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Update on the Faculty Activity Repository Project

Report to FAR Advisory Group

March 19, 2008

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Objectives Facilitate data-driven decision-making for

department heads, deans and senior administrators Improve timeliness, accuracy and consistency of

internal and external reporting, including assessment activities

Provide a centralized online repository for faculty to collect information about activities and accomplishments; to use for CV / resume, program planning, and other academic planning reports

First goal – to meet needs of upcoming SACS reaffirmation

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SACSReaffirmation

BudgetHuman

ResourcesRegistrar

CurriculumSystems

OFA/IR OVPRGrad

School

FacultyCVs

Faculty

OFA/IROFA/IR

In-HouseSchool/College

FARSystems

FacultyMemberReports

DepartmentalReports

CollegeReports

Digital Measures Faculty Activity

Reporting

Digital Measures Faculty Activity & Assessment

Reporting

Current SituationPhase I-Populating FAARSACS ReaffirmationAssessment Reporting

Phase II-Institutional FAR

AssessmentReports

InstitutionalReports

Validating Authoritative Data

Authoritative Data Sources

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Assessment--Dashboard

FARUnit Assessment

Dashboard

Existing Processes

Undergrad Major Assessment

Graduate Program Assessment

Program Review

Faculty Activity

5-Year Program Planning

Unit Data

(link to OIR/FACTS)

Reporting Annual reports

Assessment reportsProgram review reportsAccreditation reports

Decision Making Resource allocation

Program managementStrategic planning

Personnel evaluation

Existing Needs

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Major Milestones To Date Reviewed and made changes to the generic DM

product to fit UGA Met with constituents to better understand Public

Service & Outreach, courses offered, budget, contracts & grants, and some HR data

Designing screens for outcomes assessment Reaffirmed need to start small, expand in phases Reviewed one test set of data; made some

modifications

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Major Milestones to Date, continued

Website in place (and will grow) http://www.far.uga.edu

Reference Manual developed

(also accessed from FAR website) Email goes to far@uga.edu Second data load ready for Beta Testing

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Next Milestones Complete beta testing (3/28/08) Determine if we are ready to release to all

faculty (4/1/08) Publicize rollout through Advisory Group

(4/08) Rollout 1 (if ready, 4/29/08) Work on assessment screens and other areas

of faculty activity (summer 2008)

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Beta Testing Have identified about 20 faculty members

who will serve as beta testers Advisory Group is second set of beta testers Beta test comments and reactions will weigh

heavily into if system will be released to all faculty in April

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Brief demo of UGA’s FAR

http://www.far.uga.edu

OR

http://www.digitalmeasures.com/login/uga/faculty

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Questions?

Break For Those Who Need to Leave

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More Detail http://www.far.uga.edu

OR http://www.digitalmeasures.com/login/uga/faculty

Sections with prefilled data, others for entry, others to be prefilled in future

Reports available

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So again, Requesting Your HelpOver the next week, review the system from two

perspectives: administrator and faculty Verify that all faculty for your unit are included Review and enter your individual information for

2007 Email far@uga.edu or call Karen with

comments by 3/28 Review reference manual if you wish

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Requesting your suggestions for name

2. Suggest possible name for system. Some possibilities:

Faculty Activity Repository [FAR] or [UGAFAR] Faculty Activities Institutional Repository [FAIR] Faculty Activities & Outcomes Repository

[FActOR] Faculty Activities Repository for Assessing

Outcomes [FARAO] Others???

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Feedback Form

Available on the FAR website if you would prefer to complete as opposed to talking with Karen.

http://www.far.uga.edu

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FAR Working Group Shweta Dalmia - EITS

Sharon Burch - EITS

Rehan Khan - EITS

Mel Crask - Terry

Mark Dawkins - Terry

Sandi Glass - Education

Jerry NeSmith - OVPR

Bob Scott - OVPR

Christine Miller – A&S

Brian Watson - CAES

Sue Achtemeier –Inst. Effect. Allan Aycock – Inst. Effect. David Jordan – Inst. Effect. Maurice Saavedra - IHE

Karen Webber - IHE