2010 Technology CommitteeOverview and Plan

January 26, 2010

Presentation to BoardContent revised 2/8/2010 based on Board input

Agenda

• Ask for Board approval of the charge to the Technology Committee

• Present an overview and current plan

Charge

Across all Trail Conference activities the Technology Committee:

• provides steering and implementation expertise as needed for information technology and telecommunications needs.

• ensures that the TC Web presence supports and enhances our overall mission.

• fosters technological solutions to streamline TC operations.

Committee Composition

• Steering Committee– Chair(s)– Staff representative(s)– Outside representative(s)

• Teams (experts, projects)

• Liaisons to other committees

Steering Committee

• Establishes long term direction• Develops annual plan• Meets quarterly to review plan, assess

progress, and adjust priorities• Develops annual budget

recommendations• Recruits experts for projects

Proposed Steering Committee

• Ann Gruhn (Co-chair, liaison to Board)

• Walt Daniels (Co-chair)

• Josh Howard (Staff – operations)

• Development Director (Staff – development)

• John Kolp (outside expert)

• Steve Marano (outside expert)

Teams

The work of the committee will be done by teams of recruited experts.

• Web team (Ann project manager)– Site management (Walt tech lead)– Content management (joint with Communications

– Georgette)– Analytics and theming (Doug Cleek)

• CRM team (forming)• Other (see 2010 plan)

Liaisons

• Each TC committee is to appoint a liaison to the Tech Committee

• Each liaison will be assigned to a steering committee member as their contact/advocate

• That steering committee member will act as our liaison to the assigned TC committee

2010 Plan – Major Projects

• Drupal upgrade from Version 5 to Version 6

• Merge membership lists for ebase and Web

• Project plan for ebase replacement (with a Constituent Relationship Management database that is Web-enabled) to be funded and implemented in 2011

2010 Plan – Other Projects

• Identify bulk email tool to replace emailnow, capwiz and email from the Web site

• Improve social networking capabilities of the site

• Work with other committees to develop Web capabilities that enable them to achieve their objectives (e.g. Pubs, Volunteer, Trails)

• Darlington phase 2 – ensure tech needs met• Streamline back office processing• Ongoing refinement and support of content on

web