2005 National Logistics Workshop2005 National Logistics Workshop

National Interagency Fire Cache Managers Update

Mission StatementMission Statement

• The National Interagency Fire Cache System consists of a group of 11 caches that work together to provide the supplies and equipment for wildland fire and other all-risk incidents. It is the intent of this system of caches to help you be successful in your support to the firefighter and associated support personnel. The key to this support is communication with each other from start to finish of any supported emergency or all-risk incident.

The Great Basin Cache (GBK) is the primary

storage and distribution point, nationally, for all ICS training materials, publications, and forms. GBK is also the location of the

National Radio Cache.

PACIFIC RIMPACIFIC RIM

HAWAIIAN ISLANDS

HAWAIIAN ISLANDS

AKKAKK

NWKNWK

GBKGBK

NCKNCK

PFKPFK

RMKRMK

NEKNEK

SAKSAK

SFKSFK

NRKNRK

LSK

Cache FactsCache Facts

• The National Interagency Cache System Collectively Stocks Over $70 Million Dollars of Inventory.

• The Cache System is a Leader in the Field of Recycling and Reutilization Through the Refurbishment and Reuse of Durable and Non-Expendable Inventory.

• In Calendar Year 2003 The Cache System Did Over $448 Million Dollars of Business Through the Reutilization of the Inventory Thus Providing the System and the Taxpayer with Significant Cost Savings.

What’s New for 2005?What’s New for 2005?• Kit Changes for Most Every National

Support Kit to Include the Base Camp Unit. (Thanks to the field for the input!)

• New and Improved Field Pack, NFES 0678- The Blue Pack

• New and Improved Fire Shelter, NFES 0925. Big and Tall will be Available at a Later Date.

• New and Improved Goggles, NFES 0318, will replace the NFES 1024 and eventually the NFES 0300 Goggles.

What’s New cont-What’s New cont-

• Type II Hose (aka – Wajax/Hotline Hose) Will Be Introduced Into the GSA and Cache System Starting This Year. This will be a JWOD mandatory source procurement item.

• Note: As with all new items there will be an implementation and transition strategy due to the cost of new items and attrition of those items being replaced.

Logistics ToolsLogistics Tools• Cache Demobilization Specialists

– Can help you avoid the dreaded wrath of the cache manager and keep you out of trouble with DOT on any Hazmat violations. Remember under the intent of the law you are the shipper and are directly responsible for violations.

• Direct Communications With Cache Managers and Staff– Keep in contact with your cache daily.

• Buying Team Support on Large Fires, the do’s and don’ts– Do work with the buying team to procure items that

meet Forest Service Standards that will be acceptable for the cache to receive at the conclusion of the incident. If not meeting cache standards the host unit may have to cache the item(s) and may possibly have to expend preparedness or project funds in order to keep them.

– Don’t replace specialty or personal items with fire dollars that are damaged through fair wear and tear.

Logistics Tools conti-Logistics Tools conti-

• Incident Business Management Specialist– Your cost containment expert and advisor

• Feedback– Provide feedback on National Kits and Base Camp

Units.– Invite a supporting cache representative to daily

briefings or closeout briefings when possible and feasible.

– Provide feedback on quality issues and provide exhibits to support it.

– Initiate New item introductions when warranted.

Fire Loss/UseFire Loss/Use• Where are we now?

– Nationally we are at or below the standard of 15% loss/use of durable items. Some FS Regions/DOI agencies are not making the grade, and are moderately to severely out of tolerance.

• Where are we going?– We are mandated by the Department of

Agriculture OIG and the Office of Management and Budget to meet this standard both Nationally and Regionally. DOI also abides by this standard.

Fire Loss/Use conti-Fire Loss/Use conti-• Impact on Incident Management Team’s

– Stricter enforcement of accountability and fire replacement policy. May affect teams rating on accomplishment of objectives as directed by agency administrator.

• Impact on Incident Unit/Agency Administrator– Agency Administrator must initiate action plans

and report to Regional Forester/DOI Agency Administrator when the standard is not met on any one particular large fire.

– Current cost control initiatives may impact an agencies budget project dollars for durable material losses on large fires that exceed 15%

What’s in the Future?What’s in the Future?

• Type III Team Support Package– Push Pack of Forms and Equipment, possibly

based on 50 person increments.

• Interagency Cache Business System – Redesign– Will incorporate an electronic interface

between the cache and the incident (ordering and status).

– Will incorporate bar code technology which will interface with current (I-Suite) or other standard systems in use at the incident level to track and account for supplies and material.

Cache System Business StatisticsCache System Business Statistics

2000 2001 2002 2003 2004Inventory Value $ $78,580,657 $68,059,000 $96,063,874 $76,122,176 $97,170,742

Issued Value $ $210,839,028 $183,941,600 $259,630,115 $195,198,182 $129,109,306

Total Issues 44,369 34,498 46,456 38,992 39,022

Pounds Issued 24,572,275 19,287,520 23,090,093 19,216,413 13,337,411

Cubic Feet Issued

3,423,249 3,421,280 3,058,533 2,286,899 1,799,092

Impacts on Timely SupportImpacts on Timely Support

• Hours of Operations (Drivers)• Work/Rest Guidelines (limited staffing

availability during planning levels 4&5 when several area’s are impacted)

• National/Regional Priorities– Must understand the priorities of the

Geographical and National MAC groups and assist with meeting those priorities. The caches try to meet the incidents needs but there are often more incidents then inventory on the shelves. This can result in an inability to fill the orders in total, and/or there could be delays in getting more supplies

Impacts on Support cont-Impacts on Support cont-

• Large Orders and Pre-Orders– Is best to identify daily use/shift use of

items in order to stabilize the supply chain versus bulk ordering at the front end of the incident. Ordering massive amounts of supplies will not manipulate the fire loss/use rate.

• Increased Use of Sprinkler Kits for Cabin Protection– Has a direct impact on availability of

pumps, tanks, and water handling appliances due to long deployments and increased refurbishment times.

Our GoalsOur Goals

• To get the supplies and material to the line, on the line, on time. No matter what it takes!

And In Alaska!And In Alaska!

And In California!And In California!

Replacement RequisitionsReplacement Requisitions• Use only NFES 1300 and NFES 1286 forms for

fire replacement• Fill orders from supply unit stock if available,

prior to requesting resource being demobilized.• If not available forward completed replacement

orders to the servicing cache. If resource is demobilized the servicing cache will forward the replacement items to the home unit. If requesting resource is located outside the boundaries of the local cache, the requisition will be forwarded to that resources servicing cache.

• Authorized approvals and signatures “MUST” be included on the requisition. On type 1 and 2 incidents, approval is limited to the SPUL, LSC, IC or agency administrator (FMO)

Replacement Requisitions Cont-Replacement Requisitions Cont-

• SPUL approves replacement requisitions based on Engine Accountability Sheets, a completed and approved AD-112 (Accountability for Loss, Damaged, or Destroyed Equipment), or other agency approved equipment inventory document.

• All replacement requisitions on Type 1 and 2 incidents must originate from the incidents logistics section. Incident replacement requests after the fact and not signed by the SPUL will not be honored.

• Ensure all blocks are completed on replacement requisitions.

That’s All Folks!That’s All Folks!

• Any Questions, comments, or feedback? I will be here all week to take your questions, comments, or recommendations.

• POC’s– FEWT Chair – Tory Henderson

• Email – thenderson@fs.fed.us

– NFES Chair – Kim Christenson• Email – kachristensen@fs.fed.us

– Cache Manager Group Chair – Matt Cnudde• Email – Matt_Cnudde/AFS/AK/BLM/DOI

– NFES Cache Manager Rep – Dave Estes• Email – destes01@fs.fed.us