10 th anniversary 1999 - 2009 on-line graduation application and manual role for banner 8.x
TRANSCRIPT
10th Anniversary 1999 - 2009
On-Line Graduation Application and Manual Role for Banner 8.x
General Announcements:
Please turn off all cell phones/pagers If you must leave the session early, please
do so as discreetly as possible Please avoid side conversations during the
session Questions will be answered at the end of
the session.
Thank you for your cooperation
Villanova University
Banner 8.2 SunGard Banner Client since 1994 Approx. 10,000 students, 6,500 full-time
undergraduates Implemented on-line graduation application
(“Prospective Graduate Form”) in Fall 2009 for Undergraduates completing degrees in December 2009 and May 2010.
Agenda
Why move to a self-service solution? View self-service graduation process for a
student Banner rule set-up to activate self-service
graduation process “Rolling” the graduation application to degree
record. Villanova’s process Other “roll” options
Q&A
Why move to self-service solution?
Paper process was labor intensive for both student and staff.
Self-service is secure and provides inherent security and sign off (paper process required a signature).
Having application details in database allows for more flexibility in reporting and storage.
Helps ensure accuracy of data, lower chance of human error.
PAPER Undergraduate PGF
Log into Luminus and/or Self-Service
myNOVA = Villanova’s Luminus platform Created a 4th year “role” and Graduation
Information Channel for this role. Beyond scope of this session
NOVASIS = Villanova’s Self-Service system Student Menu Student Records Prospective Graduate Form
(baseline title = Apply to Graduate)
myNOVA Student Menu
NOVASIS - Student/FA Menu
NOVASIS—Student Records Menu
Self-Service Graduation Application
Self-Service Graduation Application Select a graduation date, term and/or year.
Self-Service Graduation Application Diploma Name Selection
Self-Service Graduation Application Edit Diploma Name
Self-Service Graduation Application Diploma Mailing Address Display
Self-Service Graduation Application Edit/Confirm diploma mailing address
Self-Service Graduation ApplicationFee If a fee is required to graduate, the student
may choose to have it billed to account or to pay by credit card at this point in the process.
Villanova University does not charge a fee to graduate.
Self-Service Graduation Application Summary presented before submitting
Self-Service Graduation ApplicationConfirmation message can be displayed
Graduation Application CreatedSHAGAPP
Self-Service Graduation Application Set-Up Forms involved in set-up
STVGADR
SHAGADS
STVGAST
SHATPRT
SHAGADR
SHAGELR
Requirements/Assumptions to use Self-Service Graduation Application
NO HOLDS FOR GRADUATION VU process sends students with holds to paper
process. Either academic history (outcome) or active
registration record (learner) for the curriculum selection (SHAGELR)
Application Display Rules - SHAGADR exists with available dates in effect SHATPRT has curriculum fields populated
STVGADR – Graduation Application Display Rule Code
SHAGADS
STVGAST- Graduation Application Status Validation
SHATPRT – Set up to display Curriculum Data
SHAGADR- Graduation Application Display Rules
SHAGADR- Graduation Application Display Rules
SHAGADR– Graduation Application Display Rules
SHAGELR – Eligibility Criteria and Module Selection
NOVASIS view: Graduation Hold exists
Creating Graduation Application in Banner (SHAGAPP)
From self-service process From SFAREGS and SGASTDN
Apply to Graduate Icon If the learner curriculum has NOT been
previously rolled From SHADEGR
Apply to Graduate Icon As long as the degree has NOT been awarded
“Roll” (learner to degree) Options
SHRROUT.pc New Job Submission Process Villanova now uses this to create sought (SO) degree
records for anticipated UG graduates Manual Roll
“On demand” From icon on the Curriculum Tab
(SFAREGS and SGASTDN) “Old way” --SO degree records created from Grade
Roll process first time grades are rolled for new students if there is a change in program/degree/college
SOACTRL – Determine “Roll” Process
Villanova’s Degree Roll Process
During Summer clean up all degree records and inactivate graduates’ student records
Determine future graduating “class” “Popsel” --class year and credits earned Run SHRROUT
As potential graduates change curriculum, insert degree record on demand from SGASTDN. Remove SO/Inactivate application if determined student is not graduating.
Create/Update Degree Record (SHADEGR) from Graduation Application (SHAGAPP)
Update/Confirm Diploma Info.
Confirm/Update Graduation Information and Use Icon to update SHADEGR
SHADEGR Updated
Open to the Floor
Questions & Comments Contact:
Melissa GerdingAssociate [email protected]
References: Summit 2009 Banner 8.0 Grad App and the Manual Roll
Course ID 0562 March 24, 2009 Banner Student 8.1 User Guide
Chapter 13, October 2008