12/07/20101 bidder’s conference call: arra early on ® electronic enhancement to individualized...
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Bidder’s Conference Call: ARRA Early On®
Electronic Enhancement to Individualized Family Service Plans (EE-IFSP) Grant andClimb to the Top Grant
Michigan Department of EducationOffice of Early Childhood Education and Family ServicesBarb Schinderle, ConsultantLisa Wasacz, Consultant
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Purpose of Conference Call
Introduce the availability of two ARRA grants: EE-IFSP and Climb to the Top
Introduce the expectations of the proposed activities
Outline the required elements for development of a proposal
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Logistics
This Technical Assistance workshop is covering two Requests for Proposals (RFPs) - one for Electronic Enhancement to Individualized Family Service Plans (EE-IFSP) and one focused on improving family outcomes titled Climb to the Top
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Board Approved Criteria forCompetitive Early On Grants Criteria was approved by the State Board of
Education on December 8, 2010 Adopt scientifically based practices to
ensure the delivery of quality early intervention services, including service coordination and evaluations and assessments using the latest best practices based on peer-reviewed research
Establish data systems and use data to inform decisions and improve delivery of services
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Board Approved Criteria forCompetitive Early On Grants Increase Early Intervention Services
provider effectiveness and reduce shortages of personnel in key areas such as speech/language, occupational, and physical therapy
Improve outcomes for all infants and toddlers with disabilities, particularly in the areas of positive social emotional skills; the acquisition of, and use of, knowledge and skills; and the use of appropriate behaviors to meet their needs
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The American Recovery and Reinvestment Act (ARRA) Both the EE-IFSP and the Climb to
the Top grants will be awarded under Part C of IDEA, American Recovery and Reinvestment Act (ARRA) funds
The following four (4) ARRA principles will apply to both grants
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Four Principles of ARRA Spend funds quickly to save and
create jobs Improve student achievement through
school improvement and reform Ensure transparency, reporting, and
accountability Invest one-time ARRA funds
thoughtfully to minimize the “funding cliff”
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Applications will be reviewed for the following: Strategies and proposals that adhere to the
four reform areas of ARRA funding Capacity to complete proposed activities
within the allowed time period Feasibility to replicate the activities across
the state The potential impact on the early childhood
system for infants and toddlers The sustainability of the proposed
innovation
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Anticipated Timeline for both RFPs
RFPs Announced- December 2, 2010 TA Webinar- December 7, 2010 Applications due- January 13, 2011 Review session- February 3, 2011 Recommendations forwarded
to State Superintendent- February 4, 2011 Letters to all by- February 18, 2011 Grant services begin- February 21, 2011 Ending date of grant- September 30,
2011
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Electronic Enhancement to Individualized Family Service Plans (EE-IFSP)
Voluntary – Competitive – ARRA Grant
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Eligible Applicants
Non profit or for-profit agencies Intermediate school districts Institutions of higher education Eligible local partnerships
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Grant Purpose To develop or expand upon an
existing electronic IFSP to align data and paperwork while providing for stronger coordination across systems
The EE-IFSP will serve to help coordinate data collection of the eight (8) results and compliance indicators for Early On to meet federal requirements set forth in the SPP/APR
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Anticipated Outcomes Consistent and accurate data collection of
the eight (8) Part C indicators An integrated system to help with
duplication of effort within the various systems
This data system should build upon and sync to grantee’s own data system at their local level
The EE-IFSP grantee will share and present the developed system at the 2011 Early On Conference and System Update meetings after completion
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Application Review Process
Scored according to rubrics Maximum score 110 points
100 points possible for rubric 10 possible points for voluntary 2 page narrative
Individual review and team consensus on recommendation Rank order according to score Verbal presentation may be requested MDE reserves the right to negotiate final agreement
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Funds
Total funds available are $650,000 Applicants may request support for
proposed activities, up to the maximum grant amount of $650,000
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Application Components
Application cover sheet Assurances and Certifications Project Abstract (project
description, key personnel, commitment and capacity) – one page only
Project Implementation Plan Budget Summary and Detail Narrative – voluntary 2 page limit
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Rubric Consists of 10 Criteria Capacity 15 points ARRA principles 15 points Evidence of efficiency 15 points Data system components 25 points Confidentiality maintained 10 points Sustainability of system 5 points Potential impact to Early On 5 points Parents incorporated 5 points ReImagine district 3 points Model can be replicated 2 points
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Narrative Component - Voluntary Potential to earn 10 points – not
considered in rubric 2 pages maximum Address key area(s) of the EE-IFSP
grant criteria is considered to be a critical aspect of the success of this project but has not been addressed
Clearly identify this section separately
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Climb to the Top
Voluntary – Competitive – ARRA Grant
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Eligible Applicants
State partnering agencies Intermediate school districts Institutions of higher education Eligible local partnerships
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Grant Purpose
To develop and share activities designed to improve Family Outcomes as stated in the SPP/APR, Indicator 4 for Part C
Share activities statewide with local service areas to help families: better understand their rights effectively communicate their children’s
needs children develop and learn
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Anticipated Outcomes Activities would improve family outcomes When appropriate, activities tied to
Michigan’s SPP/APR for Indicator 4 Share activities with MDE to make
available to all local early intervention programs
Grantee(s) share and present the developed activities/strategies at the 2011 Early On Conference and System Update meetings after completion
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Application Review Process
Scored according to rubrics Maximum score 100 points Individual review and team consensus on
recommendation Rank order according to score Verbal presentation may be requested MDE reserves the right to negotiate final
agreement
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Funds
Total funds available are $100,000 Applicants may request support for
proposed activities, up to the maximum grant amount of $100,000
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Application Forms
Application cover sheet Assurances and Certifications Project Abstract (project
description, key personnel, commitment and capacity) – one page only
Project Implementation Plan Budget Summary and Detail Narrative – 2 page maximum
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Rubric Consists of 9 Criteria
Capacity 15 points Activities to improve family outcomes 20 points ARRA principles 15 points Activities tied to Indicator 4 10 points Latest research and data employed 10 points Activities can be replicated 10 points Potential impact to Early On 10 points Parents incorporated 7 points ReImagine district 3 points
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Narrative Component
Two pages maximum, addressing the following key areas:Explain activities to be developed
including additional information not included in the Project Implementation Plan
Address parent involvementInclude past family outcome activities so
reviewers can determine capacity to complete proposed activities
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Application Checklist
Is the application in a font no smaller than 10 point? Is the Application Cover sheet signed by the authorized
signatory? Is the Budget Summary signed by the authorized signatories? Are the forms and Project Abstract completed and bound to the
original and ALL seven copies in the following order? Application Cover sheet (page 1 of application) Assurances and Certifications (pages 1a through 1d of
application) Project Abstract (page 2 of application) Project Implementation Plan (page 3 of application) Budget Budget Summary (page 4 of application) Budget Detail Relevant support documents
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Questions?Barb Schinderle
Lisa Wasacz
517-241-4520