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Shakopee Public SchoolsBoard ReOrganizational and Business MeetingMonday, January 11, 2016 6:00 PMShakopee Public Schools District Office Board Room, 1200 Town Square, Shakopee, MN 55379

1. ORGANIZATIONAL BUSINESS

1. 1. Call to Order by Chairperson1. 2. Oath of Office - Re-Elected Board Members & New Board Member1. 3. Election

The chairperson will accept nominations for the office of chairperson, and will proceed through the electionof that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Mr. Bowerman; Vice-ChairMr. Swanson; Clerk Ms. Tucker and Treasurer Mr. McKeand.

1. 4. CompensationThe School Board must adopt a resolution setting the compensation for the individual members.Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and ViceChairperson.Recommended ActionApproved compensation for 2016 as presented.

1. 5. Designation of Official Depository and Additional DepositoriesThe School Board must designate an official bank depository. Voyager Bank is currently the primarydepository for the District. We will keep all of our funds in the official depository; however, we will investmoneys through a number of institutions. Additional depositories are as follows:1. Wells Fargo2. US Bank Minneapolis3. US Bank St. Paul4. Minnesota School District Liquid Asset Fund Plus5. BMO-Harris Bank6. Bremmer Bank7. MinnTrust through PMA8. Associated Bank – for OPEB Trust transactions9. Anchor BankRecommended ActionApprove the designation of official depository and additional depositories as presented.

1. 6. Designation of Official NewspaperThe School Board must designate an official newspaper. The Shakopee Valley News is our officialnewspaper and the only local publication that meets the legal requirements for an official newspaper.Recommended ActionApprove the designation of Shakopee Valley News as the official newspaper of the District.

1. 7. Information: Appointments to Special Assignments and Standing CommitteesThe Chair will designate appointment to these positions.

1. 8. Legal AssistanceThe District uses more than one firm for its legal business depending on type of expertise needed.Recommended ActionAuthorize the Superintendent and/or his designee to secure legal advice as needed during the year.

1. 9. Use of Facsimile SignatureThe following resolution should be adopted so the District can utilize check-signing software for 2016.Recommended ActionThe school district will utilize a check signing software and facsimile signatures for the chairperson, clerkand treasurer to sign all checks issued by the school district except checks that are written on activityaccounts. The activity account checks will be signed by the Director of Finance or the Director of HumanResources after all signatures are obtained on the supporting documentation.

1. 10. Investments of FundsAction by the school board is needed to allow the Director of Finance to invest surplus cash prior to the time

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he/she receives approval from the school board. The irregularity with which the school district receives itspayments creates an investment opportunity at certain times during the year. It is impossible to invest thiscash in a timely way if pre-approval of each investment is needed from the school board.Recommended ActionThe Director of Finance or his/her designee be given the authority to invest surplus funds without priorapproval of the school board within the limitations set by law and to complete required wire transfers withnotification to the Board by the next meeting or as needed.

1. 11. Pre-Payment of BillsThere are times when the prompt payment of bills allows us to receive a discount. In some instances wecannot take advantage of these discounts if we must wait for formal approval of these bills.Recommended ActionThe School Board of Independent School District No. 720 grants the business manager or his/her designeethe authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offeredfor prompt payment.

1. 12. Approval of P-Card UsersThe following list of school district Purchasing Card users and spending limits needs to be reviewed andapproved.Recommended ActionApprove the list of P-Card users and their corresponding credit limits as presented.

1. 13. Appointment of District PhysiciansThere are times when the district has the need of physicians’ services.Recommended ActionAppoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2016calendar year.

1. 14. Board Meeting Schedule for Fiscal Year 2016Dates and times for Fiscal Year 2016 need to be reviewed and confirmed.Recommended ActionApprove meeting dates and times for FY 2016.

1. 15. LEA Designation 2016Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance withthe appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently ineffect. Designee will also act as the responsible authority in all matters relating to its administration.Recommended ActionDesignate the Superintendent as LEA representative for 2016.

1. 16. PolicyThe district’s policies need to be recognized in their present form for 2016. The district has engaged MSBAfor a full policy manual review.Recommended ActionAuthorize approved policies for continuation in 2016.

1. 17. Board Meetings on HolidaysThe board will take action to allow board meetings on Columbus Day.Recommended ActionApprove board meetings on Columbus Day 2016 as presented.

2. RECOGNITION OF VISITORS TO BOARD MEETING

3. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS

4. CONSENT ITEMS

4. 1. Personnel Items4.1.1 Acceptance of RetirementLast Name, First Name , Position, Location, EffectiveBrown, Jeanie, Teacher, Special Services, Jackson Elementary School, 12/18/2016Recommended ActionAccept the retirement and thank them for their service to the district.

4.1.2 Acceptance of ResignationsLast Name, First Name , Position, Location, EffectiveKohler, Kelly, Program Support Assistant, Eagle Creek Elementary School, 12/11/2015Platisha, Casey, Program Support Assistant, East Junior High School, 12/16/2015

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Precht, Trever, Program Support Assistant, West Junior High School, 1/04/2016Richards, Patricia, Teacher, Parent Education, Central Family Center, 1/14/2016Steinhoff, Tina, Food Service Worker I, Red Oak Elementary School, 12/18/2015Recommended ActionAccept the resignations and thank them for their service to the district.

4.1.3 Approval of Non-Certified ContractsLast Name, First Name, Position, Location, Salary, Effective DateHolm, Amanda, Technology Assistant, District Wide, $16.53/hr, 12/14/2015 Jerve, Sarah, Program Support Assistant, Central Family Center, $14.02/hr, 1/07/2016 Larson, Rachel, Program Support Assistant, Sun Path Elementary School, $14.02/hr, 1/04/2016 Malone, Keith, Program Support Assistant, West Junior High School, $14.02/hr, 1/04/2016Recommended ActionApprove non-certified contracts as presented.

4.1.4 Approval of Long Term Substitute ContractsName LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx.Days, FTE, SalaryConrad, Ann, Hitchen, Sara, Teacher, Special Services, Jackson Elementary School, 11/10/2015 throughapprox. 6/10/2016, BA Step 3, 138 days, 1.0, $206.86/dayNiehoff, Amber, Bodilly. Shanna, Teacher, Special Services, Sweeney Elementary School, 1/26/2016through aprox. 4/19/2016, BA Step 3, 55 days, 1.0, $206.86/dayRecommended ActionApprove long term substitute contracts as presented.

4.1.5 Approval of Unaffiliated ContractLast Name, First Name , Position, Location, Effective, SalaryGreeley, Robert, Community Education Director, District Wide, 7/1/2015, $107,466.00Recommended ActionApprove unaffiliated contract as presented.

4.1.6 Approval of 2015-17 Principal ContractA summary of the 2015-17 principal contract is presented for board approval.Recommended ActionApprove the 2015-17 principal contract as presented.

4.1.7 Pay Equity Implementation ReportThe pay equity implementation report will be presented for approval.Recommended ActionApprove report as presented.

4. 2. Approval of minutes of the Board Truth in Taxation Hearing and Business Meeting on December 14, 2015.

2015-12-14 Truth in Taxation Hearing and Board Business Meeting Minutes.docx

4. 3. Consideration of bills and authorization to pay same.

4. 4. 2016-17 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6th Grade CenterRegistration GuidesRecommended ActionApprove the 2016-17 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6thGrade Center Registration Guides as presented.

4. 5. Sweeney and Sun Path Elementary Park Lot Expansions Change Order #1Change Order #1 for Sweeney and Sun Path Elementary Parking Lot Expansions with Northwest Asphalt inthe amount of $34,157.93 is presented for approval.Recommended ActionApprove change order as presented.

4. 6. Acceptance of GiftsRecommended ActionAccept the donations to the school district as presented.

Acknowledgement of Gifts and Donations.docx

4. 7. Authorization to Initiate Bid Process

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Recommended ActionAuthorize administration to initiate the Sealed Bid 2016 Vaughan Field Stadium/Concessionsimprovements bid process, including ad for bid, as presented.

00 11 13 Ad for Bid for ICS.docx

5. OLD BUSINESS DISCUSSION ITEMS

6. OLD BUSINESS ACTION ITEMS

6. 1. 2015-16 Course OfferingsAt the last Board Meeting, the proposed secondary and elementary course offerings for the 2015-16 SchoolYear were presented for Board review. Final approval will be requested.Recommended ActionApprove for course changes for the 2015-16 School Year as presented.Presenter: Director of Teaching & Learning Nancy ThulTime: 5 minutes

7. NEW BUSINESS DISCUSSION

8. NEW BUSINESS ACTION ITEMS

8. 1. Paraprofessional Recognition WeekThe Board will recognize and thank the School District's paraprofessional staff for their dedication to thestudents and families of our District. Paraprofessional Recognition Week is January 11-15, 2016.Recommended ActionRecognize and thank the School District's paraprofessional staff as presented.Presenter: Superintendent Rod ThompsonTime: 5 minutes

ParaprofessionalCertificate2016.pdf

8. 2. Special Education StaffingDue to the number of new Special Education student enrollments and caseload demands, additionalstaffing is required at Sun Path and Eagle Creek Elementary Schools. An addition of .5FTE at Sun Pathand .5FTE Eagle Creek is requested. These FTE's will be paid fully by Federal and 3rd Party MA BillingFunds. No General Funds will be used. This position is through the end of the school year.Recommended ActionApproved a shared 1.0FTE Special Education position for the remainder of the 2015-16 School Year aspresented.Presenter: Director of Special Services Julie MendenTime: 5 minutes

9. COMMITTEE REPORTS

10. INFORMATION ITEMS

11. OTHER

12. UPCOMING MEETINGS AND IMPORTANT DATESJanuary 12 & 13, 2016 MSBA Phase I and Phase II TrainingJanuary 14, 2016 MSBA Recognition Lunch - Romansky All-State School Board Recognition(a quorum of the Board may be present)January 14 & 15, 2016 MSBA Leadership Conference(a quorum of the Board may be present) January 18, 2016 Board Retreat 8:00-3:30PM (Tentative)January 25, 2016 Board Learning Session 5:00PM (Tentative)February 8, 2016 Board Business Meeting 6:00PM (Tentative)February 22, 2016 Board Learning Session 5:00PM (Tentative)

13. ADJOURNMENT



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