2 editing family search and sources

Module 2 - Editing & Sourcing

Module 2 Index -

Adding, Editing, and Duplicates

●Adding or Editing Vital Information 3

●Adding or Editing Relationships 6

●Using Record Hints 22

●Searching Records Using FamilySearch 33

●Finding and Merging Duplicate Records 36

●Other Ways to Find Duplicate Records 53

●Using FIND to Search for Duplicates 56

●Reversing “Not a Match” 59

Adding or Editing Information...

To edit,

click on the

existing

information,

then click Edit

To add missing

information,

click Add


To add or change a date and/or place

Enter a reason why the

information is correct

Select a standardized

version from the drop

down menu

Click Save


It helps prevent

others from

changing correct

information

Briefly include the

information and

the source in

your reason

Why should you add a

“Reason This Information is Correct”?

Editing Relationships...

Go to the Family Members

Section on the Details Page

If there is more than one spouse,

check Preferred to select which couple

you want to show on your tree

Editing Relationships...

Click here to edit a

couple relationship

Click here to edit parent-

child relationships

Editing a Couple Relationship...

Then click

Edit

To edit the

marriage info,

click on it

After clicking to

edit…..

…this box

will open

To edit the

marriage, follow

the same steps:

1. Choose a

standardized

date and place

2. Add a reason

3. Click Save

Editing a Couple Relationship...

Adding a Divorce or Other Event...

Click Add

Event

Click the

drop down

arrow

Select an

event

Follow the

same steps to

enter the

information

Editing A Couple Relationship...

If there is an incorrect spouse

Select Remove

or Replace

Editing A Couple Relationship...

The couple

relationship will

be removed or

replaced

The relationship

of the mother to

each child will

also be removed

or replaced

Editing A Couple Relationship...Scroll to the

bottom of

the page

Check to certify that you have

reviewed the relationships, sources

and notes for these persons

Click Remove Person or Replace Person

Removing A Couple Relationship...Enter the specific reasons why you are

removing the relationship. You should not

say that it is just “wrong”.

Click Remove The relationship to the spouse

and children will be removed

Replacing A Couple Relationship...

Enter information for

the correct spouse

(select a

standardized date

and place)

Click Next

If you know the

correct spouse’s

ID number, select

Find by ID Number

Replacing A Couple Relationship...FamilySearch tries to find a matching person

If a match

is found,

click Add

Person

If no match is

found, select

Create New

Removing A Couple Relationship...Enter the specific reasons why you are

replacing the relationship. You should not

say that it is just “wrong”.

Click ReplaceThe relationship to the spouse

and children will be replaced by

the person you added

Editing Parent-Child Relationships...

Select Remove or Replace

and follow the same steps

Click here to edit

parent-child relationships

Editing Parent-Child Relationships...All parent-child relationships

are assumed to be biological

unless otherwise specified

To change the

relationship type,

click Add

Relationship Type

Select from the drop down menu,

add a reason, and click Save

Click the arrow to

see the drop

down menu

Details Page - Other Tools...

Delete Person—use if you add

someone by mistake; it cannot

be used by those who did not

add the person.

Finding Records to Attach...

Use Record Hints

Billions of indexed records

are automatically searched

and matched--over 95% are

correct matches!

But don’t assume all are correct!

Using Record Hints...

Click a Record Hints iconIndexed

information

about the

record is

displayed

...Click Review and Attach

If the

information

looks like a

match...


Census info is on the left Family Tree info is on the right

A new screen is displayed

If available, always click Image


You may find missing family members!

Review the image

The image may contain important information

that may be missing from the indexed info

Using Record Hints...FamilySearch automatically adds

a source on the details page

Sources are

automatically

tagged to any

vital information

they provide


Add any missing info

from the census

record to Family Tree

Click Attach

If the two records match


The census can be attached to other family members

You can also add

family members

who are missing

from Family Tree


When you click Add, FamilySearch

tries to find a matching record

No match is found for Emmely

Mary; a potential new Family

Tree record is created

To add the new record, click Create New Person


When adding

Charles Henry

FamilySearch finds a matching

Family Tree record

If it is a correct match,

click Select instead of

Create New Person


A new record for Emmely

Mary was added to the family

The record for Charles

Henry is added to the family

Using Record Hints...If you don’t initially attach or add all of the family, click

the icon on the source of someone you already attached

The indexed record

info is then displayed

on a new page

Then click Review

Attachments


The census can still

be attached to other

family members

Additional family

members can

still be added

What if There Are No Record Hints?

Click the FamilySearch link

under Search Records

FamilySearch automatically searches

billions of indexed records using the name

and birth information from Family Tree

Sometimes there are no

available record hints

The other

records refer to

someone else

These records represent

the correct Maria

Name and birth information is automatically

entered into the search fields

Searching Records in FamilySearch...

Click the

Preview Arrow

If the record pertains to

the person, click Attach

to Family Tree and

follow the same steps as

previously shown

Details of an indexed

marriage record are shown

As you click on the

Preview Arrow

Searching Records in FamilySearch...

Finding and Merging

Duplicate Records...

What Is a Duplicate Record?

Any record that represents the same

person as another record in Family Tree

There are

two

different

ID#’s for

the same

person

Merging Duplicate Records...

Click Possible Duplicates

Go to the details

page of one of

the duplicates


Click Review Merge

Identify the other duplicate


Two records appear side by side

Original Duplicate


Switch positions if the record on the

right contains better information –

the person on the left will be the

remaining person after the merge

Compare all information in both records


If the alternate name is important, copy

it to add later as an alternate name.

(Some persons may have gone by

different names at different times.)

If you select Reject

or do nothing, the info

on the right is deleted


If the duplicate

record contains

more accurate

or additional

information...

Click Replace (or Add)

To move the information

to the original record


Scroll down to review all

information and relationships

..unless they are

the same record,

i.e. same ID #

Always add all

duplicate

spouses and

children...

This makes it easier to

find and merge duplicate

family members

Merging Duplicate Records...Relationships to persons on the

right will be deleted if you Reject

or if you don’t do anything

Always add spouses and children, even if

they are not correct--edit incorrect

relationships after the merge

Otherwise, others won’t be able to

see why their tree suddenly changed

However, the

persons aren’t

deleted from

Family Tree


Sources are

automatically added

to the original record

Memories, notes, and

discussions are automatically

added, but not displayed


Once everything has

been reviewed,

correct information

and all relationships

have been added,

click Continue


Provide a

detailed reason

why the merge is

correct--don’t

just say “same

person” or

“match”

Johannes Olsen Udgaard 271-KY2 is an extracted duplicate

of Johannes Olsen MRHW-3ZM created from daughter

Annichen’s christening record. Christening date and place are

exactly the same, names are similar.

Click Finish Merge

Merging Duplicate Records...After you have finished

merging, you will be taken

back to the Person Page.

Click Add to

add a relevant

alternate name


Go to the Family Members

section to see if there are other

duplicate family members

Follow the same

process to merge

other duplicates

Duplicate

wife

Duplicate child

Merging Duplicate Records by ID #...

Shows no duplicates

Copy the duplicate’s ID #

Check Possible Duplicates

Click Merge

by ID


Paste the duplicate ID #

Then click Continue—and follow the same steps

Other Ways to Find Duplicates...

When using Search Records from the

person page, you may find an indexed

record that says “View in Family Tree”

This record is already attached

to another Family Tree record.

Often it is a duplicate!

You May Find Duplicates When

Adding A Source

Birthe’s daughter Helena’s

baptism record was found in

Birthe’s record hints

When adding

Helena to

Family Tree

Two existing Family

Tree records were found

Select a record to add Helena as a child, copy

the ID# of the duplicate, then merge by ID

Using FIND to Manually

Search for Duplicates...

Manually enter

the search

criteria and

click Find2 additional

duplicates are

found along

with the record

in your tree

Click FIND

on the

Family Tree

Toolbar

The record in your

tree is displayed

No

matches

are found

Millicent’s search criteria has been manually entered

Modifying Search Criteria in FIND...

The record in your tree is displayed...

And a duplicate record linked

to her husband is found

Add her husband’s name to the search criteria

Modifying Search Criteria in FIND...

For females, consider searching

both maiden and married names

Selecting “Not a Match” for

Possible Duplicates...

Sometimes possible

duplicate records don’t

represent the same person

Click Review Merge to

compare the data and

possibly merge together

If the information does not match,

select Not a Match. Be sure to

add a reason.

Reversing “Not a Match”...

The previous possible

duplicate record was

moved to Not a Match--

now no possible

duplicates are shown

If you make a mistake,

you can go back to

Not a Match and fix it

Since some users might

make mistakes, Not a Match

is also a good place to look

for additional duplicates

Granite Mountain Vaulthttps://www.youtube.com/watch?v=5KLea_DPxb4

https://www.lds.org/media-library/video/2012-01-101-granite-mountain-records-vault-full?lang=eng

2 editing family search and sources

Education