16-february 11, 2010 meeting minutes draft

8/7/2019 16-February 11, 2010 MEETING MINUTES DRAFT

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OHIO CULTURAL FACILITIES COMMISSION

MINUTES OF FEBRUARY 11, 2010 MEETING

Members Attending: Chairman Otto M. Budig Jr., Vice-Chair Barbara Robinson, Secretary-Treasurer Craig A. Marshall, Members Caprice H. Bragg, C. Joan Dearth, William Erdos, AdamK. Brandt, Craig Weise and David Wilhelm.

Members Absent:

Ex-Officio Members Attending: Executive Director of the Ohio Arts Council, Julie S. Henahan;Representative Tracy Maxwell Heard and Senator Bill Seitz.

Ex-Officio Members Absent:

Staff Attending: Kathleen M. Fox, Executive Director; Jillian Burner, Project Analyst; LexLeonard, Temporary Project Analyst; Darryl Menerey, Temporary Project Manager; TonyCapaci, Project Manager; Jessica DeLong, Administrative Assistant; Jessica Fagan,Communications Manager; Myra LaCava, Fiscal Officer; Amy Rice, Project Manager; HeatherRuder, Administrative Assistant; Dave Wartel, Assistant Director/COO; Keith Wiley,Management Information Coordinator and Barbara Witt, Assistant Director for Project Services.

Staff Absent:

Guests Attending: Rachel Gerrick, Attorney General’s Office; John Jefferson, Peter Winzig,Nancy Heaton, BayArts; Mark Yager, YDesignGroup Architecture Firm and Ndeda Letson,University Circle, Inc.

Call to Order

Chairman Otto M. Budig, Jr. cal led to order the first quarter 2010 meeting of the Ohio CulturalFacilities Commission (“OCFC” or “the Commission”) at 10:00 AM.

Chairman Budig, Jr. announced that he, Bill Erdos and Craig Marshall have been reappointed by Governor Strickland to three-year terms.

Approval of Minutes of Prior Commission Meetings

Chairman Budig called for a motion to approve the minutes of the November 17, 2009Commission meeting. ____________________ moved for approval and___________________ seconded the motion. Upon Chairman Budig’s call for a vote, theNovember 17, 2009 Commission meeting minutes were _______________ with

____________________________________________________________________________.

Call for Public Comment

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Chairman Budig welcomed meeting guests and invited requests for public comment. There

were____________________________________________________________________________.

Election of Officers

Chairman Budig called upon Commission Member Bill Erdos regarding the election ofCommission Officers. Member Erdos proposed the Commission re-elect the current officers,Otto Budig, Chairman, Barbara Robinson, Vice-Chairwoman and Craig Marshall, Secretary-Treasurer for the upcoming year.

Chairman Budig asked if there were any other nominations and hearing none asked if there wasa second, and ____________________ seconded the motion. Chairman Budig then called fora vote, and the slate of officers was ____________________________________________.

Executive Director’s Report

Executive Director Fox welcomed the local project sponsors in attendance and thanked themfor their work in preparation for the meeting. She also recognized the Commission staff fortheir diligent work for the meeting.

Director Fox announced that she had one delegated project to report. She refreshed the boardon the 2006 Capital Bill allowing the Commission to delegate its approval authority to theExecutive Director for projects with appropriations of $50,000 or less. She signed anadministrative action for the Century Village Maple Museum project on December 1, 2009 thatreceived a $20,000 appropriation to create the Ohio Maple Museum at Century Village a 65-acre historical village operated by the Geauga County Historical Society.

She brought to the attention of the board that of the three projects approved at the

Commission’s special meeting in July, we have successfully executed two sets of legaldocuments. The Commission’s policy is to complete all legal agreements within six months ofthe Commission’s approval. To that end, of the twelve projects approved at the Augustmeeting, we have executed eleven sets of legal agreements. We have already executed sevensets of legal agreements out of the thirteen projects approved at the November meeting.

Director Fox announced that a new $30 million bond issuance closed yesterday, and the fundswill be deposited into the Commission’s Building Fund to pay project invoices. Copies of theOfficial Statement for the bond issuance were distributed to the Commission Members. TheCommission authorized the bond issue at its November 17, 2009 meeting.

In March 2010, the Commission will relocate its offices to the Chase Building at 100 East BroadStreet. The new office will represent 30 percent reduction in square footage, andarrangements beneficial to the Commission have been negotiated with both our current andnew landlords. The new lease is expected to generate savings for the Commission of

approximately $80,000 in the current fiscal biennium and roughly $50,000 in each successivefiscal biennium.

Director Fox then called upon Craig Marshall to provide an update on the Commission’srecently completed audit for Fiscal Year 08-09.

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___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________.

Irene Lawrence Fuller House (Bay Village, Cuyahoga County) – R-10-01Staff Presenter: Tony Capaci

Project Manager Tony Capaci provided background information and introduced John Jefferson,Peter Winzig and Nancy Heaton representing the project. Commission members collaboratedin a discussion about the project including___________________________________________________________________________.

Chairman Budig asked if there were any further comments, and hearing none, called for a

motion to approve Resolution R-10-01. ___________________________ moved to approveResolution R-10-01 and ________________ seconded the motion. Chairman Budig then calledfor a vote. The resolution was____________________________________________________________________________.

Cozad-Bates House (Cleveland, Cuyahoga County) – R-10-03Staff Presenter: Amy Rice

Project Manager Amy Rice provided background information on the project and introducedNdeda Letson representing the project. The Commission participated in a general discussionabout the project, including____________________________________________________________________________.

Chairman Budig asked if there were any further comments, and hearing none, called for a

motion to approve Resolution R-10-03. _____________________ moved to approveResolution R-10-03 and ______________ seconded the motion. Chairman Budig then calledfor a vote, and the resolution was____________________________________________________________________________ and two abstentions, from Caprice Bragg and Adam Brandt who recused themselves fromparticipation in this matter.

National Underground Railroad Freedom Center (Cincinnati, Hamilton County) – R-10-04Staff Presenter: Tony Capaci

Project Manager Tony Capaci provided background information on the project and introducedBenjamin T. Reece representing the project. The Commission took part in a general discussionabout the project, including____________________________________________________________________________.

Chairman Budig asked if there were any further comments, and hearing none, called for amotion to approve Resolution R-10-04. _____________________ moved to approveResolution R-10-04 and ______________ seconded the motion. Chairman Budig then called

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for a vote, and the resolution was

____________________________________________________________________________.

Executive Session

Chairman Budig made a motion to authorize an Executive Session for the purpose of discussing____________________________________________________________________________._______________________ seconded the motion. Chairman Budig then called the roll of thevoting Commission Members still in attendance. Each of the following members voted in theaffirmative: __________________________________________________________________.The executive session began at ________________________.

The executive session came to a close at ________________. Upon reconvening to the openmeeting, Chairman Budig reported that the Commission discussed____________________________________________________________________________.

ADJOURNMENT

The Chairman asked if there were any addit ional business items for the good of the order.Hearing no responses, the Chairman called for a motion to adjourn.__________________________made a motion to adjourn and __________________________ seconded the motion. Chairman Budig then called for a vote, and the motion was____________________________________________________________________________.

The February 11, 2010 meeting of the Ohio Cultural Facilities Commission was adjourned at_______________________________.

Resolutions

The following resolutions, all of which were adopted at the February 11, 2010 meeting, areattached as Exhibit A to these Minutes and are incorporated into and made a part of theseMinutes:

Resolution No. R-10-01Resolution No. R-10-03Resolution No. R-10-04

Note: Resolution No. R-10-02 was intentionally not utilized.

Administrative Actions

The following administrative actions, which were signed by the Executive Director Fox prior tothe February 11, 2010 meeting, are attached as Exhibit B to these Minutes and are incorporatedinto and made a part of these Minutes:

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Administrative Action No. A-09-05

Respectfully submitted,

___________________________________ Craig A. Marshall, Secretary-Treasurer

16-february 11, 2010 meeting minutes draft

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