2005 oct aba planning presentation
TRANSCRIPT
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PLANNING
Association of Business Administrators
October 17, 2005
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AGENDA
Hyperion Planning Overview
Project Organization
Basic Design Considerations
Status Update Outstanding Issues
Health System Interface
Users
Training
Timetable
Communication
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Hyperion
86 of the Fortune 100 are
customers
300 of the Fortune 500 are
customers
Hyperion in business over 23years
Products in use by over 9,000
companies
5,000+ using Essbase or
Planning application for
planning and forecasting
#1 Bu siness Perform ance Mgt (03/2004)
#1 in Financia l and B usiness
Performance Management
Appl ica t ions
#1 in Budget ing & Planning
Visionary in Corporate
Performance Management
(10/2004)
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Hyperions Higher Ed
Experience
http://www.brown.edu/webmaster/index.htmlhttp://www.duke.edu/ -
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Why Hyperion
Planning?
Market-leading product
Superior reporting and
analytical capabilities Packaged application
Scaleable
Customer support
Consistency of
tools/learning curve
Capacity for future
expandability
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Hyperion Planning Will Increase Capabilities
Budgeting Current: Multiple budgeting files, time consuming
New: One integrated system with Web or Excel input options. Long-term vision tohave organizational metrics inform the plan
Consolidation
Current: Slow, inefficient
New: Immediate consolidation available, users stay in system
Analysis/Reporting
Current: No real analytical or reporting tools in Pillar
New: Real-time, powerful reporting and analytical tools
Submission
Current: Disconnected and redundant
New: Integrated system eliminates manual redundant entry, improves workflowmanagement, improves data integrity and lowers maintenance
Forecasting
Current: Cant be done within plan
New: integrated with plan: prior year actuals, current year budget and
actuals
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Moving From Transaction Processing to
Decision Support
0%
20%
40%
60%
80%
100%
Current To-Be
Transaction Processing
Consolidation
Reporting
Decision Support
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Project Organization
Sponsors/Owners
Robin Beck
Scott Douglass
Bonnie Gibson
)
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
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Project Organization
Sponsors/Owners
Robin Beck
Scott Douglass
Bonnie GibsonAdvisory BoardBonnie Gibson, Chair
Kathy Bramwell, SOMJohn Horn, Finance
John Keane, Library
Trevor Lewis , Wharton
Eileen Mayko, Anbg. Ctr
Janet Plantan, GSE
Lisa Prasad, FRES
Ramin Sedehi, SAS
Peter Sepe, Business Srvs.
Tom Stump, SEAS
Greg Tausz, Finance
Mary Lee Brown, Audit
Bill Turner, VPULJeanne Curtis, ISC
TBD, Provost Office
Mike Harris, EVP
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
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Project Organization
Sponsors/Owners
Robin Beck
Scott Douglass
Bonnie Gibson
Project Management/Core Team
Fran Seidita: Budget Office
Amy Miller: ISC
Roxanne Bataitis: Financial Systems
ISC Staff Budget
Office Staff
Finance Staff
(Comptroller,
Training,
Systems)
School and
Center Staff
Advisory BoardBonnie Gibson, Chair
Kathy Bramwell, SOMJohn Horn, Finance
John Keane, Library
Trevor Lewis , Wharton
Eileen Mayko, Anbg. Ctr
Janet Plantan, GSE
Lisa Prasad, FRES
Ramin Sedehi, SAS
Peter Sepe, Business Srvs.
Tom Stump, SEAS
Greg Tausz, Finance
Mary Lee Brown, Audit
Bill Turner, VPULJeanne Curtis, ISC
TBD, Provost Office
Mike Harris, EVP
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
Consultants
Health System
Mgmt/Core Team(Liaison TBD)
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Basic Design Considerations
Implementation of Penns Chart of Accounts
Nomenclature: Scenarios and Versions
Time Periods
Methodology for Pre-populating Forecasts
Detailed Salary Planning
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Implementation of Penns Chart of
Accounts
ORG-Program-CREF
Funds and Groups
RCM Rows
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Potential Budget Entry Form 0
Budget Expense in GeneralPurpose Funds
ORG FUND PROG CREF GO
Actual Budget Forecast Budget Budget Budget
FY05 FY06 FY06 FY07 FY08 FY09
EXPENSES
Academic Salaries
Non-Academic SalariesTotal Salaries & Wages
Employee Benefits
Total Compensation
Expand Current Expense
Expand Travel & Entertainment
Expand 5200 Faculty Domestic Travel
Expand Supplies and Minor Expense
Expand Non-Capitalized Equipment
Expand Rentals & Leasues
Debt Service
Capital Funding
Other Capital Transactions
Student Expense
Total Direct Expenditures
Expense Credits
Total Direct Exp. After Expense Credits
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Potential Budget Entry Form 0
Budget Expense in General Purpose Funds
ORG FUND PROG CREF GO
Actual Budget Forecast Budget Budget Budget
FY05 FY06 FY06 FY07 FY08 FY09
EXPENSES
Academic Salaries
Non-Academic SalariesTotal Salaries & Wages
Employee Benefits
Total Compensation
Expand Current Expense
Expand Travel & Entertainment
Expand 5200 Faculty Domestic Travel
Expand Supplies and Minor Expense
Expand Non-Capitalized Equipment
Expand Rentals & Leasues
Debt Service
Capital Funding
Other Capital Transactions
Student Expense
Total Direct Expenditures
Expense Credits
Total Direct Exp. After Expense Credits
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Potential Budget Entry Form 1
Budget Expense in General Purpose Funds
ORG-PROG-CREF FUND GO
Actual Budget Forecast Budget Budget Budget
FY05 FY06 FY06 FY07 FY08 FY09
8300-7000-1234 FUND 000000EXPENSES
Academic SalariesNon-Academic Salaries
Total Salaries & Wages
Employee Benefits
Total Compensation
Expand Current Expense
Expand Travel & Entertainment
Expand 5200 Faculty Domestic Travel
Expand Supplies and Minor Expense
Expand Non-Capitalized EquipmentExpand Rentals & Leasues
Debt Service
Capital Funding
Other Capital Transactions
Student Expense
Total Direct Expenditures
Expense Credits
Total Direct Exp. After Expense Credits
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Potential Budget Entry Form 2
Budget Revenue in General Purpose Funds
OBJECT FUND GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
OBJECT 4920 MISC INCOME FUND 000000ORG-PROG-CREF
8300-7000-1234
8300-7000-5678
8300-7000-9012
8300-7000 Total8300-7110-1234
8300-7000-5432
8300-7110-9012
8300-7110 Total 8300 Total
8310-7000-1234
8310-7000-5678
8310-7000-90128310-7000 Total
8310-7688-6543
8310-7668-3456
8300-7668-9012
8300-7668 Total
8310 Total
PROV TOTAL
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Potential Budget Entry Form 3
Budgeted Revenue and Expense in Designated
FundsORG-PROG-CREF FUND GO
Actual Budget Forecast Budget Budget Budget
FY05 FY06 FY06 FY07 FY08 FY09
8300-7000-1234 FUND 412345
REVENUE TOTAL
EXPENSES
Academic Salaries
Non-Academic Salaries
Total Salaries & WagesEmployee Benefits
Total Compensation
Expand Current Expense
Expand Travel & Entertainment
Expand 5200 Faculty Domestic Travel
Expand Supplies and Minor Expense
Expand Non-Capitalized Equipment
Expand Rentals & Leasues
Debt Service
Capital Funding
Other Capital TransactionsStudent Expense
Total Direct Expenditures
Expense Credits
Total Direct Exp. After Expense Credits
8300-7000-5678 FUND 412345
REVENUE TOTAL
EXPENSES
Academic Salaries
Non-Academic Salaries
CONTINUED for each ORG-PROG-CREF combination in selected fund
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FY 2007-FY 2011 Budget Planning ProcessAll Funds Overview CENTER NAME Budget Schedule Page 1
(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)
Actual Actual Actual Ori . B t. Actual Ori . B t. Y-E Pro . Pro osed Pro osed Pro osed Pro osed Pro osed$000s FY02 FY03 FY04 FY05 FY05 FY06 FY06 FY07 FY08 FY09 FY10 FY11
REVENUESUnder raduate Re ular Tuition GuaranteeUnder raduate Fin. Aid GuaranteeUG Fin. Aid Incentive & Inv. Income Transfer
Net Under raduate GuaranteeUnder raduate S ecial & Summer TuitionUnder raduate S ecial Fin. AidGraduate & Professional TuitionGraduate & Professional Fin. AidS ecial Pro rams TuitionGeneral FeeOther FeesTotal Net Tuition & Fees
Investment IncomeOverhead--Investment Funds
Total Investment IncomeGift IncomeOverhead--Gift Funds
Total Gift IncomeGrant & Contract RevenueIndirect Cost Recover --Grant & Contract
Total S onsored Pro ram RevenueOther Income includin Sales & ServicesTotal Direct RevenuesSubventionCommonwealth A ro riationTotal Subvention & PA A ro riation
General Resource TransfersBank & Other TransfersFunding from Allocated Costs
Total Resource TransfersTOTAL REVENUES & TRANSFERSEXPENSESAcadem ic SalariesNon-Academic Salaries
Total Salaries & Wa esEm lo ee Benefi tsTotal Com ensationCurrent Ex ense
Debt ServiceCapital FundingOther Ca ital Transactions
Total Ca ital TransactionsStudent Aid Ex enseTotal Direct Ex endituresless: Ex ense Credits
Total Dir. Ex . After Ex ense CreditsLibrar Char esFacilities Maintenance Char esUniversit Services & Develo ment Char es
Total Allocated Cost Char esTOTAL EXPENDITURES
CURRENT-YEAR OPERATING SUR /DEFFinal Year-End Ad ustmentsCurrent Year Cash Effect--Other ActivitCURRENT-YEAR CASH POSITION (SUR)/DEF
Prior-Year Cash Position Sur /Def
CUMULATIVE CASH POSITION SUR /DEF
Single Page Format
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Treatment of Student AidCurrent(Ben Signs) Proposed (natural signs)
Revenue
(Tuition Income) (4100 - 4118)
UG Aid (4181-4194)
UG Aid Incentive (4195)
UG Aid Endowment Trans (4196)
Grad & Prof Aid (4180,82,84,85,86,90)
Revenue
Tuition Income
Endowment Income
UG Aid Endowment Trans
Transfers
UG Aid Incentive
Expense
Compensation
Teaching Assistant (5040)
Research Assistant (5041)
Research Fellow (5044)
Teaching Fellow (5048)
Teaching Assistant Summer (5049)Research Assistant Summer (5070)
Expense
Compensation
Teaching Assistant (5040)
Research Assistant (5041)
Research Fellow (5044)
Teaching Fellow (5048)
Teaching Asst Summer (5049)Research Assistant Summer (5070)
Predoc and Ed Fellow
Student Aid
Predoc Trainee and Ed Fellowship
(5045-46)
Tuition TA/RA/TF/RF
(4187-89,4191,5360)
Student Aid
UG Aid
Grad & Prof Aid
Tuition TA/RA/TF/RF
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Treatment of Student AidCurrent(Ben Signs) Proposed (natural signs)
Revenue
(Tuition Income) (4100 - 4118)
UG Aid (4181-4194)
UG Aid Incentive (4195)
UG Aid Endowment Trans (4196)
Grad & Prof Aid (4180,82,84,85,86,90)
Revenue
Tuition Income
Endowment Income
UG Aid Endowment Trans
Transfers
UG Aid Incentive
Expense
Compensation
Teaching Assistant (5040)
Research Assistant (5041)
Research Fellow (5044)
Teaching Fellow (5048)
Teaching Assistant Summer (5049)Research Assistant Summer (5070)
Expense
Compensation
Teaching Assistant (5040)
Research Assistant (5041)
Research Fellow (5044)
Teaching Fellow (5048)
Teaching Asst Summer (5049)Research Assistant Summer (5070)
Predoc and Ed Fellow
Student Aid
Predoc Trainee and Ed Fellowship
(5045-46)
Tuition TA/RA/TF/RF
(4187-89,4191,5360)
Student Aid
UG Aid
Grad & Prof Aid
Tuition TA/RA/TF/RF
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Nomenclature and Time Periods
Nomenclature
Scenarios: Budget, Actual, Forecast
Versions: Winter, Spring, Summer
Actuals for current and prior year
Budget for next and 4 future years
ADJ incorporated into June
Separate reporting cubeAbility to report on more prior years and in
more detail than we display in Planning
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Pre-Populating the Forecast
Keep Original Budget intact for comparativepurposes
Start with Original Budget broken down bymonth
Replace individual months with actuals atmonth end
Each quarter responsibility centers reviewand revise forecast based on YTD actuals
and expectations Subsequent quarters start with prior forecast
updated for new actuals
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Detailed Salary Planning
As in Pillar, Responsibility Centers can elect to build
up salary plans person by person, or can budget in a
lump sum
Payments to Faculty and Staff will be pre-populated
by person
Planning for Graduate Students, PostDocs, Student
workers and temps will not be done by person
This initial implementation will not replace SALINC
feed to payroll. That would be a future project
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Status Update
Prototype Developed
Revenue and Expense
Salaries
History
Reporting
Data Entry Forms
Interfaces
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To Do and To Solve
Still Pending
EB Calculation
Input Assumptions
GAAP Reporting Prototype Evaluation
Report/Data Entry Form missing link
Data Entry Issue: Pillar wasnt so bad
Performance Progress, but still some issues
Testing throughout
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University/Health System
School of
Medicine
Clinical Dept User
UNIVERSITY
REVENUE AND
EXPENSE PLAN
(Ben 26 digits)
UNIVERSITY
SALARY PLAN
University Paid
Employees
(Ben 26 digits)
HEALTH SYSTEM
REVENUE AND
EXPENSE PLAN
(Lawson Accounts)
HEALTH SYSTEMSALARY PLAN
Health System Paid
Employees
(Lawson Accounts)
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Users
Types
Planners (231)
Interactive (20)
View Only (36)
Numbers: Responsibility Centers need to
evaluate deployment
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Security
Designed and Tested using Prudence IDs
LDAP server under development
Will facilitate single sign on (transitioning to
PennKey) Need to identify users for initial rollout
Revenue and Expense security modeled onBEN security
Salary security Based on the paying org: if you pay a person
you see that component of their salary
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Training
Training Outline
Advanced Chart of Accounts (Quiz: pass to move on)
Org-Program-CREF
Fund Groups
Org Parents
RCM Rows
Budget Guidelines: University and School specific (Quiz)
Hyperion Web-based (includes multiple exercises and quiz)
Individual and Proctored Group format
Penn Specific Examples available via Help College of Philadelphia graded exercise
School based follow-up: school specific issues, additional
coaching as needed
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Timetable
December rollout for some senior BAs for possibleuse in January (Winter). How many will depend onperformance and training Forecasts
Budget
Likely that most departmental users will still be onPillar in January (Winter). Some departmental userswill use Planning this Spring, but probably some willstill be on Pillar. In those cases, Pillar plans will beloaded into Planning after submission.
Input assumptions will still be in Excel for January(Winter)
GAAP reporting coming later
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Communication
Thursdays at 4:00: The Planning Open House.
Anyone can come and see what has been
accomplished during the previous week
(but call first if youre coming!)
Web site: Budget Office web site will have a
Planning Update link
Periodic e-mail updates to participants and
Responsibility Center senior BAs
We value your feedback:
or any of the Budget Office staff