Van Alstyne High SchoolBand Handbook

2017-2018

PURPOSE OF HANDBOOKThis handbook is designed to help with the understanding of policies, complexities, and concepts of a very large and proud organization. Hopefully it can be used to answer questions and define the boundaries that are important in keeping the band an efficient organization. If utilized properly, the concepts of responsibility, teamwork, and good citizenship will develop. If additional information is needed that does not appear here, please ask the directors. They will assist you in whatever way possible.

PHILOSOPHY AND OBJECTIVESIt is the responsibility of the music education program to seek to bring every student the deepest possible understanding and realization of his fullest potential, through the awareness of self-expression, pride of accomplishment, teamwork, citizenship, tradition, morale, spirit, and loyalty. Our curriculum and efforts are designed with these goals in mind.

Today’s pressure for scholastic excellence and individual accomplishment increases the need for music education in the curriculum. More than ever before, music education is very important to the mental and physical stability of today’s young people.

Some objectives of music education are the fostering of the personal benefits of self-made music as a form of expression as a means for emotional outlet, as a wholesome use of leisure time, and as a contributing factor in the development of well-rounded character and mental awareness.

The prime objective of music in education is to develop musically sensitive, intelligent adults who fully appreciate the significant contribution that music can make to the individual, to the community, and to the quality of life.

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STUDENT CONDUCT and REHEARSAL PROCEDURES At each rehearsal or performance time, enter the band hall; immediately check the board for

instructions; then follow the instructions as quickly as possible. Be seated with instrument, music, pencil, and supplies when the tardy bell rings. When instructions are given, write them down or mark them in pencil in the music. When a band director steps in front of the group, all playing, talking, and moving around

must stop at once. Full attention should be given at this time. Talk only at appropriate times, and wait to be acknowledged before speaking. Students should remain seated unless given permission otherwise. Students will follow director’s instructions the first time they are given. Stop immediately when a cut off is given, and pay close attention at that instant. Posture should always be that which encourages greatest playing efficiency. Both feet

should be flat on the floor to establish proper body balance, the back should be straight to permit free use of the arms and proper breathing; and the instrument should be held properly to allow the easiest playing technique with the least fatigue.

Always attempt to perform in such a way that the organization never has to stop for corrections. If a correction is necessary, please take it in the proper spirit; criticism of performance is just that, not a condemnation.

Exhibit professional pride in performance especially during rehearsals. What is done in rehearsal will be duplicated in performance!

Band students are welcome in the band hall before and after school; however, do not disturb any rehearsal. If entering or leaving the band hall during a rehearsal, move quietly and do not allow the doors to slam. Show every courtesy to the directors and students involved.

Please be considerate of directors’ requests for assistance of tasks around the band hall. All students are expected to conduct themselves properly at all times. Disorderly behavior

and abusive language as well as the display of profanity, temper, flagrant violation of rules, etc., will not be tolerated.

Discipline is a quality that must come from within the individual. Because of this fact, each student is responsible for his/her own actions. Any student who shows an inability to work effectively in class may be given alternate assignments away from the performing group at the discretion of the director with prior notification of the parents.

Pride, self-discipline, teamwork and respect are at the root of any great organization. Students must exemplify the desire to work as a team and give up the needs of the individual for the success of the group.

CARE OF BAND HALL A clean, well kept band hall demonstrates pride towards the band program. No food, gum, or drinks are allowed in the band hall. Do not enter the directors’ office, library, or uniform room without permission, and never

enter unless a director is present. Being seen at the door is not an invitation to enter; please wait for an invitation before entering.

Students will not touch, handle, borrow, or use anyone else’s instrument, uniform, or personal belongings unless they have permission to do so.

Instrument cases should be closed even during rehearsals. Student backpacks or book bags should be placed in the front of the room (not underneath

chair) at the start of each rehearsal. No books or homework are allowed in the rehearsal set. Personal items are not to be stored in the library, office, practice rooms, or uniform room. Do not move chairs or stands without permission; move equipment back to where it was after

using it.2

Chairs are for sitting only; sit properly in the chair all four feet of the chair on the floor. Music stands are for holding music only; do not use them as tables or foot rests, or mark

them in anyway. Hangers, clothes, and trash are to be removed from the band hall after each marching band

performance/rehearsal. Any clothes, books, or other items left in the band hall overnight are not the responsibility of the band directors.

Non-band students are not allowed in the band hall which will help tremendously with security. Please advise friends of this policy and visit guests outside the band hall.

PERFORMANCES, and SECTIONALS

PerformancesThe band will perform various times throughout the school year, and students are expected to participate in all performances. Students should consult their schedules for dates and times. Periodically, the schedule will change and updates will be sent home. Students should be punctual and prepared for each performance. In the event a performance causes a student to miss another class, the student is responsible to make up all missed work.

All curricular concerts and rehearsals are an extension of the classroom and will be graded accordingly. Concerts are considered to have three parts: warm-up, performance, and listening. The concert begins for the student at the warm-up, and a report time will be given for all performances. Concerts conclude when the last group performs and directors dismiss the students. Listen and be supportive of all of the groups performing. Please do not walk around or talk during any performance, or enter and leave the auditorium only between pieces or after the group has finished. It is essential that everyone cooperates in these important matters.

Performances of the band will include but are not limited to the following: Football Games (including all playoff games) Marching Contests UIL Marching Contest Christmas Parade Christmas Concert Pre-UIL Concert UIL Solo & Ensemble Contest UIL Concert and Sightreading Contest Spring Concert Winter Drum Line Contests Winter Guard Contests

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Concert Behavior/EtiquetteAt concerts, students are expected to conduct themselves in a mature manner and act as professionals on and off the stage; concerts are serious events. Audience members are expected to follow basic rules of etiquette, clapping at the appropriate time, not whistling, screaming, etc., not taking flash pictures during the performance, removing crying babies/children, not leaving or entering during a piece of music, etc. Band students will be in the audience, and are expected to lead the audience by exhibiting proper etiquette.

SectionalsThe directors will develop a sectional rehearsal by the end of the first semester that will be distributed to all students and their parents. These sectionals will begin the first week of the second semester and continue throughout concert season. Students are expected to be punctual and prepared on a weekly basis, and students must make every effort to attend. Since sectional rehearsals are an extension of the classroom, they are graded accordingly.

PERFORMING GROUPSMarching Band

All band students are required to participate in the Marching Band. All conflicts with Marching Band should be addressed immediately with a director. The Marching Band rehearses before and after school during the fall semester and performs at pep-rallies, all regular season and playoff football games, Pre-UIL Marching Contests, UIL Marching Contests, Parades, an Invitational Marching Festival, and other special events as required.

Concert BandThe Concert Band is considered a varsity level ensemble, and music performed is the highest level of difficulty. Performances will include a Christmas Concert, Pre-UIL Concert and Sightreading Contest, UIL Concert and Sightreading Contest, Spring Trip, Spring Concert, and special events. In addition extra rehearsals and clinics are occasionally scheduled. Concert Band gives students the opportunity to continue their ensemble, musical and technical development at the most advanced levels.

Jazz BandThe Jazz Band will study many types of jazz styles, improvisation, and jazz theory. Jazz Band performs with the concert bands and at many community events. Membership in the band program is required for anyone interested in participating in the Jazz Band, with the possible exceptions of piano, bass, and guitar. Sectionals will be called on an as needed basis

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Percussion Ensemble/Winter Drum LineParticipation in the VAHS Percussion Ensemble is required of all VAHS Percussion Students. The focus of this ensemble is to further knowledge and training on music written for percussion in areas of solo performance, contemporary chamber ensemble, indoor drumline, and world music. The ensemble undergoes extensive training on percussion playing technique, performance etiquette, and percussion theory.

Previous percussion experience is recommended, but not required. Chosen repertoire for the semester is decided on number of participants and playing level across the ensemble. Any student enrolled in the percussion class will be required to participate in all performing percussion groups (winter drum line, solo and ensemble, etc….). Winds players who are enrolled in band class may participate (through auditions) in winter drumline and are required to follow rehearsal/performance schedules.

Color Guard/Winter Guard Color Guard students are part of the Marching Band and participate in all Marching Band activities. The Guard students are expected to follow all rules and regulations that apply to band members. Students must audition for a position in the Guard which is open to all students. Students in band may audition for and participate in Winter Guard with the approval of the band directors. The Guard adds visual impact to the Marching Band with color and movement. Flags, rifles, sabers, and dance bring excitement, fashion, and flare to all performances of the band.

Instrumentalists that are in Guard will participate in band after marching season concludes. Those students who decide not to continue with their instruments will be subject to a one year waiting period before they can join the guard again. After the waiting period concludes the student must have a conference with the band directors to decide if he/she will be allowed to participate.

Students in the Guard should be enrolled in band class for the full year. In the fall, the Guard is an auxiliary unit of the Marching Band and in the spring, the Guard moves indoors to compete as a Winter Guard. All non-instrumental Guard members are required to participate in both fall guard and winter guard.

Guard members are expected to be positive models of behavior and academic excellence for all students to follow. Thus, a teacher recommendation is an important part of the guard selection process. Previous dance experience is helpful, but not required. Each student will receive extensive instruction in beginning, intermediate, and advanced dance. All that is needed to be a successful member of the guard is a great attitude and a desire to excel. Students in color guard provide their own uniforms for both semesters.

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MARCHING BAND GUIDELINESMarching season is approximately the first twelve weeks of the school year, and all band students are required to participate in the Marching Band. A schedule of rehearsals and performances will be given to students in May so that conflicts can be avoided during the fall semester. Students who play all music by memory for directors, attend all rehearsals, and make a conscientious effort to improve on their marching fundamentals, demonstrate an understanding of their music and marching assignments will be given an opportunity to perform with the marching band; however, performances will be limited to those students who exhibit the most prepared advanced skills. Should the football team advance in the playoffs, the band will continue to perform and attendance will be required. An abbreviated rehearsal schedule will be followed at the end of the regular football season.

The performance of the Marching Band at football games begins the moment the band enters the parking lot, and does not end until the band leaves the parking lot. The band is at the football game to provide a supportive environment for the football team as well as perform their contest show for the enjoyment of the audience. The band will not participate in any derogatory cheers and will always show respect for the other school. Water will be provided throughout the game by the band parents. Marching Band members will satisfy their PE requirement of ½ credit per fall season. A full PE credit will be satisfied after (2) fall marching band seasons.

Marching Band Attendance/TardiesPunctuality is essential for all rehearsals and performances. To be early is to be on time, to be on time is to be late. Band members are to stand in the warm-up block two minutes prior and be ready for an attention command. Students are considered absent or tardy if they are not standing in their spot at the call time without all proper equipment (instrument, pencil, drill book, all guard equipment, prop, etc.). Students who have an unexcused absence from band class or after school rehearsals may lose the privilege to perform with the band. Tardiness will be discussed at the end of each rehearsal.

Marching Band Rehearsals Tardies 6 Tardies No 3rd Quarter for the Remainder of the season

Marching Band Rehearsals Absences 1 Unexcused Absence No 3rd Quarter during game 2 Unexcused Absences No 3rd Quarter for the Remainder of the season 3 Unexcused Absences Benched for the Remainder of the Season

Daily Rehearsal ScheduleMonday: 6-9 pm Full Band RehearsalTuesday: 7-8 am Full Band RehearsalWednesday: 7-8 am Full Band RehearsalThursday: 7-8 am Full Band Rehearsal

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Marching AlternatesWhile every attempt will be made to use each band student for contest and performances, the band does incorporate an alternate system. Due to the increase in vacancies created by ineligibility, illness, injury, and various other reasons, the marching show could be written for fewer performers than the actual number of band students. Students will be chosen to perform based on mastery of marching fundamentals, playing fundamentals, command of the show music and drill, attendance, and attitude. During rehearsals, alternates could march in an assigned position next to a regular marcher (or) have an alternate spot in the show, which will provide the alternate marcher with the opportunity to continue improving his or her marching skills. Should a student miss a marching practice, his/her place in the show could be filled by an alternate. Therefore, alternates maybe worked into the lineup as places open or as it may be necessary to replace those who have difficulty. In this way, everyone will have ample opportunities to gain experience. Selection of alternates will be done on a weekly basis and may change at any time. Students who are alternates are integral to the performance and will assist the directors with field equipment and organizational needs. Should there be pre-game ceremonies, all students including alternates will perform. In the case of illness, injury, ineligibility, unexcused absence, or disciplinary reasons, a student who is sharing a marching assignment may be switched to another marching assignment.

Summer Band Rehearsals are held each summer before the beginning of the fall semester. Generally, these rehearsals begin on the first Monday in August. Parents wishing to see their child excel in band should make travel and vacation plans with this schedule in mind. The purpose of summer band is to build camaraderie within the band as well as to sharpen marching and playing skills. Students will have time to establish bonds of friendship and a strong work ethic, as well as to meet and greet each other. These rehearsals will also allow the band to adequately prepare for the upcoming marching season. No grades are assigned during summer band; however, attendance is checked and marching positions in the marching show are assigned based on attendance, work habits, and development of skills taught during summer band. Students who miss part of summer band are immediately behind, and may battle the rest of the season to catch up instead of striving to excel. Missing an extended number of days of summer band camp could result being in an Alternate position! Students who miss the Full band camp and have been a member of the VA band program from the previous school year will remain out the program for ONE school year. Those students will have an opportunity to rejoin the program after an interview with the director.

Outdoor Rehearsal Requirements Students must bring their own water to rehearsals. Students should eat breakfast and drink plenty of fluids. Good nutrition is a must to

remain healthy during marching season Students are trained by the directors to watch for signs of dehydration, and should sit

down immediately if dizzy or weak. A director will provide assistance. During hot weather rehearsals, directors will constantly monitor the weather conditions

and make adjustments as necessary for the safety of the students.

Pep RalliesPep rallies are required performances. All eligible band students must participate in all pep rallies unless a director has given specific permission to miss.

Game Procedures

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Members of the marching band will be expected to adhere to the following game guidelines: Uniforms must be completely on before leaving the busses, and students must be in

full uniform at all times, unless specified by a director. No earrings or caps are worn with the uniform. No food, drinks, or gum are allowed in the stands. Only water may be in the stands,

which will be provided by the band boosters. Each student is responsible for his/her equipment at all times. The loading crew is

not responsible for putting away other band members’ equipment. Students will sit in assigned seats and not move about the band area during the game. Hat cases should be placed under seat, and no instrument cases are allowed in the

stands. No book bags, back packs, tote bags, walkmans, non-band noise making devices, stereo equipment, etc. will be allowed in the stands. Girls should leave their purses at home.

All students must have music in a flip folder. Students who play any instrument other than tuba or percussion must also provide a lyre for their instrument.

Students should play their best each time the group performs and not play their instruments at any time the band is not performing.

Percussion is only to play with the full band or as a section in an organized cadence or feature.

No one except band personnel is allowed in the band section. Ex-band students or visitors are sometimes exceptions, but only by special permission from the directors. This includes non-chaperoning band parents.

Watch the director at all times, especially for cut-offs in the music, as the band will sometimes stop playing when play is resumed on the field.

File orderly from the stands to the warm-up arc before the half-time show. Do not play instruments in transit.

Cheer with the cheerleaders; group cheers are acceptable but ‘off color’ or unsportsmanlike cheers will not be tolerated.

Do not make discourteous remarks about visiting bands, peers, and other students. Students will ride the bus to and from all games and performances (On the occasion

that the student does not, a parent must fill out and sign an Alternative Travel Release form. The parent may sign the student out at any point after halftime is over.).

Before the GameStudents will report to the band hall and get in their arcs for roll check on game days. Cased instruments are placed at the pre-determined loading area prior to call. The call attire is the band t-shirt, black shorts, black socks, and black band shoes. Students who miss call and/or are improperly dressed may not march.

Arrival at the Performance SiteWhen the band arrives at the performance site, the loading crew will immediately get off the bus to begin unpacking the equipment truck. All remaining band members are to stay on the bus until given further instructions. After reporting to the seating area, students will report to the warm-up area and stand in the concert arc for specific instructions. Do not play until told.

Back at School

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Students should have a ride ready to pick them up at the estimated return time, and are responsible for putting equipment away. Return times are approximate, since event timing and traffic are unpredictable. Uniforms should always be hung up correctly (always hang trousers by the crease) and returned after every football game. Wait to leave until dismissed by a director. Please inform parents of our estimated arrival time so that they are able to arrive no later than 30 minutes after arrival back at school. Following an evening event a director will stay until the last student is picked up. Please be considerate of directors so that they may go home in a timely manner.

BUS RIDING RULESDue to the band’s extensive travel schedule, proper behavior on the bus is mandatory. Students should always be courteous to drivers, chaperones, and other passengers. Loud, abusive, or otherwise rude behavior will not be tolerated. I-Pods and compact disc players are allowed on lengthy trips, but students must use headphones. Excellent conduct is expected on any trip. It is imperative that the following rules be followed:

1. Students will ride the bus to and from all games and performances (On the occasion that the student does not, a parent must fill out and sign an Alternative Travel Release form, and may sign the student out if in the presence of a director.)

2. Students must have all necessary forms completed and returned to travel on any trip with the band.

3. The following bus rules will be observed:a. Stay in seat. Do not stand while the bus is in motion (it is against the law). b. No sitting backwards.c. No food or drinks.d. Keep head, hands, feet and belongings inside the bus. e. Keep the bus clean.f. Be quiet when an adult is addressing the bus.g. No loud, boisterous talking, screaming, whistling, etc… Keep talking at a

conversational level. NO YELLING!! Don’t use any profane language. h. Public displays of affection are unacceptable.i. Do nothing to distract the driver.j. Never throw anything from the bus windows.k. Observe the same conduct as in the classroom, and cooperate with the driver and

adult chaperones. l. Do not be destructive. m. When traveling to a performance, all students must exit the bus in full uniform. n. Follow all rules established by bus drivers.

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ATTENDANCE POLICYDue to the participatory nature of band, students are expected to participate in all activities, including rehearsals, performances, sectionals, and trips; rehearsals called by the director are mandatory. There are so many potential conflicts with band rehearsals that there will be little chance for success unless a strict attendance policy is enforced. Please ask to receive a complete semester calendar from all groups so that there is ample time to work out potential scheduling conflicts. The band directors will work together with the other teachers, coaches, and directors of various school activities to give each student every opportunity to be a part of other groups. A complete calendar of events will be handed out to all students during the first week of school, and in the event of a change in the schedule, every effort will be made to announce the change as early as possible.

All students will be expected to attend all after school and evening rehearsals regardless of eligibility. Leaving a band event early is unacceptable except in an emergency situation. All absences are to be reported by the parents in writing to the directors and must be approved in advance; however, the director’s acceptance of a written note does not automatically excuse and absence. Absences should not be reported through a peer. In the case of illness or family emergency, an explanatory telephone call or e-mail prior to the rehearsal or performance is appropriate.

TardiesStudents not in their designated area at the appropriate time will be marked tardy. A tardy will be converted to a mark of absent 8 minutes after the rehearsal begins. Be on time, if not early, to all band functions. It is imperative that every student be at rehearsal on time; tardies are simply not tolerated.

Excused AbsencesTardiness may be excused at the discretion of the directors. Tutorials, appointments etc. will not be an excuse for tardiness unless prior arrangements, with written documentation, are made and approved by a director. Absences other than those listed below need to be addressed with the directors in advance. Absences and tardies will be excused in the following cases:

1. Medical emergency or personal illness certified through a parent or doctor in writing.2. Serious illness or death in the family.3. Religious Holy Day4. Medical appointments made before a rehearsal was announced.5. THREE excused absences from a Friday(football) performance will result to being

moved to an alternate position. Note: every performance is vital in preparing the student to have their best performance at contest

Unexcused AbsencesAbsences that occur without prior notification may be classified as unexcused absences. Unexcused absences and tardies may result in a grade reduction, loss of performance status, and loss of 3rd quarter break. If students are well enough to be in school, they are well enough to attend rehearsals. Examples of unexcused absences and tardies include but are not limited to:

1. Work, including Applications and Interviews2. Drivers Education Class (It is strongly recommend that students enroll in such a class

during the summer break.)

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3. Transportation not arranged4. Over sleeping5. Family Vacations/Trips6. Doctor Appointments (unless illness required immediate appointment)7. Testing, i.e. SAT, PSAT, ACT, etc.8. Class Tutorials 9. Non-school sponsored activities

10. Two unexcused absences from a Friday(football) performance or One unexcused. Note: every performance is vital in preparing the student to have their best performance at contest

Roll CheckEvery band function will begin with a roll check, and students must be in their assigned position with the required materials, or they will be considered absent or tardy. All students should know their indoor rehearsal position, position in the marching band block or warm-up block, and position in the stadium block.

SAT and ACT Testing The SAT and ACT College entrance exams are critical portions of a high school student’s academic regiment. Much research has been done that proves that students studying music are much more successful at these exams than students not studying music. The testing agencies that administer these exams set the dates these tests will be given at least a year in advance and publicize these dates to allow students to plan. The band directors understand the importance of these tests and encourage band students to take these exams. The directors plan rehearsals and performances throughout the school year to allow students to take these exams at least twice in the year without a band conflict. It is the responsibility of the student and parent to make sure to sign up for these exams only on the days that have no scheduled band event. There will always be at least two dates per test, per year from which to choose.

GRADING PROCEDUREGrades for each nine weeks will be comprised of two components: Performance Grades and Participation Grades. Student’s grades on playing tests will be based on their ability to show improvement and mastery of the following components: improvement on the student’s instrument, tone quality, intonation, style, rhythmic accuracy, precision and articulation, musicality, correct posture, hand position, embouchure, air production, articulation, and attentiveness to detail.

Performance Grades Performances Playing Tests

o Scales – Major and Minoro Arpeggios – Major and Minoro Marching Music (including memorization)o Concert Musico Etudeso Playoffso Solo and Ensemble

Sectional Rehearsals and Assignments Written Tests

Daily Grades Daily Class Rehearsals

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Classroom Materials Proper Rehearsal Conduct Marking Music Correctly Written Assignments Instrument Storage Cleanliness Care and Maintenance of Instruments Instruments taken Home Daily Punctuality to Rehearsals and Performances

If a student misses a test due to an excused absence, that test must be made up within five school days or a grade of zero will be recorded and averaged into the final nine weeks grade. If a student misses a test due to an unexcused absence, there will be no opportunity to make up the test, and a grade of zero will recorded and averaged into the final nine weeks grade.

All materials must be mastered; therefore, if a student fails any part of a test, he/she is given five school days to master that section and may retest in order to remove the failing grade from the gradebook. It is the student’s responsibility to arrange for retesting, and only one opportunity to retest will be given.

ELIGIBILITYThe following is taken from the Van Alstyne Student Handbook.

Extracurricular and Activity AbsencesThe District shall make no distinction between absences for UIL activities and absences for other extracurricular activities approved by the Board. A student shall be allowed in a school year a maximum of ten extracurricular absences not related to post-district competition, a maximum of five absences for post-district competition prior to state, and a maximum of two absences for state competition.

Eligibility for Participation in High School ActivitiesThe board has chosen to establish strict academic standards for participation in extracurricular activities; therefore, all students, including those enrolled in honors and advanced courses, shall be subject to the “no pass, no play” guidelines. [See FM (LEGAL)]

A student who is enrolled in a pre-AP, AP, and/or dual credit course may apply for a principal approved waiver from eligibility rules one time per semester. The waiver is good for only one course and may only be granted only once per semester. The following conditions must be met in order for the waver to be considered:

1. The grade in the class is between 60 and 69; 2. The student makes application in writing within five days of the end of the grading

period; and3. The teacher of the course completes a checklist that indicates the student had

satisfactory behavior and attendance, both in class and in tutorials.

A coach/sponsor may, but is not required to, submit in writing a description of any extenuating circumstances, if appropriate to the situation.

Full Day Attendance Requirement

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In order to be eligible to participate in a game or practice that takes place during the regular school week, students involved in athletics or other extra-curricular activities must be in attendance for Full day of their classes on the day of that game, practice, or activity.

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INDIVIDUAL COMPETITIONParticipation in individual competitions and festivals offered throughout the school year is strongly recommended, and in some cases even required.

All Region Band, Jazz Band, and OrchestraAll Region auditions involve the finest musicians and are the first stage in the advancement toward All-State. The music is announced in late July, and auditions are in September, November, and December. Students must check their calendars carefully and make a complete commitment to the tryouts, clinics, and performances before auditioning. Any student who is fortunate to be selected will attend all rehearsals and the performance.

Solo and Ensemble(Required)The Solo and Ensemble contest is designed to improve the individual and small group performance level. The University Interscholastic League sponsors Solo and Ensemble Contests at both the Region and State levels and maintains very specific music lists and rules.

Each student is required to perform a solo. Students can be asked not to perform at the contest if they have not met the performance expectations set by the Director(s). The solos and ensembles will be chosen by the director. Students who choose their own solo (provided by a private lesson teacher and has Director(s) approval) might need to also provide their own accompanist. All students are required to prepare a solo for a grade.

State Solo and EnsembleEnsembles must get a 1 at the Region Solo and Ensemble competition to advance to State Solo and Ensemble. Soloists must get a 1 and perform their solo from memory at the Region Solo and Ensemble competition to advance to State Solo and Ensemble. The State Solo and Ensemble contest is held the last weekend in May in Austin.

PRIVATE LESSONS(Panther Music Enrichment Program)

Private lessons are strongly encouraged for all band members for the complete development of each student’s potential as a performing musician. The advantages of a one-on-one, private lesson experience are overwhelming. If a student must miss a lesson for any reason, it is the responsibility of the student and parent to inform the private lesson teacher at least 24 hours in advance of the scheduled lesson. Failure to do so can result in an unexcused absence and the student will still be billed for the lesson.

The private lesson teachers will assist with the preparation of fundamentals, music for All-Region, Area, and State auditions, for participation in Solo and Ensemble, music exercises to improve tone quality and technique, band audition music, and with occasional parts of the band performance music. The band directors work very closely with the private lesson teachers in evaluating and monitoring each student’s progress. Parents should become informed of the lesson content, expectations of the teacher, and their student’s rate of progress. Parents should contact the band directors with questions about private lessons or private teachers.

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BAND TRIPSEach spring semester, the band may take an extended overnight trip. These trips are an opportunity to perform in venues not normally available and to compete with other groups from around the state or country. The directors carefully select a destination and competition for the band based upon dates, costs, availability of lodging, and a variety of other factors. The trip is a competition for all the bands and is a vital portion of the educational development. For this important reason, it is critical that all students and parents work diligently throughout the school year to make sure that every student can participate in this activity. Students will be responsible for prearranging testing, classroom assignment due dates, and understanding lecture materials with their teachers before departure on the band trip.

The trip is one of the activities that require a monetary contribution from the student and/or parent for participation. Fund raising opportunities are given so that students may earn a portion or all of the money for this trip. Academic eligibility is required in order to attend any band trip. Students, who have been sent to DAEP/AEP will not be allowed to attend any overnight band trip(ex. UIL State Marching contest, spring trip, State solo contest, ect..). Students, who have served a cumulative of 15 days over the academic year in ISS will not be allowed to attend any overnight band trip. R efunds on trip payments cannot be made.

Overnight Student Trip Rules 1. Curfews set by directors will be strictly enforced. Students will not be outside of their

rooms after curfew unless accompanied by an adult chaperone, and will be given a chaperone’s telephone number to call in case of emergency.

2. There will be no boys in girls’ rooms or girls in boys’ rooms for any reason (or) same floor.

3. When staying in a motel, never do anything that will disturb any motel guest.4. Respect the property of others. The defacing of property will not be tolerated. Students

are responsible for any property damage and will be held financially responsible.5. Chaperones are on trips for the students’ safety. Obey any request of the chaperones

without hesitation.6. The possession or use of any tobacco product, alcohol product, drugs, chemicals,

inhalants, or any other intoxicants or mood altering drugs is prohibited. Any student violating this policy will be sent home and referred to his/her campus administrator.

7. Students are not to leave an assigned area for any reason or get into any vehicle other than school designated transportation.

8. Any student in violation of local, state, or federal laws will be turned over to law enforcement authorities.

9. Students will follow all policies set forth in the Band Handbook.10. If a student must be sent home for any reason, the parent/guardian of the student agrees to

pay the full cost of the student’s return trip. The parent/guardian of a student in violation of trip rules will provide appropriate information (credit card number, etc.) to school district personnel in order that appropriate return transportation may be purchased.

11. More guidelines will be added per trip.

SCHOOL ISSUED MUSIC

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All music issued to students is the property of the band and must be treated with respect and care. Music should be kept neat, clean, marked only in pencil, and always in a folder. Any music that is lost or damaged will be replaced at the student’s expense. Each student is expected to bring his/her folder and music to every rehearsal, which will be checked periodically. Please handle music carefully and responsibly.

SCHOOL OWNED/ISSUED INSTRUMENTSInstruments made available to students are piccolo, bassoon, oboe, bass clarinet, tenor saxophone, baritone saxophone, French horn, marching horn, euphonium, marching baritone, tuba, sousaphone, and general percussion equipment. If at all possible, students will be issued one instrument for home use and one for school use. There is a $50 per year ($25 per semester) instrument usage fee. Occasionally, there are more students performing on a particular instrument than there are instruments available. When this situation occurs, the directors will work out an instrument sharing plan for the students involved. All school owned equipment must be handled with optimum care. Students failing to care for, or take care of their school issued instrument will lose the privilege to use these instruments. Any damage other than that caused by normal usage will be assessed to the student.

Each student will be expected to own his/her own mouthpiece, reeds, ligature, accessories, etc. Percussionists may check out a piece of school owned percussion equipment overnight at any time during the school year, provided they fill out the appropriate forms with the band directors.

The following is a list of general procedures for school owned instruments:1. Students are expected and required to take excellent care of school instruments.2. Students will be held responsible for school owned instruments issued to them. This

responsibility will include fire, theft, accidental damage, abuse, and general maintenance needed. No charge will be made to the student if the instrument becomes damaged due to normal wear and tear.

3. Each instrument will be issued in playing condition and will be checked and cleaned by a music company prior to issue.

4. No student is allowed to play another student’s instrument unless given permission by a director. Only percussionists are allowed to play the percussion equipment. No exceptions!

5. Insurance is not provided for school instruments, and although not required, it is highly recommended.

6. Percussion instruments may not leave the building unless a band director has given permission.

PERSONAL INSTRUMENTSA quality program requires quality musical instruments. By the time a student is a sophomore, he/she will be expected to be playing on a professional quality instrument. In most cases, these instruments will have been purchased during the student’s eighth or ninth grade year. With all personal instruments, it is strongly recommended that the instrument be insured through a homeowner’s policy or a private company. The school district will not assume liability for maintenance, repair, or damage of personal instruments. Many students find it both musically and financially rewarding to own an investment quality instrument. One distinct advantage of owning an instrument of this type is the tone production and ease of use. Instruments of this

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quality must be chosen carefully. Please ask band directors to assist in this very important decision.

UNIFORM POLICYEach student will be issued a band uniform for marching season. For concert season, each student will be required to provide their own uniform. The required uniform for concert band is concert black (black pants, black dress shoes, black button down long-sleeve dress shirt (boys), black dress, black shirts (no more than 2inches above the knee require black pantyhose, shoulders must be covered(girls). The Marching Band uniform is something that should always be worn with pride. The uniforms are to be returned in the condition that they were issued, and students will be charged the replacement costs of uniforms that are damaged or lost.

Uniform decorum1. There will be no variations from the proper wearing of the uniform unless specified by

the directors. Do not wear bracelets, necklaces, sunglasses, hair ribbons, or jewelry of any kind, including dangling and hoop earrings.

2. Keep the uniform hung properly on its hanger. Keep the collar hooked while hanging to retain the shape of the coat. Always hang the pants by the crease.

3. Memorize uniform numbers and do not exchange uniform parts with other band members. Label uniform bags, write down all uniform numbers and keep in a safe place!

4. If any part of the uniform is lost, damaged, or there is any other problem, see a director as soon as possible. Each student is responsible for replacing any uniform part that is damaged or lost.

5. Students should plan on staying after each performance for an appropriate length of time to allow for check in of all uniforms.

AlterationsUniform committee members will alter the hem of the pants according to the designated guidelines so that the crease does not break when standing straight up while wearing band shoes. The pant should come to the top of the band shoe. Alterations of the uniform will be accomplished without cutting off any material. Please check at the time of fitting to see if all buttons, zippers, etc. are present and workable.

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Marching UniformsMarching Uniforms are worn at most outdoor functions unless weather prohibits and will be issued the last week of summer band. Before every performance of the marching band, there will be an inspection to make sure the uniform has been handled properly and is being worn correctly. The band t-shirt will be worn under the marching uniform at all times. For casual performances or when weather dictates, there is a casual uniform which consists of a band shirt, black shorts, long black socks, and marching shoes. There will be no exceptions to this policy. This uniform is worn at events such as pep rallies and is to be determined by the director.

1. The uniform will be worn as a complete unit at all time in public with the only exceptions being when a director allows the students to remove their hat or coat.

2. Students will pick up uniforms from the uniform room at least 30 minutes prior to report time for performance.

3. Band Shoes (kept clean and polished), Black Socks, and Black Gloves must be worn at all performances.

4. The hat should be worn straight on the top of the head with the strap worn snug under the chin. Band students with longer hair will need to put it up under their hat during performance. The hat should never be worn backwards.

5. Plumes will be issued immediately before each marching performance and collected immediately following.

6. The Marching Coat should be worn completely fastened at all times.7. The Pants should be worn above the waist. The hem of the trousers should be even

with the top of the heel of the shoe. Always hang the pants by the crease.8. Marching uniforms will be stored in the band hall and issued before each

performance, and must be returned after each performance prior to leaving the school.

Inspection The following checklist should be used when preparing for marching uniform inspection:

Polished black marching band shoes Solid black crew length socks Light weight black shorts to be worn under band pants Black bibber pants worn correctly. Band T-Shirt Blue marching jacket Sweat collar white marching band gloves Hat and hatbox

SUPPLIES/ACCESSORIES All Students: Band Shirt, Marching Shoes, Gloves, Water (for Marching Season), Flip Folder, Lyre Woodwinds: cleaning cloth, appropriate swabs, 3 or more good reeds (preferably Vandoren), and

cork grease (Double reed players need a small container for water.). Brass: BERP, straight mute, cleaning cloth, cleaning snake, mouthpiece brush, and valve/rotor oil

(slide cream and water bottle for trombones). Percussion: All necessary sticks and mallets (including Snare Sticks, Timpani Mallets, Xylophone

Mallets, etc.) and a stick bag, all brands and types to be specified in a handout.

FUND RAISING18

Fund raising is vital part of the band. Monies raised are used to help offset the expense of adjunct staff, purchase music and instruments, defray trip expenses, and defray the cost of marching band. The fund raising projects are designed to benefit every member of the band; therefore, all members are required to assist in these endeavors. All fund raising activities are selected by the directors.

Fund raising activities are also offered to give students the chance to earn some or all of the money for extracurricular trips which is not paid for by the school district. All students maintain a trip account through the year, and fund raising activities and individual student/parent contributions make up the balance in these accounts. This year, the band is planning three fund raisers. Parent fund raising through booster club activities cannot be transferred into a student fund raising account.

OFFICERSThe band gives all students the opportunity to develop leadership qualities, since many of the tasks of operating a large, successful band program are the responsibility of the student members. Simply by being a member of the band, students learn to lead and to follow direction. The band directors will delegate a large number of jobs to students not only to make the logistics of running the band easier, but also to develop responsibility in the students. There are three types of officers: Elected Officers, Appointed Officers, and Officers selected through tryouts. Band officers must help with organizational duties for the band when needed.

Officer Criteria1. Officers must show total respect for directors, and other officers at all times and must

always demonstrate model behavior.2. Students must be enrolled in band for the entire year.3. No student who has failed one year can become or be nominated for an officer position,

and officers must remain academically eligible throughout the year.4. Any officer assigned DAEP, receiving a disciplinary referral in any class, or getting more

than three detentions are grounds for dismissal. Final decision for dismissal will be at the discretion of the directors.

5. All officers, whether elected, appointed, or selected through tryouts should adhere to the eligibility requirements.

6. Officers must act as an example of self-improvement on his/her instrument, marching, and leadership, and exhibit qualities becoming of the band program.

7. All candidates for office must have director approval.8. Any officer can be removed from their position by failing to meet any of the above

requirements. Removing an officer is at the discretion of the band directors.

Elected OfficersStudents are elected to the elected band officer positions by majority vote of the returning classes. Elected officer votes will be held during the last six weeks of the school year, and positions are open to all students in the band program. The elected officers consist of president.

Officer Elections

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All officer candidates must meet all election criteria standards, must write an essay, and must get three letters of recommendation from teachers or staff at Van Alstyne High School.

PresidentThe President must be a junior or senior in good standing and have proven leadership skills. He/she will act as band representative for suggestions and grievances to be transmitted to the director and must support the directors and band officers in the carrying out of policy and daily responsibilities. The President must have been in band since freshman year, and will participate in all fund raisers, events, practices, and performances of the band program. He/she must be open-minded with no prejudices. The President must be able to communicate well with the directors, students, and other officers. He/she will be in charge of events that the band does, and will also be responsible for organizing the pizza buffet for after home football games and planning a band social event for both first and second semesters. The President is in charge of developing and implementing the band phone tree.

Appointed OfficersStudents will be chosen during the last six weeks of the school year for these appointed offices: uniform captains, loading crew captains, and section leaders.

Uniform Managers (2)The Uniform Managers will recruit and mange a uniform crew to help with the organization and distribution of all band uniforms for both marching and concert seasons. They will also assist and maintain the organization of the uniform room.

Loading Crew Captains (2)The Loading Crew Captains will recruit and manage a loading crew and will be responsible for efficient and effective loading of all band equipment when the band is traveling. They will also assist with setting up for marching rehearsals.

Section LeadersSection Leaders will be utilized in the instruction of the marching band show and have an important role in the success of the marching band. Section Leaders will be chosen based on their ability of chart reading, marching skills, and use of vocal commands. They will serve the marching season for which they are selected.

Positions by TryoutStudents will audition for these positions during the last nine weeks of the school year: drum majors, color guard captain, color guard lieutenant, and drum captain. All student leaders who are selected by tryout must fulfill the following requirements to remain in their office:

1. Play a solo and/or an ensemble at the Region UIL Solo and Ensemble competition.2. Attend all summer practices, meetings, and have no unexcused absences from band

activities during the year.3. Provide leadership through example, promote the highest expectations for band

members, and show a zero tolerance for negative behavior.4. Help with organizational duties for band.

Drum Majors

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Drum Majors must be juniors or seniors in good standing, have proven leadership organizational skills, and must attend summer drum major camp. Drum Majors will be used in the instruction of marching skills as well as general marching drill, and will be the field commanders and conductors for the marching band. Drum Majors will be selected based on an audition process that will involve chart reading, quality marching skills, and use of vocal commands and conducting skills. All Drum Major candidates must return three completed Teacher Recommendation Forms from their teachers.

Head Drum MajorThe Head Drum Major will set up and monitor a tutoring schedule for students who are having difficulties in their classes. This tutoring will count as band community service for those students who tutor. He/she will assist the band directors in the band library and numerous other activities. The Head Drum Major will assign Big Brothers/Sisters and will coordinate Big Brother/Sister events.

Assistant Drum MajorThe Assistant Drum Major is in charge of band hall appearance and may assign students to assist in cleaning and organizing. He/she is also in charge of marching band attendance and maintaining bulletin boards. The Assistant Drum Major is in charge of student volunteers that help out during band booster events and band sponsored events (i.e. Spaghetti Dinner, Haunted House, Pre-UIL Marching Contest, High School All-Region Try-Outs, etc.).

Color Guard CaptainThe Color Guard Captain must be a veteran Color Guard member in good standing with at least one year previous Color Guard experience. He/she must also have proven leadership and organizational skills and attend the Color Guard camp during the summer. All Color Guard Captain Candidates must return three completed Teacher Recommendation Forms from their teachers.

Drum CaptainThe Drum Captain must be in good standing and have proven leadership and organizational skills. All Drum Captain candidates must return three completed Teacher Recommendation Forms from their teachers.

LETTER JACKETS

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For a band student (wind player & percussionist) to earn a letter jacket, the following criteria must be satisfied:

Students automatically qualify if they perform at the UIL State Marching Contest! Students automatically qualify after 3 years participation. Students who make & participate in the All-State Band will automatically qualify. Students who advance & participate in the State Solo & Ensemble contest on a solo for 2

years. Only one jacket may be awarded to each student. Students who have already received a

jacket from another organization may receive only a letter. A student may letter in color guard in one of two ways:

Participate in four (4) seasons of guard and earn a 1 rating in a solo or ensemble

Participate in three (3) solid years of guard (six (6) consecutive seasons) Participate in the color guard section of the marching band should the

band earn a State trip.

***Please note that this is intended for students whose primary instrument is color guard equipment*

BAND CAMPSSeveral colleges and universities in Texas and surrounding states sponsor summer band camps. The camps are generally held in the months of June or July and vary in length from four or five days to two weeks. Summer camps are extremely valuable to high school band students. Students at band camps receive instruction from some of the finest directors and instrument specialists in the nation. Usually college faculty members and the most respected public school teachers are the instructors at these band camps. The cost for band camps vary with the length of the camp, but the rate is between $45 - $80 per day. Generally, the longer camps are, the more beneficial they are. Application forms and printed brochures begin arriving in the mail around the beginning of February each school year. The camp brochures are posted around the band hall, and application forms are available from the band directors. Because not all camps are alike and not all camps are suited for all students, students and parents should ask a band director about which camp is best suited for them. The rewards of attending a camp are many and the cost is very reasonable. All students should consider attending one of the many camps that are available.

BAND BOOSTERSMuch of the curricular budget is supported through the Band Boosters. The Band Boosters provide financial and physical support to the band, providing a large amount of funding for instruments, music, equipment, activities, supplies, programs, enrichment, and staff not covered in the band budget. Every band parent and friend of the band is invited to join the Band Boosters at the beginning of each school year. Anyone who is interested in seeing the band reach its full potential is invited to attend meetings and assist with the projects sponsored by this hard working and very fun group of adults. The Band Boosters provide vital support for the extra educational needs of all students. Some of the numerous functions performed by the Band Boosters include chaperoning all trips, assisting with uniform fitting, sewing flags, and sponsoring social gatherings for students. In order to raise all the funds necessary, the Band Boosters sponsor a number of fund raising activities. Band Booster meetings are held throughout the year and are printed in the calendar. Most Band Booster meetings will be held on the first Monday of every

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month at 7:00 PM in the band hall. Parents are strongly encouraged to participate in the functions of the Band Boosters and thus foster a real family atmosphere in the band.

INTERNET ETIQUETTE There are an abundance of newsgroups and bulletin boards peopled by band students and parents. These sites are a great way to hear about what bands are doing around the country. Though entertaining, these places are littered with posts which reflect poorly on individuals and organizations. It's obvious that many people either don't realize or don't care that their personal thoughts, whether subjective or inflammatory, reflect on their entire group. Unfortunately, there have been incidents in other bands where someone posted something they thought innocent, but it upset others when taken a certain way and drew criticism. Even when not intended, this is embarrassing. The safest way to avoid criticism or scrutiny is NOT to post. However, if you choose to post comments remember that you are speaking on behalf of the entire band and we want to continue our first-class reputation. This goes for students and parents.

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VAN ASLTYNE BAND HANDBOOK ACKNOWLEDGMENT FORM(Please Print)

Student’s Name Grade ID#

Mailing Address

City Zip Code Home Phone # (___)

Student Cell Phone # (___) Student E-Mail Address

Concert Instrument: Brand Serial #

Marching Instrument: Brand Serial #

Jazz Instrument: Brand Serial #

Father’s Name (Male Legal Guardian)

Father’s Work Phone # (___) Father’s Cell Phone # (___)

Father’s E-Mail Address

Mother’s Name (Female Legal Guardian)

Mother’s Work Phone# (___) Mother’s Cell Phone # (___)

Mother’s E-Mail Address

Private Lesson Teacher Day Time

PLEASE READ THE HANDBOOK CAREFULLY BEFORE SIGNING BELOW

We have read the Van Alstyne Band Handbook and our child has our permission to participate in the Van Alstyne Band Activities stated in this handbook within the guidelines described. We understand the Van Alstyne Band is a full-year commitment.

Parent/Guardian Signature Date

I have read the Van Alstyne Band Handbook and agree to abide by the policies stated. I realize that failure to follow policies or directions will result in disciplinary action that could lead to dismissal form the Van Alstyne Band.

Student Signature Date

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Student Health History - Permission to Treat

Student’s Name

Male Female Date of Birth

My child has the following diagnosed medical condition(s):

My child takes the following medications (prescription or not) on a regular basis:

My child has the following known allergies:

Please provide the following information about your family’s Health Care Insurance:

Company Name:

Policy Owner:

Policy Number:

Father’s daytime phone: Time at this number

Father’s night phone: Time at this number

Mother’s daytime phone: Time at this number

Mother’s night phone: Time at this number

If an emergency medical situation arises, and neither parent is available by phone, name, and phone number of another contact person:

Name Phone

I authorize personnel to seek emergency medical treatment for my child.

Parent/Guardian Signature Date

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Travel Permission Agreement

____________________________, a student in the Van Alstyne Band, is now under my control and custody. I hereby give him/her my permission to travel on school provided transportation for school sponsored trips with the band. I understand that the district, its trustees, officers, employees, and organization sponsors are not liable for any accident or injuries that may occur to the above named student as a result of his/her participation on any band trip. I agree to indemnify and hold the district harmless from all claims made against the district, its trustees, officers, employees, and organization sponsors from any and all claims made by third parties which result from the above named student’s actions while on any band trip. In consideration of the above named student being permitted to participate in these trips, I expressly waive all claims to which I may otherwise be entitled, including, but not limited to, claims for medical expenses and wages. I have read this travel permission agreement and understand all of its terms. I have executed it voluntarily and with full knowledge of its significance.

Parent/Guardian Signature Date

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PARENT/STUDENT UIL MARCHING BANDACKNOWLEDGEMENT FORM

No student may be required to attend practice for marching band for more than eight hours of rehearsal outside the academic school day per calendar week (Sunday through Saturday). This provision applies to students in all components of the marching band.

On performance days (football games, competitions and other public performances) bands may hold up to one additional hour of warm-up and practice beyond the scheduled warm-up time at the performance site. Multiple performances on the same day do not allow for additional practice and/or warm-up time.

Examples Of Activities Subject To The UIL Marching Band Eight Hour Rule.

Marching Band Rehearsal (Both Full Band And Components) Any Marching Band Group Instructional Activity Breaks Announcements Debriefing And Viewing Marching Band Videos Playing Off Marching Band Music Marching Band Sectionals (Both Director And Student Led) Clinics For The Marching Band Or Any Of Its Components

The Following Activities Are Not Included In The Eight Hour Time Allotment:

Travel Time To And From Rehearsals And/Or Performances Rehearsal Set-Up Time Pep Rallies, Parades And Other Public Performances Instruction And Practice For Music Activities Other Than Marching Band And Its

Components

NOTE: An extensive Q&A for the Eight Hour Rule for Marching Band can be found on the Music Page of the UIL Web Site at: www.uil.utexas.edu.

“We have read and understand the Eight-Hour Rule for Marching Band as stated above and agree to abide by these regulations.”

Parent Signature Date

Student Signature Date

This form is to be kept on file by the local school district.

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VAN ALSTYNE BANDRelease of Liability for Student Participation in School-Sponsored Trip(s)

Via Alternative Transportation

Name of Activity:

Grade Level/Group Attending:

Date(s) of Activities: Departure: Return:

Destination: City:

TRAVEL RELEASEI desire that my son/daughter be allowed to participate in the activities and travel to and from the activities of the Van Alstyne Band. Although school transportation may be provided to and from the activities, I desire that my son/daughter be allowed to participate in and travel to and/or return from the activities via an alternative mode of transportation designated by me.

I fully understand and my son/daughter fully understands that transportation to and from the events attended by the Van Alstyne Band could create risk to health or safety of my son/daughter. I, the undersigned, assume full and complete responsibility for any injury or accident that may occur to my son/daughter while traveling to or from the activities in non-school provided transportation. In consideration of the Van Alstyne Band allowing my child to participate in the activities of the above-referenced group and other good and valuable consideration, the receipt of which is acknowledged, I hereby release and waive all claims that I or my son/daughter may have against the Van Alstyne Band resulting, in whole or part, from my son/daughter traveling to and from the events attended by the group listed above while traveling in non-school provided transportation. The release and waiver shall be including on my heirs, legatees, administrators, and assigns.

Printed Name of Parent/Guardian Signature of Parent or Legal Guardian Date

Printed Name of Student Signature of Student Date

Sponsor/Coach Signature Date Approved

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