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The three to five year planThe three to five year planFacilities ManagementFacilities Management

Gary Stanley, Aptakisic Tripp School District 102 Richard Cozzi, ARCON Associates

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Project Goals to begin or Project Goals to begin or improveimproveyour long term planyour long term planUltimate goal of project: to have a

plan…. 1,2, or multi years

Preparing for the annual budget process.

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DescriptionDescription

You need a long term plan.You need to gather data.You need to start working on it.You need to sort out your facilities.

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AnalysisAnalysis

Gathering the right data……Who are going to get this data from?

Start with just one building and one base.

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Data Base, what do I gather?Data Base, what do I gather?

Break the site and building down to its “PARTS”

DIY, maybe?Who can help?10 year life safety survey, ArchitectMaintenance staff

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Team/ResourcesTeam/Resources

Resources allocated to this project– People– Equipment– Locations– Support & outside services– Stakeholders

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When I am done When I am done

Decide what you want to get out of this report.

Do I want to have for internal, D/O level?

Do I want this for Facilities Staff?Do I want this for A/E long term?

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ScheduleSchedule

Collection of data will take time Decide how much to collect in each phase

Jan Feb Mar Apr May Jun July Sep Oct Nov Dec

Phase 1Phase 1

Phase 2Phase 2

Phase 3Phase 3

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Break it downBreak it down

Start outside

I used two areas to begin The building “site” The lay of the area of the site

The building “exterior”What is the exterior, or building envelope

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Site consists of these typesSite consists of these types

Asphalt areas Playgrounds Concrete Fences Lawn areas Landscaping Lighting Site furnishings

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Breakdown of site itemsBreakdown of site items

Asphalt = parking, pathways, playgrounds Playgrounds = surfaces, mulch, equipment Concrete = walks and other surfaces Fences = simple… fences Lawn = areas around building set as lawns Landscaping = those items of ornamental valve Lighting = parking lots and walkway lighting Site furnishings = sculptures, signs, seating,

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Exterior consists of these typesExterior consists of these types

MasonryDoors/frames/hardwareSidingRoofingWindows / glazing

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Breakdown of exterior itemsBreakdown of exterior items

Masonry = the brick building and its parts; joints, sills, lintels

Doors = the complete entrance/exits to the facility

Siding = types or when on the facilityRoofing = that which is on topWindows = the windows or glazed

areas.

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Take interest in the past to predict the futureTake interest in the past to predict the future

In each of my sections I begin with the History/Condition.

This allows me to tell the reader what we know about the past of each of these areas.

And… what the future plan looks like

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Aptakisic Junior High Building Site Summer 2010

Asphalt areas, parking, pathways, playground

 

History/Condition

The general asphalt drive and parking areas are in good condition. Asphalt areas received crackfill and sealcoat summers 2005, 2007. Each year either crackfill or crackfill/seal is applied for maintenance to the asphalt surfaces. The front drive shows signs of alligatoring and may need to be replacement/resurfaced in future years. The track was sealcoated summer 2008,

 

Future plan: Crackfill/Sealcoat $13,000

 

Playground Surface (rear Southeast units)

 

History/Condition

The playground surface is wood chips. Each year the surface is topped with additional chips as site maintenance.

 

Future plan: Mulch $1,500

 

Playground Equipment (rear Southeast units)

 

History/Condition

The existing playground is a mixture of various units, swings, and older wooden climbing equipment. The equipment is in good condition but showing signs of age.

 

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Interior breakdownInterior breakdown

Use these items for your interior inspections

Wall surfaces, Ceiling surfaces, Floor surfaces; carpet, hard, Gym

floors, Interior doors and hardware, Washrooms, Main office areas, and Gym or other special rooms

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Then break out your building Then break out your building componentscomponentsGeneral lighting, emergency lighting,

exit lighting, electrical systems, CTTV

Fire alarm system, security system Plumbing – general, fixturesHot water system, food service

equipment, curtain walls, casework, furnishings and storage areas.

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Then break out your building Then break out your building components, continuedcomponents, continuedThis last area, is one which details out

the mechanical equipment, in the boiler room or mechanical space or roof

i.e. Rite boiler # 1…….

Air compressor

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Estimates of needsEstimates of needs

Use your staff, contractors, architects, engineers to Value the “needs”

Put them in a spread sheet

Use this to add up your needs.

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Area Notes FY 2009 FY 2010 FY 2011-2014

1 Building Exterior $4,500 $3,000 $5,0002 Building Site $3,500 $8,000 $3,000

3 Building Interior $24,000 $9,000 $90,0004 Plumbing5 Equipment / Furnishings $2,000 $6,000 $3,0006 Mechanical HVAC $20,000

Totals $54,000 $26,000 $101,000

FY begins July 1 each year

FY 2008

1 Dryvit, roofing

2 Crackfill, mulch

3 Carpet DO hallwaydoor replacementwhiteboards

5 Exhaust hood fire system

6 Headend A/C unit LL4

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Uses: BoE, Budget, PublicUses: BoE, Budget, Public

Once the LRP is developed, plan to update it every year.

The first one is the toughest.Print, distribute and reference

regularly.

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Questions?Questions?

Thank you

Gary Stanley, Rick Cozzi