11

Training for Purchase Card Users and Approving Officials

Environmentally Preferable Procurement

22

HELP ME WITH THESE TERMS !HELP ME WITH THESE TERMS !

Affirmative Procurement ProgramAffirmative Procurement Program

Environmentally Preferable Purchasing Environmentally Preferable Purchasing

Green PurchasingGreen Purchasing

Preferred ProcurementPreferred Procurement

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Affirmative Procurement ProgramAffirmative Procurement Program

Resource Conservation and Recovery Act of Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to Procurement Program allowing EPA to designate products which Federal agencies designate products which Federal agencies would be required to acquire with recycled would be required to acquire with recycled contentcontent

Farm Security and Rural Investment Act of 2002 Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement established the Biobased Products Procurement Preference Program allowing USDA to Preference Program allowing USDA to designate products which Federal agencies designate products which Federal agencies would be required to acquire with biobased would be required to acquire with biobased content content

44

Affirmative Procurement ProgramAffirmative Procurement Program

Federal Acquisition Regulation was Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Preference Program to the Affirmative Procurement Program so it became a Procurement Program so it became a program allowing EPA and USDA to program allowing EPA and USDA to designate products that Federal agencies designate products that Federal agencies are required to acquire with recycled or are required to acquire with recycled or biobased content.biobased content.

55

Environmentally Preferable Environmentally Preferable ProcurementProcurement DOE includes:DOE includes:

Affirmative Procurement plus:Affirmative Procurement plus: Energy Efficiency Programs Energy Efficiency Programs

EnergyStar and FEMPEnergyStar and FEMP Alternative Fuels and Alternative Fueled Alternative Fuels and Alternative Fueled

VehiclesVehicles Non-Ozone Depleting SubstancesNon-Ozone Depleting Substances Water Efficiency Program i.e. WaterSenseWater Efficiency Program i.e. WaterSense Electronic Products Environment Assessment Electronic Products Environment Assessment

Tool (EPEAT) ProgramTool (EPEAT) Program Sustainable Design/Green BuildingsSustainable Design/Green Buildings

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Green PurchasingGreen Purchasing

Green Purchasing is an Internationally Green Purchasing is an Internationally Accepted Term Synonymous with Accepted Term Synonymous with

Environmentally Preferable Environmentally Preferable ProcurementProcurement

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Preferred ProcurementPreferred Procurement

Within DOE, the Terms Preferred Within DOE, the Terms Preferred Procurement and Environmentally Procurement and Environmentally Preferable Procurement are Used Preferable Procurement are Used Interchangeably Interchangeably

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Opportunity to Buy GreenOpportunity to Buy Green

2007 Government-Wide Statistics for the 2007 Government-Wide Statistics for the Purchase Card ProgramPurchase Card Program

Purchase card spend- $18.7 billionPurchase card spend- $18.7 billion 283,861 cardholders 283,861 cardholders 26.5 million transactions26.5 million transactions Important to include green purchasing in all purchase Important to include green purchasing in all purchase

card training and manualscard training and manuals

99

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Environmentally Preferable Environmentally Preferable PurchasingPurchasing

Environmentally preferable products or Environmentally preferable products or services have a lesser or reduced services have a lesser or reduced effect on human health and the effect on human health and the environment when compared with environment when compared with competing products or services that competing products or services that serve the same purpose.serve the same purpose.

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Affirmative ProcurementAffirmative Procurement

The policy and The policy and practice of purchasing practice of purchasing goods made with goods made with recycled or biobased recycled or biobased materialsmaterials

For Example – Paper For Example – Paper with 30% Post with 30% Post Consumer ContentConsumer Content

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Environmentally Preferable Products Include All of Environmentally Preferable Products Include All of TheseThese

Alternative fuel vehicles and alternative fuels required by the Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at Energy Policy Act of 2005 at http://www.afdc.energy.gov/afdc/ http://www.afdc.energy.gov/afdc/

Biobased products designated by the U.S. Department of Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at: Home Page with the list of designated items at: http://www.biopreferred.gov/ .http://www.biopreferred.gov/ .

Energy from renewable sources required by the Energy Energy from renewable sources required by the Energy Policy Act of 2005 at Policy Act of 2005 at http://www.eere.energy.gov/ http://www.eere.energy.gov/

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Environmentally Preferable Products Include All of TheseEnvironmentally Preferable Products Include All of These

Energy Star® products identified by DOE and EPA at Energy Star® products identified by DOE and EPA at http://www.energystar.gov/ , as well as FEMP-http://www.energystar.gov/ , as well as FEMP-designated energy-efficient products at designated energy-efficient products at http://www1.eere.energy.gov/femp/ http://www1.eere.energy.gov/femp/

EPEAT-registered electronic products. The EPEAT EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable established to identify environmentally preferable electronic equipment at: http://www.epeat.net . electronic equipment at: http://www.epeat.net .

Non-ozone depleting substances, as identified in EPA’s Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at Significant New Alternatives Program at http://www.epa.gov/ozone/snap/index.html . http://www.epa.gov/ozone/snap/index.html .

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Environmentally Preferable Products Include All of TheseEnvironmentally Preferable Products Include All of These

Products with low or no toxic or hazardous constituents, consistent Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. hazardous substances and other pollutants by January 24, 2008. Information on this is available at http://www.epa.gov/ecotox Information on this is available at http://www.epa.gov/ecotox

Recycled content products designated in EPA’s Comprehensive Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at http://www.epa.gov.cpg Procurement Guidelines at http://www.epa.gov.cpg

Water-efficient products, including those meeting EPA’s Water-Water-efficient products, including those meeting EPA’s Water-Sense standards http://www.epa.gov/watersense/ . EPA has Sense standards http://www.epa.gov/watersense/ . EPA has already introduced some water efficient technology advancements already introduced some water efficient technology advancements but has others in process. More information is available at their but has others in process. More information is available at their Home Page.Home Page.

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Affirmative Procurement and Environmentally Affirmative Procurement and Environmentally Preferable PurchasingPreferable Purchasing

When Biobased Products were added DOE was an When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products early adopter of the U.S.D.A. Biobased Products ProgramProgram

DOE Contracting Activities and Management DOE Contracting Activities and Management Contractors were encouraged to acquire biobased Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the products on a voluntary basis in advance of the mandatory biobased preference program mandatory biobased preference program

The Biobased Preference Program became effective The Biobased Preference Program became effective 11/07/2007. As a practical matter, agencies have a 1 11/07/2007. As a practical matter, agencies have a 1 year period to implement as USDA adds new products year period to implement as USDA adds new products to their Program.to their Program.

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Biobased Product CategoriesBiobased Product Categories

Adhesive/Mastic Removers Adhesive/Mastic Removers Carpet/Fibers Carpet/Fibers Cleaners/Solvents Cleaners/Solvents Construction Materials Construction Materials Fuel AdditivesFuel Additives Inks Inks LandscapingLandscaping

Lubricants Lubricants Packaging Packaging Paint/CoatingsPaint/CoatingsPapersPapersPlasticsPlasticsSealantsSealantsSorbentsSorbents

1717

Environmentally Preferable Environmentally Preferable PurchasingPurchasing

Environmentally preferable products or services do Environmentally preferable products or services do one or more of the following:one or more of the following:

Minimize the consumption of resources, energy and Minimize the consumption of resources, energy and waterwater

Prevent the creation of solid waste, air pollution or Prevent the creation of solid waste, air pollution or water pollutionwater pollution

Minimize or eliminate the use of materials or Minimize or eliminate the use of materials or processes which compromise the environment processes which compromise the environment (global warming, ozone depletion and acid rain)(global warming, ozone depletion and acid rain)

Promote the use of non-toxic substances and avoid Promote the use of non-toxic substances and avoid toxic materials or processestoxic materials or processes

1818

ExemptionsExemptions According to both statutes, procuring

agencies must procure the designated products unless the product: Is unavailable at a reasonable price Will not meet reasonable performance

standards Is unavailable within a reasonable

timeframe at a sufficient level of competition

Price

Performance

Availability

1919

And The Products Are:And The Products Are:

ConstructionConstruction LandscapingLandscaping Non-Paper OfficeNon-Paper Office Paper and Paper Paper and Paper

ProductsProducts Parks and RecreationParks and Recreation TransportationTransportation Vehicular ProductsVehicular Products MiscellaneousMiscellaneous

EPA-Designated Product Categories

2020

Construction ProductsConstruction Products

Building insulationBuilding insulation

CarpetCarpet

Carpet cushionCarpet cushion

Cement and concreteCement and concrete

Consolidated and Consolidated and reprocessed latex paintreprocessed latex paint

Floor tilesFloor tiles

Flowable fillFlowable fill

Laminated PaperboardLaminated Paperboard

Modular threshold rampsModular threshold ramps

Nonpressure pipeNonpressure pipe

Patio blocksPatio blocks

Railroad grade crossing Railroad grade crossing surfacessurfaces

Roofing materialsRoofing materials

Shower and restroom Shower and restroom dividersdividers

Structural fiberboardStructural fiberboard

Designated Items:Designated Items:

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Landscaping ProductsLandscaping Products

Compost made from yard Compost made from yard trimmings or food wastetrimmings or food waste

Garden and soaker hosesGarden and soaker hoses

Hydraulic mulchHydraulic mulch

Lawn and garden edgingLawn and garden edging

Plastic lumber Plastic lumber landscaping timbers and landscaping timbers and postsposts

Designated Items:Designated Items:

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Non-Paper Office ProductsNon-Paper Office Products

Binders, clipboards, file folders, clip Binders, clipboards, file folders, clip portfolios, and presentation foldersportfolios, and presentation folders

Office furnitureOffice furniture Office recycling containersOffice recycling containers Office waste receptacles Office waste receptacles Plastic desktop accessoriesPlastic desktop accessories Plastic envelopesPlastic envelopes Plastic trash bagsPlastic trash bags Printer ribbonsPrinter ribbons Toner cartridgesToner cartridges

Designated Items:Designated Items:

2323

Paper Paper andand Paper Products Paper Products

Commercial/industrial Commercial/industrial sanitary tissue productssanitary tissue products

Miscellaneous papersMiscellaneous papers

NewsprintNewsprint

Paperboard and packaging Paperboard and packaging productsproducts

Printing and writing papersPrinting and writing papers

Designated Items:Designated Items:

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Park And Recreation ProductsPark And Recreation Products

Park benches & picnic tablesPark benches & picnic tables

Plastic fencingPlastic fencing

Playground equipmentPlayground equipment

Playground surfacesPlayground surfaces

Running tracksRunning tracks

Designated Items:Designated Items:

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Transportation ProductsTransportation Products

ChannelizersChannelizers

DelineatorsDelineators

Flexible delineatorsFlexible delineators

Parking stopsParking stops

Traffic barricadesTraffic barricades

Traffic conesTraffic cones

Designated Items:Designated Items:

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Vehicular ProductsVehicular Products

Designated Items:Designated Items:

• Engine coolantsEngine coolants

• Rebuilt vehicular partsRebuilt vehicular parts

• Re-refined lubricating oilsRe-refined lubricating oils

• Retread tiresRetread tires

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Miscellaneous ProductsMiscellaneous Products

Awards and plaquesAwards and plaquesBike RacksBike RacksBlasting gritBlasting gritIndustrial drumsIndustrial drumsManual-grade strapping Manual-grade strapping MatsMatsPalletsPalletsSignage Signage SorbentsSorbents

Designated Items:Designated Items:

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BiobasedBiobased

Initial U.S.D.A. DesignationsInitial U.S.D.A. Designations Mobile equipment hydraulic fluidsMobile equipment hydraulic fluids Urethane roof coatingsUrethane roof coatings Water tank coatings Water tank coatings Diesel fuel additivesDiesel fuel additives Penetrating lubricantsPenetrating lubricants Bedding, bed linens, towels Bedding, bed linens, towels

Biobased Products (cont'd)Biobased Products (cont'd)

Adhesive and Mastic Adhesive and Mastic RemoversRemovers

Biodegradable Biodegradable ContainersContainers

Bio-Fluid Filled Bio-Fluid Filled TransformersTransformers

Composite PanelsComposite PanelsFertilizersFertilizers

Grease and Graffiti Grease and Graffiti RemoversRemovers

Hand Cleaners and Hand Cleaners and SanitizersSanitizers

Insulating Foams – Wall Insulating Foams – Wall ConstructionConstruction

Metal Working FluidsMetal Working Fluids

SorbentsSorbents

Round 2 DesignationsRound 2 Designations – Effective May 14, 2009– Effective May 14, 2009

Biobased Products (cont’d)Biobased Products (cont’d)

2 Cycle Engine Oils2 Cycle Engine Oils

Biodegradable CutleryBiodegradable Cutlery

Biodegradable FilmsBiodegradable Films

Carpet CleanersCarpet Cleaners

CarpetsCarpets

Dust SuppressantsDust Suppressants

Glass CleanersGlass Cleaners

GreasesGreases

Hydraulic Fluid – Hydraulic Fluid – Stationary EquipmentStationary Equipment

Lip Care Balm Lip Care Balm

Round 3 Designations – Effective May 14, 2009Round 3 Designations – Effective May 14, 2009

Biobased Products (cont’d)Biobased Products (cont’d)

Bath and Tile CleanersBath and Tile Cleaners

Biobased ClothingBiobased Clothing

Concrete and Asphalt Concrete and Asphalt Release FluidsRelease Fluids

Cutting, Drilling and Cutting, Drilling and Tapping OilsTapping Oils

De-Icers De-Icers

Durable Plastic FilmsDurable Plastic Films

Fire Arm LubricantsFire Arm Lubricants

Floor StrippersFloor Strippers

Laundry ProductsLaundry Products

Wood and Concrete Wood and Concrete SealersSealers

Round 4 Designations – Effective May 14, 2009Round 4 Designations – Effective May 14, 2009

3232

Where Can These Products Be Where Can These Products Be Found?Found?

Open MarketOpen Market Government Supply SourcesGovernment Supply Sources

General Services Administration (GSA)General Services Administration (GSA)

Defense Logistics Agency (DLA)Defense Logistics Agency (DLA)

Government Printing Office (GPO)Government Printing Office (GPO)

Your Facility Supply StoreYour Facility Supply Store

JWODJWOD

3333

AP Made Easy…AP Made Easy… Use The WebUse The Web

For InformationFor Information EPA: http://www.epa.gov/cpg and USDA

http://www.biopreferred.gov

DOE: http://www.hhs.do.gov/pp/epp To Search for ProductsTo Search for Products

• GSAGSA http://www.gsaadvantage.gov http://www.gsaadvantage.gov

• DLADLA http://www.dscr.dla.mil http://www.dscr.dla.mil

• EPAEPA http://yosemite1.epa.gov/oppt/eppstand2.nsf http://yosemite1.epa.gov/oppt/eppstand2.nsf

• CA Waste Management Board’s Recycled ContentCA Waste Management Board’s Recycled Content Database:Database: http://www.ciwmb.ca.gov/rcp/ http://www.ciwmb.ca.gov/rcp/

3434

How Will Purchases of EPA-How Will Purchases of EPA-Designated Items Be Monitored?Designated Items Be Monitored?

EPA RCRA InspectionsEPA RCRA Inspections

EPA Facility QuestionnairesEPA Facility Questionnaires

Reporting of PurchasesReporting of Purchases

Annual Purchase Card AuditAnnual Purchase Card Audit

IG InspectionsIG Inspections

3535

How Do I Report Purchase Card How Do I Report Purchase Card Transactions?Transactions?

Purchases Should Be Reported Above the Purchases Should Be Reported Above the Micro-purchase ThresholdMicro-purchase Threshold

Affirmative Procurement Reporting Affirmative Procurement Reporting Procedures Vary From Site to SiteProcedures Vary From Site to Site

Contact Your Recycling Coordinator, Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent Green Acquisition Advocate, or Equivalent for Procedures at your Site for Procedures at your Site

Contacts are at Contacts are at http://www.hss.doe.gov/pp/epp/http://www.hss.doe.gov/pp/epp/

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What Should You Do?What Should You Do? Keep the list of handy or bookmark EPA’s and USDA’s Keep the list of handy or bookmark EPA’s and USDA’s

Recycled and Biopreferred Home Pages – refer to them Recycled and Biopreferred Home Pages – refer to them when planning purchaseswhen planning purchases

Maximize your purchases of recycled-Maximize your purchases of recycled-content items bycontent items by

• Searching for recycled-content productsSearching for recycled-content productsin catalogs and online sourcesin catalogs and online sources

• Requesting recycled-content items from your Requesting recycled-content items from your vendorsvendors

Document noncompliant purchases (those not meeting Document noncompliant purchases (those not meeting recycled or biopreferred content requirements) for reasons recycled or biopreferred content requirements) for reasons of availability, price or performanceof availability, price or performance

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Need More Information?Need More Information?Denise Clarke -Denise Clarke - DOE Purchase Card Program ManagerDOE Purchase Card Program Manager

(202-287-1748)(202-287-1748)

Richard Langston -Richard Langston - Procurement Policy AnalystProcurement Policy Analyst(202-287-1339)(202-287-1339)

Donald Lentzen -Donald Lentzen - Affirmative Procurement Affirmative Procurement Program ManagerProgram Manager(202-586-7428)(202-586-7428)

Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35.

Furnish a copy to your local purchase card coordinator!Furnish a copy to your local purchase card coordinator!

Just one more step – Prepare your CertificateThanks for learning about our Program.

U.S. DEPARTMENT OF ENERGY U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND ENVIRONMENTALLY AFFIRMATIVE AND ENVIRONMENTALLY

PREFERABLE PROCUREMENT PREFERABLE PROCUREMENT TRAINING FOR PURCHASE CARD USERSTRAINING FOR PURCHASE CARD USERS

CERTIFICATE OF COMPLETIONCERTIFICATE OF COMPLETION  

NAMENAMEDATEDATE

In Recognition of Your Completion of the In Recognition of Your Completion of the Department of EnergyDepartment of Energy

Affirmative Procurement Program Overview Affirmative Procurement Program Overview Training 1 Hour CreditTraining 1 Hour Credit