1/29/2007harker picks an sis getting it right central applications for successful schools
TRANSCRIPT
1/29/2007 Harker picks an SIS
Getting IT Right
Central applications for successful schools
1/29/2007 Harker picks an SIS
Where have I been 7 years NH Public School
6-12 Middle High School K-5 Elementary Total enrollment 580
Entering my fourth year at Harker K-5 Primary & Elementary 6-8 Middle 9-12 Upper
Total enrollment 1690
1/29/2007 Harker picks an SIS
SIS Experience In NH
5 SISs in 7 years 3 Major Conversions
High School MMS to MMS 2000 High School MMS 2000 to Nordex Simultaneously
High School Nordex to PowerSchool Elementary MacSchool to PowerSchool
Much better at conversion than I intended
1/29/2007 Harker picks an SIS
Old Assumptions 5+ years ago
Unified solution meant single vendor Data silos better than no data
Some batching for update Each island under a different charge
Development Business Student Records Schedule Learning Environment Etc., etc.
1/29/2007 Harker picks an SIS
New Assumptions
There are Communication Options Schools Interoperability Framework (SIF) WebObjects Unitary solutions Integration consultants Do it yourself integration
1/29/2007 Harker picks an SIS
Our Assumptions
All major apps should be capable of integration
Cost is a big part of the decision, but in about third place
Perceived Problems: Frequent redundant entry Hard to manage Poor integration
1/29/2007 Harker picks an SIS
3 BubblesPublicFace(CMS)
LearningManagementSystem(LMS)
StudentInformationSystem(SIS)
1/29/2007 Harker picks an SIS
Public Face - CMS
Constituencies Educational Community outside Marketing / Admissions General Public Parents Development Alumni
1/29/2007 Harker picks an SIS
CMS
Keepers / Content Managers Communications Admissions Alumni Development Parent organization(s) Athletics / Activities Directors
1/29/2007 Harker picks an SIS
CMS
Options Homemade FinalSite, Whipple Hill, SilverPoint Unitary solutions
1/29/2007 Harker picks an SIS
Learning Management System (LMS)
Constituencies Teachers Students Academic Administrators Parents
1/29/2007 Harker picks an SIS
LMS
Keepers / Content Managers Teachers Librarians Instructional Specialists
1/29/2007 Harker picks an SIS
LMS
Options Moodle BlackBoard Desire2Learn Angel eClassroom
1/29/2007 Harker picks an SIS
Student Information Systems - SIS
Constituencies Registrars Senior Administrators Academic Deans Division Heads / Principals Teachers Students Parents
1/29/2007 Harker picks an SIS
SIS
Keepers / Content Managers Registrars Teachers Academic Deans Senior Administrators
1/29/2007 Harker picks an SIS
SIS Options for Independent Schools
We found at least 15
Senior Systems Blackbaud Pearson
SASI PowerSchool Chancery
Rediker
Whipple Hill Spiral Systems eSchool Plus inResonance
1/29/2007 Harker picks an SIS
3 BubblesPublicFace(CMS)
LearningManagementSystem(LMS)
StudentInformationSystem(SIS)
1/29/2007 Harker picks an SIS
The Intersections Matter
SIS – Demographic and record keeping key
Public Face – market perception, parent communication, calendar, admissions
LMS – Assignments, activities, & resources
1/29/2007 Harker picks an SIS
Intersections
What about calendar? Academic Non-academic Administrative
Demographic updates How and by whom
Communications
1/29/2007 Harker picks an SIS
System Selection Process
Process is worthwhile Determine who will decide Determine your criteria Include All stakeholders
Screen Present Decide
1/29/2007 Harker picks an SIS
Persuade the Head
Why do you want/need to change Efficiency?
Admin Teacher Student Family
Additional features? Things that aren’t working? Integration?
1/29/2007 Harker picks an SIS
Who are the Deciders?
Limit the group Cover major constituencies Head must be a part Stakeholders need to be heard
1/29/2007 Harker picks an SIS
Criteria
What are the features Must haves Like to haves Didn’t know you could do that Check with stakeholders
1/29/2007 Harker picks an SIS
What did we do? Admin meeting on three bubble
theory Hold all software additions until we
had decided on all three bubbles Screening Group:
Office of Communications on CMS Director of Instructional Tech on LMS Dir of Inst Tech and Academic Dean on
SIS
1/29/2007 Harker picks an SIS
Coarse Screen
Identify major criteria Hit friends & listservs:
ISED-L BAISnet Former contacts & personal experience
1/29/2007 Harker picks an SIS
First Review
Between 15 & 20 narrowed to 11 First major presentation
Intended to show that things could be better
Became one of the final four
1/29/2007 Harker picks an SIS
Spreadsheet Criteria
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Final Four
More detailed screening “Ballpark pricing” The Excellent Question
10 years on SIS 5 years on LMS 5 years on CMS
1/29/2007 Harker picks an SIS
Review Group Head & Assistant Head Academic
Affairs Academic Dean, Director of Inst. Tech All Division Heads Academic & College Counseling Admissions Business Office & IT Teachers from every division
1/29/2007 Harker picks an SIS
3 Hour Meetings
Teacher experience IT requirements, security,
customization, integration Admin, counselor, etc. experience Written feedback collected by Ass’t
Head
1/29/2007 Harker picks an SIS
Review of Options
What if we didn’t change? What if we only changed some? Could we meet criteria?
1/29/2007 Harker picks an SIS
Consensus Meeting
Head Assistant Head Academic Dean Dir. of Inst. Tech Dir. of Information Tech Lead Scheduler Business Manager
1/29/2007 Harker picks an SIS
Now where are we?
Final negotiations Implementation Timeline Kickoff integration plan
1/29/2007 Harker picks an SIS
3 Bubbles
PublicFace(CMS)
LearningManagementSystem(LMS)
StudentInformationSystem(SIS)
Business
DevelopmentAlumni
Admissions