160705 agenda local wallace rockhole · 2016. 6. 30. · microsoft word - 160705 agenda local...

AGENDA

WALLACE ROCKHOLE LOCAL AUTHORITY MEETING

TUESDAY, 5 JULY 2016

The Wallace Rockhole Local Authority Meeting of the MacDonnell Regional Council will be held at the Community Council Office on Tuesday, 5 July 2016 at 10.30am.

WALLACE ROCKHOLE LOCAL AUTHORITY 5 JULY 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 MEETING OPENING

2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct ............................................................................. 5

4.2 Conflicts of Interest ........................................................................................................... 7

5 MINUTES OF PREVIOUS WALLACE ROCKHOLE LOCAL AUTHORITY MEETING

5.3 Issues / Actions arising from Minutes

6 REPORTS OF COMMITTEES

Nil

7 DEPUTATIONS / GUEST SPEAKERS

7.1 Bess Price Minister for Housing

8 COUNCIL LOCAL GOVERNMENT

8.1 Service Delivery Report .................................................................................................... 9 8.2 Complaints Received ...................................................................................................... 12 8.3 Action Register ............................................................................................................... 13 8.4 Previous Minutes Wallace Rockhole

12 April 2016 ................................................................................................................... 15

9 LOCAL AUTHORITY PLANS

Nil

10 FINANCE

10.1 Expenditure Report ......................................................................................................... 21

11 OTHER BUSINESS

11.1 Other Government Services

12 NEXT MEETING - THURSDAY 7 JULY, 2016

13 MEETING CLOSE


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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION

That the Wallace Rockhole Local Authority note the Council Code of Conduct.

SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2

TITLE Conflict of Interests SUMMARY: This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure RECOMMENDATION:

That the Wallace Rockhole Local Authority note and declare any conflict of interests.

What to disclose

Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer name of organisation or corporation the nature of the office held the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust the name of the Trust the nature of the Trust’s activities the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in name of locality of the land or real estate the approximate size of the land or house/unit the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts the name of the creditor

5. For shares and similar investments the nature of the investment name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association name and address of the organisation position held (if any).

7. For undertaking second employment details of employer nature of employment or consultancy.


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COUNCIL LOCAL GOVERNMENT

ITEM NUMBER 8.1 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\WALLACE ROCKHOLE\08-2016 MEETINGS\MEETING 2 - 149960

AUTHOR Kathleen Abbott, Council Services Coordinator EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Wallace Rockhole community and documents any other relevant issues. RECOMMENDATION That the Local Authority note and accept the Service Delivery Report

Core Local Government Services Animal Management

Vet visited on the 13th of May- stayed half day and went house to house, caught up with the owners if they had to.

The general health of the dogs in community was good, with all animals being well cared for.

Cemetery Management Levelled out the pile and have planted some shrubs and trees in and around the fenced

area.


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Internal Road Maintenance Work in progress.

Parks and Open Spaces Both parks - the residential (L. Penham) and the community (G&I Abbott) - are checked

and maintained on a monthly basis. We have started planting in the second park.

Sports Grounds Shade structures have been completed and the team just has to get the seating

installed. These are near the race track in preparation for future events. Waste Management Program and recycling

As usual waste collection is done twice a week and dump maintenance on a monthly basis when we do our audit.

Weed Control and Fire Hazard Reduction At this stage our guys are going around with whipper snippers and in July the grader

team will be here and will do our community boundary and fire breaks at that time as well.

Contractual Matters Essential Services WATER OUTAGE – None this reporting period POWER OUTAGE – None this reporting period Otherwise services provided are working at 100% to Power & Water standards. Other Matters Civil Works Training Training took place in Hermannsburg and two or our Civil Works team received

Certificates: Fire warden & First Aid – Matthew Community safety – Max Baliva

Future & Ongoing Projects Tree planting Cemetery trees & shrubs with irrigation Replace fence & gate at G&I Abbott park Shade structure opposite office

ATTACHMENTS:


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ITEM NUMBER 8.2 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION That the Local Authority note that there were no complaints received BACKGROUND/DISCUSSION Nil Complaints received ATTACHMENTS:


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ITEM NUMBER 8.3 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer EXECUTIVE SUMMARY: This report provides an update on requests of the Hermannsburg Local Authority Action Register Report. RECOMMENDATION: That the Local Authority note and accept the Action Register Report

Action Item Action Register 17 Mar 2016 - 2:49 PM - Megan Griffiths Leave this as it is the Department looks after the school hours

Local Authority to speak to the Principal regarding public liability insurance.

02 Nov 2015 - 1:38 PM - Helen Smith We spoke to the Infrastructure area within the Department of Education - they confirmed that

the lot does belong to the Department but they don't have any current plans for upgrades. The School Principal would need to put in an infrastructure upgrade request.

04 Sep 2015 - 3:14 PM - Helen Smith Invite Department of Education to the Local Authority meeting Action Item Action Register 27 Jun 2016 - 2:28 PM - Megan Griffiths Minister for Housing Bess Price will be attending the Wallace Rockhole Local Authority

meeting Wednesday 05/07/2016 11 Apr 2016 - 1:16 PM - Helen Smith NT Government to give a verbal update at the meeting. 17 Mar 2016 - 4:22 PM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with

Housing and coming out to solve maintenance issues. As the community members are paying rent they believe that this should be happening.

17 Mar 2016 - 4:11 PM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with


17 Jan 2016 - 11:47 AM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with


Action Item Orchard


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Action Item Sports and recreation program 22 Jun 2016 - 9:28 AM - Daniel Teudt Resolution: The Local Authority recommend that the Council look into the possibility of

setting up a Sports and Recreation program at Wallace Rockhole or at least running some events during the year.

Action Item Race track and public events ATTACHMENTS:


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ITEM NUMBER 8.4 TITLE Previous Minutes Wallace Rockhole

12 April 2016 REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer EXECUTIVE SUMMARY: This report is a summary of achievements relating to the previous minutes of the Wallace Rockhole Local Authority Meeting 12 April 2016 RECOMMENDATION That the Imanpa Local Authority Meeting confirm the minutes of the previous meeting held on 2 March 2016

ATTACHMENTS: 1 160412 DRAFT LOCAL WALLACE ROCKHOLE.pdf

Attachment 1 160412 DRAFT LOCAL WALLACE ROCKHOLE.pdf

Attachment 1


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FINANCE

ITEM NUMBER 10.1 TITLE Expenditure Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Chris Kendrick, Director Corporate Services EXECUTIVE SUMMARY: The Expenditure Report shows spending until 31 March 2016 in the Local Authority’s community. RECOMMENDATION That the Local Authority note and accept the Expenditure Report until 31 March 2016 ATTACHMENTS: 1 March 2016 Local Authority Expenditure Detail WRH.pdf 1 Page

Attachment 1 March 2016 Local Authority Expenditure Detail WRH.pdf

Attachment 1

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