2009 festival & events seminar ”re-invention for changing market needs” festival operations...
TRANSCRIPT
2009 Festival & Events Seminar”Re-Invention for Changing Market Needs”
Festival OperationsWho, What, Where, When, How & Why?
Presented by Michael SaizOperations Coordinator:
Hawaii Healing Garden FestivalsHawaii Health Guide
808-638-0888
Images: Copyright©2008 CarolynQuan.com
Festival OperationsHawaii Healing Garden Festivals
2005 - Kauai: KCC, Puhi 2006 - Oahu: Waimea Valley
2007 - Statewide (SPEP)
2008 - Statewide (SPEP)
2009 - Statewide (CPEP)
Hawaii Healing Garden Statewide Festivals
Kauai Oahu Maui Big Island
Who, What, Where,When, How & Why?
Who’s Involved
What will happen
Where it happens
When it happens
How it gets done
Why we do it ?
OK Why: Why is “Why” 1st ? Who are we serving? and Why we are doing this? Guides our actions to meet our Mission & Goals! Guides how Operations will achieve our objectives!
Who:Who’s Involved ?
Attendees Presenters Entertainers Vendors Partners Sponsors Staff Volunteers Security Press… How are they all
supported?
What will happen & What we need
Program Logistics
Schedules & Check Lists
Decisions & Details
Supplies & Equipment
Pre < Event Day > Post
Share & review the plan
“Even the grandest project depends on the success of the smallest components”
Where:Location Logistics Venue History: study other events Venue Staff: they may know best Program: How does it fit? Weather: wind, rain, flooding… Safety & Emergency plans Know your Venues
Research, Pros & Cons Site Visits, 2x at different times Measure & Map 2x, Google Maps Day & Night Parking, Access & Resources…
When: Schedules,Dates & Deadlines
Research other event dates Calendars, Call PA & tent guys
Set Dates & Schedules ASAP Program Scripts:
Who Needs What When Back up, fill space Logistics
Prepare for Less & More: program attendees
How: How we do it?
Human Resources: Staff, Contractors, Leaders & Volunteers
Research & Planning Logistics & Schedules Communications & Coordination Dollars & Sense
Is it practical? Is it on budget? Remember your Mission & Goals!
Why: Assess & Apply
Keep asking Why? Assess from inside & outside. What works, what doesn’t? Evaluation of your goals? Refine your mission! Adapt and change! Be creative & have fun!
Hawaii Healing Garden Festivalswww.HawaiiHealingGarden.com