2010 analytics report

8/3/2019 2010 Analytics Report

1/29

State Personnel Administration2 Martin Luther King Jr. Dr. Atlanta, GA 30334404-656-2705 http://www.spa.ga.gov/

WORKFORCE ANALYTICSREPORT

July 2010

Workforce Demographics

And Statistics

for Workforce and Strategic Planning


2/29

This Page IntentionallyLeft Blank


3/29

EXECUTIVE SUMMARY

The following Workforce Analytics Report contains descriptions of current

Georgia state government employee characteristics and transactional activity that

occurred during the 2010 fiscal year.

The State Personnel Administration publishes this information on an annual basisin order to provide to state agencies, as well as the public at-large, information

that describes the makeup, characteristics and employment trends pertaining to

state employees. This information is being provided for use in workforce plans,

strategic plans, as well as input into staffing, diversity, retention, and succession

planning strategies and activities.

Contained within are charts, tables and graphs depicting the current

demographic profile of the workforce as well as hiring, salary, turnover rates and

other workforce trends. All employee and job related data* have been extracted

from the PeopleSoft HCM System, is current as of July 1, 2010, and representsemployee information and transactions with agencies that utilize the PeopleSoft

HCMS.

Highlights of pertinent information:

Georgias full-time equivalent (FTE) state employee workforce is currently at thelowest level since record-keeping in PeopleSoft began (prior to FY 2000).The percentage of employees remaining in a Classified status is now 14.88%, downfrom 16.35% last year. Eighteen agencies no longer have any classified employees.The State continues to employ a considerably higher percentage of females andAfrican-Americans than the overall labor force in Georgia and a smaller percentage ofthe Hispanic workforce.Hiring activity was slightly higher during the 2010 fiscal year, primarily due to aresumption of hiring into correctional occupations. Hiring activity in otheroccupational areas was mixed.Total turnover for Georgia State Government increased only slightly from the levelexperienced in FY 2009 (up 2 tenths to 13.83%),with a 10.36 % rate of employeesvoluntary leaving State government.Retirements accounted for 26% (up from 24% last FY) of all external, voluntaryturnover during Fiscal Year 2010.Average age is currently (44.87) and the average tenure based on Service Date iscurrently (9.80).

It is estimated that approximately 15% of todays workforce will be considered at-riskof retirement within the next 5 years.

To inquire further regarding this and other workforce related information, readers

may visit our website athttp://www.spa.ga.gov/employees/HR_Analytics.asp or

contact the Workforce Analytics Unit at the State Personnel Administration

([email protected]).

*Counts and totals may be inconsistent between tables due to missing data items and/or rounding.
http://www.spa.ga.gov/employees/HR_Analytics.asphttp://www.spa.ga.gov/employees/HR_Analytics.asphttp://www.spa.ga.gov/employees/HR_Analytics.aspmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.spa.ga.gov/employees/HR_Analytics.asp


4/29

This Page Intentionally

Left Blank


5/29

WORKFORCE ANALYTICS REPORT 2010

State Personnel Administration

Contents

WORKFORCE DISTRIBUTIONS 5Overview Branch Department Region

WORKFORCE DEMOGRAPHIC DISTRIBUTIONS 9 Gender Ethnic Group Age Years of Service

WORKFORCE DISTRIBUTIONS BY OCCUPATION 13Job Family State Institutions Job Level

EMPLOYEE HIRING & COMPENSATION ACTIVITY 15 Service and Support Technical and Professional

Managerial and Executive Most Active Salary Distributions

EMPLOYEE TURNOVER 23 Statewide Turnover Trends Categories of Turnover

RETIREMENT OUTLOOK 27 Impending Retirements Retirement Trends


6/29

This Page Intentionally

Left Blank


7/29


WORKFORCE DISTRIBUTIONS

WORKFORCE DISTRIBUTIONS OVERVIEW

Total employees*; regular/benefit-eligible: 75,121

Employees by classification status Classified: 11,181

Unclassified: 63,940

Total number of employees on Statewide 65,029Salary Plan (SWD)

Total number of employees on SeniorExecutive Plan (SRE) 630

Total number of employees on other salary plans(I.e. agency specific, medical, teachers, judicial and

legislative branches) 9,462

Gender composition of workforce: Males = 37.25%

Females = 62.75%

Ethnic/racial composition of workforce: Caucasian = 50.42%

African American = 45.86%

Hispanic = 1.41%

Asian = 1.01%

Multiracial = 0.87%

Hawaiian/

Pacific Islander = 0.22%

American Indian = 0.21%

* Employee count includes all non-temporary employees working in State agencies

currently utilizing the PeopleSoft HRMS system as of July 1st, 2010.


8/29



WORKFORCE DISTRIBUTIONS BRANCH AND DEPARTMENT

Employees by Branch of Government and Other*

Agency Employees by Department*


9/29



WORKFORCE DISTRIBUTIONS BRANCH AND DEPARTMENT (contd)

* All employee distribution counts include all active State agencies currently using the PeopleSoft HRMSsystem. These counts include all regular, benefit-eligible employees on active non-hourly and non-temporary salary plans.


10/29



WORKFORCE DISTRIBUTIONS REGION [See Map of Regions Below]


11/29


WORKFORCE DEMOGRAPHICS

WORKFORCE DEMOGRAPHICS GENDER AND ETHNIC GROUP

Comparisons between Georgias State Workforce and Georgias Total Civilian

Labor Force

* Private sector information is derived from last available data from the U.S. Census Bureau as published on the

Georgia Department of Labors website:http://explorer.dol.state.ga.us/mis/affirmative/2000g/georgia.pdf


12/29



WORKFORCE DEMOGRAPHICS AGE AND TENURE

Actual Headcount

Percentage of Workforce


13/29



WORKFORCE DEMOGRAPHICS AGE DISTRIBUTIONS

Age of Workforce

Age When Hired

0

500

1000

1500

2000

2500

1 8 2 1 2 4 2 7 3 0 3 3 3 6 3 9 4 2 4 5 4 8 5 1 5 4 5 7 6 0 6 3 6 6 6 9 7 2 7 5 7 8 8 1 8 4 8 8

Number of Employees

Distributed by Current Age7-09-2010

0

500

1000

1500

2000

2500

3000

3500

4000

15 19 22 25 28 31 34 37 40 43 46 49 52 55 58 61 64 67 70 73 76

Number of Employees

Distributed by Age When Hired7-09-2010

This year, the States average employeeage is 44.87

18.54% of employees are over the age of55.

There are now nine agencies (up from 7last FY) where the average employee ageis 50 or more; Insurance and WorkersCompensation are added to last yearslist of GSFC, Subsequent Injury TrustFund, Veterans Service, Superior Courts,Correctional Industries, Supreme Courtand GBA.

The agencies with the youngest averageage are Dept. of Audits, GBI, Juvenile

Justice, Corrections, DHR-DFCS, andPublic Safety (average age under 43).

The average age of employees

when they are hired is 35.07 years.Two agencies, the Dept. of PublicSafety, and Audits have an averageemployee age at hire of less than30.

Four agencies; Veterans Service, GAState Fin and Investment, SuperiorCourts, and Education have anaverage employee age at hire of 40or higher.


14/29



WORKFORCE DEMOGRAPHICS YEARS OF SERVICE DISTRIBUTIONS

Years of Service

0

1000

2000

3000

4000

5000

6000

7000

0 2 4 6 8 1 0 12 1 4 16 1 8 2 0 22 2 4 2 6 28 3 0 32 3 4 36 38 4 0 43 4 7 5 0

Number of Employees Distributed

by Years of Service7-09-2010

The average tenure of State employeesbased on reported service date is 9.80years (up from 9.55 last FY).

Currently, only Public DefenderStandards, Road & Tollway Authority,& the State Fin. & Invest. Comm., haveaverage employee tenure of less than7 years. Education, DJJ, GSFIC, GRTA &World Congress Center have averagetenure of less than 8 years.

The GA Student Finance Commissionhas an average employee tenure inexcess of 17 years.


15/29


WORKFORCE OCCUPATIONS

WORKFORCE DISTRIBUTIONS - OCCUPATION

Employees in the Largest State Institutions


16/29


WORKFORCE OCCUPATIONS

WORKFORCE DISTRIBUTIONS OCCUPATIONAL LEVEL

Employees by Occupational Area

Employees by Occupational Level


17/29


HIRING AND COMPENSATION

EMPLOYEE HIRING & COMPENSATION ACTIVITY - SUPPORT

Employees in Jobs with the Largest Number of Incumbents*

Grades 5-10

General Support and Service-related Jobs26.9% of employeesAverage annual salary is $23,237Average tenure is 8.6 yearsAverage age is 45.14

* Note: On July 1, 2008 the State of Georgia transitioned to a new job classification system.

Job-related employee data contained in this report represents the new system and do not

reflect the jobs established inthe previous system.


18/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY - TECHNICAL

Employees in Jobs with the Largest Number of Incumbents (contd)

Grades 11-14Paraprofessional, Entry Professional Jobs

52.2% of employeesAverage annual salary is $32,653Average tenure is 9.57 yearsAverage age is 43.1 years


19/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY PROFESSIONAL AND

MANAGERIAL

Jobs with the Largest Number of Incumbents (contd)

Grades 15-26Professional/Executive Jobs

21% of employeesAverage annual salary is $56,677Average tenure is 12.54 yearsAverage age is 46.84 years


20/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY - HIRING

Employee Hiring Activity in the State of Georgia

Overall hiring activity during the fiscal year recovered slightly from last fiscalyear, primarily due to a resumption of hiring into correctional jobs. During FY2010, 6,218 employees new to State government were hired into regular,benefit eligible jobs;up from 5,717 the previous year. There were 11,064 ofthese new hires in FY 2008.

Other jobs experiencing increased hiring activity were Protection andPlacement Specialists, Registered Nurses and some Food Service Workers.


21/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY- HIRING

Employee Hiring Activity in the State of Georgia (Contd)

Hiring activity has recovered in some occupational areas, but continues todecrease in others.Increased hiring of Correctional officers has led the increase seen in PublicSafety. This fiscal year has also seen increased hiring of Instructors and in thePhysical Sciences.Although increased hiring was seen in the Food Service and Parks/Recreationoccupations, these are still far below levels seen during FY 2008.Although certain specific jobs in Health Care (Nurses) and Social Services(Child Protection & Placement Spec) did experience additional hires, these

occupational categories as a whole have continued to decline in activity.Hiring in Facilities and Equipment, Personnel Admin, and IT/Telecomm hascontinued to decline and hiring activity into transportation and Engineeringjobs has practically ceased.


22/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY- HIRING

Employee Hiring Activity in the State of Georgia (Contd)

Overall hiring in the State for FY 2010, including part-time and temporaryappointments, was 18,124 transactions (compared to 13,475 transactionsduring the 2009 fiscal year).Nearly 90% of the increase in hiring transactions was comprised of time-limited or part-time hires.


23/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY- COMPENSATION

Employees by Salary Grade (State-wide salary plan only)

87% of the regular workforce is assigned to the Statewide Salary Plan (SWD).Statewide plan employees are assigned to jobs written in a standard format. The

jobs are assigned to pay grades and the employees pay range is determined by thegrade assignment of the job.

The Statewide plan covers employees at all occupational levels from service, clerical,and maintenance workers to division directors.Smaller, specialized salary plans cover physicians, teachers at state institutions,technical school employees, authorities, and the judicial and legislative branches.


24/29



EMPLOYEE HIRING & COMPENSATION ACTIVITY- COMPENSATION

Employees within Salary Grade Range

77.57% of employees are currently below the midpoints for their pay grades

8342 employees or 12.8% are at the minimum salary of their pay grade.


25/29


TURNOVER

EMPLOYEE TURNOVER TURNOVER TRENDS

Statewide Turnover (Fiscal year 2010 data)

14.3%

14.5%15.0%

16.1%

17.2%

17.8%

16.9%

13.6% 13.8%

12%

13%

14%

15%

16%

17%

18%

19%

20%

2002 2003 2004 2005 2006 2007 2008 2009 2010

TurnoverRate

Fiscal Year

Turnover Trend By Fiscal Year(Employees Leaving State Government)

Note: For purposes of this chart, terminations on the firstday of the fiscal year are considered part of previous year's turnover rate.

Death

1%

Involuntary

23% Retirement

18%

Transfer

6%

Voluntary52%

Major Categories of Turnover(Including interagency transfers)

% of 11,316 Turnovers

Voluntary turnover (5,902 Termactions) decreased from 54% last FYto 52%, this includes resignationsand employees departing forprofessional and personal reasons.

Involuntary turnover increased againslightly from 22% to 23.5% of allterminations. These includedismissals, releases, and reductionsin force.

Of the total amount of turnover, 93%is comprised of employees exitingState government (external).

6% is comprised of interagencytransfers (internal).

The number of terminations reported for fiscal year 2010 is slightly lower than last FY,

but consistent as a percentage of the workforce.


26/29


TURNOVER

EMPLOYEE TURNOVER TURNOVER BREAKDOWN

External Turnover

Voluntary Turnover

Dismissal

11%

Failure to MeetTerms

2%

Failure to Return

4%

Personal Reasons

2%

Private Sector

Employment

3%

Reduction in

Force

4%

Released

6%

Resignation

46%

Retirement

20%

Breakdown of External Turnover% of 10,664 Terminations

Not Shown 1% or less:

Dissatisfied, Drug Test, Helth

Reasons, Unsatisfactory

Performance, Death

Failure to Return

5%

Personal Reasons

3%

Private Sector

Employment3%

Resignation

61%

Retirement

26%

Breakdown of Voluntary External Turnover% of 7992 Terminations

Of the total amount of Externalturnover, 74.94% (down from75.26% last FY) is comprised ofemployees voluntarily leavingState government (includingretirement).

As a percentage of all ExternalTurnover, Involuntary turnoverheld relatively steady at 23.86%with nearly an equal number of

Dismissals (1139) and Layoff(1016) termination actions.

61% of all voluntary externalterminations in State

government are recorded in thegeneric category of Resignation.

2.7% of the workforce retiredduring Fiscal Year 2008.

Of all Voluntary ExternalTurnover the percentage ofretirements increased from 24%to 26% this FY.

Agencies with the highest voluntary turnover rate in FY 2010 were GA Student FinanceCommission (19.05%), Dept. of Juvenile Justice (18.06%), Georgia Technology Authority

(17.22%), and Secretary of State (17.16%).


27/29


TURNOVER

EMPLOYEE TURNOVER - OVERALL

Total external turnover rate in the State including all voluntary and involuntaryterminations was nearly 13.83% for the 2010 fiscal year.

The total external voluntary turnover rate (including retirements) in the State ofGeorgia is currently 10.36% (7,992 total voluntary terminations). The quit rate(resignations only) was 7.63% for FY 2010.

The involuntary turnover rate increased to 3.3% from 3.18% last FY (2545 totalinvoluntary terminations).

Resignations decreased from 45% to 43% of all turnovers.

Retirements slightly increased as a percentage of all turnovers from 17% to 18.47%.

Reductions in Force and other Releases remained at 9% of all turnovers.

As a percentage of overall turnover, the percentage of interagency transfers wasslightly down to 5.76%. Dismissals were relatively unchanged.

Monthly Activity

Dismissal

10%

Failure to Meet Terms

of Employment

2%Failure to Return

4%

Personal Reasons

2%

Private Sector

Employment

3%

Reduction in Force

4%

Released

5%

Resignation

43%

Retirement

18%

Xfer Out To Different

Entity

6%

Overall Statewide Employee Turnover by Category% of 11316 Turnovers

1% or less not shown:

Death, Dissatisfied, Drug

Test, Health

Reasons, Unsatsifactory

Performance


28/29


TURNOVER

EMPLOYEE TURNOVER - DEMOGRAPHIC

Turnover by Ethnic Group (FY 2010)

Turnover by Age Group (FY 2010)

Turnover by Tenure group (FY 2010)

1,714 employees terminated within one year of their employment with the State.


29/29


RETIREMENT OUTLOOK

RETIREMENT OUTLOOK PROJECTIONS AND TREND

Retirement Projections

The larger figure (orange bar) represents the number of current state employeesparticipating in the ERS Pension Plan who, based on current age and tenure withthe State, are or will be eligible to retire with full benefits within the next fiveyears.

The smaller figure (green bar) represents ERSs estimated number of actualretirements during the next five years. ERS Estimates are based on 6/30/2009valuation data.

Each years numbers are cumulative with the prior year.Retirement Trend

* Retirement projection numbers have been adjusted this year to reflect State employee retirements

only. Survivor deaths and TRS retirements not included.

4541

6142

7808

9697

11956

1910

3870

5880

7890

9800

0

2000

4000

6000

8000

10000

12000

Currently At-Risk At-Risk Fy 2012 At-Risk Fy 2013 At-Risk Fy 2014 At-Risk Fy 2015

Impending Retirements(Based on 66,560 Active State Employees Participating in

ERS Pension Plan as of July 1, 2010)

Number of Potential Retirements ERS Estimate of Actual Retirements

2049

18591874

1927

1989

2059

1910

1960

2010 2010

1910

1750

1800

1850

1900

1950

2000

2050

2100

FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15

Past Year Retirements ERS Estimate of Future Retirements

Retirement Trend(ERS System Only)

Number of Actual and Projected Retirements Each Fiscal Year

2010 analytics report

Documents