101 introduction to museum documentation part 1
DESCRIPTION
CIDOC Training Program "Summer School" Museum of Texas Tech University, 2012 Presented by Nick CroftsTRANSCRIPT
CIDOC presentation © CIDOC 2009
101 Introduction to Museumdocumentation
Nick Crofts
Chair ICOM/CIDOC
Lubbock, Texas, May 2012
CIDOC presentation © CIDOC 2009
Audience
This course is intended for:-
People interested in Museum documentationPeople who will use or develop CIDOC training materials
CIDOC presentation © CIDOC 2009
Course Prerequisites
There are no formal prerequisites
CIDOC presentation © CIDOC 2009
Agenda
• Learn something about CIDOC, MTTU and the Summer School programme
• Understand the ethical, legal and practical necessity for good documentation
• Grasp the full scope of museum documentation
• Examine some documentation issues in detail
• Learn how a documentation plan can help address documentation issues
CIDOC presentation © CIDOC 2009
Objectives
• Learn something about CIDOC, MTTU and the Summer School programme
• Understand the ethical, legal and practical necessity for good documentation
• Grasp the full scope of museum documentation
• Examine some documentation issues in detail
• Learn how a documentation plan can help address documentation issues
CIDOC presentation © CIDOC 2009
A word about CIDOC• Comité International pour la DOCumentation
• Formed in 1950. One of ICOM's 31 International Committees
• 550 members from 70 countries
• A forum for exchange of ideas:• Annual meeting, newsletter, mailing list,
website,working groups
• Publishes recommendations, standards, guidelines
• Organises the CIDOC Summer School training programme in partnership with MTTU
CIDOC presentation © CIDOC 2009
Museum of Texas Tech. University• Founded in 1929
• CIDOC's academic partner
• MA in Museum Science, 1974
• Specialisation in Heritage Management, 2003
• University teaching facilities and a working museum
• Joint faculty and museum staff
CIDOC presentation © CIDOC 2009
CIDOC Summer School• A comprehensive programme
• Modular – basic and advanced topics
• CIDOC certificate of competence
• Supported by ICOM, UNESCO
• Organised annually in English/French/Spanish
• Economically attractive
CIDOC presentation © CIDOC 2009
Agenda
• Learn something about CIDOC, MTTU and the Summer School programme
• Understand the ethical, legal and practical necessity for good documentation
• Grasp the full scope of museum documentation
• Examine some documentation issues in detail
• Learn how a documentation plan can help address documentation issues
CIDOC presentation © CIDOC 2009
The need for documentation“CIDOC believes that collections without adequate
documentation cannot be considered to be true museum collections. This is because:
• they cannot be adequately safeguarded and cared for
• the museum cannot demonstrate legal accountability
• their value for research and interpretation is greatly reduced”
CIDOC Principles of Documentation, 2009
CIDOC presentation © CIDOC 2009
Practical benefits of good documentation
1. Evidence of ownership
2. Information about each object's history
3. Unique identification of each object
4. Ease of location
5. Access to descriptions which help with the recovery of stolen objects
6. Control over intellectual property rights issues
7. Access to research and publications relating to the collection
8. Supporting information about themes of relevance to the collection
9. Material for educational purposes and exhibitions
10.Guidance on procedures and decision-making
11.A full audit trail of work done on the collections
12.Information about alienated objects
CIDOC presentation © CIDOC 2009
Agenda
• Learn something about CIDOC, MTTU and the Summer School programme
• Understand the ethical, legal and practical necessity for good documentation
• Grasp the full scope of museum documentation
• Examine some documentation issues in detail
• Learn how a documentation plan can help address documentation issues
CIDOC presentation © CIDOC 2009
Documentation and inventory"The Inventory of the collections is needed primarily for
collections management. It forms an essential component of a museum’s documentation system."
Spectrum, Collections Trust
« recenser, étudier, faire connaître toute œuvre qui, du fait de son caractère artistique, historique ou archéologique, constitue un élément du patrimoine national, dans un contexte de recherche scientifique pure, excluant toute préoccupation d’ordre administratif ou fiscal»
André Malraux, 1964 Mission de l'Inventaire Général des Monuments et des Richesses Artistiques de la France
CIDOC presentation © CIDOC 2009
What is museum documentation?• Find the definition of “documentation” in Key
Concepts of Museology
• “Museum collections have always appeared relevant provided that they are defined in relation to the accompanying documentation...” p 28
• “The term museologist can be applied to researchers studying the specific relationship between man and reality, characterised as the documentation of the real by direct sensory perception.” p 68
• Propose a definition...