OCLC Online Computer Library Center

2004 OCLC CJK Update

Hisako Kotaka, Senior Product Manager

Product Development Division

800-848-5878 x6480

hisako_kotaka@ oclc.org

Update

CJK Cataloging Users and CJK Database

CJK Cataloging Activities

New CJK Support in OCLC Connexion Client

Post-Pinyin Conversion Cleanup Project

Phase 1 (Chair’s Report)

Phase 2

CJK Web Page Reorganization

CJK Technical Update

OCLC CJK Cataloging Users177 CJK institutions users worldwide as of January 2004

CJK direct users: 145

CJK indirect users: 63 including contracted services users

CJK 3.11 is working until CJK added to Connexion Client

OCLC CJK users will be guided into the new CJK platform

CJK users in 11 countries contributing unique resources

Australia, Canada, China, England, France, Hong Kong (China), Japan, New Zealand, Singapore, Turkey, United States

OCLC FirstSearch will integrate Interlibrary Loan in Summer 2004 for easy WorldCat access and ILL processing

OCLC CJK Database in WorldCat

All records with 066 and CJK Lang-coded

C - 1,175,637

J - 1,284,425

K - 213,430

O - 15,033

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Total 2,688,525

Added 165,293 (since 1/1/03)

All records with CJK scripts

C - 1,051,181

J - 1,142,343

K - 177,497

O - 15,033

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Total 2,386,051

Added 158,034 (since1/1/03)

As of January 1, 2004

CJK Cataloging Activities WorldCat CJK transactions during January 2004 (a snap shot)

755,295 (-13% all commands); 209,108(-13% all searches)

Reflecting a tough economic time!

“Contributed CJK Books” exchange during 2003

From OCLC to RLIN: 208,857 (2003); 155,377 (2002) +53,480

From RLIN to OCLC: 91,196 (2003); 117,971 (2002) –26,775

WINE MARC Project: Phase III (OCLC APS Report)

One time initial load: 149,115 records

Monthly load for current Japanese imprints starts in 2004

New CJK Support in Connexion Client

A Windows-based program to support existing CJK features including local file management

Takes the phased development process

Displays CJK script fields above the roman fields as user option

Allows automated headings control against Authority records

Allows CJK record “Export” without linked roman fields to meet local needs

Contains “Contact Support” and “Error Report” e-mailing

“Yes” labels printing, but “no” CJK card printing program

Many more new features in later phases

Post-Pinyin Conversion Cleanup Project

Motivated by 2003 OCLC CJK Users Group Pinyin Report

PY and WG mixed records were scanned out for review and update

PPCCP Phase 1 is on-going with many “Input-by” institutions

PPCCP Phase 2 work by re-scan of WorldCat for Batchloaded records having no access to OCLC CJK software and for uncovered records by Phase 1

Analyze holdings of scanned records and sort “Held-by” institutions

Very difficult to find extra time for PPCCP work

OCLC and libraries users need your expertise and support. We need your help!

PPCCP “Minguo variants” Cleanup

New Pinyin romanization and word division rules in effect

“Minguo” variants are affecting searches and outputs

OCLC Quality Control’s scanning Authority headings and work out with LC for headings update

“Minguo” variants in 260 field $c replace in nearly 242,000 records

“Zhonghua Minguo” will be set for title fields

When AF resolution is done, headings will be updated

PPCCP “Assumed PY” Cleanup

Discovered batchloaded records in WG but with 987 field with “Assumed PY” notes

There are 8,115 records in this category. OCLC will convert using the WG to PY conversion software

When encountered, update records into PY version, change 987 $d “n” to “c”, and remove $f Assumed pinyin

Master record “replace credit” is issued

Effective March 1, 2004, entry of 987 is no longer required (see OCLC Quality Control Update)

DO NOT DELETE the existing 987 field from records

CJK Web Page Re-organization

New OCLC Home Page implementation was done during 2002 to 2003 fall

New images, structures, and contents are to cover the expanded OCLC global enterprises

Streamlined and integrated the existing product pages into “Products and Services”, and CJK is listed in drop-down menu or reached by keyword “CJK”

Dynamic links to all related documentation, forms, Q&A, support services and more

Watch WorldCat grow… in every 12 second http://www.oclc.org/worldcat/grow.htm

Dem

o

http://www.oclc.org/cjk/default.htm

http://www.oclc.org/support/documentation/cjk/

Watch WorldCat grow… with your contribution

CJK Technical Update

CJK database scan continues to detect invalid EACC scripts use. OCLC will ask the inputting institution to correct errors

Use of “parallel record” is becoming popular with the non-English language of cataloging code in 040 field. CJK records, however, are facing constraints using the 880 “alternate graphic representation” field associated with the roman transliteration data field. No hybrid record should be created

Solution: 1) Input master records by complying with the OCLC MARC standards. Perform local editing to meet local needs before export

Solution: 2) Import local version of records to CJK software file. Edit and make it the master record version before update into WorldCat

CJK Technical UpdateCJK NACO members who are using CatME or Passport for authority record work should be aware the Save term will expire in 90 days, instead of 180 days. Resave or submit NACO records before they are deleted.

CJK users are granted to hold “enhance for books” regular mode to enhance roman-only member records with CJK scripts. OCLC encourages CJK users to add CJK scripts in routine workflow. Mark “For CJK Use” in Access & Authorization request form for quick and smooth processing.

Member library can lock, edit, and replace non-authenticated serial records (no 042 field present) that have 10 or fewer holdings attached.

Use 952 field and submit not only error report but also change request if you cannot replace records.

OCLC Online Computer Library Center

?Regional Service Providers: http://www.oclc.org/contacts/regional/default.htm

Customer Support Department (CSD): http://www.oclc.org/support/default.htm

Custom Services—2003 update

Custom Cataloging (TechPro)

Retrospective Conversion

Pinyin conversion

Language Sets

Custom Cataloging (TechPro)

OCLC completed about 40 projects of which all or a significant portion of the titles were East or Southeast Asian.

By a large margin, the most commonly requested languages are Chinese, Japanese, Korean and Vietnamese.

Nearly 40% of all cataloging projects processed by OCLC’s TechPro staff are non-English language collections.

Requests for outsource cataloging for all non-Roman languages have been growing steadily.

Retrospective Conversion (RetroCon)

OCLC staff completed 7 CJK retrospective conversion projects (paper to MARC)

Four projects were large in scope.

Libraries in the United States and Australia, including the University of Chicago, Yale and Princeton.

Pinyin conversion

Majority of large collections converted (over 50)

Two projects pending for calendar year 2004

OCLC Language Sets

all-inclusive collection development packages

OCLC also offers Custom Collections for libraries with more specific collection needs

Preselected sets of books and AV materials for children or adults in 12 languages: Chinese, Japanese, Korean, Vietnamese, Bengali, Gujarati, Hindi, Panjabi, Tamil and Urdu (also Spanish and Russian)

Chinese and Vietnamese continue to be the two “most popular” languages, followed by Korean, Russian, Spanish and Japanese.

helped put almost 30,000 Asian language items into circulation in public libraries in 2003.

Language Sets—Significant trends

Approx. 75% of our users ordered sets in at least one of the Asian languages

Chinese and Vietnamese continue to be the two “most popular” languages, followed by Korean, Russian, Spanish and Japanese.

Orders for South Asian language sets continues to grow steadily. (Offered since Aug. 2002)

Orders for all Asian languages have been up over last year.

For more information

OCLC web site

http://www.oclc.org/customcataloging/

http://www.oclc.org/languagesets/

Brochures for downloading

http://www.oclc.org/services/brochures/

Library Services (for price quotes)

1-800-848-5878, ext. 6251

Language Sets images