2008 hopwa grant competition1 housing opportunities for persons with aids competition overview may...

2008 HOPWA Grant Competition 1

Housing Opportunities for Persons With AIDS

Competition OverviewMay 28, 2008

Presented by

Office of HIV/AIDS Housing Benjamin Ayers


HOPWA Program Purpose

To provide states and localities with the resources and incentives to devise long-term comprehensive strategies for meeting the housing and related supportive service needs of low-income persons with HIV/AIDS


HOPWA Client Outcomes

Assist HOPWA Clients in establishing or maintaining stable housing, reduce risks of homelessness and improve access to care


Application Package & Instructions

• Down load 2 packages from www.grants.gov

• Instructions-required HOPWA application forms and NOFA

• Application Package- SF 424

http://www.grants.gov/


Application Submission Date

• Validated by grants.gov by 11:59:59 PM, Eastern Time on July 18, 2008

– 72 hour validation period


Other Available Funding

• Formula Grants in 127 St/local: $267,417,000

• National Technical Assistance:

$820,000

• This Competition: after funding renewals Approx $8,000,000


Definitions

• Chronically homeless

• Lease or occupancy agreement

• Non-profit organization

• Permanent supportive housing

• Transitional housing


Award Information

• Projects awarded announced by 09/31/2008

• Max. grant $1,430,000+ROI $30,000 $1,460,000

• Min. grant $500,000

• Average award $1,200,000


Eligibility

• Long-term:

– States & units of general local government (non-formula)

– Balance of state areas: Units of general local government (not a formula grantee)


Eligibility

• Special Project of National Significance (SPNS)

– States, units of general local government, & nonprofits


Program Requirements (12)

• General provisions– General section provisions apply– Section III.C.

• National Environmental Policy Act – Facility project can’t commit or spend

HUD or local funds

– Tenant based rental assistance supportive services, operating costs and administrative costs excluded


Program Requirements

• Performance goals– Planned Yearly outputs &

outcomes– 80% Housing stability, reduced

risk of homelessness, increasing access to care

• Optional local project goals


Performance Goals - Outputs

• Measure actual achievements against anticipated achievements, & report on housing outputs & outcomes

– # of units or households assisted TBRA, STRMU, & Facilities

– #of house holds that achieved outcomes


Performance Goals-Outcomes

• HOPWA Outcomes– housing stability, reduced risks

of homelessness, & improved access to care

• Annual client assessment

– Status in ongoing arrangements, stable, temporary or other results



• Use of drop down logic model

• HOPWA facility use period– Acquisition, new construction &

signification rehab 10 years

– Non significant rehab 3 years



• Disbursement of funds– 3 years spend– 5 years recapture

• Execution of grant agreement & obligation of awards – Selected applicants 6 months



• Site control in 1 year– Acquisition or leasing

• Rehabilitation or new construction– Begin 18 months– Complete by end of

agreement



• Project operations

– Drawdown w/ 6months

– Proportionate to operating period

– Delays & loss of funding



• Section 3-Housing Urban Development ACT of 1968– New construction &

rehabilitation– Employment & economic

opportunities – Address number in narrative– Report in annual reporting



• Executive Order 13166– Limited English Proficiency (LEP)– General Section IV

• Affirmatively Furthering Fair Housing– General Section III


Eligible Activities

• Proposed project activities

– Activities & budget amounts tied to housing outputs and outcomes


Eligible Activities

• Housing Assistance– Main focus of housing– Permanent housing w. legal

right to continue in unit – Transitional with linkages to

Permanent w/ 24 months


Eligible Activities

• Housing Assistance– Leasing including master leasing– Tenant Based Rental assistance

(TBRA) scattered site vs. project based

– Short-term Rent Mortgage & Utility assistance (STRMU)


Eligible Activities

• Supportive Services– Enhance access to mainstream

– No more than 35% of budget

– No services-only facilities

– No funds for medications (may be shown as leveraging)

– Appropriate for client


Eligible Activities

Permanent Housing Placement

• Include application fees, credit reviews, & reasonable security deposits not exceeding 2 months

• Does not include other move-in items e.g. furniture, minor repairs (may be shown as leveraging)


Eligible Activities

• Housing Information– Disseminating local housing

resource information to potential clients


Eligible Activities

• Other – Subject to HUD’s approval

– Address expected beneficial housing impact w/ performance outputs & client outcomes

– Based on a Need not addressed by HOPWA Activities


Eligible Activities

• New: Soliciting Return on Investment (ROI) cost analysis methodologies– Cost comparison on effectiveness

& efficiency– Dollars saved per dollars invested,

benefits per dollars invested, or both

– Result in effective ROI, equal ROI, and a less than effective ROI


Eligible Activities

• (ROI) cost comparison

– Direct HOPWA housing activity & outcome

– Supportive service activity & outcome

– Both & outcome

• Delineate the investment & the return


Eligible Activities

• Dollars saved per dollars invested: TBRA vs. long-term institutional care

– Investment (cost of supportive housing);

– return (cost savings for maintaining the client in the community)


Eligible Activities

• Benefit per dollars invested: TBRA compared to possible institutional placement

• Improved quality of life measured by households


Eligible Activities

– Benefit/result (achieving better relative health, greater family stability, and improved life outcomes)

– investment (cost of improved quality of life)


Eligible Activities

• ROI Methodologies address– Cost saving related to other

public and private systems of housing care and related support.

– Greater efficiencies in service delivery for types and levels of support.


Eligible Activities

• (ROI) cost analysis methodologies

– One time funding up to $30,000 (justify request)

– Earn up to 5 points under rating factor 5 achieving new results


Eligible Activities

• Resource Identification

– Establish, coordinate, & develop housing assistance resources in your community


Application & Submission

• NOFA Copies & application forms http://www.grants.gov/search/search.do?oppId=13003&mode=VIEW

• Download Adobe Reader 8.1.2 & pure edge viewer from grants.gov for use of Adobe formatted program forms

http://www.grants.gov/search/search.do?oppId=13003&mode=VIEW






• New Fax Numbers – 800-894-4047 – 215-825-8796– Third party letters, certifications

& other required documentation

•Help at [email protected] or

(800) 518-4726


Application Forms

• SF-424 & equal opportunity Survey

• HUD 96010 Logic model

• HUD 2990 Cert on RC/EZ/EC-II, if applicable

• HUD 2880 Applicant/receipt disclosure/update report

• SFLLL Disclosures & lobbying


Application Forms

• HUD 40110-B HOPWA Application Budget (3-part form)

• HUD 27300 HUD communities Initiative Form (Reg Barrier)

– must provide backup citation

• HUD-2991 Certification of consistency w/consolidation plan


Application Content

•Proof of Nonprofit status of applicants & sponsors & AIDS purpose

•Documentation of leveraging

– Commitment letters on file

•Narratives for each section


Application Content

• Executive summary

– Brief overview of project

• Capacity of applicant & sponsors & narrative

– relevant organizational experience to proposed activities


Application Content

• Need/extent problem narrative– Unmet need description– Relevant statistical data– Compliments existing projects– Responds to community

planning processes


Application Content

• Soundness of approach: – Model qualities – Responsiveness– Coordination narrative– Public Policy priorities


Application Content

• Achieving results & program evaluation narrative

– Logic Model & supplemental narrative

– ROI: description of cost effectiveness and efficiency analysis plan



• Submitted, received & validated electronically by Grants.gov

• No later than July 18, 2008 11:59:59 PM Eastern time


Funding Restrictions

• Program activities directly benefiting eligible persons at least $500,000 & not more than $1,300,000

• ROI activities additional funding maximum of $30,000



• Grant administrative costs for grantee a maximum of 3%

• Grant administrative costs of project sponsors- a maximum of 7%

• Grantees cannot add the 7% for project sponsors if carrying out activities w/o project sponsor



• Supportive Services budget line item can be no more than 35%



• Total maximum grant amount

$1,430,000 + $30,000 ROI $1,460,000



• Three-year use period

• No proposals dependent on prospective Determinations


Ineligible Activities

• Grooming • Clothing • Pets

• Financial assistance• Consumer credit

payments • Entertainment

activities

No funding for personal items:



• Property taxes• Personal vehicle

maintenance & repairs

• Condominium fees• Other non-

housing-related costs

No funding for personal items:



• Data collection on project outcomes


Other Submission Requirements

• Electronic Submission– Waivers to electronic submission

(see General Section IV F 3)


Other Submission Requirements

• If electronic submission waived, paper applications due by

– July 18, 2008, 11:59:59 PM EST

– No 15 day grace period on receipt

– No proof of timely submission as alternative


Application Selection

• Five Rating Factors:1. Capacity2. Need/Extent of Problem 3. Soundness of Approach 4. Leveraging5. Achieving Results & Program

Evaluation


Rating Factor 1

• Capacity (20 Points)

– Minimum of 14 points required for funding eligibility


Rating Factor 1

• Capacity-Past Experience & Knowledge

– Proposed activities

– Serving individuals & households w/ HIV/AIDS

– Monitoring & evaluating programs

– Fiscal responsibility


Rating Factor 2

• Need/Extent of the Problem (15 points)

– 5 points awarded based on AIDS cases & per capita AIDS incidence

– 10 points: Description of unmet housing need


Rating Factor 2

• Need/Extent of the Problem– Housing need not addressed by

other projects in the area

– Unresolved or emerging issues/need for alternative forms of assistance


Rating Factor 2

• Need/Extent of the Problem– project’s enhancement to

community’s Consolidated Plan & other planning processes

– Prove need & Subpopulation targets: statistics & data sources


Rating Factor 3

• Soundness of Approach (45pts.)– 15 for responsiveness – 5 for coordination – 7 for public policy priorities – 18 for model qualities 45


Rating Factor 3 Soundness of Approach

• Responsiveness (15 points)

– Response to unmet need Persons served by each activity for each year

– Housing units provided by type & year



• Responsiveness– Roles, responsibilities

– Organizations providing leveraged resources

– How leveraged resources are used



• Responsiveness- Housing Activities

– Access to permanent supportive housing

– Use of permanent housing placement



• Responsiveness- Housing Activities

– Description of housing site

– Development & operations plan

– Operational procedures



• Responsiveness- Supportive Service Activities

– Plan for delivering supportive services



• Responsiveness- Supportive Service Activities

– How agreements provide access to mainstream programs

– How project plans ensure client participation



• Responsiveness- Other approvable activities

– Not at 24 CFR 574.300

– Only approved by HUD– Describe the need– Describe the benefits– Report annually



• Coordination (5 points)

– Coordination of activities with other organizations prior to application submission

– Developed project through consultation w/ other stakeholders



• Coordination w/ other HUD-funded programs & programs outside of Con. Plan

• Coordinated client assistance w/ mainstream resources

• All parties aware of service delivery & each others roles in stabilizing the clients



• Public Policy Priorities (7pts.) – 1pt describe use of universal

design & visitablility

– 1pt participation of non-profit grassroots community-based (including faith-based)



• Public Policy Priorities – 1pt promote energy efficiency &

energy star products

– 2pt completion of regulatory barriers policy questionnaire

– 2pt target of chronically homeless



• Model Qualities (18 Points)

– Meet HUD policy priorities– Method of project management &

oversight – Your evaluation plan: What you

measure & how



• Model Qualities – Exemplary service delivery &

management connected to other HOPWA funded projects

– Activities expand knowledge in serving eligible persons



• Model Qualities-descriptive budget

– How funding is used & the related use of leveraging

– How BLIs relate to planned activities

– Clarity & completeness of summary statement


Rating Factor 4

• Leverage (5 Points)

– Minimum of 1 point for funding eligibility

– Address: secure community resources, achieve program purposes & ensure sustainability of housing efforts


Rating Factor 4

•Leverage– Committed at the time of

application submission

– Points based on amount of commitments


Rating Factor 4

• Organizations name & address

• Type of commitment

• Dollar value

• Date of letter• Authorized

representative• Contact

information

Leveraging Chart/List


Rating Factor 5

• Achieving Results & Program Evaluation(15 points)

– Logic Model 10 pts.

– ROI methodology 5 pts


Rating Factor 5

• Achieving Results & Program Evaluation- Logic Model (HUD-96010)

– Measure actual achievements against anticipated achievements

– Commitment to obtaining goals– Commitment to ensuring

performance assessment


Rating Factor 5

• Achieving Results & Program Evaluation- ROI Methodology

– 1 pt description of methodology & rational

– 1 pt identify service to be addressed & why

– 1 pt description of expected benefit / outcome


Rating Factor 5

• Achieving Results & Program Evaluation- ROI Methodology

– 1 pt submission of data collection & analysis plan

– 1 pt description of capacity to conduct ROI


Rating Factor 5

• Achieving Results & Program Evaluation- Top scoring

– HOPWA housing output measures

– HOPWA client outcome goals

– Increase housing stability


Rating Factor 5

• Achieving Results & Program Evaluation- Top scoring

– Reduce risks of homelessness

– Improve access to care

– ROI activities


Application Review

• HUD reviewers- CPD staff at Headquarters & in Field Offices

• Reviews & Selection Process– Threshold reviews (Field Office)– Substantive reviews

(headquarters)


Application Review

• Rating & Selection process– HUD rates applicants in rank &

order according to rating factors

• Total of 100 points w/ 2 bonus points for completing HUD-2990 (RC/EZ/EC-II) form


Rating & Selection Process

• Expiring renewal projects funded first – (CPD Notice 08-03)

• applicants selected by rank & order



• HUD will not fund applications– Scored below 75 points – Capacity scored below 14 – Leveraging score of zero

• Conditional Selection



• Tie breaker score higher in the following order: – Factor 3-responsiveness – Factor 1-capacity – Factor 2-need – Factor 5-evaluation– Factor 4-leveraging


Application Review

•Estimated Announcement of Awards

– September 30, 2008


Award Administration

• Applicant Notification

• Award modifications

• Applicant Debriefing

– 30 days after announcements for 120 days


Agency Contacts

• Technical assistance for downloading application package

800-518-Grants or [email protected]

• Program information contact your area HUD field office- see listings www.hud.gov/offices/adm/grants/fundsavail.cfm

mailto:[email protected]

http://www.hud.gov/offices/adm/grants/fundsavail.cfm

http://www.hud.gov/offices/adm/grants/fundsavail.cfm


For More Information

• Office of HIV/AIDS [email protected]

• HUD Website for AIDS Housing http://www.hud.gov/cpd/offices/

aidshousing • For area formula programs see

local/index.cfm

mailto:[email protected]

http://www.hud.gov/cpd/offices/

http://www.hud.gov/cpd/offices/


Helpful Hints

• Read & study the NOFA • Clarity in your presentations• Check consistency,

completeness of plans, accuracy of budgets & leveraged documentation

• Keep within program limits• Don’t be late

2008 hopwa grant competition1 housing opportunities for persons with aids competition overview may...

Documents

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hopwa clients

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hopwa application forms

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formula grantee slide

housing outputs outcomes

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