BCIT Student Association

BCIT Student Association Council Meeting Minutes

Monday, February 11, 2008

Executives:

Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Leanne Atienza, VP of Student Affairs Doug Holdgate, Transportation, Construction & the Environment Chair

Councillors:

Angela Meyer Tod Fraser Neil Dorais Billy Moore Pulkit Jain Anmar Stephan-Tozy Konstantin Kleiner

Alec Lee Joshua Smith Simon Woo Wendy Ngo Amrrish Mani Manjot Mattu Eugene Park

Staff: Caroline Gagnon, Director Absentees Baljinder Gurwal

Arun Randhawa Jennah Stavroff

Heidi Barker Robby Basi

Guest:

A Student Rep from the Open House Committee

11.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 5:45 pm. (20 voting members). 11.2. Acceptance of the Agenda It was moved that the following agenda be accepted with the following additions: 11.9.1 MyBCIT.ca 11.9.2 School of Business Councillor 11.9.3 ACE BCIT to SIF Moved by: Thomas Nguyen Seconded by: Leanne Atienza 20/0/0 Carried 11.3. Acceptance of the Minutes from January 28, 2008 Be it resolved that that the minutes from January 28, 2008 be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Irina Osipova 20/0/0 Carried 11.4 Guest Speaker - BCIT Open House Student Reps A student representative explains to Council the details of Open House, which is scheduled for April 10 & 11. Open House is a great opportunity to display student work

to the larger community. Students can also volunteer and gain experience. He is looking for ideas to promote the event. If people have more questions/comments, please contact him via email - Openhouse@bcit.ca • Thomas T invites the student representative to attend the set and tech rep for each

respective school for business. • Emily and Roan state that open house is left to the students and there is a lack of

support from faculty. Students are not buying into getting involved. • Irina states that there is no consistency between schools/programs. She recommends

that the open house committee uses the Link newspaper and website. • Thomas N. recommends the use of targeted emails highlighting specific benefits to

various programs. • Todd and Josh inquire about resources available for external advertising. • Angela suggests that faculty distribute a sign-up sheet. It helps solidify students’

involvement. • Roan inquires about advertising done on campus. He has not seen anything. The

student rep states that it is up to faculty to invite student to participate. • Irina states that this event should not be mixed up with career fair. Open house is

used to advertise the institute. • Todd wants to know if faculty are been involved. Future students may be interested in

meeting faculty prior to making their decision. 11.5. Executive Progress Report • Brenda requires students’ input on Policy 5002. • Jennette:

o Two teams are participating in the election voter media, and the sponsor of the contest has removed himself from funding.

o The Pub is closed on Saturday and Sunday due to management change. o Councillors are asked to read over the vision statement. It will be

discussed at the next meeting. • Irina has delivered the new to Cystic Fibrosis. • Chris is still working on the Councillor package. He is receiving good input from

everyone. • Roan is still working on the student workshops. He might have some issues to deal

with prior to implementing them in September 2008. • Doug will be meeting with director to deal with service • Emily

o Crash course cooking is starting this week. o Cheap tickets will be available at the U-connect by Friday for $8.00 o Set and tech rep meeting turn out low but effective

• Thomas T. announces the set and tech rep committee for tonight. • Leanne

o Attended a conference on Sustainable Campus. o Selling valentine candy-o-grams – and looking volunteers to sell for $2.00

• Thomas N. announces the “Fall in Love with Wine” wine tasting and info session the cost is $20 (4:00-6:00)

11.6. Councillors’ Open Forum • Billy would like to organize a SA sun run team. Registration fee is $40. Registration is

opened to all.

• Josh would like to organize a penny drive, for any cause. Some ideas, Irina would like to meet with him.

• Simon would like to know about why the water in water fountain – SW1 2 & 3 floors water is warm, cloudy, and white. Alec announces that the cloudiness is a result of chlorination.

11.7. Question Period • Irina has some concerns about students having the responsibility to elect Set & Tech

Rep. Thomas cannot guarantee that students will do it, thus set reps may not be elected. If left to faculty, fears that they will not do it.

• Billy announces that the food at the pub is better. Caroline updates Council about the change in the pub.

• Thomas T. – what is the status of Cystic Fibrosis? Irina states that in the future, fundraising will go to another charity. A survey is opened to all students to discuss this issue. This decision of changing charity was made by last year Executives. They found that students do not relate to the charity thus the low participation.

11.8. Unfinished Business 11.8. 1 Murals No updates 11.8.2 Pub Food Open Window Put on hold until the pub is being reorganized. 11.8.3 Ice on Campus Ground BCITSA received a replied from BCIT facilities. They are doing their best to maintain campus safe. 11.3.4 SW 5 Air Quality Still no answer 11.9. New Business 11.9.1 My.BCIT Student Associations Roan presents the new way for students to access the BCITSA website through my.bcit. The challenge will get students to sign on 11.9.2. School of Business Councillor Thomas T announces that a new School of Business Councillor needs to be hired. Resumes are accepted until Friday. 11.9.3 ACE BCIT to SIFE

Motion: Be it resolved that ACE BCIT now be knows as SIFE (Student in Free Enterprise). Moved by: Thomas Trowbridge Seconded by: Leanne Atienza 22/0/0 Carried 11.10. Next Meeting Next meeting is scheduled for Monday, February 29, 2008 at 5:45pm in the Council Chamber. 11.11. Meeting adjourned It was moved Chris Holdgate and seconded by Josh Smith that the meeting be adjourned at 6:30pm. Carried

Council Meeting Agenda

Monday February 11, 2008 5:45-7:30pm

10.1 Meeting Called to Order

10.2 Acceptance of the Agenda

10.3 Acceptance of the Minutes from January 28, 2008

10.4 Guest Speakers:

11.4.1 BCIT Open House Student Reps

10.5 Executive Progress Report

10.6 Councilors’ Open Forum

10.7 Question Period

10.8 Unfinished Businesses: 11.8.1 Murals 11.8.2 Pub Fast Food Open Window 11.8.3 Ice on Campus Grounds 11.8.4 SW 1 Air Quality

10.9 New Businesses:

11.9.1

10.10 Next Meeting: Monday February 25, 2008- 5:45pm

10.11 Meeting Adjourned

BCITSA EXECUTIVE PROGRESS REPORTS FOR FEBRUARY 11, 2008

Executive Date of Introduction Action or Outstanding Issue Status Brenda

September 17, 2007 Education Council

Trying to get a VP Student Affairs as a voting member on Education Council. Met with chair to review student code of conduct policy. Still

seeking input to policy 5002. Need input on final exam structure here at BCIT

Brenda October 01, 2007 Templates Ongoing

Brenda October 01, 2007 Coaching/Feedback sessions New month

Brenda October 15, 2007 Board of Governors

The new President of BCIT was announced three weeks ago in a press release on the BCIT website; press release is available at

http://www.bcit.ca/news/releases/newsrelease01240800000001.shtml Brenda

October 22nd, 2007 Alumni Association Meeting

Attended Schmoozapoolza on Wednesday February the 6th, 2008 at the Westin Bayshore downtown. The event was very well organized, and it was nice to see business students and industry enjoying themselves in a fun, warm, environment. Next meeting is Wednesday February 20th

Jennette September Daycare Service The report is being edited and will be ready in March.

Jennette September Monthly SA Projections Ongoing

Jennette October Elections Committee Two participants for the Voter-media contest. SA Candidates package is

being completed. Dates for elections are set. Jennette

October SE 40 Renovation Renovation plans coming by February

Jennette November Business Committee Problems, suggestions, and solutions have been identified.

Jennette December Councillor Accountability Chairs are taking action.

Jennette January Vision Statement

“To unite the students of today into a strong and vibrant community while providing them with the best possible services to aid them in their success.”

Jennette January Part-Time Student Representation Task

Force Addition to Bylaws is being worded.

Irina June Shinerama 2007 Campaign No progress

“Bad news” to be delivered Irina

October The BCIT Annual Charity Campaign In progress Scott revises the surveys, working on the surveys promotion

Irina

October 30, 2007

Increasing awareness of SA: Building value in SA e-mails

(Uconnect letter about events changed to the updates in the Link

(paper version and online )

Working on detail of the process Requested updates from executives

Irina January 22, 2008 Election committee Discussed ways to attract School of Media students to promote the SA

elections Irina

February 1, 2008 Business committee Discussed the Pub operations

Chris September Set and Tech Reps Holding Set and Tech Rep meetings first Wednesday every month. Will

be inviting councillors to next meetings. Chris

November Extended access Study Room Will keep updating

Chris February Councillor package Met with a few councillors and went over the document. Good feedback.

Roan August 24, 2007 Computer workshops

Discussed workshops with Kathy Musial, Learning Commons Coordinator. Outcome: need more research and detail in registration

process and scheduling. Roan

August 24, 2007 Integration of BCITSA with my.bcit.ca Complete! ‘BCITSA News’ channel now fully functional on myBCIT.

Roan December 4, 2007 Computer Systems Open House 2008 Recruiting volunteers. Generating ideas for exhibition booths and

organizing registration process. Doug

September 2007 Councillors 3 councillors have been appointed for my school, still need 2

Doug October 2007 SW3 Balconies Pending

Doug February 2008 Business Committee Business Committee Meeting #3 Update - Pub

Emily Jan 25 Councillors Package Meeting set up for week of Feb 11 - 15.

Emily Jan 25 Crash Course Cooking Looking for quality student chief to champion the project.

Emily Jan 25 Annual Charity Event In progress

Emily Jan 30 U-connect

Cheaper Movie tickets have been approved for BCITSA. Student will be able to purchase the tickets at the U-connect. The tickets will be about

$8 each. Emily

Jan 31

Objective: Awareness of Communicable Disease

Love Lounge being put in place at the Great Hall on Feb 14. There will be information on HPV and other STI as well as booth with speciality

items. There is talks about selling chocolate Vajj’s to raise money for a women’s shelter.

Emily Feb 6 Set and Tech Rep Tech rep meeting with the Dean of Health Science.

Emily Feb 8 Service Committee Been approved for BC Sustainable Campus Conference in Kamloops

that on Feb 8-9. Thomas T

November 26 Set and Tech Rep Committee meeting Today

Thomas T December 08 Student Entrepreneur Program Have spoken with Ace.

Postponed.

Thomas T November 24 Set and Tech Rep roles and

responsibility document In progress

Thomas T February 4 Set and Tech Meeting Jan. 30th Update

Leanne September Promotion of UConnect

• Final version of UConnect promotional sticker ready to print • Scavenger hunt ideas will be going to Services Committee • Possible valentine’s day candy-o-grams this week

Leanne September Environmental Committee Green

Initiatives

• Re-birth of ‘Green Column’ in The Link in progress • Waiting on Cindy MacIntosh’s decision for new recycling bins • Planning compost pilot project on residence (Billy Moore)

Leanne January Evaluation of The Link • Survey ideas with Irina in progress

Thomas N. September 13, 2007 Orientation Day Final Write up The initial stages of the write up are underway.

Thomas N. October 22, 2007 Clubs Package Completed and under revisions. Estimate that by January we should

have a fully functional document. Thomas N.

Feb 6, 2008 Fall in Love with Wine SA Wine tasting event and info session!