150519 agenda and business papers 19 may 2015 ordinary …...5. country women’s association of nsw...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 19 May 2015 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 May 2015

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Agenda Items page 1. OPENING OF MEETING ............................................................................................................ 4

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................... 4

3. PRAYER ..................................................................................................................................... 4

4. RECORD OF ATTENDANCE ..................................................................................................... 4

5. DECLARATIONS OF INTEREST ............................................................................................... 5

6. GENERAL AND CIVIC PRESENTATIONS ................................................................................ 6

7. COMMUNITY PRESENTATIONS AND QUESTIONS................................................................ 6

8. CONFIRMATION OF MINUTES ................................................................................................. 6

9. MAYORAL MINUTE AND REPORT ........................................................................................... 6

09.01 MAYORAL MINUTE AND REPORT .............................................................................. 6

10. NOTICES OF MOTIONS ............................................................................................................ 8

10.01 NOTICE OF MOTION – REVIEW OF AUSTRALIA DAY AWARDS .............................. 8 10.02 NOTICE OF MOTION – ACCESS OFF BAILEY’S LANE .............................................. 8 10.02 NOTICE OF MOTION – FUNDING FOR IMPROVEMENTS TO ABERCROMBIE HILL 9

11. COUNCILLOR AND DELEGATES REPORTS ........................................................................... 9

11.01 OBERON BUSINESS AND TOURISM ASSOCIATION ................................................ 9 11.02 CHIFLEY LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT

COMMITTEE MEETING ............................................................................................. 19 11.03 OBERON ARTS COUNCIL ......................................................................................... 19

12. COMMITTEE REPORTS .......................................................................................................... 23

12.01 SENIORS WELFARE COMMITTEE ........................................................................... 23

13. REPORTS FOR DECISION ..................................................................................................... 27

13.01 2015 NSW YOUTH CONFERENCE ............................................................................ 27 13.02 QUARTERLY BUDGET REVIEW STATEMENT – JAN TO MAR 2015 ....................... 28 13.03 WATER PLANT LANE ................................................................................................. 47 13.04 DEVELOPMENT APPLICATION 10.2015.25.1–CARPORT ....................................... 49 13.05 HARGRAVES QUARRY – EXTENSION PROJECT ................................................... 55 13.06 PLANNING PROPOSAL – 280 BURROUGHS CROSSING ROAD ............................ 57 13.07 GRAVEL QUARRY INVESTIGATIONS ...................................................................... 58 13.08 DRAFT OBERON COMMUNITY STRATEGIC PLAN 2015 ........................................ 71 13.09 TENDER T2015/2 – PURCHASE OF TRUCK AND DOG ........................................... 81 13.10 COUNCIL COMMITTEES ........................................................................................... 93 13.11 JENOLAN CARAVAN PARK LEASE .......................................................................... 94

14. REPORTS FOR INFORMATION .............................................................................................. 95

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER .......................................... 95 14.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT ....................... 99 14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ............................. 104 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES ............... 110 14.05 STATEMENT OF INVESTMENTS ............................................................................ 116 14.06 COUNCILLOR REQUEST FORMS ........................................................................... 118

15. URGENT BUSINESS ............................................................................................................. 119


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16. CLOSED SESSION / CONFIDENTIAL REPORTS ................................................................ 119

16.01 WATER RATES WRITE-OFF .................................................................................... 120 16.02 COUNCIL PROPERTY ............................................................................................. 120 16.03 ROAD INSPECTIONS ............................................................................................... 120

17. CLOSURE OF MEETING ....................................................................................................... 121


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1. OPENING OF MEETING The Mayor welcomes members and declares the meeting open.

2. ACKNOWLEDGEMENT OF COUNTRY Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE Members Mayor John McMahon (in the Chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Staff Alan Cairney, General Manager

Gary Wallace, Planning and Development Director Chris Schumacher, Works and Engineering Director Lynette Safranek, Finance and Community Services Director

Sharon Swannell, Executive Coordinator Apologies Nil


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5. DECLARATIONS OF INTEREST File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption) Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of

Local Government (advice only) The test for conflict of interest: Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public

office for private gain Important to consider public perceptions of whether you have a conflict of interest Identifying problems 1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. GENERAL AND CIVIC PRESENTATIONS Nil

7. COMMUNITY PRESENTATIONS AND QUESTIONS Nil

8. CONFIRMATION OF MINUTES Ordinary Meeting 21 April 2015 ATTACHED is the Minutes of the Ordinary Council Meeting held on 21 April 2015 Recommendation: That the Minutes of the Ordinary Meeting held on 21 April 2015 be confirmed. Matters Arising from the Minutes Nil

9. MAYORAL MINUTE AND REPORT 09.01 MAYORAL MINUTE AND REPORT File No: Governance/Meetings/Ordinary Author: Clr John McMahon, Mayor Summary This report summarises the main activity for the Mayor since reported to the April Council Meeting. Recommendation: That Report Item 09.01 is received as information. Comment A. Meetings 1. Internal Audit Committee Meeting – 14 April 2. Councillor Fit for the Future and Informal Briefing Session – 14 April 3. Ordinary Council Meeting (Clr Kerry Gibbons chair) – 21 April 4. Oberon Business and Tourism Association Meeting (Clr Sam Lord) – 22 April 5. Fit for the Future Community Information Session (Clr Kerry Gibbons chair) – 23 April 6. Oberon Arts Council Meeting (apology submitted) – 28 April


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B. Representation 1. St Joseph’s School Assembly (attended by Clr Sajowitz) – 20 April 2. ANZAC Commemoration Services (attended by Clr Kerry Gibbons) – 25 & 26 April 3. Oberon Men’s Shed – talk on depression (attended by Clr Kerry Gibbons) – 28 April 4. Catholic Debutant Ball (attended by Clr Kerry Gibbons) - 1 May 5. Oberon Little Athletics Annual Presentation (attended by Clr Kerry Gibbons) – 4 May C. Correspondence 1. Charles Sturt University advising it is hosting the Sustainable Economic Growth for Regional

Australia (SEGRA) Conference in October 2015 and seeking sponsorship for the event. 2. Local Government NSW advising that Local Government Week will be held from 3 – 9 August

2015 and the RH Dougherty Awards Evening will be held on 6 August 2015. 3. Local Government NSW seeking assistance from Council’s to highlight the importance of the

Financial Assistance Grants (FAG’s) to Local Government. 4. Local Government NSW urging Council to take up the issue of freezing indexation on Financial

Assistance Grants to Local Government with our local Member of Parliament. 5. Country Women’s Association of NSW letter of thanks for the invitation to participate in the

ANZAC 100 Year Street Parade and Military Memorabilia event and Unveiling of “The Light Horse” Sculpture held on 11 April 2015.

6. The Hon Paul Toole MP advising that the request to have the Bathurst Bullet Train stop at the Tarana Railway Station has been forwarded to the Minister for Transport and Infrastructure for their consideration.

7. The Hon Paul Toole MP advising that a meeting with the Minister for Primary Industries, the Hon. Niall Blair MP, has been requested on behalf of Oberon Council.

8. The Hon Paul Toole MP, Minister for Local Government advising that the NSW Government has accepted a proposal from the Independent Pricing and Regulatory Tribunal (IPART) to conduct the Fit for the Future assessment process, operating as the Expert Advisory Panel.

9. Local Government NSW advising that the 2015 Annual Conference will be held from 11 – 13 October 2014 at Rosehill Gardens Racecourse, Rosehill.

10. Local Government NSW seeking assistance to complete the Cost Shifting Survey for 2013/14. 11. Invitation to attend the Chifley Zone Rural Fire Service Oberon Medal Presentation being held

on 11 June 2014 at the Oberon RSL Club. 12. Local Government NSW invitation to attend the Rural and Regional Issues Workshop being

held on 4 June 2015 at Mascot. 13. Invitation to attend the Bathurst 200 – Reinstatement of Macquarie’s Flag Staff and

Bicentenary Luncheon and 200 x 200 Exhibition viewing being held on 7 May. 14. Invitation to attend the 2014 Arts OutWest Annual General Meeting being held at Mayfield

Garden, Oberon on Saturday 16 May. 15. Invitation to attend the 100 Years of Women in Policing Baton Relay and Emergency Services

Day being held on 24 May. Mayor John McMahon


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10. NOTICES OF MOTIONS 10.01 NOTICE OF MOTION – REVIEW OF AUSTRALIA DAY AWARDS File No: Community Services/Community Events/Australia Day Author: Clr Kathy Sajowitz Summary That the concept of the Australia Day Awards be reviewed and amended to reflect more relevant categories and an efficient nomination and selection process. Motion 1. That a Committee is formed to review the categories, criteria and selection process of the

Australia Day Award system currently in place.

2. The Committee to be comprised of 2 Councillors, 2 community members and 2 council staff. Comment The system and criteria for selection of Australia Day award recipients is governed by Council Policy number 1116. This policy was written and adopted in 2007 and revised in 2009. Although due for revision in 2011 this has not been actioned. The categories and selection criteria need updating, thereby ensuring the concept stays relevant for the future. As an example; with volunteering an integral part of the fabric of Oberon Community life it would be fitting to include “Volunteer of the Year” into the list of categories. This could replace “Local Legend of the Year”. The nomination process requires a more professional approach with relevant documentation required to support the nomination. Councillor Kathy Sajowitz 10.02 NOTICE OF MOTION – ACCESS OFF BAILEY’S LANE File No: R267 Author: Clr Clive McCarthy Summary Requesting details of access off Bailey’s Lane, north of Fish River to public road entry. Motion That staff be requested to provide Councillors with details of access off Bailey’s Lane, north of the Fish River to public road entry (due to two recent reports). Councillor Clive McCarthy


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10.02 NOTICE OF MOTION – FUNDING FOR IMPROVEMENTS TO ABERCROMBIE HILL

File No: R256.1 Author: Clr Clive McCarthy Summary Requesting Council source funding from State Government to improve the pavement and camber of the road on Abercrombie Hill. Motion That Council source funding from State Government to improve the pavement and camber of the roadway south of Oberon known as Abercrombie Hill. Councillor Clive McCarthy

11. COUNCILLOR AND DELEGATES REPORTS 11.01 OBERON BUSINESS AND TOURISM ASSOCIATION File No: Economic Dev/OBTA Author: Clr Sam Lord Summary General Manager, Alan Cairney and I attended the Oberon Business and Tourism Association Meeting held at the Oberon Golf Club on 22 April 2015. Mayor John McMahon submitted an apology for the meeting. Recommendation: That Delegate’s Report item 11.01 is received as information. Comment Discussion was held regarding distribution of the Oberon Simply Spectacular brochure. Tim Charge has been travelling and dropping of brochures on the Blue Mountains, Canberra and Goulbourn. Some options are needed to be sought to better distribute them and also the most viable places for them to be seen. The postal or courier costs will be looked into for the distribution outside the Oberon area. It was suggested that if any members were travelling they could take a bundle with them and drop of at various points. Brian Dellow and Andrew Bird have written a letter to Paul Toole regarding amalgamation (copy FOLLOWS). OBTA website needs to be updated and deletions of old names and information. New information for the new entity needs to be added and the more hits our sites get it will lift the profile. The new signage for the Tablelands way farmers markets are done and invoices sent to OBTA, Oberon Council and the Anglican Church @ $615 each.


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Visitor Information Centre – March 2015 Visitors: Domestic - 1569 International - 201 Major tourism requests:

Mushrooming - 477 Jenolan Caves - 137 Roads and Directions - 125 Fossicking - 123 Mayfield Gardens - 121 Accommodation – 136, Camping - 64

Alan Cairney presented information from Gary Wallace to B&B operators, this fact sheet (FOLLOWS) will be useful to owner operators and to encourage them along the way and also to receive their input. We had a guest speaker Mr Russell Meadley from the Business Enterprise Centre in Bathurst, it offers a range of services to keep small businesses connected. This is a Government initiative to help with growth and advice, there also workshops available. They can be contacted on 63321077 or email [email protected]. Community Precinct Chifley Command meetings have been attended by Leanne Barlow for a long time now and she would like to take a break and ask someone to fill her spot. Sam Lord has offered to attend these meetings. On the agenda for our next meeting is to discuss continuing the Oberon business awards for 2015. Oberon Men’s Shed will be having a guest speaker to discuss depression and anxiety on Tuesday 28 April at 10.30am. I would be important to support the Men’s Shed and their members. Alan informed members of the Fit for the Future community meeting to be held at the Robert (Bob) Hooper Community Centre on 23 April, and encouraged them to come along and share their input. David McMurray spoke on the untapped market of bringing car clubs and car touring clubs to Oberon. Presently they do visit but only stay for lunch, it would be much better if they stayed for a while. A draft copy of the prospectus (FOLLOWS) was presented. It gives clubs a great overview of what is on offer in Oberon. Most interstate clubs would probably stay for up to three days and out of state clubs up to five days. We want to encourage them to come and enjoy Oberon and what it has to offer, he is hoping for backing from Oberon Council, OBTA and local businesses and other groups interested in promoting tourism in Oberon. If this model works it will be a stepping stone to encourage other groups as well. There are over a 1000 car clubs in NSW this needs to be tapped and utilised to boost tourism and dollars spent in Oberon, this should be embraced and promoted so that all will benefit. Skoda and Tatra car club, unofficially have raised funds to build their museum at the railway site, this will be 1 of 5 museums in the world, and hopes to be up and running in approximately March 2016. The next OBTA Meeting will be held on 13 May 2015, for a dinner at the Oberon RSL, 6pm.

OBERON Business and Tourist ASSOCIATION INC.

_________________________________________________

P. O. Box 6 Oberon NSW 2787 ABN 20 824 572 193 12th March 2015

Mr. Paul Toole, Member for Bathurst Suite 1, 229 Howick St. Bathurst 2795

Dear Paul, At the recent meeting of The Oberon Business and Tourist Association the issue of Council Amalgamations was raised. The view of this Association has not changed. It remains totally opposed to any amalgamation with Bathurst or any other Council. The Association led the campaign against previous threats of amalgamation with the full support of the community and we are convinced that the vast majority of Oberon residents have not changed their opinion on this matter. The Association expects you to honour your Government’s pledge that there will be no forced amalgamations. Yours faithfully, Andrew Bird President.

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11.02 CHIFLEY LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT COMMITTEE MEETING

File No: Community Services/Service Provision/Police Services (Community Precinct) Author: Alan Cairney, General Manager Summary Deputy Mayor Kerry Gibbons, General Manager, Alan Cairney and community representative Leanne Barlow attended the last meeting of the Chifley Local Area Command Community Safety Precinct Committee, held on Monday 9 March 2015 in Bathurst. Recommendation: That Delegate’s Report item 11.01 is received as information. Comment The Chifley Local Area Command Community Safety Precinct Committee meets on a quarterly basis across the four local government areas of the command. The March 2015 Quarterly Meeting was held in Bathurst and was attended by representatives from Bathurst Regional Council, Blayney Shire Council and Lithgow City Council along with members of the Chifley Local Area Command and FACS. The meeting was advised that the Command focus has been on property crime, particularly in the Bathurst and Lithgow areas. CCTV is a valuable tool for Police. Police numbers were discussed in context of guaranteed service provision through industrial provisions at Bathurst and Lithgow. In smaller sectors when Police are not on duty, Lock Up Keepers are in place to be able to be recalled to provide coverage. Most crime areas are stable or declining across the region. Blayney has had a number of break in’s at the School during February, arrests have seen a decline in these offences. In the last three months Lithgow and Oberon have shown some volatility with domestic related assaults. Oberon has also had an increase in the number of stolen vehicles, which has been attributed to escapee from Shooter’s Hill Correctional Centre. During General Business I requested a process for escapees from Shooters Hill. I also expressed some concern around police numbers in Oberon. There has been some funding for the upgrade of the Court House in Oberon, and general discussion held regarding the need for a new Police Station in Oberon. The next quarterly meeting will be held in Lithgow on Monday 15 June 2015. 11.03 OBERON ARTS COUNCIL File No: Community Relations/Community Consultation/Oberon Arts Council Author: Alan Cairney, General Manager Summary The Mayor, Councillor McMahon and the General Manager are Council’s delegates to the Oberon Arts Council (OAC). The Mayor tendered an apology for the meeting held on Tuesday 28 April and I attended the meeting.


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Recommendation: That delegate’s report item 11.03 is received as information and Council note the placement of the Australia Day Honour Board within the Council Administration Centre with an appropriate function to be arranged in conjunction with the Oberon Arts Council. Comment FOLLOWING is the Minutes of the Oberon Arts Council (OAC) meeting held on 28 April 2015. Some of the items discussed at the meeting included:

Oberon Council’s IPART Application for a Special Rate Variation, the draft Oberon Community Strategic Plan for 2015 and the Fit for the Future submission.

There is good interest in the Oberon Business and Tourism Association. OBTA is working on the BEC membership, updating the website and the Oberon Tourism Brochures are in demand.

Arts OutWest – Fran Charge advised that Oberon Arts Council will host the AGM for Arts OutWest at Mayfield Garden on 16 May. The AGM will include a guided tour of the Water Garden, Buffet Lunch as well as the Annual General Meeting.

A time for Selena Seifert to complete the Oberon Common Mural Project is to be discussed.

The Australia Day Award Recipients Honour Board will be located in the Oberon Council Administration Centre with a function to acknowledge awardees.

Robert Hooper Community Centre – photograph and information about his contribution to be placed in the Centre and a function to honour him held.

The next meeting of the Oberon Arts Council will be held on Tuesday 26 May commencing at 5.00pm at the Oberon Golf Club. An Extraordinary Meeting will be held on 14 May regarding Arts OutWest at the Oberon RSL Club, commencing at 5.00pm.

Notes:

Agenda / Minutes – Oberon Arts Council, Page 1

Oberon Arts Council Inc Tuesday 28th April 2015 5.00pm Oberon Golf Club

AGENDA GENERAL MEETING Meeting Opens: 5.00 pm ACTION:

Present: F Charge, T Charge, R & S Parrington, A Cairney, R Pearce, Tracey Callinan(AOW), R Ross, M Ross, G Precians

Apologies : John McMahon Mayor, A Pearce, B & S Harmon, M Grady, D & J Capel

Minutes Meeting held 25th February 2015 Business arising

Moved : R Pearce Seconded: R Ross Carried

Correspondence In – list attached* Correspondence Out

Moved: S Roberts Seconded: M Ross Carried Moved: Seconded: Carried

Treasurers Report: R. Pearce

Moved: R Pearce Seconded: R Ross Carried Accounts to pay: Insurance , Honour Board

GENERAL BUSINESS Oberon reports:

General Manager Alan Cairney

John released from hospital. IPART application- 7 1/2% for 5 years Budget strategic Plan Fit for the Future-proposal for more efficient governance

OBTA Report: Good interest in the organisation BEC membership Updating the website Brochures in demand

Arts Out West AGM

Arts Out West Tracey Callinan Executive Officer

Art in a Suitcase AOW future projects

AGM to be held in Oberon 16th May at Mayfield Garden Guided tour of Mayfield Water Garden Buffet/Tapas $25PP approx. 30 persons RSVP date Welcome Tracey. Round of meetings for their Strategic Plan Priority areas to be considered are-

Arts and Health- Disability AboriginalArts Development Cultural Tourism Life Long Learning in the Arts

AOW – one of 14 Regional boards 16 members- 12 from each council, 1 from CSU, 3 ordinary members. Now looking at a skills based board. To be investigated with Christine McMillan before Hathaway closes

Oberon Common Mural Project Update

Selena to return. Timeline to be discussed

ANY OTHER BUSINESS Location of Honour board

Council Chambers with a function to acknowledge awardees

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Agenda / Minutes – Oberon Arts Council, Page 2

Bob Hooper Memorial Centre Function to honour him with photograph and information about his contribution to Oberon.

Meeting Schedule 2015 Date of Next Meeting: 26th May 2015

Is this too long? Continue this discussion at dinner.

Meeting Closed Please join us for dinner at the Oberon RSL at the conclusion of the meeting approx 6-.15 6.30

Convene extraordinary meeting on 14th May re AOW AGM at RSL at 5.00PM

Correspondence In Bank Statements Membership- C Ravesi ANZAC Celebrations Community Newsletter Ironfest ACNC Quarterly

Correspondence Out Emails to members/ Oberon Council re minutes, meetings, membership

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12. COMMITTEE REPORTS 12.01 SENIORS WELFARE COMMITTEE File: Governance/Meetings/Seniors Welfare Committee Author: Lynette Safranek, Finance & Community Services Director Summary Minutes of the Seniors Welfare Committee Meeting held on 13 April 2015 are submitted for Council’s information and consideration. Recommendation: That report item 12.01 is received as information and that the Finance & Community Services Director speak with the local real estate agents to obtain their opinions on the need for low cost accommodation in Oberon. Comment FOLLOWING is the Minutes of the Seniors Welfare Committee held on 13 April 2015. The following items were discussed at the meeting and comments are shown in the Minutes: Live Well in Oberon Festival

2015 Seniors Week

Oberon WWI Commemorations

Columbia Homes Update: The facility is starting to come together. The Grand Opening is scheduled for 29 May. Columbia Homes is holding an Art Competition with Awards being presented at the Official Opening. Interviews for employment at Columbia Homes are taking place at the RSL from 13 April for 3 days. They are hoping to have Hathaway staff and residents in at the same time on 18 May. Stage one of the transition will be residents on the ground floor with 28 beds and some waiting to come in. The other 2 floors will then be determined based on care needs and the residents will be placed accordingly. There is no shortage of staffing at this point in time with a large number of applicants from Oberon. Columbia Home at this stage is not full but they expect it to fill in the next 6 months. There are six people returning to Oberon to take up residents at Columbia Homes.

Notes:

OBERON COUNCIL – SENIORS WELFARE COMMITTEE Page 1 of 3

Minutes of the Seniors Welfare Committee Meeting held on 13 April 2015

The Meeting was held on 13 April 2015 in Council’s Committee Room. The Meeting commenced at 10.00am ATTENDANCE

Clr John Morgan, Chair Council Member Mark Boffa Community Representative Clr Jill Evans Council Member Belinda Massey Community Representative Sue Fisher-Smith Oberon Neighbourhood Centre (ONC) Anne Tucker Columbia Homes Lynette Safranek Finance and Community Services Director, Oberon Council

APOLOGIES

Belinda Leihn Community Representative Kathy Beesley Community Services Coordinator, Oberon Council Alan Cairney General Manager, Oberon Council Clr Kathy Sajowitz Council Member Tina Slattery Oberon Health Council

1. APOLOGIES – see Attendance and Apologies above 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM THE PREVIOUS MINUTES Oberon RSL Manager was contacted by Council’s Community Services Coordinator and there was discussion and confirmation that the RSL is happy to provide support for Council events. Hathaway Cottages will be put on the next Agenda for the Seniors Welfare Committee for discussion and a recommendation to Council. 4. GENERAL BUSINESS a. Live Well in Oberon Festival The Live Well Event went ahead. Due to the bad weather the turn out was not big. The Low Impact Exercise Equipment installed at the Oberon Common prior to this Event and it has been observed being used frequently by the community. b. 2015 Seniors Week During Seniors Week, Council organised for the following events: five Oberon residents to attend the Premiers Senior Gala Concert in Sydney with thanks to

Lithgow Community Transport a Mystery Bus trips around the Oberon LGA which included a lunch a Mystery bus trip around the Oberon LGA which included an afternoon tea, and a bus of community members to the Bathurst Mitchell Conservatorium who attended their

Seniors Concert.

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c. Oberon WWI Commemorations The WW1 Commemorative Military parade was held in the Main Street of Oberon and the RSL Sub-Branch on 11 April. There were 30 vehicles in the parade, including tanks and armoured vehicles. Approximately 20 people from the Turkish Community in Auburn travelled to Oberon to take part. The Oberon High School, Black Springs Public School, and St Joseph’s Catholic School all took part in the Parade. The tank and armoured vehicles were the stars of the parade. It was well patronized, with a turnout of almost 200 people at the unveiling of the sculpture. Overall it was a successful event. d. Columbia Homes The facility is starting to come together with the first residents to move in on 18 May. The Grand Opening is scheduled for 29 May. Columbia Homes is holding an Art Competition with Awards being presented at the Official Opening. The Hathaway residents and their families have viewed the facility and all Hathaway residents have made an entry application. It was confirmed that no bond will apply to the Hathaway residents but there will be new fee arrangement for them. Stage one of the transition will be residents on the ground floor with 28 beds and some waiting to move in. The other 2 floors will then be determined based on care needs and the residents will be placed accordingly. There is plenty of staff at this point with a large number of applicants from Oberon. Columbia Homes expect it to fill within the next 6 months. There are six people returning to Oberon to take up residents at Columbia Homes. Suggestions have been made that Hathaway be turned into respite care. Anne explained Columbia really struggled to get the places they have now as there is a formula based on residents aged over 70. There are only 34 beds from Oberon and 12 are from Hathaway, with the remaining coming from other Columbia Homes facilities in Sydney. Anne suggested that Hathaway could go along the line of being a self care facility but it would need a lot of work. It could also be used as low cost accommodation, targeting low socio-economic people or could be used as backpacker accommodation. Columbia recently commissioned a report into the possibility of independent living units on site of Columbia Homes. The report looks at whether Oberon is a retirement area. The outcome of this report is that there is clearly a need for these units in Oberon. This report is Commercial in Confidence but a copy was provided to the Senior Welfare Committee Members for their review, as it may assist with the Future of Hathaway Cottages decision. Oberon’s population is growing with retired aged people. The problem is that there is a quite dramatic under supply of retirement and self care kind of accommodation, not only in Oberon but in the region. Other services that will be provided at Columbia Homes will include physiotherapy and hair dressing. Columbia is going to use local services and local facilities. They have spoken to the Pharmacy and doctors and arrangements are being made. Columbia is making a decision whether to buy a bus, or use a local bus/transport company. They are holding discussions with Council’s Finance & Community Services regarding the assistance that could be provided by Oberon Community Transport. There was a suggestion that money from Johnson Trust Funds could be used towards a bus for Columbia Homes Residents.

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Recommendation That the Finance & Community Services Director speak with the local real estate agents to obtain their opinions on their thoughts on the need for low cost accommodation in Oberon. 5. NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Monday 15 June commencing at 10.00am. The Meeting closed at 11:00am.

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13. REPORTS FOR DECISION 13.01 2015 NSW YOUTH CONFERENCE File No: Governance/Meetings/Ordinary/2015/May Author: Lynette Safranek, Finance & Community Services Director Summary The 2015 NSW Youth Conference is being hosted by Eurobodalla Shire Council/Youth Committee from 11 to 13 September 2015. The Oberon Youth Council Working Party is looking to send four Youth Councillors, a staff member and a Councillor to this Conference. Recommendation: That an allocation of $500 be made in the Operational Plan 2015/16 to the Oberon Youth Council to assist with the cost of four Youth Councillors attending the 2015 NSW Youth Conference. Comment The NSW Youth Conference is held every two years and provides a great opportunity for the Oberon youth to network, learn a lot, and make new friends, all while having a lot of fun. The cost of registration is $200 per person and includes 2 nights accommodation at the Murramarang Beachfront nature Resort in South Durras; all meals; workshops, tour, dinner and evening activities at the Mogo Zoo; and all other planned activities. The Oberon Council staff will escort the Oberon Youth Council contingency to this conference, including travelling together to and from the venue and events. The Conference theme is “Create, Collaborate, Change”. The attendees are requested to bring with them community project ideas to be workshopped over the weekend. Some of the keynote speakers and workshops include: Dr Anne Gallagher, Human Rights lawyer who believes that initiating community change is

not just about posting words on Facebook

David Mitsak on how to build communities using sustainable living principles

Youth Action Workshop ‘learn to develop community initiatives and ideas’

Dynamic Bounce Workshop ‘how to use your passion to effect positive change in the community’

Q&A Panel that will be attended by politicians, media, business groups and service clubs. The attendees are requested to bring two questions for the Panel surrounding the conference theme

Discussion on who will host the 2017 Conference

Eurobodalla youth ‘talent-on-show’, where attendees are encouraged to participate.


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13.02 QUARTERLY BUDGET REVIEW STATEMENT – JAN TO MAR 2015 File No: Governance/Meetings/Ordinary/May Author: Lynette Safranek, Finance & Community Services Director and Tim Booth, acting Finance Coordinator Summary The Quarterly Budget Review Statement (QBRS) is presented with variations shown for income and expenditure for the period from 1 January to 31 March 2015. Recommendation: That the Quarterly Budget Review Statements for the period ending 31 March be received and noted, and the revised Capital Budget item be amended. Summary FOLLOWING is the Quarterly Budget Review Statement (QBRS) with variations shown for income and expenditure for the period from 1 January to 31 March 2015. The QBRS has been converted into a format that meets the new requirements of the Office of Local Governments for the ‘Fit for the Future’ reform process. In the period there is only one budget variation to the Capital Budget Review Statement that is recommended for change. $65,000 is recommended to be allocated from Section 94 Rural Roads Fund to be used this financial year to carry out the sealing of a 600m section of Hazelgrove Road. If the trend continues for the final quarter, the Income & Expenses Budget Review Statement shows that we will achieve a surplus budget at the end of this financial year.

Notes:

Quarterly Budget Review Statement

for the period 01/01/15 to 31/03/15

1Page 29

Oberon Council Quarterly Budget Review Statementfor the period 01/01/15 to 31/03/15

Table of Contents page

1. Definitions 2

2. Responsible Accounting Officer's Statement 3

3. Income & Expenses Budget Review Statement's

Consolidated 4

General Fund 5

Water Fund 6

Sewer Fund 7

Community Strategic Plan 8

Variation Detail 9

4. Capital Budget Review Statement 10

Capital Budget Detail 11

Variation Detail 13

5. Cash & Investments Budget Review Statement 14

6. Contracts & Other Expenses Budget Review Statement 17

2Page 30

Definition of Terms

Rates

Rates revenue is income derived by levying property owners based on the land value of the property;

An annual charge is made against each parcel of rateable land where the applicable service is available.

Fees & User Charges

Specific Purpose Operating Grants

Operating Contributions & Other Revenue [Incl Interest Income]

Developer Contributions (S94)

Capital Grants

Other Capital Contributions

Employee Costs

Operating Costs

An operating cost is the day to day costs incurred in the normal operations of council.

Asset Maintenance

Asset Operations

Asset operations are the expenses incurred in the general use of an asset (eg cleaning)

Borrowing Costs (Interest)

Asset Depreciation

Asset Sales

The sale of council assets no longer required for the operations of council.

Reserves Tfr From

Loan Proceeds

Asset Purchases

Infrastructure Renewals

Infrastructure Upgrade/New

Loan Payments (Principal)

This is the amount being repaid to the lender to reduce the amount owing for funds borrowed

Reserves Tfr To

This is placing current year funds aside for use in future financial years

Capital contributions are funds provided by third parties towards the cost of major asset renewal or upgrades

Employee costs include salaries and wages paid, superannuation and workers compensation expenses as well as other costs incurred as a result of employing staff

Asset maintenance is a direct periodic cost incurred to keep an asset as close as possible to its original condition without extending its original life.

This is an operating expense and is the interest being charged by financial institutions on the outstanding balance of loan funds

Revenue from a charge made in exchange for the provision of a specific good or service (eg user charge for water consumed)

Specific Purpose Operating Grants are tied grants and are required to be used for a specific purpose such as operations at a child-care centre.

Contributions are defined as non-reciprocal transfers to the local government in the sense that it is not required to give value in exchange for contributions directly to

the contributor. Interest income is that derived from the investment of surplus funds

Developer contributions are payments (in kind or cash) provided by developers to help defray the additional infrastructure costs being incurred by council as the result

of land development

Capital grants are funds provided by third parties (generally other levels of government) towards the cost of major asset renewal or upgrades

Infrastructure upgrade/new is expenditure used to create new assets or to increase the capacity of existing assets beyond their original service potential and/or life of

the asset

This is the recognition of the consumption (or cost) of a portion of the useful life of an asset during the current year

A transfer from reserves is utilising funds quarantined during prior periods to be used in the current budget period

Loan proceeds are the initial borrowings from a financial institution to assist in funding particular planned projects within the current budget period

The purchase of a resource to be used for the operations of council, and expected to provide a benefit for a period greater than one year.

Expenditure on an existing asset which returns the service potential of the life of the asset to its original state.

3Page 31


Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General)

Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for Oberon Council

for the quarter ended 31/03/15 indicates that Council’s projected financial position at 30/6/15 will be

satisfactory at year end, having regard to the projected estimates of income and expenditure

and the original budgeted income and expenditure.

Signed: date:

Lynette Safranek

Responsible Accounting Officer

4Page 32


Income & Expenses Budget Review Statement

Council Consolidated

Budget review for the quarter ended 31 March 2015

Original Revised Variations Projected Actual

($000's) Budget Carry Other than Sep Dec Budget for this Year End YTD

2014/15 Forwards by QBRS QBRS QBRS 2014/15 Mar Qtr Result figures

Income

Rates and Annual Charges 4,385 4,385 - 4,385 4,385

User Charges and Fees 4,237 4,237 - 4,237 2,893

Interest and Investment Revenues 176 176 - 176 152

Other Revenues 293 293 - 293 256

Grants & Contributions - Operating 3,351 490 24 3,865 - 3,865 2,891

Grants & Contributions - Capital 1,413 (476) 937 - 937 490

Net gain from disposal of assets 100 100 - 100 356

Total Income from Continuing Operations 13,956 - - 14 24 13,994 - 13,994 11,423

Expenses

Employee Costs 4,746 4,746 - 4,746 3,401

Borrowing Costs 58 (17) 41 - 41 2

Materials & Contracts 3,516 10 8 7 3,541 - 3,541 1,930

Depreciation 3,487 3,487 - 3,487 265

Other Expenses 2,055 5 2,060 - 2,060 1,686

Total Expenses from Continuing Operations 13,863 - 15 8 (10) 13,876 - 13,876 7,283

Net Operating Result from Continuing Operations 93 - (15) 6 34 118 - 118 4,140

Discontinued Operations - Surplus/(Deficit) - -

Net Operating Result from All Operations 93 - (15) 6 34 118 - 118 4,140

Net Operating Result before Capital Items (1,321) - (15) 482 34 (820) - (820) 3,650

1. Operating Performance

Operating Revenue (excl. Capital) - Operating Expenses

Operating Revenue (excl. Capital Grants & Contributions)

2. Own Source Operating Revenue

Operating Revenue (excl. ALL Grants & Contributions)

Total Operating Revenue (incl. Capital Grants & Cont)

3. Debt Service Cover Ratio

Operating Result before Interest & Dep. exp (EBITDA)

Principal Repayments + Borrowing Interest Costs

This ratio measures Council’s achievement of containing operating

expenditure within operating revenue.

This ratio measures fiscal flexibility. It is the degree of reliance on external

funding sources such as operating grants & contributions. Office of Local

Governments preliminary criteria for 'Fit for the Future' requires > 60% over 3

years. (Less reliance on grant income)

This ratio measures the availability of operating cash to service debt including

interest, principal and lease payments.

Notes

Approved Changes

10.09 %

0.89 %

-10.53 %-6.28 %

-20.00 %

-10.00 %

0.00 %

10.00 %

20.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


60.06 %72.05 %

65.86 % 65.68 %

0.00 %

20.00 %

40.00 %

60.00 %

80.00 %

100.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


21.0

27.8

9.013.0

0.0

5.0

10.0

15.0

20.0

25.0

30.0

35.0

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio


5Page 33



General Fund





Income

Rates and Annual Charges 3,440 3,440 - 3,440 3,438

User Charges and Fees 3,134 3,134 - 3,134 1,877


Other Revenues 293 293 - 293 256

Grants & Contributions - Operating 3,324 490 24 3,838 - 3,838 2,863

Grants & Contributions - Capital 1,410 (476) 934 - 934 482

Net gain from disposal of assets 100 100 - 100 356


Expenses

Employee Costs 4,289 4,289 - 4,289 3,117

Borrowing Costs 36 (17) 19 - 19 -

Materials & Contracts 2,012 10 8 7 2,037 - 2,037 1,348

Depreciation 3,226 3,226 - 3,226 177

Other Expenses 1,866 5 1,871 - 1,871 1,561

Total Expenses from Continuing Operations 11,428 - 15 8 (10) 11,441 - 11,441 6,203

Net Operating Result from Continuing Operations 389 - (15) 6 34 414 - 414 3,205


Net Operating Result from All Operations 389 - (15) 6 34 414 - 414 3,205











Approved ChangesNotes


expenditure within operating revenue. Office of Local Governments

preliminary criteria for 'Fit for the Future' requires > or equal to break-even

over 3 years.


funding sources such as operating grants & contributions. Office of Local

Governments preliminary criteria for 'Fit for the Future' requires > 60% over 3

years. (Less reliance on grant income)



12.69 %

2.49 %

-9.81 %

-4.76 %

-20.00 %

-10.00 %

0.00 %

10.00 %

20.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


53.60 %

67.70 %59.94 % 59.74 %

0.00 %

20.00 %

40.00 %

60.00 %

80.00 %

100.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


22.39

36.16

24.58 29.09

0.0

10.0

20.0

30.0

40.0

50.0

60.0

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio


6Page 34



Water Fund





Income

Rates and Annual Charges 363 363 - 363 368

User Charges and Fees 954 954 - 954 805


Other Revenues - - - -

Grants & Contributions - Operating 16 16 - 16 18

Grants & Contributions - Capital - - - -

Net gain from disposal of assets - - - -

Total Income from Continuing Operations 1,340 - - - - 1,340 - 1,340 1,194

Expenses

Employee Costs 182 182 - 182 155

Borrowing Costs 11 11 - 11 2

Materials & Contracts 1,024 1,024 - 1,024 505

Depreciation 172 172 - 172 43

Other Expenses 109 109 - 109 64

Total Expenses from Continuing Operations 1,498 - - - - 1,498 - 1,498 769

Net Operating Result from Continuing Operations (159) - - - - (159) - (159) 424


Net Operating Result from All Operations (159) - - - - (159) - (159) 424

Net Operating Result before Capital Items (159) - - - - (159) - (159) 424














funding sources such as operating grants & contributions. > than 60% is

preferred.



3.30 3.58

0.28 0.28

0.0

1.0

2.0

3.0

4.0

5.0

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio


-7.23 %-4.73 %

-11.84 % -11.84 %-20.00 %

-10.00 %

0.00 %

10.00 %

20.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


98.29 % 97.63 % 98.83 % 98.83 %

0.00 %

20.00 %

40.00 %

60.00 %

80.00 %

100.00 %

120.00 %

140.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


7Page 35



Sewer Fund





Income

Rates and Annual Charges 581 581 - 581 579

User Charges and Fees 149 149 - 149 211


Other Revenues - - - -

Grants & Contributions - Operating 11 11 - 11 11

Grants & Contributions - Capital 4 4 - 4 8

Net gain from disposal of assets - - - -

Total Income from Continuing Operations 799 - - - - 799 - 799 821

Expenses

Employee Costs 275 275 - 275 128

Borrowing Costs 11 11 - 11 -

Materials & Contracts 481 481 - 481 77

Depreciation 89 89 - 89 44

Other Expenses 80 80 - 80 61

Total Expenses from Continuing Operations 937 - - - - 937 - 937 311

Net Operating Result from Continuing Operations (137) - - - - (137) - (137) 510


Net Operating Result from All Operations (137) - - - - (137) - (137) 510

Net Operating Result before Capital Items (141) - - - - (141) - (141) 502














funding sources such as operating grants & contributions. > than 60% is

preferred.



- -

-2.67 -2.70 -5.0

-3.0

-1.0

1.0

3.0

5.0

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio


-0.90 %

-14.17 %-17.70 % -17.70 %

-30.00 %

-20.00 %

-10.00 %

0.00 %

10.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


98.66 % 98.68 % 98.11 % 98.11 %

0.00 %

20.00 %

40.00 %

60.00 %

80.00 %

100.00 %

120.00 %

140.00 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio %


8Page 36



Community Strategic Plan





Income

Our Community 475 7 482 - 482 516

Basic Services 7,772 14 12 7,798 - 7,798 5,886

Economic Prosperity 146 146 - 146 205

Responsive & Caring 256 5 261 - 261 191

Open Communication 5,121 5,121 - 5,121 4,439

Natural Environment 187 187 - 187 186


Expenses

Our Community 921 7 928 - 928 538

Basic Services 8,841 (8) 18 8,851 - 8,851 3,592

Economic Prosperity 475 475 - 475 162

Responsive & Caring 541 541 - 541 376

Open Communication 2,024 2,024 - 2,024 2,047

Natural Environment 1,062 5 1,067 - 1,067 568

Total Expenses from Continuing Operations 13,863 - 5 (8) 25 13,885 - 13,885 7,283

Net Operating Result from Continuing Operations 93 - (5) 22 (1) 109 - 109 4,140


Net Operating Result from All Operations 93 - (5) 22 (1) 109 - 109 4,140



9Page 37


Capital Budget Review Statement






Capital Expenditure

New Assets

- Plant & Equipment - 11 - - 5 16 - 16 6

- Land & Buildings 15 602 25 30 67 739 - 739 246

- Roads, Bridges, Footpaths 1,610 - 10 - - 1,620 - 1,620 737

- Other 21 - 13 - - 34 - 34 9

Renewal Assets (Replacement)

- Plant & Equipment 2,412 - - - - 2,412 - 2,412 1,109

- Land & Buildings 40 35 - - 27 102 - 102 61

- Roads, Bridges, Footpaths 3,121 - 30 59 - 3,210 65 1 3,275 2,163

- -

Loan Repayments (Principal) 189 - - - (77) 112 - 112 -

Other Expenditure 250 - (78) - - 173 - 173 85

Total Capital Expenditure 7,659 648 - 89 22 8,418 65 8,483 4,417

Capital Funding

Rates & Other Untied Funding 2,342 - - 14 - 2,355 - 2,355 1,541

Capital Grants & Contributions 870 - - - - 870 - 870 500

Reserves:

- External Resrtictions/Reserves - 26 - - - 26 65 1 91 26

- Internal Restrictions/Reserves 946 518 - - 27 1,491 - 1,491 133

New Loans 2,420 - - - (400) 2,020 - 2,020 1,600

Receipts from Sale of Assets

- Plant & Equipment 50 - - - 50 100 - 100 179

- Land & Buildings 50 - - - 150 200 - 200 177

Total Capital Funding 6,677 545 - 14 (173) 7,062 65 7,127 4,157

Net Capital Funding - Surplus/(Deficit) (981) (104) - (75) (195) (1,355) - (1,355) (260)

NSW Local Government Infrastructure Asset Performance Indicators (OLG):

7. Building and Infrastructure Renewals Ratio

Asset Renewals (Building and Infrastructure)

Depreciation, Amortisation & Impairment

10. Capital Expenditure Ratio

Annual Capital Expenditure

Annual Depreciation

To assess the extent to which a Council is expanding its asset base thru

capital expenditure on both new assets and the replacement and renewal

of existing assets.


To assess the rate at which these assets are being renewed relative to

the rate at which they are depreciating. OLG will require >1 over 3 years.

1.34 1.25

1.60 1.66

-30 %

20 %

70 %

120 %

170 %

220 %

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio

7. Building and Infrastructure Renewals Ratio

1.51.3

2.12.4

0.0

0.5

1.0

1.5

2.0

2.5

3.0

2012/13 2013/14 2014/15 (O) 2014/15 (P)

Ratio

10. Capital Expenditure Ratio

10Page 38

Oberon Council





Budget Carry Other than Sep Dec Budget for this Year End YTD


Capital Expenditure

New Assets

- Plant & Equipment

Planning & Dev - App Tracking Tool 11 11 11 6

Printer for Community Newsletter 5 5 5 -

- 11 - - 5 16 - 16 6

- Land & Buildings

Industrial Land 269 269 269 60

Outdoor Fitness Trail 30 30 30 38

O'Connell Recreational Ground 60 60 60

Town Improvements - Car Park 5 5 10 10 28

Town Improvements - The Common 10 20 30 30 -

Swimming Pool Cover 333 333 333 121

ANZAC Centenary Local Grant Program 7 - -

15 602 25 30 67 732 - 732 246

- Roads, Bridges, Footpaths

Town Improvements - Footpaths 10 10 20 20 20

LIRS - Mayfield Rd 1,600 1,600 1,600 717

1,610 - 10 - - 1,620 - 1,620 737

- Other

Library - Books etc 11 11 11 9

Mobile Garbage Bins 5 5 5 0

Town Improvements - Netball Landscaping 8 8 8

Town Improvements - Street Tree Planting 5 5 10 10 -

21 - 13 - - 23 - 34 9

Approved Changes

Notes

11Page 39

Oberon Council







Capital Expenditure

Approved Changes

Notes

Renewal Assets (Replacement)

- Plant & Equipment

Plant 1,494 1,494 1,494 832

Vehicles 64 64 64 73

Main Street Security 20 20 20 7

Community Technology Centre 2 2 2 -

Water 160 160 160 109

Sewer 260 260 260 88

Swimming Pool Equipment 2 2 2 -

Rural Fire Service 410 410 410 -

2,412 - - - - 2,412 - 2,412 1,109

- Land & Buildings

Library - Building 30 30 30 12

Town Improvements - Buildings 10 10 10 5

Town Improvements - Car Parks 5 5 5 6

Rural Fire Service -Buildings - - 38

Depot Storage 30 30 30 -

40 35 - - 27 102 - 102 61

- Roads, Bridges, Footpaths

Town Improvements - PAMP/Cycleway Plan 10 10 10

Town Improvements - Oberon St Paving 30 20 50 50 29

Town Improvements - Lowes Mount Railway 50 50 50 -

Urban Streets - Local 56 56 56 55

Sealed Rural - Local 315 315 315 312

Sealed Rural - Local (Funded) 1,119 1,119 1,119 317

Sealed Rural - Regional (Funded) 898 59 957 957 979

Unsealed Rural - Local (Funded) 654 654 65 1 719 472

- - -

3,121 - 30 59 - 3,210 65 3,275 2,163

- Loan Repayments (Principal)

LIRS Roads 109 (77) 32 32

Water 78 78 78

Sewer 2 2 2

189 - - - 77- 112 - 112 -

- Other

Town Improvements - TBA 180 (156) 25 25

Town Improvements - Lighting Upgrade 8 8 8

Town Improvements - Stormwater Drainage 70 70 140 140 85

250 - 78- - - 173 - 173 85

Total Capital Expenditure 7,659 648 - 89 22 8,418 65 8,483 4,417

12Page 40

Oberon Council







Capital Expenditure

Approved Changes

Notes

Capital Funding

Rates & Other Untied Funding

Block Grant

Roads Component 655 12 667 667 500

Traffic 35 2 37 37 28

Supplementary 76 76 76 57

Roads to Recovery 400 400 400 -

Financial Assistance Grant

Roads Component 879 (0) 878 878 659

Rates & Other Income - -

Town Improvement Fund 297 297 297 297

2,342 - - 14 - 2,355 - 2,355 1,541

Capital Grants & Contributions

Repair Program 400 400 400 500

RFS 470 470 470 -

870 - - - - 870 - 870 500

Reserves:

- External Restrictions/Reserves

Specific Purpose Unexpended Grants

Outdoor Fitness Trail 15 15 15 15

Planning & Dev - App Tracking Tool 11 11 11 11

Developer Contributions 65 1 65 -

- 26 - - - 26 65 91 26

- Internal Restrictions/Reserves

Plant & Equipment 314 314 314

Road Contruction 458 458 458

Land Development 99 170 269 269

Swimming Pool 2 333 335 335 121

Library 15 15 15 12

Town Improvement 73 73 73

Self Care Units 27

946 518 - - 27 1,491 - 1,491 133

New Loans

LIRS Mayfield 1,000 600 1,600 1,600 1,600

LIRS Gravel 1,000 (1,000) - -

Water 160 160 160

Sewer 260 260 260

2,420 - - - 400- 2,020 - 2,020 1,600

Receipts from Sale of Assets

- Plant & Equipment 50 50 100 100 179

- Land & Buildings 50 150 200 200

Residential -

Industrial 177

100 - - - 200 300 - 300 356

Total Capital Funding 6,677 545 - 14 173- 7,062 65 7,127 4,157

Net Capital Funding - Surplus/(Deficit) (981) (104) - (75) (195) (1,355) - (1,355) (260)

13Page 41



Recommended changes to revised budget

Budget Variations being recommended include the following material items:

Notes Details

1 Allocate $65,000 of Developer Contributions for sealing section of Hazelgrove Road

14Page 42

Oberon Council Quarterly Budget Review Statement

for the period 01/01/15 to 31/03/15

Cash & Investments Budget Review Statement



Opening Budgeted Budgeted Revised Variations Projected

($000's) Balance Movements Year End Carry Other than Sep Mar Dec Budget for this Year End

2014/15 Position Forwards by QBRS QBRS QBRS QBRS 2014/15 Mar Qtr Result

Externally Restricted (1)

Developer Contributions - General 1,038 9 1,047 1,047 -65 1 982

Developer Contributions - Water Fund 10 4 14 14 14

Developer Contributions - Sewer Fund 103 4 107 107 107

Specific Purpose Unexpended Grants 76 76 (26) 50 50

Sewerage Services 1,069 29 1,098 1,098 1,098

Domestic Waste Management 259 259 259 259

Total Externally Restricted 2,555 46 2,601 (26) - - - - 2,575 (65) 2,510

(1) Funds that must be spent for a specific purpose

Internally Restricted (2)

Plant & Vehicle Replacement 411 (314) 97 97 97

Employees Leave Entitlement 541 541 541 541

Cemetery Plaques 11 11 (11) - -

Garbage Depot 882 882 882 882

Gravel Pits 102 102 102 102

Information Technology 1 1 1 1

Land Development 811 (99) 712 (170) (60) 482 482

Legal Costs 43 43 43 43

Library 15 15 (15) - -

Office Equipment 37 37 37 37

Rail Crossings Update 38 38 38 38

Road Construction 745 (458) 288 288 288

Self Care Units 109 109 (27) 82 82

Swimming Pool 347 (2) 345 (333) 12 12

Town Improvements 692 (73) 619 (17) 602 602

Election 26 26 26 26

Community Centre 10 10 10 10

Community Technology Centre 8 8 8 8

Residential Dwellings 27 27 27 27

Engineering Instruments 49 49 49 49

Total Internally Restricted 4,905 (946) 3,959 (535) - - - (98) 3,326 - 3,326

(2) Funds that Council has earmarked for a specific purpose

Unrestricted (ie. available after the above Restrictions) 395 (1,317) (1,193) (1,128)

Total Cash & Investments 7,855 5,243 (535) - 4,708 - 4,708


15Page 43


Cash & Investments Budget Review Statement

Comment on Cash & Investments Position

Not Applicable

Investments

Investments have been invested in accordance with Council's Investment Policy.

Cash

The Cash at Bank figure included in the Cash & Investment Statement totals $9,159

This Cash at Bank amount has been reconciled to Council's physical Bank Statements.

The date of completion of this bank reconciliation is 31/03/15

16Page 44

Recommended changes to revised budget

Budget Variations being recommended include the following material items:

Notes Details

1 Allocate $65,000 of Developer Contributions for sealing section of Hazelgrove Road

17Page 45


Consultancy & Legal Expenses Budget Review Statement

Consultancy & Legal Expenses Overview

Bugeted

Expense (Y/N)

Consultancies Y

Legal Fees Y

Definition of a consultant:

A consultant is a person or organisation engaged under contract on a temporary basis to provide

recommendations or high level specialist or professional advice to assist decision making by management.

Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

Comments

Expenditure included in the above YTD figure but not budgeted includes:

Details

YTD Expenditure

(Actual Dollars)

40,561

25,639

18Page 46


47 | P a g e

13.03 WATER PLANT LANE File No: Roads/Acquisitions Author: Chris Schumacher, Works and Engineering Director Summary This report outlines road acquisitions required to formalise the dedication as road of the Water Plant Lane which leads to the Oberon Water Treatment Plant. Recommendation: That Council endorse the acquisition of lands under the Land Acquisition (Just Terms Compensation) Act 1991, as required to formalise the dedication of road of the Water Plant Lane which leads to the Oberon Water Treatment Plant as well as lands currently encroached by water supply infrastructure. Comment FOLLOWING is a diagram from Crown Lands which identifies the road acquisition required, along with the current encroachments of the existing Water Treatment Plant upon the Crown Land Reserve (Golf Club). The Crown Lands Department have responded to a request to dedicate the formed road known as Water Plant Lane, advising that the formed bitumen carriageway is not legally a Council Public road and no authorisation had originally been given for its construction at the time the water treatment plant was built. In order to legally formalise this road Oberon Council will need to acquire the land under the Land Acquisition (Just Terms Compensation) Act 1991. It is suggested that Council will need to first make investigations as to the extent of encroachments by the Water Plant and infrastructure associated with the water supply. A single application will then be made to acquire the land required for the road and all other water utility asset encroachments. In order to finalise this matter the areas in question may require a further survey.

Notes:

150519 agenda and business papers 19 may 2015 ordinary …...5. country women’s association of nsw...

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