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Working with 2007 WORD Part 2

Developed October 2007 with lots of help from

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In this section, you’ll learn how to:• Use bullets and numbering• Adjust page settings• Change orientation• Set paper size• Check spelling• View pages• Show/Hide invisible symbols• Change the zoom level• Preview the document• Print a document

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Use bullets and numberingApply bullets

1. Highlight the lines from To: John Smith

through

Total Number of Pages: 5

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2. Click the icon.

The lines should now look like this:

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• TIP: If you want to just start a new line under the same bullet, use a soft return. Soft returns start a new line instead of a new paragraph.

• To do a soft return, place your cursor at the end of a line, hold down the SHIFT key on your keyboard, then press ENTER.

• Example:• Paragraph. • New Paragraph. It gets its own bullet. • Paragraph.

Soft-returned line beneath paragraph. Since it's in the same paragraph, it doesn't get its own bullet.

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Apply numbering

1. Click the icon.

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The lines should now look like this:

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• 2. Click the icon again to change the lines back to bulleted.

TIP: Sometimes Word carries over numbering from a previous numbered list into a new list.

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• To restart numbering, place the cursor in the first line of the numbered list.

• On the Menu Bar, click the drop-down arrow beside the icon.

• Then click Set Numbering Value.

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When the Set Numbering Value window appears, click the Start new list radio button, set the value to 1, then click the

button.

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Change bullet character

1. On the Menu Bar, click the drop-down arrow beside the icon.

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2. When the menu appears, click the Diamonds bullet.The lines should now look like this:

3. Save the document.

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Adjust page settings

Set margins

1. Click the Page Layout tab.

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2. On the Menu Bar, click Margins.

When the menu appears, click

Custom Margins.

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3. When the Page Setup window appears, enter 0.75" for the Top, Bottom, Left and Right margins.

4. Click the

button.

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Change orientation1. On the Menu Bar, click Orientation.

2. When the menu appears, click Landscape.

This changes the page orientation to horizontal.

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3. Click Orientation again, then click Portrait in the menu.

This will change the page orientation back to vertical.

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Set paper size

1. On the Menu Bar, click Size.

When the menu appears, click Legal.

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2. Change paper size back to Letter.

3. Save the document.

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Check spelling

1. Change the words FAX COVER SHEET at the top of the page to read Faxe Cover Sheet.

2. Click in blank white space on the page.

A red squiggly line should appear under the word Faxe.

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3. Click the Review tab.

4. Then on the Menu Bar, click Spelling and Grammar.

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The Spelling and Grammar window should appear, with the word Faxe in the top half of the window.

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4. Choose the correct spelling of Fax from

the list of suggestions.

4. Click the button.

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5. When the Spell Check Complete window appears, click the button.

6. Save the document.

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View pages

Employ different page views1. At the bottom of the screen, click the icon.

TIP: If the icon is depressed, you are already in Print Layout View.

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2. Click the icon.

TIP: Note that you no longer see the edges of the page.

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Different page views

There are five views in Microsoft Word:

• Print Layout

• Full Screen Reading

• Web Layout

• Outline

• Draft

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• Print Layout View shows not only formatting, but the layout of the document.

• Full Screen Reading View makes it easier to read a document page-by-page.

• Web Layout View simulates the look of Web pages in a Web browser.

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• Outline View creates a hierarchy for long documents.

• Draft View shows only the content of pages.

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Show/Hide invisible symbols

1. Make sure the Home tab is selected, then click the icon.

TIP: Note that symbols representing hard returns,

spaces, tab characters and soft returns appear.

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The Show/Hide icon

The Show/Hide icon displays invisible

formatting symbols. It can be very helpful

for troubleshooting.

Paragraph symbols represent hard returns.

The dots between words represent spaces.

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Right arrows represent tab characters.

Bent arrows represent soft returns.

2. Click the icon again.

The symbols should disappear.

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Change the Zoom level

1. Click the View tab, then click Zoom.

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2.When the Zoom window appears, click the 200% radio button.

Then click the button.

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The screen should look like this:

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3.Click Zoom again. When the menu appears, click the Page Width radio button.

• Then click the button.

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The screen should look like this:

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Preview a document

1. Click the Office button.

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2. When the menu appears, click the Print arrow, then Print Preview.

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• The screen should look like this:

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2.Click once near the top of the document.

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The view should zoom in so the text is

legible:

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3. Click on the page again.

The view should zoom out:

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4. Click Close Print Preview.

5. Save the document.

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Print a document

• 1. Click the Office button.

When the menu appears, click Print.

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• The Print window should appear.

• Notice the options available:

2. Click the button.

3. Save and close the document Fax Cover Sheet.

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THE END – GOOD JOB!!