2010 yda winter conference new orleans bid packet
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New Orleans is in the running to host the 2010 YDA Winter Conference in February>TRANSCRIPT
Young Democrats of America Winter Conference Bid
America’s Most Unique and Resilient City
Presented by the Executive Committee of Young Democrats of Louisiana
& the YDA 2010: New Orleans Bid/Host Committee
RALPH JOHNSON, STATE PRESIDENT & COMMITTEE CHAIRMAN
KATRINA ROGERS, NATIONAL COMMITTEEWOMAN & COMMITTEE CO-VICE CHAIRWOMAN
JASON WYNNE HUGHES, NATIONAL COMMITTEEMAN & COMMITTEE CO-VICE CHAIRMAN
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Letter from State President & Bid/Host Committee Chairman
Ralph Johnson
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Letter from South-Central Regional Director
Rebecca Burgin
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Letter from South-Central Executive Committee Members
YD-Missouri President Chris Miller
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Young Democrats of America
Winter Conference Bid America’s Most Unique & Resilient City
Welcome to New Orleans: America’s Most Unique City
Here, in this little corner of the American South, where European traditions blend with Caribbean influences, the history is as colorful as the local architecture; the food is the stuff of legend. Haitian and African Creoles developed an exotic, spicy cuisine and were instrumental in creating jazz and Zydeco. Our street names are French and Spanish, our Creole architecture comes in a carnival of tropical colors, and our voodoo is a Caribbean import. The magic is irresistible. A cultural gumbo, we celebrate our differences. In fact, we celebrate almost anything in the Big Easy. We have a saying: LAISSEZ LE BONS TEMPS ROULER -- LET THEGOOD TIMES ROLL. A reminder of our french heritage, a way of life that began three centuries ago.
New Orleans the place to have an event
Along with being one of the premier convention and travel destinations, the Big Easy is one of the most popular event cities in the country. The same qualities that bring millions of visitors to New Orleans annually make the Crescent City an ideal place to hold a large sports and other events.
With thousands of hotel rooms in the metropolitan area, a pleasant climate all year round, with major attractions within walking or a short driving distance, some of the most famous restaurants in the world, plus a host of venues make New Orleans a great sports town. The city has lavished its special brand of hospitality upon sports fans on numerous occasions, including several Super Bowls, NCAA Final Four tournaments, SEC basketball, Olympic track trials, the annual All-State Sugar Bowl, the Zurich PGA Classic, the Essence Music Festival, and many others.
The Sites and Sounds
You've seen the parades on television but there
is so much more to learn and experience. More
than just Fat Tuesday, Carnival is a season that
starts on the Twelfth Night of Christmas and
moves forward with King Cake parties, masked
balls, free-floating revelry and unabashed joie de
vivre.
When the sun goes down, New Orleans comes alive with a magical energy all its own. New Orleans’ nightlife is back in full force and continuing to earn its legendary status – a diverse offering full of music, color, flavor, fun and excitement. This city never sleeps . . . and gives you an unmatched range of reasons to stay awake with it. New Orleans nightlife is the neon, noise and revelry of Bourbon Street; but it is also the shadows of moonlit couples walking hand-in-hand along the Mississippi. It’s the abandon of red-hot live music and the gratification of all-night coffee and beignets. That’s just a start…there’s more!
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HOTEL & CONFERENCE FACILITIES
We are excited at the prospect of providing you with a
great conference facility, award winning service, and
an excellent value in your guest room rates.
You have our commitment to provide that same great
service that you have come to expect from Marriott
Hotels. By selecting the New Orleans Marriott you will
start the process moving toward your most successful
conference ever. Here are some reasons why:
LOCATION
Our attendees will be pleased that we have selected the New Orleans Marriott,
because we are located where the French Quarter begins. They can easily squeeze in
a quick gallery or museum tour or shopping spree between events with our easy
access. Whether they choose the Audubon Aquarium of the America’s or Harrah’s
Casino, our guests are only a few short blocks away. Our attendees will thank you for
bringing them to the closest major hotel to the French Quarter, the location of some of
the most famous restaurants, antique shops and night clubs in the world.
EVENT MANAGEMENT EXPERTISE
The New Orleans Marriott is staffed to assist you with any and all food and beverage
functions, in-house or off-site. We can provide the perfect ingredients for a successful
event. Our professional service staff and creative culinary team will enhance your
convention through innovative and creative choices. By vote of professional meeting
planners through Successful Meetings magazine and Meetings and Conventions magazine,
we have been awarded
The Pinnacle Award and the Gold Key Hall of Fame (17 years)
--- a testament to our expertise in event management!
CUSTOMER FOCUSED GUEST CARE
Our attendees will experience exemplary service and a worry free stay because quality
service is the foundation of our service culture on which we stake our reputation.
Because of our attentive service, your attendees will be more able to focus on the
important things...like the program and enjoying our city! Marriott’s commitment to
“Every Guest Leaves Satisfied” is our first priority.
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LANGIAPPE – New Orleans for “just a little extra”
The city of New Orleans and the New Orleans Marriott can offer what no other city can!
Location – just steps away from the French Quarter.
Off Premise – where else in the world can you close streets in the city and PARADE all of
your attendees to an off premise venue just a few blocks away – we can make all of the
arrangements!
Catering – the New Orleans Marriott can cater at over 25 venues in the city.
Golf – New Orleans offers 9 courses within 10 minutes of downtown
Spa – We partner with the Ritz Carlton New Orleans, just steps away from the Marriott!
Shopping – Canal Street Shopping, River Walk, French Market, just to name a few!
The New Orleans Marriott is offering the following:
ROOM RATES:
Start Date End Date Room
Type Single Double Suites
2/14/2010 2/21/2010 Standard 99.00 99.00 599.00
Hotel confirms the above non-commissionable group rates plus applicable taxes (currently 13%
plus $3.00 per room, per night, city occupancy fee) in effect at the time of check-in.
SPECIAL CONCESSIONS
1. Two (2) complimentary VIP round trip airport transfers 2. Two (2) complimentary CIP parking passes for staff/VIP personnel 3. Two (2) complimentary VIP welcome amenities – hotel’s choice 4. Two (2) suite upgrades at group rate with complimentary access to Concierge Level 5. Suites at a discounted rate of $599 for those who want to upgrade, based on availability 6. Six (6) staff rooms at 50% of the group rate 7. One (1) complimentary room for every thirty-five (35) used at group rate 8. Complimentary reservation link for attendees to complete reservations 9. Meeting room rental waived 10. Complimentary daily wireless internet access in lobby for attendees (up to 4 hours) 11. Twenty percent (20%) discount on banquet catering menus 12. Twenty percent (20%) discount on in-house audio visual pricing, provided Marriott Event
Technology is selected as audio visual provider 13. Complimentary access to fitness center 14. Onsite laundry facilities and valet services available to attendees 15. No charge for refrigerators, if requested for medical purposes 16. “Marriott Rewarding Events” points for personal rewards or future meeting credit 17. Hotel will provide twenty percent (20%) discount off valet parking 18. Rate includes high speed internet access 19. One (1) complimentary internet connection in the meeting space 20. If group picks up one hundred (100) room nights (cumulative) group will also receive a two percent
(2%) rebate off the master account 21. Double Marriott Rewards Points 22. Four (4) complimentary rooms for one night for site tour of property, based on availability 23. No attrition policy 24. Fourteen (14) day cancellation policy prior to arrival date
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FINANCING The budget, expenses, and revenue of any conference is key to making the decision on where and
who should be awarded the honor of hosting a conference. As evidenced in the hotel negotiations
and the rates and concessions received, Young Democrats of Louisiana is committed to ensuring
the financial success of the conference and making sure that is financially feasible for our
organization.
Please see the expense and revenue sheet and finance plans for the 2010 YDA Winter Conference
in New Orleans:
2010 YDA Winter Conference Expense-Revenue INCOME QTY MONTHS AMOUNT TOTAL
Direct Donor Contact 20 1 $ 100 $ 2,000 Call time solicitations
In-Kind Contributions 1 1 $ 3,000 $ 3,000
Affinity Group Donations 1 1 $ 3,000 $ 3,000
Welcome Bash General Tickets 120 1 $ 25 $ 3,000 120 people @ $25 each
Conference Registration Fees 200 1 $ 50 $10,000 200 people attending @ $50 each
TOTAL $21,000
EXPENSES QTY MONTHS AMOUNT TOTAL
Conference Operations
Host Committee Expenses 1 1 $ 500 $ 500
Pre-Meetings & Site Visits 2 1 $ 250 $ 500
Banking and Accounting 1 1 $ 250 $ 250
Fundraising Costs 1 1 $ 250 $ 250
Postage & Supplies 1 1 $ 500 $ 500
Web/Email Hosting 1 1 $ 100 $ 100
Conference Events
Audio-Visual Expenses 1 1 $ 3,000 $ 3,000
Welcome Bash 1 1 $ 2,500 $ 2,500
Chum and Materials 1 1 $ 500 $ 500
Trainings & Trainer Expenses 4 1 $ 250 $ 1,000
Staff Rooms and Expenses 1 1 $ 1,400 $ 1,400
Miscellaneous 1 1 $ 250 $ 500
TOTAL $11,000
REVENUE (income - expenses) $10,000
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2010 YDA Winter Conference Finance Plan
Revenue Source: Direct Donor Contact (Call Time)
Revenue Generated: $1500
Description: President and Vice President of Finance will call prospective donors seeking a $100 donation to
Conference Fund. This effort has been successful in small part during monthly call time.
Revenue Source: In-Kind Contributions
Revenue Generated: $2500
Description: Contributions that will reduce the cost of the overall conference including printing
Revenue Source: Affinity Groups
Revenue Generated: $3000
Description: Donors who have pledge continued amounts to the YDL program.
Revenue Source: Welcome Bash General Public Tickets
Revenue Generated: $3000
Description: 120 General public tickets purchased for the welcome bash at $25
Revenue Source: Conference Registration Fees
Revenue Generated: $10000
Description: Conference registration at $50 with a 200 members attending
Category Source Fundraising
Goal
Estimated
Cost
Actual Cost Notes
Individual Donors $2000
Individual In-Kind $3000
Individual Affinity Groups $3000
Event Welcome Bash $3000
Event Conference Fees $10000
TOTAL $21000
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TRANSPORTATION
At this time transportation rates are quite inexpensive to the Louis Armstrong International
Airport (MSY). Below is a table of current airfares to New Orleans from select cities:
Atlanta 128 Baltimore 142 Boston 178 Charlotte 158 Chicago 198
Cincinnati 288 Cleveland 238 Columbus 126 Dallas-Ft. Worth 104 Dayton 134
Denver 178 Detroit 238 Honolulu 406 Houston 104 Indianapolis 194
Jacksonville 112 Kansas City 154 Los Angeles 274 Louisville 136 Las Vegas 188
Memphis 186 Miami 176 Milwaukee 148 Minneapolis 258 Montreal 318
New York 188 Orlando 136 Philadelphia 158 Phoenix 198 Pittsburgh 124
Portland 168 Raleigh-Durham 110 Sacramento 284 St Louis 178 Salt Lake City 298
San Antonio 168 San Diego 168 San Jose 274 San Francisco 228 Seattle 184
Tampa 114 Toronto 318 Vancouver 370 Washington 218
Airline Travel Partners
We are proud to announce American, Northwest,
and Delta as travel partners for the 2010 YDA Winter
Conference in New Orleans is giving us a discount
fares as well as low-rate zone fares.
American Rate Code: TBA Northwest & Delta Codes: TBA
Rental Car Travel Partners
We are also pleased to offer discounted car rental rates with our in-
state partner Enterprise Rent-A-Car.
Amtrak Service: The City of New Orleans train is running to Memphis
and Chicago, while the Crescent runs to Atlanta, Greensboro, Washington D.C.
and New York. The Sunset Limited runs to San Antonio and Los Angeles.
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Taxicabs: A cab ride costs $28.00 from the airport to the Central Business District (CBD) for one or two persons and $12.00 (per passenger) for three or more passengers. Pick-up is on the lower level, outside the baggage claim area. There are thousands of taxis available on New Orleans streets and at major hotels. Taxi rates are $4.50 plus $1.60 per mile (.20 per one-eighth mile) thereafter. There is also an additional charge of $1.00 per passenger after the first passenger. During peak visitor times (including Mardi Gras and Jazz Fest) taxi rates are $4 per person or the meter rate, whichever is greater. A fixed rate of $28 (one to two people) is charged from the airport to most areas of New Orleans. For parties of more than two, the fare is $12 per person. NOTE: Effective January 1, 2010, every taxicab driver shall accept cash and/or major credit cards as
payment for services rendered and shall accept any and all risk on non-payment. No additional
charge will be levied against the passenger for use of credit cards nor shall any passenger be
refused service. Taxicab operators shall not set a minimum or maximum charge for any credit
card transactions. Taxicab operators shall provide all credit card paying customers with a copy of
their credit.
Airport Shuttle Service: The Louis Armstrong International Airport is approximately 15
minutes from the Central Business District where our hotel is located. While the hotel does not
provide a complimentary shuttle service we are working to provide such service through our partner
organizations and corporations. Shuttle service is available from the airport to the hotels in the
CBD for $15.00 (per person, one-way) or $30.00 (per person, round-trip). ADA Complaint vehicles
are available.
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MEDIA
The Greater New Orleans Area has more than 30 media outlets. 10 newspapers, 8 television stations, and numerous radio stations and bloggers are in the area that would allow us to do major outreach. Here are some highlights from the major stations in New Orleans:
The Times-Picayune: Established as The Picayune in 1837, the paper's initial price was one picayune—a Spanish coin equivalent to 6¼¢ (1/16 $US).[1] It became The Times-
Picayune after merging with its rival paper, the New Orleans Times, in 1914. S.I. Newhouse bought The Times-Picayune and the other remaining New Orleans daily, the States-Item, in 1962, and merged the papers in 1980. The merged paper was called The Times-Picayune/The States-Item from 1980 to 1986.[2] Specific community editions of the newspaper are also circulated and retain the Picayune name (e.g., Gretna Picayune for nearby Gretna). The paper is owned by Advance Publications, owned by the Newhouse family. In the vernacular of its circulation area the newspaper continues to be often called just the Picayune.
WDSU: The NBC affiliate for the New Orleans, Louisiana television market. It is owned by Hearst Television, which in turn is wholly owned by the Hearst Corporation. It broadcasts on virtual channel 6. Its transmitter is located in Chalmette, Louisiana; while its studios are located in downtown New Orleans. The station also serves as the default NBC affiliate for most of the Gulf Coast region of Mississippi (including Biloxi, Gulfport and Pascagoula)
since that area doesn't have an NBC affiliate of its own, and is carried on Cable One systems in southern Mississippi. As of December 14, 2008 Sun Herald a local newspaper on the Mississippi Gulf Coast is partnering with WDSU TV to give more news and weather coverage for South Mississippi.
WGNO: The ABC affiliate for the greater New Orleans, Louisiana area, as well parts of southern and coastal Mississippi. It broadcasts on channel 26, and is owned by Tribune Broadcasting.
WWL-TV: The CBS affiliate serving New Orleans, Louisiana, southeast Louisiana and parts of southern and coastal Mississippi, and is the primary CBS station for South and Coastal Mississippi. It broadcasts on virtual channel 4. Its main studios and offices are located on Rampart Street in the historic French Quarter, with a North Shore bureau located on North Causeway Boulevard in suburban Mandeville. Its transmitter is located at 4 Cooper Road in Gretna, Louisiana.
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ENTERTAINMENT
Where do we even start?! There is never a dull moment in the city of New Orleans. Entertainment is endless, but here are some highlights:
New Orleans Hornets We are privileged that during the days leading up to the conference the New Orleans Hornets will be playing at home in the New Orleans Arena just a short distance from the host hotel. Wednesday, February 17th vs. Utah Jazz 7:00pm Friday, February 19th vs. Indiana Pacers 7:00pm Sunday, February 21st vs. Houston Rockets 6:00pm Mardi Gras 2010 Mardi Gras is Tuesday, February 16th, 2010. We will be at the tail end of carnivale. Our host hotel has been gracious to give us the rate from Sunday, February 14th-21st, 2010 so that you will be able to experience the best fun ever!
New Orleans Nightlife
When the sun goes down, New Orleans comes alive with a magical energy all its own. New Orleans’ nightlife is back in full force and continuing to earn its legendary status – a diverse offering full of music, color, flavor, fun and excitement. This city never sleeps . . . and gives you an unmatched range of reasons to stay awake with it.
New Orleans nightlife is the neon, noise and revelry of Bourbon Street; but it is also the shadows of moonlit couples walking hand-in-hand along the Mississippi. It’s the abandon of red-hot live music and the gratification of all-night coffee and beignets. It’s beer, bands and bowling – all together, all night long. It’s the clinking of chips, the ringing of slots and cheers of the lucky at world-class casinos. It’s unforgettable performances – from street music to opera, comedy to cabaret, and cinema to theater.
It’s just about anything you can imagine and many more things you can’t. Wild and unbridled or relaxed and subdued, nights in New Orleans will always be unforgettable.
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ORGANIZATIONAL SUPPORT The Young Democrats of Louisiana Executive Committee and the Bid/Host Committee has put
together a bid/host committee that will make this conference the best conference ever!
2010 YDA Winter Conference New Orleans Bid/Host Committee
Ralph Johnson Conference Chairperson
Katrina Rogers Conference Co-Vice Chairperson
Jason Wynne Hughes Conference Co-Vice Chairperson
Theo Richard Logistics Sub-Committee Co-Chair
Christopher Plummer Logistics Sub-Committee Co-Chair
Jermaine Watson Hospitality Sub-Committee Co-Chair
Travis Johnson Hospitality Sub-Committee Co-Chair
Daniel Manuel Program Sub-Committee Chair
Lynncal Bering Speakers Sub-Committee Chair
Laura Veazey Finance Sub-Committee Chair
Kristen Cosper Service Sub-Committee Chair
Landon Franklin Entertainment Sub-Committee Chair
Brett Jackson Caucuses & Committees Liaison
Carrie Wilson Media & Public Relations Liaison
Steven Nevels Technology Coordinator
Robert Reed ADA Compliance Officer
Jamal Bates Gabriel Bordenave
Herman Gravolet Donald Hodge
Davante Lewis Rachel Jones
Vincent Trombatore Steve Verzwyvelt
David Wilburn
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CONFERENCE PROGRAM
THURSDAY, FEBRUARY 18, 2010-Young Democrats of Louisiana is proposing that
the official conference dates be Thursday, February 18-Sunday, February 21, 2010. We are
asking that the National Board of Directors add Thursday as a program day for the
purpose of YDA serving the community. Thursday, February 18 will be “YDA Serves” Day
of Service, no official business would be conducted on this day. Regular program would
start officially as normal on Friday, February 19. We are working with local non-profits to
design the day so that we will be able to work as one large group or in small groups to
assist a community that so desperately needs it.
FRIDAY, FEBRUARY 18, 2010-Normal Business would be conducted as in usual
meetings.
Welcome Bash- The Host Committee is exploring different options with this right
now including run of the house at a local nightlife establishment, hosting our attendees at
the New Orleans Hornets versus Indiana Pacer game, and many other options! We will
consult with the YDA Meetings Director and National officers to develop this event.
SATURDAY, FEBRUARY 19, 2010-Normal Business would be conducted as in usual
meetings.
SUNDAY, FEBRUARY 20, 2010-Normal Business would be conducted as in usual
meetings.
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PROSPECTIVE CONFERENCE SPEAKERS
C. Ray Nagin
Mayor of New Orleans
Mitch Landrieu
Lieutenant Governor
Mary Landrieu
U.S. Senator
Joel T. Chaisson, II
Senate President
Charlie Melancon
U.S. Congressman-3r d
Karen Carter-Peterson
Speaker Pro-Tempore
Other Speakers to Include:
Jared Brossett, State Representative & Young Democrat
Walker Hines, State Representative & Young Democrat
Norby Chabert, State Senator & Young Democrat
Ravi Sangisetty, Candidate for Congress & Young Democrat
Members of the New Orleans City Council
Members of the New Orleans Legislative Delegation
*This list is not by any means exhaustive
We have also appointed a caucus & committee liaison to assist those bodies identify and
schedule speakers to their needs.
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America’s Most Unique and Resilient City
We look forward to hosting the members of Young Democrats of America and our guest in February!