Wake Forest Board of Commissioners Work SessionMeeting Agenda

October 02, 2018 at 5:30 PM

1. Presentations

1.1. Employee Recognition

1.2. Clark Nexsen Presentation of the Joyner Band Shell Band_Shell_Approval-Summary.docxCommissioners Presentation 10-2-18.pdfBand Shell Approval Letter 9-21-18.pdfResolution2018-x__Joyner_Band_Shell.doc

1.3. Capital Area Food Network (CAFN) - Additional Information

2. Discussion of Monthly Financial Report

3. Review of Draft Agenda for Upcoming Regular Meeting

3.1. Review of Oct. 16, 2018 Agenda. 10-16-18_Draft_Agenda.docx

4. Other Business

4.1. Board Reports.

5. Commissioner Reports

6. Adjournment

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Board of Commissioners Work Session AgendaItem Report

Agenda Item No.: 2018-692Submitted by: Kip Padgett Submitting Department: Administration Meeting Date: October 2, 2018

SUBJECTEmployee Recognition

Recommendation:

Item Summary:

ATTACHMENTS

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Board of Commissioners Work Session AgendaItem Report

Agenda Item No.: 2018-688Submitted by: Mickey Rochelle Submitting Department: Public Facilities Meeting Date: October 2, 2018

SUBJECTClark Nexsen Presentation of the Joyner Band Shell

Recommendation:Approval to proceed with presented design

Item Summary:

ATTACHMENTS Band_Shell_Approval-Summary.docx Commissioners Presentation 10-2-18.pdf Band Shell Approval Letter 9-21-18.pdf Resolution2018-x__Joyner_Band_Shell.doc

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Agenda Item: Clark Nexsen Presentation of the Joyner Band Shell

Summary: The board instructed ClarkNexsen to provide a different concept for the band shelter. They have met with the Recreation Advisory Board and Public Art Commission. The revised cover is being presented to the board for their approval so they can move forward and keep in the schedule for the completion of the Joyner Park Community Center.

Attachments: Presentation, Draft Resolution and Staff Letter of support of the architectural design

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Town of Wake ForestJoyner Park Stage Cover

In partnership with JIM HIRSCHFIELD AND SONYA ISHII5

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MAIN STAGE

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RE-DESIGN REVISIONS:

- FULL STAGE COVERAGE

- SOLID ROOF MATERIAL FOR FULL SHADE

- COLUMNS OUTBOARD OF STAGE WITH STONE CLADDING

- MATERIAL PALETTE TO BLEND WITH PARK VERNACULAR

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Questions?

In partnership with JIM HIRSCHFIELD AND SONYA ISHII13

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September 21, 2018 Clark Nexsen Jennifer Heintz 333 Fayetteville Street, Suite 1000 Raleigh, NC 27601 Town of Wake Forest Mickey Rochelle 301 S. Brooks Street Wake Forest, NC 27587

RE: Case Number AR-18-26 Minor Architectural Review – Joyner Park Band Shell

Dear Ms. Heintz:

Thank you for submitting an application for Minor Architectural Review for the proposed Joyner Park Band Shell project for an amphitheater stage cover to be located at Joyner Park, 701 Harris Road in Wake Forest. Staff has reviewed and approved the final architectural design and materials as submitted. The approved elevations are attached for your reference and file.

This approval pertains only to the exterior architectural design; any changes will require additional review and approval. Site construction plans & building plans must be reviewed and approved separately.

If you have any questions regarding this matter, please feel free to contact me at (919) 435-9514 or cjenkins@wakeforestnc.gov during business hours (8:00 AM-5:00 PM, Monday-Friday).

Sincerely,

Courtney L. Jenkins, CZO Planner II – Development Services

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REFLECTED CEILING PLAN

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RESOLUTION 2018-

A RESOLUTION APPROVING OF THE DESIGN FOR THE JOYNER PARK BAND SHELL

WHEREAS, on October 2, 2018 Clark Nexsen presented a design for the Joyner Park Band Shell; and

WHEREAS, the Recreation Advisory Board and the Public Art Commision has approved of the Band Shell Design. We request the approval of the Board of Commisioners to construct the Band Shell as designed;

NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners of the Town of Wake Forest authorizes the Town Manager to sign the contract associated with design for the Joyner Park Band Shell.

Adopted this the 2th day of October 2018.

Moved by:

Seconded by:

Mayor:

ATTEST:

Town Clerk

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Board of Commissioners Work Session AgendaItem Report

Agenda Item No.: 2018-691Submitted by: Aileen Staples Submitting Department: Finance Meeting Date: October 2, 2018

SUBJECTCapital Area Food Network (CAFN) - Additional Information

Recommendation:

Item Summary:

ATTACHMENTS

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Board of Commissioners Work Session AgendaItem Report

Agenda Item No.: 2018-706Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: October 2, 2018

SUBJECTReview of Oct. 16, 2018 Agenda.

Recommendation:

Item Summary:

ATTACHMENTS 10-16-18_Draft_Agenda.docx

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Wake Forest Board of CommissionersMeeting Agenda

October 16, 2018 at 7:00 PM

Call to Order

Pledge of Allegiance

1. Approval of Agenda

2. Approval of Minutes

2.A. Approval of Minutes for Meeting held September 4, 2018 (Work Session and Joint Public Hearing) and September 18, 2018 (Regular Board of Commissioners).

3. Presentations

3.A. Proclamation Recognizing November 16, 2018 as "Pancreatic Cancer Awareness Day".

3.B. Proclamation Recognizing November 24, 2018 at Small Business Saturday in the Town of Wake Forest.

3.C. Comprehensive Transportation Plan:Progress Presentation.

3.D. Presentation of Annual Reports from the Town’s Advisory Boards.

4. Public hearings / Public Comment

4.A. Public hearing on a petition requesting contiguous annexation submitted by David Williams, Sr. for property located at 1047 N. Main St., being Wake County Tax PIN 1841-78-7056.

4.B. Public Comment: If anyone would like to address the Board of Commissioners on an item other than a public hearing item during the time of public comment, please sign up with the Town Clerk prior to the meeting. Each speaker is asked to limit comments to 5 minutes. Please provide the clerk with copies of any handouts you have for the Board. Although the Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subject matter brought up during the Public Comment segment. Topics requiring further investigation will be referred to the appropriate Town Staff and may be scheduled for a future agenda. Thank you for your consideration of the Board of Commissioners, staff and other speakers. 30

Wake Forest Board of CommissionersOctober 16, 2018 Page 2

5. Consent Agenda

(A Consent Agenda is a group of items passed with a single motion and vote. These matters are of a generally routine nature. No debate is allowable on any item included on the Consent Agenda. If a Commissioner or any citizen of Wake Forest or its ETJ wants separate consideration of any item, it may be removed from the Consent Agenda by request.)

5.A. Approval of a Resolution for an Intermunicipal Agreement to establish reimbursement of costs to upgrade associated water and sewer line and all associated valves, boxes and meters with the City of Raleigh, in accordance with the U-5515 Stadium Drive Complete Streets Project.

5.B. Resolution Recognizing Eric Keravuori on his Retirement.

5.C. Appointments to the Wake Forest Fireman’s Relief Fund.

6. Legislative Items

7. Planning Items

7.A. Consideration of resolution to accept land donation offered by Mill Creek Associates and Ellerbee Creek Partnership.

8. Administration and Financial Items

8.A. Consideration of Approval of Special Event/ General Liability Insurance for the Christmas Tour of Historic Homes.

9. Public Services Items

10. Parks and Recreation Items

11. Public Safety Items

12. Other Business

12.A. Wake County Tax Releases

12.B. Monthly Report

12.C. Commissioner Reports.

13. Adjournment31

Board of Commissioners Work Session AgendaItem Report

Agenda Item No.: 2018-710Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: October 2, 2018

SUBJECTBoard Reports.

Recommendation:

Item Summary:

ATTACHMENTS

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