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TENDER NO. DE /HBR- INTL / HOUSE KEEPING /17-18/01

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

Office of The GENERAL MANAGER (NORTH)

6th Floor Flower Bazaar Exchange New Building

NSC Bose Road Chennia-600 001

TENDER NO. DE /HBR- INTL / HOUSE KEEPING /17-18/01 Dtd at Ch-1 the 07.06.2017

TENDER DOCUMENTFOR

HOUSE KEEPING SERVICES

IN THE ADMINISTRATIVE OFFICES OF

HARBOUR TELEPHONE EXCHANGE BUILDING

BSNL, CHENNAI TELEPHONES

LAST DATE OF SUBMISSION OF BID: UP TO 15.00 HRS. ON 22.06.2017

TIME OF BID OPENING : AT 15 .30 HRS on 22.06.2017

COST : Rs. 525 (Rs500/- plus 5% VAT)

Issued to Shri/Smt.

Issued on

TOTAL PAGES: 24 Signature of the Tenderer with seal

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TABLE OF CONTENTS

SECTION SUBJECT PAGE NO.

I Tender Notice 3

II General Terms & Conditions of Tender (Annexure –I) 4 – 10

III Technical Specifications (Annexure-A) 11 -12

IV Profile of the Tenderer (Annexure-B) 13

V Proforma for Quotation (Annexure-C1 & CII) 14-15

VI List of Consumables (Annexure-D) 16

VII Undertaking (Annexure E) 17

VIII Letter of Authorization (Annexure- F 18

IX ECS Mandate Form (Annexure – G) 19

X Declaration I & II (Annexure-H ) 20

XI Undertaking & Declaration (Annexure –I ) 21

XII Agreement (Annexure-J) For successful bidder 22-23

Signature of the Tenderer with seal

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BHARAT SANCHAR NIGAM LIMITEDCHENNAI TELEPHONES

OFFICE OF THE DIVISIONAL ENGINEER, HARBOUR (INTL)

No.7,Jaffer Syrang Street, Chennai-600 001

TENDER NO. DE / HBR INTL / HOUSE KEEPING/ 17-18 /01 DTD AT CH-1 THE 07.06.2017

TENDER NOTICEFor and behalf of the CGM, Chennai Telephones, Bharat Sanchar Nigam Limited. The

Sr.General Manager(North) invites sealed (wax or packing PVC Tape) Tenders from reputed and experienced contractors for the following works.

1 Name of work House keeping work of Harbour Telephone Exchange and Other Units in the Building

2 Office of Issue O/o the A.O,(C&A), North East, NSC Bose Road,Chennai-600 001.

3 Contact Information Tele.044-25246685 / 252252524 Cost of Tender Form Rs.525/- (Rs.500+(5% VAT)5 Earnest Money Deposit (EMD) Rs.20,700/-6 Estimated Cost of the Tender Rs.10,32,828/-7 Security Deposit 10% of Annual Contract Amount8 Sale of document from 10-00 hrs on 07.06.20179 Last date for issue of Tender forms 16-00 hrs on 21.06.201710 Last date and time for receipt of

Tender15-00 hours on 22.06.2017

11 Tender opening date and time 15-30HRS on 22.06.2017

1. Tender Documents can be had from A.O(C&A)NE, FBR Exchange, NSC Bose Road, Chennai-1 by paying Rs.525/- in cash or DD payable at Chennai in the name of A.O(C&A)NE, BSNL,Chennai Telephones. EMD is to be paid in the form of crossed DD drawn on any Nationalized Bank in favour of Accounts Officer, (C&A)NE, BSNL, Chennai and enclosed along with the tender documents.

2.The complete set of tender documents can also be downloaded from our website www.chennai.bsnl.co.in. The Tender submitted on such a form shall be considered valid for participating in the tender process. Such tender documents should be accompanied along with a crossed DD for Rs. 525/- (Rupees Five Hundred and Twenty Five only)drawn in favor of A.O,(C&A)NE,BSNL, Chennai Telephones, payable at Chennai.

3. Any queries regarding the scope of work and other details of the tender document may be clarified from this office on all working days.

4“The Sr.G.M (N), Chennai Telephones, is the authority to accept the Tender”

DIVISIONAL ENGINEER,HBR (INTL) Harbour Telephone Exchange Chennai-01

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http://www.chennai.bsnl.co.in/



Annexure-I

BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

O/o DE HBR INTL, CHENNAI TELEPHONES CHENNAI-1

TENDER NO. DE HBR INTL / HOUSE KEEPING/ 17-18 / 01 DTD AT CH-1 THE 07.06.2017

Tender for the work of House keeping of offices under the control of DE HARBOUR (INTL) DIVISION.

1. GENERAL

1.1 This tender is for cleaning and up keeping the building and complex under the control of DE Harbour Intl. Division.1.2 The contractor has to supply all the materials (as per Annexure D) men and supervisory work.1.3 The full scope of the work is detailed in the Annexure ‘A’ attached to this tender form.1.4 The validity of the tender will be one year from the date of the award of the work and can be extended at mutual consent for any further period not exceeding one more year.1.5 The amount quoted shall not vary during the validity period and extended period of validity.1.6 The tender will be extended upto a period of six months after the expiry of original Tender period

2. QUALIFICATION OF THE TENDERER

2.1 Genuine house keeping contractors who have registered themselves with the Department of Labour with three years minimum experience in house keeping work are eligible to participate and the copy of the labour license is to be submitted.2.2 The tenderer must follow all the regulations in force and to sign the undertaking in ANNEXURE-E2.3 The tenderer has to supply materials in advance and therefore must be financially sound.2.4 The work involved is in sensitive places. Therefore tenderer must have trained workforce with sufficient experience in the field.2.5 Tenderers are to submit performance certificate from at least two recent clients. 2.6 Acknowledged Copy of IT return filed for the financial year 2016-2017 or the latest to be attached with the tender form.2.7 The tenderer must have current ESI& EPF license / Registration and Service Tax Registration Number.


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3. BID SECURITY / EARNEST MONEY DEPOSIT (EMD)

3.1 An Earnest Money Deposit (EMD) of Rs.20,700/ -(Rupees Twenty Thousand Seven Hundred only) is payable. The EMD may be paid in the form of crossed Demand Draft drawn in any Nationalized Bank of India in favour of Accounts Officer (Cash & Accounts)North East Chennai Telephones, NSC Bose Road , Chennai-600 001 payable at Chennai. The EMD will not bear any interest and will be refunded/ returned to the unsuccessful tenderer as soon as the contract is finalized.3.2 In respect of successful tenderer, the EMD shall be accounted as part of Security Deposit payable by the successful tenderer.3.3 The EMD of the tenderer whose tender is accepted and who fails to pay the security deposit in time will be forfeited and the work will not be awarded to him.

4. SUBMISSION OF BID

4.1 This is a two stage tender and therefore the tender should be submitted in two envelopes one for Qualifying Bid and the other for Financial Bid and both the envelopes placed inside a main envelope and all the three envelopes properly sealed with sealing wax or packing PVC tape and with personal seal. These envelopes should contain:

Envelope Mark on the outer of the envelope Contents of the envelope

First Qualifying Bid

1. EMD for Rs.20,700/- 2.Copy of labour licence obtained from O/o Central Labour Commission for engaging labourers specifically for House keeping.3.Undertaking in annexure E4.Performance certificates from 2 clients.Annexure F5.Acknowledged Copy of IT return filed for the financial year 2016-2017 or the latest6.Copy of ESI & EPF licences /Registration 7.Copy of Service Tax Registration Number if any.8.Proof of payment of cost of bid form Rs.525/-9.Copy of the pan card10.Certificate or non-relative or BSNL employee as per Annexure H

Second Financial Bid Rates duly quoted by the tenderer in the prescribed format as per Annexure –C

4.2 The above two envelopes shall be placed in an outer envelope superscribed “ Tender for the work of

House Keeping in Harbour Telephone Exchange Building under DE HBR INTL and sealed properly

4.3 The Tenders which are not submitted in the above mentioned manner shall be summarily rejected.4.4 Tender should be dropped in the tender box placed in IV Floor in the Office of the Divisional Engineer (Harbour Internal) BSNL Chennai telephones, #7 Jaffer Syrang Street Chennai- 01

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5. RESPONSIBILITY OF THE TENDERER

5.1 The Contractor shall employ sufficient man power for up keeping the office premises neat & Tidy.5.2 The workmen should have sufficient experience and should be given identity cards. The workmen should report for duty sufficiently in advance so that the cleaning work will be completed before start of the office hours. A responsible supervisor must be available to give instructions to the workmen. The workmen should not mishandle any of the machinery items, equipments, furniture, electrical fittings, office records etc., and should be careful when they are at cleaning work. If any damage is done to the departmental property, the cost will be recovered from the contractor.5.3 The workmen should be so arranged that some people might be available for cleaning during lunch hours.5.4 The workmen should be assigned specific duties and the designated officer will check attendance.5.5 The HK staff deployed by the contractor shall be polite, well behaved and courteous to the BSNL staff and shall not indulge in any type of activities like groupism, quarrelling and union activities. 5.6 The HK staff deployed by the contractor shall not use any room for their personal use while on duty. Any breach of this clause may lead to removal of personnel breaching the clause and repeated breach may lead to termination of HK Contract. 5.7 If any member of the staff deployed by the contractor is found unsuitable or unacceptable for the work by BSNL authorities, the contractor shall have to withdraw him within 24 hrs.5.8. The contractor shall not change his staff at random. This should be done with prior intimation to the concerned authorities of the site. 5.9 The work must be done on all working days and special cleaning should be done on holidays also.5.10 In case any workmen gets an injury or meets with an accident in the course of discharge of their duty in our premises, the contractor has to take full responsibility for the treatment and payment of compensation to them.5.11 Bharat Sanchar Nigam Limited will not be responsible for any injury or loss of life occurring to the HK work force engaged by the tenderer while carrying out their duties. The Tenderer should make insurance to the life of their HK work force and is solely responsible for damages/injuries or deaths caused to the HK work force engaged by the tenderer due to any reason during the execution of their work. The contractor has to take full responsibility for the treatment and payment of compensation to them. 5.12 Also the tenderer shall adhere to all regulations in respect thereof, such as reporting to proper and appropriate authorities about the accidents & treatment of the injured etc.Sr.GM (North)shall in no case be liable or responsible for the payment of compensation under any Act in respect of Tenderer’s workers and also to third parties . Every worker engaged by the tenderer shall be deemed to be the Tenderer’s workers and no such worker shall have any claim or right whatsoever against BSNL.5.13 The contractor must supply all the materials required for cleaning. Good quality cleaning materials in sufficient quantity must be supplied.5.14 All legal obligations like payment of Bonus,EPF& ESI/workmen compensation shall be the responsibility of the contractor. The contractor shall take out the ESI, EPF etc as required by law

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& undertake to indemnify & keep indemnified the BSNL from & against all manners of claims and demands & losses and damages & cost charges and expenses that may arise in regard the same or that the BSNL may suffer or incur with respect to and/or incidental to the same.


5.15 The contractor must abide by all law regarding employment of labour as specified in the Contract Labour (Regulation & Abolition)Act, 1970 & its central rules 1971, including wages & payment of wages, Welfare & Health of Contract Labourers, Labour records (Register for workers, Wage Register etc), Licensing of Contractor, Penalties & Procedures, Miscellaneous items etc shall be strictly adhered to by the contractor.5.16 The labourer engaged in House keeping work should be paid the Minimum wages of Rs.261.50 + Rs.6.50 (VDA)= Rs.268/- per day vide the Chief Labour commissioner, G.O.I.Ministry of Labour & Employment Newdelhi order No.1/13(1)/2017-LS-II dated 20.04.2017. (copy enclosed).5.17 The payment to the labourer should be paid on or before 7th of every month by depositing the wages in the Bank Account of the labourers. In all such cases the deposit slip for the bank credit should be enclosed with the bill. Monthly payments should be made by the contractor to the labourers irrespective of the delay if any in payment of bills by BSNL.5.18 The contractor should bring all the materials to be used as per Annexure -D to the work spot on the 1st day of the month.5.19 The Tenderer shall provide on their own cost, proper uniforms & identity cards bearing the name of the firm and place of work to their staff as specified and the HK staff should always be in neat and clean uniform and should always display Company ID Cards while on duty. 5.20 No child labour should be employed.

6. HOW TO QUOTE

6.1 The offers should be submitted in the enclosed form, Annexure-C.6.2 The quantities given are approximate and may vary on actual measurement. However the rates quoted as per the quotation sheet will be taken for evaluation purpose and fixing of rates. The rates must be quoted for each and individual items separately.6.3 Rate per month should be quoted.6.4 The approved Tenderer shall not engage any sub-contractor for the works awarded under this contract. 7. OPENING / EVALUATION 7.1 The tenders received shall be opened in the presence of the authorized representatives of the participating bidders at 15.30 Hrs. on 22.06.2017. The Tender Opening Committee (TOC) shall open the first envelope and verify whether it contains all the documents as called for inclause 4.1 above, only those qualifying bids, which are complete in all aspects, shall qualify for opening of the financial bid. Other bids which do not qualify for financial bid opening shall be rejected.7.2. The Evaluation Committee constituted by the Sr.GM (North), Chennai Telephones will evaluate all the tenders received and short list the eligible tenders. The rates quoted in the price bid will be conveyed. Tenderer who has quoted lowest rates as per the Grand total

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amount column G of Annexure C-I will be L-1 and selected for the work.7.3. Breakup of the rates quoted shall be given separately in the financial bid. For the Purpose of evaluation, all Cenvat-able taxes shall be excluded from the rates quoted.


8. SECURITY DEPOSIT 8.1 The successful tenderer shall be asked to pay a Security Deposit equal to 10% of the AnnualContracted Amount.8.2 The Security Deposit can be paid in the form of Demand Draft drawn in favour of Account Officer(C&A), North East, BSNL, Chennai Telephones payable at Chennai or the Bank Guarantee from any Nationalize8.3 The Security Deposit shall not carry any interest.

8.4 (a) CAUTION DEPOSIT (In case of waival of Security Deposit)to meet the contingency of non-payment to the labourers by the contractor: The successful Tenderer shall pay an amount equal to the security deposit as said under Clause (8.1) of this tender towards caution deposit in the form of crossed DD in favour of BSNL, Chennai Telephones from any Nationalized Bank, payable at Chennai in order to meet the contingencies like non payment to the labourers by the contractor in time. This is applicable only in case of any waival or relaxation or exemptions of Security Deposit due to any valid reasons like government notifications etc.(b) Declaration for the usage of Security and Caution Deposit:

The contractor shall submit a self declaration in a separate sheet (the format given below)authorizing the BSNL authorities to make use of the Security Deposit / Caution deposit amount to meet the contingencies as said in the above clause 8.1 & 8.4(a). In case of any such situation in the usage of these deposit amount for payment to the labourers by BSNL,the contractor shall recoup the Security and Caution deposit amount to BSNL immediately in the form of crossed DD from any Nationalised Bank, payable at Chennai. Failure to do this is liable termination of contract in addition to penal and legal proceedings.

Caution Deposit/Security Deposit Declaration Format

“I/We ------------------------------hereby agree and authorize the BSNL authorities to make use of the Caution / Security deposit amount submitted by us to meet the contingencies like non payment to the HK contract labourers engaged by our firm or for our improper performance or for our unsatisfactory services. In case of any such situation in the usage of this Caution/Security deposit towards payment to the HK contract labourers engaged by us, I / We agree and accept to recoup the Security and Caution deposit amount immediately.”

(c) REPAYMENT OF EMD,SECURITY & CAUTION DEPOSIT :

The Security Deposit and Caution deposit is to be paid within the period stipulated in the letter of Acceptance. Earnest Money Deposit,Security & Caution Deposit amounts shall not carry any interest during the custody of Chennai Telephones. EMD will be paid to the unsuccessful Tenderer within 2 months after the acceptance of the Contract by the successful tenderer.EMD shall be adjusted

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against Security Deposit amount in the case of successful tenderer. Security & Caution Deposit if applicable will be returned to the successful tenderer within six months after successful completion of the contract including any warranty obligations under the contract.

(d) FORFEITURE OF EMD AND SECURITY & CAUTION DEPOSIT:

(i) Forfeiture of Earnest Money Deposit: Failure to remit Security Deposit or caution deposit as required in the Letter of Acceptance will result in the forfeiture of the Earnest Money Deposit paid by the successful tenderer.


(ii) Forfeiture of Security & Caution Deposit: Failure to perform the contract including warranty obligations to the entire satisfaction of Sr.General Manager(North),Chennai Telephones and/or Non payment to the HK staff in time will result in the forfeiture of the Security and Caution Deposit paid by the successful tenderer. Forfeiture of Security & Caution Deposit is in addition to any other penal action the Sr.General Manager(North) may choose to take against the successful tenderer to make good the losses suffered by Chennai Telephones due to poor performance of the contract by the successful contractor. The decision of the Sr.General Manager(North) regarding the proper performance of the contract is final and binding on the contractor.

9. COMMERCIAL CONDITIONS9.1 The contractor will send sufficient men depending upon the needs of the office. In actual practice if it is found that people are not sufficient for the work, the contractor must be able to send more men. The designated officer of BSNL shall oversee the work and certify the satisfactory performance of the work of the contractor. 9.2 The Contractor shall submit his bill on monthly basis with in 15 days on the expiry of the calendar month to the designated officer. The tenderer will submit required copies of bank challans and Annual statements of Provident Fund in the prescribed form for the remittance made and ESI for the labours deployed at office. The payment of the employer share of EPF and ESI for the labour engaged by contractor shall be the sole responsibility of the tenderer and the details must be furnished on demand by BSNL.9.3 Payment will be made 30 days after the submission of the bill after due verification.9.4 Payment to the contractor is made through ECS, ECS mandate form duly filled should be accompanied with the tender document.9.5 The bills are to be submitted by the contractor within one month of the completion of work . In every exceptional circumstances and if the reasons for the delay submitted by the contractor is found to be satisfactory ,Sr,GM (North) can allow a further grace period of maximum two months with a penalty of 2% per week of the total amount of bill subject to a maximum of 10% that shall be deducted from the bill and the genuine reasons are to be duly recorded. 9.6. Along with the bill the following information should be furnished. Each bill of the contractor must accompany the (i). List showing the details of labours / employees engaged. (ii). Duration of their engagement. (iii) The amount of wages paid to such labours/employees for the duration in question & the deposit slip for the bank credit should be enclosed with the bill (iv) The required copies of bank challans and Annual statements of Provident Fund in the prescribed form for the remittance made and ESI for the labours deployed at office. The payment of the employer share of EPF and ESI for the labour engaged by contractor shall be the sole responsibility of the tenderer and the details as per the conditions of EPF ACT 1952 must be furnished on demand by BSNL. (vi) Copy of ESI payment challan to be enclosed.9.7 The Contractor is governed by the Workman’s Compensation Act in case of any claim by the workers engaged by him/her/firm. The Contractor shall indemnify the BSNL of all claims made

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by the workers of contractor. 9.8 No child labour should be employed.9.9. BSNL reserves the right to increase or decrease up to 25% of quantum of work for which this tender is called for (as per details in Annexure A ) at the rate approved under this tender with the same terms and conditions.9.10 Non submission of monthly bills in time may result in delayed payments from BSNL. In such cases the contractor should ensure for the timely payment to the labourers for the subsequent preceeding months.Non payment to the HK staff in time is liable for legal actions as per the existing labour acts and also liable for forfeiture of Security and Caution deposit. Note : Material bill has to be produced if insisted.


10. PAYMENT TO LABOURERS:

10.1.The tenderer should make the monthly payments to the labourers engaged by the contractor on or before 7th of every month by depositing the wages in the Bank Account of the labourers. In all such cases the deposit slip for the bank credit should be enclosed with the bill. Monthly payments should be made by the contractor to the labourers irrespective of the delay if any in payment of bills by BSNL.

10.2 (a). The wages will be at the prevailing minimum rates of wages for the area concerned for unskilled workers as fixed by Ministry of Labour and Employment or the corresponding rates as fixed by the State Government whichever is higher. The minimum rate of wages fixed for unskilled labour as fixed and communicated by the Deputy Chief Labour Commissioner (Central), Shastri Bhavan, Chennai-600 006 from time to time shall be applied for wages and have to be paid to the contract labourers

(b) The contractor shall comply with all the statutory provisions/obligations contemplated under the labour laws like payment of EPF, ESI if applicable, Bonus, Minimum Wages etc., The engagement and employment of persons and payment of wages to them as per existing provisions of various labour laws and regulations are the sole responsibility of the contractor and any breach of such laws or regulations shall be taken as breach of this contract. BSNL will not make any payment towards BONUS. (c) All payments of salaries, leave, EPF, ESI Contribution for the labourers engaged by the contractor, for the execution of the Tender work and all other liabilities imposed by the Contract Labour (R & A) Act 1970, EPF Act 1952, ESI Act 1948, Workmen Compensation Act 1923, Bonus Act, 1965, Minimum Wages Act 1948 and all other Acts and Statutory applicable from time to time, will be the sole responsibility of the contractor.

10.3. All conditions relating to & specified in the Contract Labour (Regulation & Abolition)Act, 1970 including wages & payment of wages, Welfare & Health of Contract Labourers, Labour records (Register for workers, Wage Register etc), Licensing of Contractor, Penalties & Procedures, Miscellaneous items etc shall be strictly adhered to by the contractor.

10.4.The contractor shall take out the ESI, EPF etc as required by law & undertake to indemnify & keep indemnified the BSNL from & against all manners of claims and demands & losses and damages & cost charges and expenses that may arise in regard the same or that the BSNL may suffer or incur with respect to and/or incidental to the same.

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10.5.The contractor shall have to furnish originals and/or attested copies as required by BSNL of the policies of insurance taken, certificates/receipts of the ESI, EPF, Service tax paid within 15 days of being called upon to do so together with all premium receipts & other papers related thereto which BSNL may require for verification to ensure & enforce adherence of ESI,EPF rules by the contractor.

10.6.The Contractor is governed by the Workman’s Compensation Act in case of any claim by the workers engaged by him/her/firm. The Contractor shall indemnify the BSNL of all claims made by the workers of contractor.


11. THE TENDER VALUE

11.1 This House keeping 2017-18 basic rate per month is Rs. 86,069/-(Rupees Eighty six thousand sixty nine only) which includes labour and materials . The Tenderer shall quote clearly the basic rate of the Tender which shall not be less than the basic rate mentioned in this tender document and service tax @15% and overhead charges etc. to be mentioned separately in relevant columns in the Price bid (Proforma-II) 11.2 General Manager(North), Chennai Telephones, shall not be responsible for any loss or damage suffered by the Contractor as a result of cancellation of acceptance of work order or rejection of tender offer. 11.3 BSNL, Chennai Telephones or on their behalf any Officer shall not be held responsible for any loss or damage suffered by the contractor as a result of the cancellation of the Letter of Acceptance and work order.11.4 Under the circumstances of rejection or cancellation of the successful bidder, the Sr.General Manager(North), Chennai Telephones reserves the right to accept and award the HK contract to any one of the other bidders who got qualified in the bidding process not only based on the lowest offer but on the merit of other factors like quality, capability and experience.

12. FINES / DAMAGES ETC.12.1 If in view of the nominated officer that the work is not satisfactory or material used Sub-standard quality, a fine equal to 0.5 % of the monthly rate for each day of defective work shall be levied.12.2 In case of damage to the departmental property or theft or loss of department property on account of negligence of the contracted workmen, value of loss shall be assessed by the DE/ SDE concerned and the amount will be recovered from the bill of the contractor.

13. RIGHTS OF BSNL13.1 The Sr.GM ( N ) reserves the right to reject any or all the tenders without assigning any reason thereof.13.2 In case of any unsatisfactory work or any deficiency, the BSNL reserves the right to cancel the contract and forfeiting the Security Deposit.13.3 The BSNL reserves the right to cancel the contract for any operational reasons. 13.4 The BSNL reserves the right to rescind the contract before the expiry of the validity period by giving 15 days notice.

14. ARBITRATION14.1 In case of any dispute in the execution of the contract or any interpretation of the tender conditions, the matter will be referred to the Arbitrator who is appointed by the CGM of

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Chennai Telephones and whose decision will be final and binding on both the parties.

15. AGREEMENT15.1 The successful tenderer should submit the agreement ( Annexure ‘J’) before commencement of work . .


ANNEXURE - A

TECHNICAL SPECIFICATION

Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises in and around neat and clean at the building and complex of Harbour Telephone Exchange Building Chennai Telephones. Chennai 1.SCOPE OF WORK – HOUSE KEEPING: Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises in and around neat and clean at the building and complex of Harbour Telephone Exchange Building Chennai Telephones. Chennai- 1.

S.No

Name of the Exchange &

Address

Carpet Room area

Open Area

Toilets Urinals Wash

Basins

01. Harbour Telephone Exchange Building No.7, Jaffer Syrang Street,Chennai 1.

57505 19832 14 17 27

2.WORK INVOLVED

(a) Toilets, urinals, wash basins are to scrubbed, cleaned by applying acid and bleaching powder twice a week. The cleaning is to be done on the mosaic-tiled portion of the wall besides floor.(b) Toilets, toilet rooms, washbasins and urinals are to be cleaned with cleaning powder and

applied with phenyl 2 times a day. The work has to be completed well before the commencement of activity at the above office premises say at 08-00hrs to 11-00hours and 14-00 hrs to 15-00

(c) Sweeping and cleaning of all covered areas. All floors should be done mop up using floor-cleaning liquid. Lift Car Rooms, 2 Nos. of Passenger Lifts and one goods lift should be cleaned daily.

(d) Sweeping and cleaning of all open areas mentioned above and cleaning of windows, door panels, partition panels from free of dust and removal of cobwebs daily.

(e) Cleaning of ceilings and the walls and removal of cobwebs from all places in all the buildings should be done as & when required.

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(f) Litter and garbage collected during cleaning should always be thrown in the dust-bins provided for this purpose or at any other place specified by concerned authorities from time to time and from there to a place where from Municipality identified dust collecting points on regular basis. .

(g) The tenderer shall coordinate with the civic authorities so that garbage is removed from the dustbins regularly daily.

(h) Filling of water filters and cleaning of glasses water jugs, flasks and any other work relating to this nature as & when ordered by DE / HBR or his representatives.

(i) Cleaning of terrace is to be carried out once in a month.(j) Watering garden at Harbour Exchange in alternate days. (k) The contractor should performed any of the additional work in future accommodation

of any offices or officers rooms in the exiting places.


3. TIMING FOR CLEANING:

(a) The labourers deployed by Contractor to work for all days including holidays and excluding sundays ( four hours per day ). It is a part time job .The work will commence from 08-00 to 11-00 hours and 14-00 hours to 15-00 hours.

(b) The labourers deployed by the contractor should be available between 8-00hrs to 11-00 hrs and 14-00 to 15-00 hours at the office premises and start the work and getting the cleaning materials. 4. PROCEDURE OF CARRYING OUT THE WORK:-

a) The cleaning schedules indicated at Annexure A (No. 2) are to be adopted without fail by the contractor.

b) Names and addresses of the cleaning workers employed by the contractor should be submitted on the first instance of every month and temporary identity passes should be obtained by the contractor from SDE (HBR P &AC) Harbour Telephone Exchange Chennai Telephones, Chennai-1.

5. PENALTIES FOR NON COMPLIANCE OF CLEANING SCHEDULES:-

a) As penalty, the 0.5% of the monthly rate will be deducted for each day if general cleaning of toilets/urinals in any building is not carried out satisfactorily.

b) The above penalty will be made by way of deduction in the monthly cleaning bill presented. The decision of the Sr.G.M ( N) Chennai Telephones will be final in all the above matters.

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ANNEXURE-B BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise) O/o DE HBR INTL CHENNAI TELEPHONES, CHENNAI-1

TENDER NO. DE /HBR INTL / HOUSE KEEPING/ 17-18 / 01 Dtd at CH-1 the 07.06.2017

PROFILE OF THE TENDERER

01 NAME ( in Block Letters)

02

Whether it is a Registered Company or a Partnership Company or Proprietorship company. If registered company, copy of Regn. Certificate should be enclosed. In case of partnership concern, copy of registered partnership deed should be enclosed.

03Whether registered with Department of Labour? (Copy of registration certificate should be enclosed)

04 Experience

05

Certificate from recent clients

(i)

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(ii)

06 Bank Details – E Payment / ECS

All the information furnished above are true to the best of my knowledge and belief.

Signature:

Name:

Relationship with the company:


ANNEXURE C-IDETAILS TO BE FURNISHED BY THE TENDERER FOR

HOUSE KEEPING WORK AT HARBOUR TELECOM BUILDING,No.7 Jaffer syrang street, Chennai-01

PROFORMA II : “PRICE BID”

1. Name of the tender applicant :

2. Address of the tender applicant :

(a) Permanent Address : (b) Contact Address :

3. Telephone No. / Cell No. :

4. The total amount to cover all the House Keeping needs as per the specification and schedule of works including all taxes and the break up:

Description of the work

Basic labour rate amount per month of the tender (in figures) in Rs.

Material cost per month in Rs.

Over head charges (in figures) in Rs. Per month

HK charges per month(exclusive of applicable taxes) = amount in column (B) + (C) + (D) in Rs.(in figures)

Service Tax @ 15% as applicable on amount in columns (B & D) in Rs.(figures)

Total amount per month = amount in column (E) + amount in column (F) Rs. (in figures)

(A) (B) (C) (D) (E) (F) (G)House Keeping Services at HBR TE

12,000/-

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Complex as detailed in the terms and conditions Annexures I &II Schedule of HK tender 2016-17

74,069/-

Note: Refer clause 10.1 on page no.8 for details of “Basic Rate” of the tender before filling up Proforma II –“Price Bid”.

In words: Rupees……………………………………………………………………….. ……………………………………………………………………….

I hereby agree to abide by all the terms and conditions stipulated in the tender document.

Signature of the tenderer with seal & date

ANNEXURE C-IIBHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)O/o DE/ HBR INTL/ CHENNAI TELEPHONES, CHENNAI-1

TENDER NO. DE HBR INTL/ HOUSE KEEPING/16-17/01 Dtd at Ch-1 the 07.06.2017

Cleaning of all Toilets, Washbasins, Urinals and Maintenance of the office premises.

Sl. No.

Name of the Service Area in Sq ft

Frequency Rate perMonth Rs.

Total Rs..

1. Sweeping of O/o the Harbour Telephone Exchange Building (Annexure A) 57505

Daily

2. Mopping of O/o Harbour Telephonee Exchange buildings ( Annexure A ) 57505

Daily

3. Cleaning of open place 19832. DailyTwice

4 Cleaning of Toilets 14 Nos. Daily Twice

5 Cleaning of Urinals 17 Nos. Daily Twice

6 Cleaning of Wash Basin 27 Nos. DailyTwice

7 Removal of cob webs in all the building and cleaning of windows, door panels, partition panels from free of dust.

Monthly Twice

8 Cleaning of terrace Monthly once.

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9 Watering for Garden Alternate Days

10 Grand Total

1. Quoted Rates are inclusive of applicable Taxes including Service Tax , if any. 2. Breakup of the rates quoted shall be given separately. For the purpose of evaluation, all Central Vat –able taxes shall be excluded from the rates quoted. . 3. The Grand Total amount will be the criterion for evaluation purpose. Rate should be quoted for all items of service compulsory. 4. Work will be carried out with 9 Number of workers. (Number only) 5. The rates quoted includes in cost of consumables as detailed in Annexure D and tools employed for cleaning work. Signature of the Tenderer :

Name in Full :

Relationship with the company :

Rubber Stamp of Company :


ANNEXURE - D

LIST OF CONSUMABLES -- MONTHLY REQUIREMENT

S.No.. NAME OF THE ITEMS Quantity

1. Brooms (for open yard) 12 Nos.

2. Soft Brooms 9 Nos.

3. Mopping Stick 9 Nos.

4. Toilet Cleaning Brush 13 Nos

5. Brooms for Toilets 9 Nos.

6. Cleaning Powder 15 Kg

7. Soap oil 20 Ltrs

8. Phenyl 80 Ltrs

9. Urinal cake (pieces) 41 pkts

10. Harpic toilet cleaner (500 ml) bottle 16 Nos.

11. Naphthalene balls 7 Kg.

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12. Bleaching Powder 17 Kg

13. Duster Cloth checked 12 Nos 14. Duster Cloth Yellow 10 Nos.

15. Dettol (50 ml bottle) 9 Nos.


ANNEXURE - E

UNDERTAKING

(1) Have you obtained labour license? Yes or No

(i) If yes, give license No. and enclose a copy(ii) If no, do you agree to get the license as soon as the contract is agreed?

(2) Are you employing child labour?

(3) Are you paying EPF contribution to your employees regularly?

(i) If Yes, registration particulars under EPF may be furnished and enclose a copy.(ii) If No, are you exempted from EPF as per provision of the EPF Act?

Do you agree to pay the EPF contribution regularly?

I / We declare the above information is correct and I / We undertake to abide by all labour laws in force.

Sign of the Contractor:

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Name :

Relationship with the company :

Date:

********


ANNEXURE F

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

DIVISIONAL ENGINEER HBR INTLBSNL, CHENNAI TELEPHONES7,Jaffer Syrang Street Chennai-1

Subject: Authorization for attending bid opening on …………. at 15.30 Hrs **********Following persons are herby authorized to attend the bid opening for the tender mentioned above

on behalf of -----------------------------------------------------------------------------------------------------------

-------------- (Bidder) in order of preference given below.

Order of Preference Name Specimen signature

I

II

Alternate Representative

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Signatures of bidder or

Officer authorized to sign the bid

documents on behalf of the bidder

Note: 1. Maximum of two representatives will be permitted to attend bid opening cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered.


ANNEXURE - G

ELECTRONIC CREDIT CLEARING MANDATE FORM

1. NAME :

2. ADDRESS :

3. PARTICULARS OF BANK A/ C :

(a) NAME OF THE BANK :

(b) BRANCH :

(c) BRANCH ADDRESS :

(d) MICR CODE :

(e) A/C NO :

(f) A/C TYPE :

(g) IFSC CODE :

I hereby declare that the particulars are given above are correct and complete. If the transaction is delayed or not effected al all for incomplete information, I would not hold the user institution responsible.

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I have read the instruction and agree to discharge the responsibility expected of me as a participant under the scheme.

DATE:

Signature of the authorized signatory

A/C holder / Customer


ANNEXURE –H

DECLARATION –I

(Regarding not blacklisting/ not debarring from taking part in Government tenders by BSNL /DOT)

(This annexure shall be signed with Seal by the bidder invariably)

I/we (Proprietor/Partner/Diretor(s) of M/s ------------------ ----------------------

--------------------- ------------------ ------------- --------------------------------------- ---

-----hereby declare that the ffirm/company namely M/s ----------------------------------

------------------------------------- ------------------------------- ------------------------------- has not been

blacklisted or debarred in the past by BSNL/DOT or any other Government /Semi Government

Organisation from taking part in the Government tenderes.

In case the above information is found false I/We are fully aware that the tender/contract will be rejected /cancelled by the GM(NOW-N)BSNL Chennai Telephones .

Place : Signature :

Date : Capacity in which is signed

Name Address of the firm :

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(Strike out which is not applicable)

DECLARATION II

(This annexure shall be signed with Seal by the bidder invariably)

Proforma for declaration by tenderer regarding no near relative in BSNL

I/we _______________ _________________ ________________ __________________hereby certify that none of my near Relative (s) are employed in BSNL. In case at my stage if it is found that the information given by me/us is false or incorrect, BSNL shall have the absolute right to take any action as deemed fit without any prior intimation to me /us

Date: Signature & Seal of the tenderer

Place :

Signature of the Bidder


ANNEXURE – I

6(A)- For understanding the terms & condition of Tender & Spec. of work

c) Certified that :

1. I/We ……………………………………………… have read , understood and agree with all the terms and conditions , specification included in the tender documents & offer to execute the work at the rates quoted by us in the tender form.

2. If I/ We fail to enter into the agreement & commence the work in time, the EMD/SD deposited by us will stand forfeited to the BSNL.

d) The tenderer hereby covenants and declares that :

1. All the information ,Documents , Photo copies of the Documents/ Certificate enclosealong with the Tender offer are correct.

2. If anything is found false and /or incorrect and /or reveals any suppression of fact at any time ,BSNL reservers the right to debar our tender offer/ cancel the LOA/Purchase/work order if issued and forfeit the EMD/SD/Bill amount pending with BSNL. In addition,BSNL may debar the contractor from participation in its future tenders.

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Date …………. …………………………..

Signature of Tender

Place …………. Name of Tenderer…………………..

Along with date & Seal

ANNEXURE –J

Agreement

The successful bidder shall have to execute the following agreement:

This agreement is made on this ……….day of (month)……………… (year)………. between

M/s…………………………………………………… hereinafter called “the contractor” (which expression shall unless excluded by or repugnant to the context, include its successors, heir, executors, administrative representative and assignee) and BSNL. Whereas the contractor has offered to enter into contract with BSNL for the execution of work under “Upkeep & housekeeping job Contract” in BSNL Harbour Exchange Building on the terms and conditions herein contained and the rates approved by BSNL (copy of rates annexed) have been duly accepted, and whereas the necessary security deposits have been furnished in accordance with the provisions of the tender document, and whereas no interest will be claimed on the security deposits. Now these presents witness and it is hereby agreed and declared by and between the parties to these presents as follows:

1. The contractor shall, during the period of this contract, that is to say from ……………. To …………. or completion of work for Rs. ……………… (Rupees ………………………………………………………… only) whichever is earlier or until this contract shall be determined by such notice as is hereinafter mentioned, safely carryout, by means of workers employed for works shown in tender documents. It is understood by the

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contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service.

2. The NIT (Notice Inviting Tender), bid documents (qualifying and financial), letter of intent, approved rates, annexed hereto and such other additional particulars, instructions, work orders as may be found requisite to be given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression “The Agreement” or “The Contract” wherever herein used.

3. The contractor hereby declares that nobody connected with or in the employment of BSNL is not /shall not ever be admitted as partner in the contract.

Read, understood and complied

Signature of bidder with date

4. The contractor shall abide by the terms and conditions, rules, guidelines, job practices, safety precautions etc., stipulated in the tender document including any correspondence between the contractor and BSNL having bearing on execution of work and payments of work to be done under the contract.

5. All the disputes are subject to the jurisdiction of the courts at Chennai only.

In witness whereof the parties presents have hereinto set their respective hands and seats this day and in ………………..

Signature &stamp of the bidder:

Name : …………………………..

Date : ………………………….

Place : ………………………….

Above written, signed, sealed & delivered by the above named contractor in the presence of witnesses:

1.

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2

Signed & delivered on behalf of BSNL by

Signature & stamp:

Name…………………………..

Date …………………………..

Place ………………………….

Witnesses:

1.

2.

Read, understood and complied

Signature of bidder with date

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