131,100 $0 $0 $0 $0
Server Hardware and Infrastructure $306,538 $0 $0 $0 $0
Data Migration Fees (Report & Study) $258,300 $0 $0 $0 $0
Implementation Costs (Hardware, HL-7, DICOM, UniViewer, PM & Training)
$299,406 $0 $0 $0 $0
Hardware Maintenance VNA & UniViewer $55,177 $55,177 $55,177 $55,177 $55,177
VNA Software Maintenance $0 $24,996 $24,996 $24,996 $24,996
UniViewer Software Maintenance $0 $13,600 $13,600 $13,600 $13,600
Totals $1,438,386 $246,083 $256,341 $340,516 $359,866
Profile A - 5 year TCO for Capital VNA (on-premise, self-managed)
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Cost Models
Hybrid VNA Initial Year 1 Year 2 Year 3 Year 4 Year 5Total Storage cost $0 $84,130 $140,756 $161,734 $182,318 $202,525Storage Power and Cooling Costs $0 $6,294 $7,497 $8,699 $9,902 $11,105
Storage Data Center Facilities $0 $6,213 $7,401 $8,588 $9,776 $10,963
Total VNA cost $0 $67,572 $67,572 $67,572 $67,572 $67,572
Gateway Rental fee $0 $5,100 $5,100 $5,100 $5,100 $5,100
Onboarding costs $0 $6,684 $6,684 $6,684 $6,684 $6,684
Migration costs $0 $2,412 $2,412 $2,412 $2,412 $2,412
UniViewer license & Hardware $0 $200,331 $0 $0 $0 $0
UniViewer Implementation $0 $114,752 $0 $0 $0 $0
UniViewer Maintenance License & Hardware $0 $12,462 $26,062 $26,062 $26,062 $26,062
Totals: $0 $505,950 $263,483 $286,851 $309,826 $332,423
Profile A - 5 year TCO for Hybrid VNA
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Third-party Model and Methodology provided through Iron Mountain
Cost Models
Profile # Major Facilities (Hospitals)
Capital VNA Hybrid VNA Savings % Change
A 1 (Community) $2,641,192 $1,698,532 $942,660 36%
B 2 (Community) $2,542,475 $1,774,422 $768,054 30%
C 1 (University) $2,663,262 $1,918,597 $744,665 28%
D 2 (Community) $5,300,505 $3,458,356 $1,842,149 35%
E 18 (Ambulatory) $2,860,199 $1,957,844 $902,356 32%
Comparisons - 5 year TCO for Capital VNA and Hybrid VNA
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Conclusions
Strong Technical and Business arguments
Favor deployment of a VNA over the current Heterogeneous PACS environment
TCO for the VNA
Compare favorably with TCO for Heterogeneous PACS-If organization has deployed a responsible DR solution for its PACS-If all operating costs are accounted for in the model-If costs of future data migrations avoided are recognized
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Conclusions
Key technologies make it possible to move entire Secondary subsystem into the Cloud
- Smart Storage Solutions- UniViewer based on Zero Client, Server Side-rendering Display
application
Recommendation is to deploy a Hybrid VNA, especially if IT resources are thin and organization does not already have a second data center
Hybrid VNA can save 30%+ in TCO over on-premise, self-managed VNA
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Conclusions
Reminders
- Select a True VNA with a mirrored, dual-sited configuration
- Select the right partner/vendor, one that - Can demonstrate HIPAA and
HITECH conformant Security and Data Protection,
- Has both presence and experience in the Medical Imaging world.
- A believable Cost Model is only as good as the accuracy of the numbers…seek help
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Iron Mountain
• Iron Mountain remains a technology services company
• Autonomy has acquired our digital business
• Iron Mountain has entered into an agreement with Autonomy to resell certain data backup and archiving solutions just acquired by Autonomy
• Iron Mountain Digital Record Center® for Medical Images was not affected by the divestiture of our digital business
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An Information Management Company
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More Information
Visit: www.ironmountain.com/VNA
Call: 866-922-7226
Iron Mountain VNA Solutions and TCO Model