118 bpp en foreign trade export processing

EHP4 for SAP ERP 6.0June 2010English

Foreign Trade Export Processing (118)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Foreign Trade Export Processing (118): BPD

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Typographic Conventions

Type Style Description

Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths, and options.

Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT

Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text

Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents Foreign Trade Export Processing ......................................................................................................5

1 Purpose............................................................................................................................................ 5

2 Prerequisites..................................................................................................................................... 5

2.1 Master Data and Organizational Data........................................................................................5

2.2 Business Conditions................................................................................................................... 7

2.3 Preliminary Steps....................................................................................................................... 8

2.4 Roles.......................................................................................................................................... 9

3 Process Overview Table................................................................................................................. 11

4 Process Steps................................................................................................................................. 12

4.1 Create Sales Order.................................................................................................................. 12

4.2 Delivery Creation......................................................................................................................14

4.3 Check Batches......................................................................................................................... 16

4.4 Check Foreign Trade Information.............................................................................................17

4.5 Assign Serial Number...............................................................................................................18

4.6 Picking (optional)......................................................................................................................19

4.7 Create Pro Forma Billing..........................................................................................................21

4.8 Print Customs Documents........................................................................................................21

4.9 Post Goods Issue.....................................................................................................................22

4.10 Billing ..................................................................................................................................... 25

4.11 Post Incoming Payment.........................................................................................................26

5 Appendix......................................................................................................................................... 28

5.1 Reversal of Process Steps.......................................................................................................28

5.2 SAP ERP Reports.................................................................................................................... 30

5.3 Used Forms.............................................................................................................................. 31

5.4 Frequently Asked Questions ...................................................................................................32

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Foreign Trade Export Processing

1 PurposeAs markets become increasingly global and business structures more complex, the need for accuracy in handling the foreign trade needs of a business is gaining rapidly in importance. SAPs Foreign Trade/Customs application (FT) provides the tools that you need to compete effectively in todays fast-paced market. It is designed to help you meet the rapidly changing foreign trade requirements of your business.

This scenario describes the steps involved in receiving customs forms and how the system performs incompleteness checks to make sure that all essential information is in the system.

The document explains how easy reporting is, once you have maintained the necessary settings and master data.

2 Prerequisites

2.1 Master Data and Organizational DataSAP Best Practices Standard ValuesEssential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus. For example, master data for materials, vendors, and customers.

This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.

Additional Master Data (Default Values)You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master DataYou can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / Org. data

Value Master / Org. data details

Comments

Material H11 Trading Good for Reg. Trading (MRP planning)

See sections Business Conditions and Preliminary

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Master / Org. data


Comments

no Serial no.; no batch Steps.

Material H12 Trading Good for Reg. Trading (reorder point planning)

no Serial no.; no batch

See sections Business Conditions and Preliminary Steps.


with serial numbers, no batch

Only use if you have activated the building block Serial Number Management (126).

See the sections Business Conditions and Preliminary Steps.


no Serial no.; batch controlled (Exp. Date)

Only use if you have activated the building block Batch Management (117).



no Serial no.; batch controlled (FIFO strategy)



Material F29 Finished Good MTS for Process Industry (PD planning)

no Serial no.; with batch (Exp. Date)



Material F126 Finished Good MTS for Discrete Industry (PD planning)

with Serial no.; with / w/o batch (FIFO strategy)

Only use if you have activated the building block Serial Number Management (126).


Sold-to party 100005 / 100010

100005 (German Customer) / 100010 (Portuguese Customer)

Ship-to party 100005 / 100010

100005 (German Customer) / 100010 (Portuguese Customer)

Payer 100005 / 100010

100005 (German Customer) / 100010

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Master / Org. data


Comments

(Portuguese Customer)

Plant #1000(#1100)

Storage Location

1030/ 1040(1130/ 1140)

Shipping Point

#1000(#1100)

Sales organization

#1000

Distribution channel

#10

Division #10

2.2 Business ConditionsThe business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:

Business condition Scenario

You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154).

Prereq. Process Steps (154)

To run through this scenario, the materials must be available in stock. If you use trading goods (HAWA) you can either:

run through the procurement w/o QM (130) process or

create stock using transaction MIGO (for details see section Preliminary Steps).

Procurement w/o QM (130)

To run through this scenario, the materials must be available in stock. If you use finished goods (FERT) you can either:

run through the Make-to-Stock Production - Discrete Industry (145) process (for material F126) / the Make-to-Stock Production - Process Industry (146) process (for material F29) or

create stock using transaction MIGO (for details see section Preliminary Steps).

Make-to-Stock Production - Discrete Industry (145) (material F126)Make-to-Stock Production - Process Industry (146) (material F29)

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2.3 Preliminary StepsTo run through this scenario, the materials must be available in stock.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu

Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)

Transaction code

MIGO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)

Business role menu

Warehouse Management Consumption and Transfers Other Goods Movement

2. On the MIGO overview screen, make the following entries:

Field name User action and values

Comment

Business Transaction

A01 Goods Receipt

Business Transaction

R10 Other

Movement Type 561 561 Receipt per initial entry of stock balances into unr.-use

3. Choose Enter.

4. On the Goods Receipt Other screen: Material tab, make the following entry and choose Enter:


Material

5. On the Goods Receipt Other screen: Quantity tab, make the following entry and choose Enter:


Qty in Unit of Entry 100006. On the Goods Receipt Other screen: Where tab, make the following entries and choose Enter:

Field name User action and values Comment

Plant

Storage Location Lean WM / w/o Lean WM

7. On the Goods Receipt Other screen: Batch tab, make the following entry and choose Enter:

Field name User action and values Comment

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Date of manufacture

Enter the current date or a date in the past

Only relevant for material H22 and F29

8. On the Goods Receipt Other screen: Serial Numbers tab, make the following entry and choose Enter:


Comment

Create Serial Nos. Automatically

Only relevant for material H20 and F126

9. Choose Enter.

10. Save your entries.

11. Make a note of the Material Document Number: __________.

ResultThe quantity of 10000 has been posted.

Financial postings:

Material Debited Accounts Credited Accounts Cost Element / CO Object

Trading Good (HAWA)

135075 Trading goods

399175* Invent.own products

none

Finished Good (FERT)

134000 Finished goods

399175* Invent.own products

none

2.4 Roles

UseThe following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE-S Assignment of this role is necessary for basic functionality.

Sales Administrator SAP_NBPR_SALESPERSON-S Sales Order Entry

Warehouse Clerk SAP_NBPR_WAREHOUSESCLERK-S

Delivery Creation

Warehouse Clerk SAP_NBPR_WAREHOUSESCLERK- Delivery Change

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Business role Technical name Process step

S

Sales Administrator SAP_NBPR_SALESPERSON-S Create pro forma Billing

Customs Agent SAP_NBPR_CUSTOMSAGENT-S Print Customs Document

Warehouse Clerk SAP_NBPR_WAREHOUSECLERK-S Post Goods Issue

Billing Administrator

SAP_NBPR_BILLING-S Billing

Customs Agent SAP_NBPR_CUSTOMSAGENT-S Create Intrastat / Extrastat

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3 Process Overview Table

Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Sales Order Entry

Material available

Sales Administrator

VA01

Delivery Creation

Warehouse Clerk

VL10C

Check Batches

Batch management active and material classified.

Warehouse Clerk

VL02N

Check Foreign Trade Information

Warehouse Clerk

VL02N

Assign Serial Number

Serial number management active

Warehouse Clerk

VL02N

Picking (optional)

Warehouse Clerk

VL06O

Pro forma Billing

Sales Billing VF01

Print Customs Document

Customs Agent

VIB4

Post Goods Issue

Materials available to ship

Warehouse Clerk

VL06O

Billing GI has been posted

Sales Billing VF04

Post Incoming Payment

Accounts Receivable (157)



4 Process Steps

4.1 Create Sales Order

UseIn this activity, you enter a sales order.



SAP ECC menu Logistics Sales and Distribution Sales Order Create

Transaction code VA01

If you have installed the Returnables Processing scenario in your system and you use material H11, the following warning may appear: Minimum quantity 1,000 EA of free goods has not been reached. Choose Enter to skip this warning.

If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (for example, 1040) via the following path: Goto Item Shipping. Enter the selected storage location (for example, 1040) in field Stor. Location.

2. On the Create Sales Order: Initial Screen, enter the following data:

Field name Description User action and values Comment

Order Type ORSales Organization

Distribution Channel

Division

3. Choose Enter.

4. Make the following entries:


Sold to party 100005 German customerShip-to party 100005PO number Enter a PO number

Order reason

Material Number



Quantity 1 EA5. Save your entries.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role1. Access the transaction using the following navigational option:

Business Role Sales Administrator (SAP_NBPR_SALESPERSON-S)

Business Role Menu Sales Customer Cockpit

2. Make the following entries and choose Display Customer:

Field Name User Action and Values Comment

Customer Number 100005

3. On the Customer Cockpit screen, select the following option:


Other Activities Create Order4. On the Create Sales Order screen, make the following entries and choose Start:


Sales Document Type OR Standard OrderSales Organization

Distribution channel

Division

5. On the Standard Order: New screen, make the following entries and choose Enter:


PO number Enter a PO number

Material Order Quantity 1

If you have installed the scenario Rebate Processing: Free Goods in your system and you use material H11, the following warning may appear: Minimum quantity 1,000 EA of free goods has not been reached. To skip this warning, choose Enter.

If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (e.g. 1040) by selecting the item and choosing the Product Availability tab on the screen section next to the Item Overview section. Enter the selected storage location (for example, 1040) in the Storage Location field.



You can personalize the sales order screen by hiding or displaying certain tabs. For example, if you want to hide the tab Pricing, right-click on the tab and choose User Settings -> Hide Tab Pricing. Alternatively, choose More to get a dialog box in which you can add or remove all available tabs for that screen area.

6. Choose Save Document. Make a note of the sales order number: __________

Result The sales order is created.

The printout of the order confirmation is executed automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in your user settings in transaction SU3).

You also have the possibility to start the printout manually:


SAP ECC menu Logistics Sales and Distribution Sales Order Display

Transaction code VA03

1. On the Display Sales Order: Initial Screen, enter the order number. From the menu, choose Sales Document Issue Output To.

2. Select the line with message type BA00.

3. Choose Print.


Business role Sales Administrator (SAP_NBPR_SALESPERSON-S)

Business role menu Sales Sales Orders Sales Order Processing Orders

1. Choose the All Sales Orders tab or the All Sales Orders query (refresh the current query if necessary).

2. Mark your sales order and choose Show Order Confirmation as PDF.

3. On the Convert Spool to PDF screen, choose Print.

4.2 Delivery Creation

Use



In this activity, you process the delivery due list to create the delivery document.

ProcedureOption 1: SAP Graphical User Interface (SAP GUI)

1. Access the transaction choosing one of the following navigation options:

SAP ECC menu

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Collective Processing of Documents Due for Delivery Sales Order Items

Transaction code

VL10C

2. On the Sales Order Item screen, make the following entries:


Comment

Shipping point

Delivery creation dates (From)

The sales order item delivery date must be equal or greater than the delivery creation date (From)

Delivery creation dates (To)

The sales order item delivery date must be equal or less than the delivery creation date (To)

3. Choose Execute.

4. Select your sales order and choose Create Delivery in the Background.

5. Set the cursor on the line with the green light and choose Details. In the dialog box you see the number of the delivery that has been created.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:

Business Role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)

Business Role Menu Warehouse Management Shipping Outbound Delivery

2. On the All Sales Orders Due for Delivery tab, make the following entries:


Shipping point

3. Choose Apply.

4. Select the order you created in the previous process steps.

5. Choose Creation in Background

6. The system displays the message: Delivery created.

ResultA delivery document is created. Batches were automatically determined in case Material H21, H22, F29, F126 has been used. If Lean WM has been set up a WM TO (Warehouse Management



Transfer Order) has been created, printed and automatically confirmed. Picking can be done using the printed TO.

The printout of the transfer order is executed automatically and immediately.



SAP ECC menu

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Communication / Printing Single Print Pick Document

Transaction code

LT31

1. Enter the Warehouse Number and TO Number (you can find this number using transaction VL02N and checking the document flow) and choose Enter.

2. To start the print process, choose Transfer order Print.



Business role menu

Warehouse Management Shipping Transfer Orders Print TO Manually

1. Enter the Warehouse Number and TO Number (you can find TO number using Business role menu Warehouse Management Shipping Outbound Delivery Display Delivery and checking the document flow of your outbound delivery) and choose Enter.

2. To start the print process, choose from the menu More Transfer order Print from the menu.

4.3 Check Batches

UseIn this activity you check the batch determination in the delivery.

Prerequisites This step is to be used if batch management has been activated and the material has been classified.


SAP ECC menu

Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document

Transaction code

VL02N



2. On the Change Outbound Delivery screen enter the outbound delivery number, and choose Enter.

3. On the Picking overview screen, select the batch number from the input help (F4 Consignment stock at customer) for the materials to which you need to assign batches.

4. Save your delivery.

5. Confirm any system message with Enter if applicable.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role1. Access the transaction as follows:

Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S))


2. Select the tab Due for Post Goods Issue.

3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).

4. Select your Delivery.

5. Choose Change.

6. In the Batch Split Indicator column, choose Batch Split Exists.

7. In the Batch field, check the batch number assignment.

ResultBatch numbers are assigned to the materials.

4.4 Check Foreign Trade Information

UseIn this activity, you check the foreign trade information in the delivery.



SAP ECC menu


Transaction code

VL02N

2. On the Change Outbound Delivery screen, enter the outbound delivery number, and choose Enter.



3. To select a delivery item, double-clicking on it and go to the Foreign Trade / Customs tab. Here you can see the automatically extrapolated items for foreign trade reporting of your delivery, if applicable.






4. Select your delivery.

5. Choose Display.

ResultThe foreign trade details are assigned to delivery.

4.5 Assign Serial Number

UseIn this activity you assign serial numbers to the materials.

Prerequisites This step is to be used if serial number management has been activated.



SAP ECC menu


Transaction code

VL02N

2. On the Change Outbound Delivery screen enter the delivery number, and choose Enter.

3. Select the material to which you need to assign a serial number, and choose Batch Split (for example, Material F126). If the material is not batch controlled (H20) choose Item Details instead of Batch Split.

4. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a serial number and choose Extras Serial Numbers. If the material is not batch-controlled (H20) choose Extras Serial Numbers.



5. In the Maintain Serial Numbers dialog box select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and a storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.16 in case the material is batch-controlled (for example, F126).

6. Save your delivery.






4. Select your delivery.

5. Choose Change.

6. Select the material to which you need to assign a serial number, and choose Batch Split (e.g. Material F126). If the material is not batch controlled (H20), choose Item Details instead of Batch Split.

7. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a serial number to and choose More Extras Serial Numbers. If the material is not batch controlled (H20), choose More Extras Serial Numbers.

8. In the Maintain Serial Numbers dialog box, select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.3 in case the material is batch controlled (for example, F126).

9. Save your outbound delivery.

ResultSerial numbers are assigned to the materials.

4.6 Picking (optional)

UseThe picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods are prepared for shipping.

PrerequisitesThis step is to be used if lean WM has not been activated.

Procedure





SAP ECC menu

Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Lists and Logs Outbound Delivery Monitor

Transaction code

VL06O

2. On the Outbound Delivery Monitor screen, choose For Picking.

3. On the Outbound Deliveries for Picking screen, make the following entries:


Shipping point

Only Picking without WM

4. Choose Execute.

5. Select your delivery note and Choose (NWBC: More ) Subsequent Functions Picking Output.

6. On the Output from Picking screen, select your delivery note and choose Execute.

1. Access the transaction using the following navigational option:


Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)


2. On the Picking List (without WM) tab, make the following entries:

Field Name User Action and Values

Shipping point

3. Choose Apply (refresh the current query if necessary).

4. Select your delivery note and choose Display.

5. From the menu choose, More Subsequent Functions Output from Picking.

6. To confirm the dialog box, choose Enter.

7. On the Output from Picking screen choose Execute.

8. On the Output from Picking screen, select your delivery note and choose Execute.

ResultThe picking list EK00 has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity.



4.7 Create Pro Forma Billing

UseIn this activity you handle the billing. Usually, you have to perform pro forma billing for the customs authorities in a first step. Later in the process you create the final billing document.



SAP ECC menu Logistics Sales and Distribution Billing Billing Document Create

Transaction code

VF01


Business role Billing Administrator (SAP_NBPR_BILLING-S)

Business role menu Sales Billing Create Billing Document

2. On the Create Billing Document screen, enter the following data:


Billing Type F8 Pro Forma Inv f DlvDocument

3. Choose Enter and save the billing document.

4. Make a note of the pro forma invoice document number: __________.

If batch management has been activated, two or more items appear in the billing document depending on the number of batches that have been delivered.

ResultThe system generates a pro forma invoice for billing.

4.8 Print Customs Documents

UseNormally, you create your customs documents based on your pro forma invoice. The message type you need depends on the customs regulations of your country. In Germany, for example, you need a customs declaration to transfer your goods to a third-party country. No customs documents are required for goods transactions within the EU.





SAP ECC menu

Logistics Sales and Distribution Foreign Trade/Customs Communication / Printing Communication / Printing Printout Foreign Trade Document First Processing

Transaction code

VIB4


Business role Customs Agent(SAP_NBPR_CUSTOMSAGENT-S)

Business role menu

Foreign Trade Periodic Declarations Print Transaction: Initial Procg

2. On the Foreign Trade: Print Foreign Trade Output First Processing screen, enter:


Document

3. Choose Execute.

4. On the Foreign Trade: Print Foreign Trade Output First processing screen, you should get three items for your sales order:

o Certificate of origin EUo Export declaration (optional)o Invoice

There are only two entries for the Portuguese customer.

5. You can only change data for the export declaration. Therefore, select the item for the export declaration, and choose Form data.

6. On the Print Preview of Page 0001 of 0001 screen, choose, for example, one of the different address nodes on the left hand side for field N 2 Sender / Exporter. In the Change form data dialog box, you can change the address data of the ship-to party.

7. After having changed the data, choose Refresh.

8. Go back and choose Print or Print preview.

9. In the Select output version dialog box, choose Version to display the changed data.

ResultThe customs documents are created.

4.9 Post Goods Issue

Use



In this activity, you post the goods issue.



SAP ECC menu

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Lists and Logs Outbound Delivery Monitor

Transaction code

VL06O

2. Choose For Goods Issue.

3. Make the following entries:


Shipping point

4. Choose Execute.

5. Select the relevant delivery.

6. Choose Post Goods Issue. (Choose todays date in the dialog box.)


Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)




4. Select your Delivery.

5. Choose Goods Issue.

ResultThe goods issue is posted.

Financial postings:

Material Debited Accounts Credited Accounts

Cost Element / CO Object

Trading Goods (HAWA)

520085 Trading goods w/o aa

135075 Trading goods

none


500000 Inv.chg.sale own prd

134000 Finished goods

none



Delivery NoteThe printout of the delivery note is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type LD00 and defaults in your user settings in transaction SU3).



SAP ECC menu

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Display

Transaction code

VL03N



Business role menu

Warehouse Management Shipping Outbound Delivery Display Delivery

1. On the Display Outbound Delivery screen, enter your outbound delivery, and choose from the menu (NWBC: More) Outbound Delivery Issue delivery Output

2. Select the line with message type LD00 Delivery Note

3. Choose Print.

Bill of LadingThe printout of the bill of lading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type YBL1 and defaults in your user settings in transaction SU3).



SAP ECC menu

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Display

Transaction code

VL03N



Business role Warehouse Management Shipping Outbound Delivery



menu Display Delivery

1. in the Display Outbound Delivery screen, enter your outbound delivery and choose from the menu (NWBC: More) Outbound Delivery Issue delivery Output

2. Select the line with message type YBL1 Bill of Lading.

3. Choose Print.

4.10 Billing

UseIn this activity, you handle the billing.


SAP ECC menu Logistics Sales and Distribution Billing Billing Document Process Billing Due List

Transaction code

VF04

2. Enter relevant search criteria, select the delivery-related flag and deselect the Order-related flag and choose DisplayBillList (F8).

3. Select a row and choose Individual Billing Document.

4. Save your entries.


Business Role Billing Administrator(SAP_NBPR_BILLING-S)

Business Role Menu Sales Billing

2. On the Billing screen, choose the Billing Due List tab (refresh the current query if necessary).

3. Enter the relevant search criteria, select the Delivery-Related flag. Choose Apply.

4. Select the lines with the sales documents you want to bill then choose Billing in Background.

5. The system displays a list of the created billing documents.

ResultThe system generates an invoice for billing and posts the values to the specified accounts. You can see the financial information by choosing Accounting Overview. There you can find the accounting document, the controlling document and the profitability analysis document. You can also see the document flow by choosing Display document flow.



Financial postings:

Material Debited Accounts Credited Accounts

Cost Element / CO Object

Trading Good (HAWA)

121200 Cust rcvbl -Foreign

410000 Sales revenue

410000


121200 Cust rcvbl -Foreign

410000 Sales revenue

410000

The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user settings in transaction SU3).



SAP ECC menu Logistics Sales and Distribution Billing Billing Document Display

Transaction code

VF03

1. Go to transaction VF03. On the Display Billing Document screen, choose Billing document Issue Output to from the menu.

2. Select the line with message type RD00.

3. Choose Print.


Business Role Billing Administrator (SAP_NBPR_BILLING-S)

Business Role Menu Sales Billing Change Billing Document

1. Enter the billing document number.

2. Choose More Billing Document Issue Output to .

3. Select the relevant output and choose Print.

4.11 Post Incoming Payment

Accounts Receivable (157)In this process you post the incoming payment.



Complete all activities described in the Business Process Documentation of the scenario Accounts Receivable (157) (sections Post Incoming Payment from Customer Manually, Automatic Clearing of Open Items in Customer Accounts, Manual Clearing of Open Items in Customer Accounts) using the master data from this document.



5 Appendix

5.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps you can take to reverse some of the activities described in this document.

Sales Order Entry

Transaction code ( SAP GUI) VA01

Reversal: Delete Sales Document

Transaction code ( SAP GUI) VA02

Business role Sales Administration

Business role menu Sales Sales OrdersChoose All Sales Orders tab.

Mark your sales order and choose Change.

Comment Choose menu Sales Document Delete .

Delivery Due List

Transaction code ( SAP GUI) VL10C

Reversal: Delete Delivery

Transaction code ( SAP GUI)

VL02N

Business role Warehouse Clerk

Business role menu

Warehouse Management Shipping Change Outbound Delivery

Comment Choose menu Outbound Delivery Delete. Step reversal of transfer order not possible, but the whole delivery document can still be deleted via VL02N.

Check Batches



Transaction code ( SAP GUI) VL02N

Reversal: Edit Batch Number


VL02N


Business role menu Warehouse Management Shipping Change Outbound Delivery

Comment

Assign Serial Number

Transaction code ( SAP GUI) VL02N

Reversal: Edit Serial Number


VL02N


Business role menu Warehouse Management Shipping Change Outbound Delivery

Comment

Billing

Transaction code ( SAP GUI) VF04

Reversal: Cancel Billing document


VF11

Business role Sales Billing

Business role menu

Sales Billing Change Billing Document

Comment Go to transaction VF11, enter the relevant billing document number, choose Enter, and save your result. An invoice cancellation document has been created balancing the original invoice.

Post Goods Issue

Transaction code ( SAP GUI) VL06O

Reversal: Reverse Goods Issue

Transaction code ( SAP VL09



GUI)


Business role menu Warehouse Management Shipping Cancel Goods Issue for Delivery Note

Comment

5.2 SAP ERP Reports

UseThe table below lists the reports that you can use to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

ReportsReport title

Transaction code (SAP GUI)

Business Role (NWBC) Business Role Menu (NWBC)

Comment

List of Sales Orders

VA05 Sales Manager(SAP_NBPR_SALESPERSON-M)

Sales Sales Orders Reports List of Sales Orders

A list of all selected sales orders is displayed.

List Billing Documents

VF05 Sales Manager(SAP_NBPR_SALESPERSON-M)

Sales Sales Orders Reports List Billing Documents

A list of all selected billing documents is displayed.

Incomplete SD Documents

V.02 Sales Manager(SAP_NBPR_SALESPERSON-M)

Sales Sales Orders Reports List of Incomplete Sales Orders

A list of all incomplete documents on the basis of the specified selection criteria is



Report title

Transaction code (SAP GUI)

Business Role (NWBC) Business Role Menu (NWBC)

Comment

displayed.

Assignment License to Document

VE29 Sales Administrator(SAP_NBPR_SALESPERSON-S)

Sales Additional Information Assigned Documents for Each License

A list of all assigned documents on the basis of the specified selection criteria is displayed.

Check of Customer Master Regarding Legal Control

VI83 Customs Agent(SAP_NBPR_CUSTOMSAGENT-S)

Foreign Trade Monitoring Check Customer Master/Legal Control

Consistency check of customer master regarding legal control.

5.3 Used Forms

UseIn some of the activities of this business process, forms were used. The table below provides details of these forms.

Common form name

Form type Used in process step

Output type

Technical name

Order Confirmation

Smart Form

Sales Order Entry BA00 YBAA_SDORC

Delivery Note Smart Form

Post Goods Issue LD00 YBAA_SDDLN

Pro forma Invoice Smart Form

Pro Forma Billing RD00 YBAA_SDINV

Transfer Order SAP Script Delivery YB_LVSTAEINZEL

Pick List SD SAPscript Picking (optional) EK00 YB_SD_PICK_SINGL

Bill of Lading Smart Form

Post Goods Issue YBL1 YBAA_SDBLD

Sales Invoice Smart Form

Billing RD00 YBAA_SDINV

Export Declaration

SAPscript Print Customs Documents

FEEX YB_EXPORT_EUDC

Cert. of Origin SAPscript Print Customs FECO YB_EXPORT_FECO



EU Documents

5.4 Frequently Asked Questions Questions Answers

I have no stock available; how can I add more?

Go to transaction MMBE to check the stock for your material.Decide how much you need and create new stock for your plant, using transaction MB1C.

How can I transfer goods from one storage location to another?

Using transaction MIGO, action A08 Transfer Posting.

Do I always need to do a transfer order manually?

No. You can set the system to automatically generate a transfer order.

Do I need the Outbound Delivery Monitor to post the goods issue?

No, you can do it directly from the delivery, when creating or changing it.


Foreign Trade Export Processing1 Purpose2 Prerequisites2.1 Master Data and Organizational Data2.2 Business Conditions2.3 Preliminary Steps2.4 Roles

3 Process Overview Table4 Process Steps4.1 Create Sales Order4.2 Delivery Creation4.3 Check Batches4.4 Check Foreign Trade Information4.5 Assign Serial Number4.6 Picking (optional)4.7 Create Pro Forma Billing4.8 Print Customs Documents4.9 Post Goods Issue4.10 Billing4.11 Post Incoming Payment

5 Appendix5.1 Reversal of Process Steps5.2 SAP ERP Reports5.3 Used Forms5.4 Frequently Asked Questions