Jo Lambert and Brian Mitchell, Jisc Collections

Jisc APC and Jisc Monitor: a shared approachUKSG, Harrogate, April 2014

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Session aims

» Jisc APC

› introduction and aims

› reflections on the pilot

» Jisc Monitor

› Aims

› Use cases

» Questions and comments

3

Jisc APC Pilot: aims & objectives

APCs Systems and processes

Information sharing Role of 3rd party provider

APC administration platform

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Managing APCS: reflections

» Compliance and reporting requirements

» Workflows and processes still being established

» Managing communications

» Infrastructures not yet in place

» Standards - lack of/not fully adopted

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Jisc APC platform: reflections

» Level of APCs

» Publisher engagement

» Financial transactions

» Data flow and exchange with other key systems

» Value of an intermediary service

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Jisc APC pilot outputs

» Due by August 2014

» Case studies and analysis

» Best practice guidelines

» Data on APCs

» Pilot evaluation and report

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Jisc Monitor context

» Reflecting and building on outputs of Jisc APC

» HEFCE policy will mandate open access availability for outputs accepted for publication after 1 April 2016 and submitted to the post -2014 REF

» 1 year project starting May 2014 to scope and explore how a Jisc managed shared service might support institutions in meeting this requirement

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Jisc Monitor outputs

› Prototypes mapped to 4 use cases and released as free and open source software by April 2015

› Supported by robust user feedback and an assessment of the opportunities, challenges and dependencies that are likely to impact development

› Recommendations for further development of components

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Jisc Monitor pilot development

» Managed by Jisc Collections and developed by Mimas utlising skills and expertise of Sero Consulting, Cottage Labs and Knowledge Integration

› Articulation Strand – Iterative documentation and dissemination, including requirements, standards and interfaces, underpinning technical considerations

› Exemplification Strand – Development of working prototypes for each of the four Use Cases; using iterative and agile development to work closely with users, systems / services and data

› Implementation Strand (final quarter) Integration of prototypes where applicable, assessment of service options and future planning

» Prototypes (funder compliance and publication activity available from September 2014, systems interoperability and publication charges due later )

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Jisc Monitor use cases

Monitoring all publication activity to ensure compliance with funder

mandates

Monitoring all publication activity to ensure a clear understanding of

what has been published

Standards development to enable efficient data exchange

Monitoring spend on all items

Jisc Monitor use cases

11

Jisc Monitor principles

» Collaboration is key

» User-centred development

» Agile approach

» Open-source

12

Jisc Monitor use cases

Monitoring all publication activity to ensure compliance with funder

mandates

Monitoring all publication activity to ensure a clear understanding of

what has been published

Standards development to enable efficient data exchange

Monitoring spend on all items

Jisc Monitor use cases

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Compliance with funder mandates

» Jisc Monitor analyses publication data to determine whether it is compliant with funders’ mandates

› Understanding full extent of what has been published

› Checking OA options that a researcher chooses in the publishers’ system

› Institutions require clarity around funder OA requirements

14

Jisc Monitor use cases

Monitoring all publication activity to ensure compliance with funder

mandates

Monitoring all publication activity to ensure a clear understanding of

what has been published

Standards development to enable efficient data exchange

Monitoring spend on all items

Jisc Monitor use cases

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Understanding what has been published

» Jisc Monitor aggregates data from various sources in the form of a database / knowledge base of an institution’s publication activity

› Capturing information about all publication activity

› Need to be aware of all publication output to monitor degree of compliance with funder mandates

16

Jisc Monitor use cases

Monitoring all publication activity to ensure compliance with funder

mandates

Monitoring all publication activity to ensure a clear understanding of

what has been published

Standards development to enable efficient data exchange

Monitoring spend on all items

Jisc Monitor use cases

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Monitoring spend

» Jisc Monitor provides data on how much an institution has spent on their OA publications and subscriptions

› Difficulties of tracking payments

› Assistance with VAT reporting

› Interoperability with finance systems

18

Jisc Monitor use cases

Monitoring all publication activity to ensure compliance with funder

mandates

Monitoring all publication activity to ensure a clear understanding of

what has been published

Standards development to enable efficient data exchange

Monitoring spend on all items

Jisc Monitor use cases

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Standards and interoperability

» Jisc Monitor connects publisher and institution systems to collate publication data from the point of manuscript submission to acceptance of manuscript and subsequent publication

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Questions and comments

› Questions?

› General comments or reflections

› Key issues or pain points within your organisation

› Participate