2011 2012 annual operations, facilities, and safety …fil… · removal, recycling, pest control,...

2011 – 2012 ANNUAL OPERATIONS, FACILITIES, AND

SAFETY REVIEW

2

Francis Howell School District Operations and Facilities Review

Contents

1. Overview………………………4 – 7 2. Routine Maintenance………..9 – 19 3. Forms and Inspections……..21 – 28 4. Capital Projects……………..30 – 31 5. Safety and Training………...33 – 51 6. Recycling and Energy………53 - 54

3

1. Overview

4

Francis Howell School District Facilities and Operations Department

Mission Statement

The mission of the Francis Howell School District Maintenance Department is to actively

participate in the District’s professional learning community by providing an excellent

physical environment to enhance student learning, faculty teaching and research. We serve

other non-academic departments and we support the District’s service to the community and

citizens of St. Charles County.

We are a service organization dedicated to the success and satisfaction of the Francis

Howell School District faculty, staff, students and campus visitors. Our responsibilities

include: maintenance, operation and improvement of buildings, grounds and utility systems as

well as construction support.

Our staff members are our most valuable asset. Each individual is a team member who

contributes to the decision making process. We seek creative and innovative solutions to meet

our customer’s needs. We set high service standards and we acknowledge superior efforts and

results. We promote the personal growth of our staff through education and training.

Our goal is to provide reliable and timely service. We use proven technology to increase our

capabilities. We solicit feedback to help determine the quality of our service. We maintain a safe

and comfortable campus environment and we attempt to exceed governmental regulations. We

conduct planning activities to achieve the most desirable future for our customers and our

organization.

5

Director of Operations and Facilities

Rick Pavia

HVAC Manager

Rowland Krause

HVAC Department

Chris Jones

Seth Landry

OPEN

OPEN

Mike Schwendeman

Matt Wessel

Facilities Manager

Gary Miget

Maintenance Foreman

Stan Robertson

Maintenance Department

Sweep Crew

Charles Fahle

Mike Hambley

Adam Webbink

Brian Williams

Building Maintenance

Melvin Brinkmann

Matt Brooks

Tim Cole

Larry Hastie

Don Law

Charles Martin

Jerry Prell

Don Schroer

John Standeford

Terry Schneider

Larry Shanley

Jerry West

Tim Williams

Plumber

Richard Knoblock

Electrician

Dale Depalm

OPEN

Painters

Jose Guerrero

Dennis Taylor

Jason Wolke

Systems Specialist Foreman

Tom Meier

Safety Maintenance

Ken Bonenberger

Carpentry

Mike Taylor

Grounds Foreman

Mike Deters

Grounds Department

James Kenefick

Aron Linke

Daniel Kasden

Cory Lipscomb

Tony McElroy

Chris Presley

Tom Rauch

Derek Rush

Ross Velders

OPEN

Mechanics

Tony Leesmann

Jason Griesenauer

Custodial and Warehouse

Manager

Jim Nilges

Custodial Foreman

Denis Nasufovic

Lead Custodians

23

Custodians

103

Substitute Custodians

25

Warehouse Foreman

John Hughes

Warehouse

Ginny Borgmann

Connie Shoemake

Richard Zak

Mail

Fred Bussman

Administrative Assistants

Missy Modica

Tammy Rutkowski

Amy Zvorak

6

Job Responsibilities

RICK PAVIA Director of Operations

and Facilities

Amy Zvorak Missy Modica

GARY MIGET Manager


ROWLAND KRAUSE Manager


JIM NILGES Manager

Tammy Rutkowski

Direct and supervise the Facilities and Operations

Department

Oversee budgets for all departments

ASBESTOS

Management Program

WASTEWATER Treatment

CHAIR, District Facilities

Committee

CHAIR, District Safety Committee

MEMBER, District Strategic

Planning Committee

Capital projects

Hazardous waste

Energy management conservation

Construction projects

ADA compliance

Discipline/personnel/education

for all Facilities and Operations Departments

CARPENTER SHOP

Discipline/personnel/education Renovations/concrete/roofs

GROUNDS DEPARTMENT

Discipline/personnel/education Parking lot snow removal, lot

salting Asphalt projects/bids

BUILDING MAINTEANCE

Discipline/personnel/education Day to day maintenance

Inventory, supplies, ordering

and bidding

MECHANICS/VEHICLES Discipline/personnel/education

Vehicles/mowers/blowers

GROUNDS SAFETY

PLAYGROUND SAFETY

STADIUM ACTIVITIES

DNR REPORTING

HAZARDOUS WASTE

ENERGY MANAGEMENT

Controls/software

ENERGY USAGE

HVAC TEAM Discipline/personnel/education

Evaluation/training

INDOOR AIR QUALITY TEAM

HVAC Training/purchasing/filters/carbon

monoxide detection

CONSTRUCTION LIAISON Mechanical equipment

MEP Coordinator

Mechanical/electric/plumbing

CUSTODIAL STAFFING


Custodial Foreman Discipline/Evaluation

Interviewing

BUILDING STAFF Orientations Inspections

In-house training Monthly custodial and principals meetings

INVENTORY/SUPPLIES

CHEMICALS/EQUIPMENT Ordering supplies,

chemicals, and equipment Acquiring bids

Equipment repairs Supply delivery

Uniform ordering

SNOW REMOVAL Shoveling and deicing

sidewalks

SPECIAL EVENTS SET UP

Howell of Fame, concerts, elections, etc…

WAREHOUSE STAFF


DESE SUMMER WORKSHOP

7

Managerial Experience

Rick Pavia, Director of Operations and Facilities 19 years at the Francis Howell School District

23 years field experience 3 years instructor at Ranken Technical College Ranken Technical College Associates Degree

Gary Miget, Facilities Manager 31 years at the Francis Howell School District

31 years of field experience 21 years of teaching maintenance and repairs for the Department of Elementary and Secondary Education

Jim Nilges, Custodial Manager 5 years at the Francis Howell School District

27 years of field experience

Rowland Krause, HVAC/EMS/IAQ Manager 23 years at the Francis Howell School District

27 years of field experience Ranken Technical College Associates Degree

2 year Industrial Electric Certificate

8

2. Routine Maintenance

9

Facilities: Facilities are healthful, adequate in size, well maintained and appropriate to house the educational

programs of the District.

All programs and services in the District are housed in appropriate facilities.

The Francis Howell School District has 26 buildings with 2,723,626 square feet of building space. The buildings

include ten elementary schools, five middle schools, three high schools, two alternative high schools, three early

childhood centers, one administration building, one support service building, one facilities and operations services

building, and one warehouse and transportation complex.

Francis Howell School District utilizes a District-wide facilities committee, along with the Director of Operations

and Facilities, Maintenance, HVAC, Grounds, and Custodial Managers who evaluate and monitor the effectiveness

of the buildings and offer improvements. The managers report directly to the Director of Operations and Facilities.

They act as liaisons for all operations in their respective departments in addition to small construction, renovation,

bond issue construction, roofing projects and other capital improvements. The Facilities Manager is also in charge

of the day to day operations of the carpentry, grounds, warehouse and mechanical departments.

A clean and healthy learning environment is provided for District programs and services.

The Custodial Manager and Custodial Foreman are responsible for maintaining a clean, safe and orderly

environment for 26 campuses and buildings: ten elementary schools, five middle schools, three high schools, two

alternative high schools, three early childhood centers, one administration building, one support service building,

one facilities and operations services building, and one warehouse and transportation complex.

A work force of 151 custodians, including substitute custodians, fulfills their duties to enhance the instructional

environment. It is the goal of the Custodial Department to assist in the education of the District students by

providing buildings that are clean and orderly. Because of this goal, custodians develop a sense of ownership and

pride in their individual schools and for the District.

Adequate maintenance services are provided to maintain all educational facilities in a clean, safe and orderly

state.

Work orders currently are generated electronically in order to expedite the process of the work order system. Work

orders are prioritized and completed in a timely manner. Maintenance, grounds and custodial employees maintain

all District facilities in a clean, safe and orderly state. The HVAC in-house team guarantees one hour response time

for calls.

The maintenance department routinely completes regular building inspections. In addition the fire departments and

the insurance carrier schedule and perform regular safety inspections. Outside vendors are contracted to inspect fire

extinguishers, suppression systems, fire alarm annunciator systems and elevators and to provide services for trash

removal, recycling, pest control, and water treatment.

A regular yearly maintenance schedule provides for routine maintenance at all District facilities.

Facilities and grounds are periodically inspected by the Facilities Manager for potential safety hazards; corrections

are made promptly to ensure that local and/or state public safety requirements are being met.

Documentation

Safety Inspection Forms

Safety Inspection Status Report

Facilities and Operations Safety Committee Meetings

All observed safety and emergency devices are in place and operational.

Fire alarm systems, emergency lights, fire extinguishers and sprinkler systems are operational and regularly

inspected by the fire departments within the District’s boundary.

10

Maintenance and student instructional equipment are equipped with safety devices designed to prevent accidental

injury. Maintenance employees and classroom teachers regularly inspect equipment to ensure that it is operationally

safe.

Teachers and loss prevention representatives make periodic checks to assure that work areas and power equipment

are properly maintained.

The District has developed and implemented emergency procedures and conducts appropriated drills.

Each site conducts 10 fire, 2 earthquake and 1 intruder drill on a regular basis. Fire, tornado and earthquake

procedures are posted in a prominent place in each classroom. Student bus evacuation drills are conducted by bus

drivers and school resource officers at their respective school sites. Logs document the date, time and place for each

drill. A School Emergency Operations Plan is in every occupied space in every school building.

The District meets monthly with all School Resource Officers as a group to discuss and evaluate issues, In addition,

these meetings are held at various campuses each month and an intruder drill is conducted with the police

department(s).

Students with disabilities are accommodated in building emergency plans and special equipment and staff training

assist with evacuations of special needs students. All multi-story locations have Evacuation Chairs in place for rapid

evacuation of disabled students, staff and patrons.

All buildings are equipped with defibrillators and appropriate staff has been trained on the equipment.

11

MAINTENANCE BUDGET HISTORY

2008-2009 2009-2010 2010-2011 2011-2012

MAINT. SUPPLIES $300,000.00 $300,000.00 $300,000.00 $281,000.00

64110

MAINT. CONTRACTS $350,000.00 $350,000.00 $350,000.00 $315,500.00

63320

FUEL $93,000.00 $93,000.00 $93,000.00 $93,000.00

64860

RENTAL EQUIP. $2,500.00 $2,500.00 $2,500.00 $2,500.00

63340

SNOW REMOVAL $40,000.00 $40,000.00 $20,000.00 $18,000.00

63320

GROUNDS SUPPLIES $57,000.00 $60,000.00 $60,000.00 $58,000.00

64110

STAFF DEVELOPMENT $4,932.00 $3,000.00 $5,000.00 $2,000.00

63120

CUST. EQUIP. REPAIR $13,000.00 $13,000.00 $13,000.00 $11,500.00

63320

TRASH/RECYCLING $75,000.00 $75,000.00 $100,000.00 $97,000.00

63360

DUES $0.00 $1,000.00 $0.00 $900.00

63910

PURCHASED SERVICES $0.00 $0.00 $0.00 $0.00

63910

ALARM MONITORING $40,000.00 $40,000.00 $40,000.00 $37,500.00

CUST. SUPPLIES $365,000.00 $365,000.00 $400,000.00 $369,000.00

64116/64110

TRAVEL $2,000.00 $1,000.00 $0.00 $500.00

63430

TOTAL $1,342,432.00 $1,343,500.00 $1,378,500.00 $1,286,400.00

CAPITAL

2008-2009 2009-2010 2010-2011 2011-2012 GROUNDS PROJECTS $15,000.00 $15,000.00 $15,000.00 $13,000.00

DISTRICT VEHICLES $80,000.00 $30,000.00 $60,000.00 $33,000.00

CUST. EQUIPMENT $57,500.00 $30,000.00 $60.000.00 $23,000.00

MAINT. EQUIPMENT $0.00 $0.00 $0.00 $7,000.00

12

2012 Summer Work

1. Francis Howell High auditorium lights and sound

2. Daniel Boone window project

3. Hollenbeck roof project

4. Francis Howell High concession stand additions

5. District flooring package

6. Fairmount and Barnwell HVAC renovations projects

7. Francis Howell North hallway locker painting

8. Francis Howell Central PE lockers project

9. Fairmount window project (Fall 2012)

10. John Weldon roof project

11. “C” Building structural repairs (Fall 2012)

12. Floor tile work at Francis Howell North

14

Work Order Reports

The following pages contain information regarding the number of work orders completed during the 2011-2012 school year. Totals

include elementary schools, all secondary schools, all Early Childhood centers, Heritage Landing, and the Facilities and

Operation Building, Administration, Burbes Building, Sodexho Building, and the two bus garage locations.

20

3. Forms and Inspections

21

INSPECTIONS AND REGULATIONS

Type of Service Frequency Inspected By Reports To Elevator Inspections Monthly Schindler Elevator Site and Facilities and

Operations

Asbestos Inspections Every 6 months FHSD Site and Facilities and Operations

Safety and Insurance Daily FHSD Site and Facilities and Operations

Fire/fire alarms/smoke alarms As needed/yearly Cintas Site and Facilities and Operations

Backflow preventers Annually Certified Maintenance Personnel

Facilities and Operations and Mo American Water

Fire extinguishers As needed/yearly Marmic Fire Safety Site and Facilities and Operations

Waste water treatment Monthly/quarterly Duckett Creek Facilities and Operations

Roof inspections Monthly FHSD Site and Facilities and Operations

Lead/radon/water tests As needed/requested FHSD Site and Facilities and Operations

Indoor air quality issues As needed/requested FHSD Site and Facilities and Operations

EMS planning Annually FHSD Site, County and Facilities and Operations

Underground storage tanks Monthly Bus Company Site and Facilities and Operations

Playground inspections Weekly/monthly FHSD Site and Facilities and Operations

Boiler inspections Bi Annually Hartford Steam Site and Facilities and Operations

Energy conservation Ongoing FHSD Rick Pavia

Building inspections Monthly FHSD Site and Facilities and Operations

Camera and surveillance systems

Monthly FHSD Site and Facilities and Operations

Bleacher inspections Annually Carroll Seating Site and Facilities and Operations

Propane tanks Annually Ferrel Gas Site and Facilities and Operations

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SAFETY CHECKLIST

Site:_________________ Inspected By:______________________________________

Date:_______________________ Time:___________________

ITEM YES NO

Exit/emergency lighting operating properly

Heavy containers on shelves, cabinets

Evacuation plans accessible

Blocked windows or doors/No blocked ingress or egress

Doors and locks in good working order

Keys and valuables stored safely

All-call button accessible

Proper lighting

Stair tread in good condition

Hand rails in good condition

Housekeeping concerns

Shrubs and trees cut back

Fencing

Accessibility to roofs

Lighting concerns inside and outside

NOTES:

25

PLAYGROUND INSPECTION SHEET

SITE: INSPECTED BY: DATE:

WEEK OF MONTH: 1 2 3 4 5

ITEM EQUIPMENT OK

REPAIR NEEDED

ITEM NUMBERS

REPAIR REPORTED

TO

Visible cracks, bending, warping, rusting or breakage of any component.

Deformation of open hooks, shackles, rings, links, etc...

Worn swing hangers and chains.

Missing, damaged or loose swing seats; heavy seats with sharp edges or corners.

Broken supports/anchors

Footings exposed, cracked or loose in the ground.

Accessible sharp edges or points.

Exposed ends of tubing that should be covered by plugs or caps.

Protruding bolt ends that do not have smooth finished caps and covers.

Loose bolts, nuts, screws, etc...

Splintered, cracked or otherwise deteriorated wood.

Lack of lubrication on moving parts.

Worn bearings.

Broken or missing rails, steps, rungs or seats.

Surfacing material worn or scattered. (re-rake to be done by custodial staff)

Hard surfaces, especially under climbing equipment.

Chipped or peeling paint.

Vandalism (broken glass, trash, etc.).

Pinch or crush points (exposed mechanism, punctures of moving components). ex: axis of a seesaw

Tripping hazards such as roots, rocks or other environmental obstacles.

Poor draining areas.

*this checklist was taken from the US Consumer Products Safety Commission’s Handbook for Playground Safety, Volume 1.

EQUIPMENT REPAIR NUMBER

DATE OF REPAIR

DATE OF RAKING

COMMENTS

26

MONTHLY ROOF/GUTTER INSPECTION SHEET

MONTH DAY INITIALS REMARKS

January

February

March

April

May

June

July

August

September

October

November

December

The building maintenance person will perform a routine inspection monthly. This includes visual inspections of

the roof, cleaning out roof drains, downspouts, scuppers, and screening and checking around all HVAC

equipment or other roof penetrations. All screws, nails and any foreign materials will be removed from the roof.

27

OT/PT SWING MAINTENANCE CHECKLIST

SITE:______________________ DATE:______________________ INSPECTED

BY:___________________________________

EQUIPMENT NAME:__________________________________ SERIAL

#:____________________________________________

ITEM INSPECT(I) REPLACE(R) COMMENTS

Eye Bolt

Support/Cable

Lock Nuts

Building

Structure

28

IAQ (INDOOR AIR QUALITY) COMPLAINT FORM

1. Site:___________________________________________________________________________

2. Initial Date:____________________________________________________________________

3. IAQ Technician:________________________________________________________________

4. Complainant’s Name:___________________________________________________________

5. Area:___________ Floor:___________ Room:___________ Ext___________ Int:________

6. Length of Time Worked in Area:__________________________________________________

7. Complaint or Symptoms:_________________________________________________________

_______________________________________________________________________________

8. Medical: ________ yes ________no

9. When did symptoms start?________________________________________________________

10. Has a doctor been consulted?______________________________________________________

11. Does the doctor think that these problems are related to the work environment?___________

12. Is allergy medication taken?: _________yes _________no

13. Time of day that symptoms occur:_________________________________________________

14. Days of the week that symptoms occur:_____________________________________________

15. Does the complainant know if there were any changes that occurred when the symptoms started?

_______________________________________________________________________

16. Is there more that one complainant in the area?_____________________________________

17. During the interview did you detect any odors?_______________________________________

18. Is there any visible water damage (walls, ceiling tiles, carpet)?__________________________

19. Temperature:_______________ Humidity:_______________

20. Unit serving area:_______________________________________________________________

21. Chemicals being used in the area if any:_____________________________________________

DATE:________________________________ TECHNICIAN:_________________________________

29

4. Capital Projects

30

2011-2012 Strategic Planning Facilities Committee Report Committee Charge: “To review existing physical plant and grounds of the District, conditions and needs related to safety and security, new facility construction, facility renovation, technology, major system maintenance requirements, and to develop recommendations that foster effective utilization of physical assets.” In addition, the Board of Education and Administration have been working with an architect and they have involved the community by holding Community Engagement meetings District wide. In addition, the Committee would like to be proactive in informing all schools, PTOs, and community members on the process of the Committee.

Committee Composition: The committee is composed of members in each of the areas of expertise outlined below, and to include various levels of education, administration and specialized learning environments, related business environments, and geographic input within the District boundaries.

Elementary and Middle School principals Parents Administration representation/BOE representation Elementary, Middle and High School teachers Special Education teacher

2011-2012 COMMITTEE MEMBERS:

Pavia, Rick Chairperson

Armour, Kevin Elementary School Principal

Blaha, Lisa FHEA Rep

Boettler, Jeremy Project Manager

Borgmann, Paul Local #1 Rep

Carter, Randy High School Principal

Clamors, Chris Community Member

Davis, John Local #1 Rep

Delaney, Mark Middle School Principal

Elfrink, Julie Middle School Teacher

Gizzie, Jackie Admin Rep/Technology

Haan, Anthony Elementary School Principal

Hill, Karen High School Teacher

Hodits, Marty BOE Member

Hoehn, Mike BOE Member

Hollinger, Kevin SPED Teacher

Lay, Derek Middle School Principal

Miller, Anita FHEA Rep

Robertson, Stan District Maintenance

Schultz, Jon Community Member

Sloan, Mike Admin Rep/Enrollment

Theiss, Mary Elementary School Teacher

Womack, Anne Parent/Community Member

31

2011-2012 CAPITAL PROJECTS BUDGET

4-4000-80-15-65310 M12003 ASPHALT OVERLAYS $200,000.00

4-4000-80-150-65210 R12004 DIST. HVAC REPLACEMENTS $200,000.00

4-4000-80-150-65310 M12006 ADA SAFETY $75,000.00

4-4000-80-150-65210 M12010 DIST. ROOF REPAIRS $300,000.00

4-4000-80-150-65410 M12011 DIST. SAFETY REPAIRS/PLAYGROUNDS $15,000.00

4-4000-80-150-65210 M12012 DISTRICT WIDE ABATEMENT $20,000.00

4-4000-80-150-65410 M12013 ELECTRICAL NEEDS $125,000.00

4-4000-80-150-65310 M12015 CONCRETE/BRICK REPAIRS $75,000.00

4-4000-80-150-65210 E12029 EXTERIOR DOOR LOCKS/CAMERAS $200,000.00

4-4000-80-150-65410 E12040 DISTRICT FLOORING $75,000.00

4-4000-80-150-65410 M12046 MAINTENANCE CAPITAL $45,000.00

4-4000-80-150-65210 M12047 DOOR PACKAGE $20,000.00

4-4000-80-150-65310 M12075 ATHLETIC FIELDS/TRACKS/TENNIS COURTS $150,000.00

4-4000-80-150-65210 M12079 DISTRICT WINDOWS $100,000.00

4-4000-80-150-65210 M12086 BRICK/MASONRY/MORTAR/ENVELOPE $125,000.00

4-4000-80-150-65410 M12093 FHN HALLWAY LOCKERS $50,000.00

4-4000-80-150-65410 M12094 FHC PE LOCKERS $100,000.00

4-4000-80-150-65410 M12095 FHHS AUDITORIUM LIGHTS/SOUND $75,000.00

TOTAL $1,950,000.00

32

5. Safety and Training

33

FRANCIS HOWELL SCHOOL DISTRICT

Safety Overview

The school District’s safety coordinator is Rick Pavia, Director of Operations and Facilities.

The District’s facilities are safe. All K-12 buildings conduct 10 fire drills, 2 tornado drills

(1 each semester), 2 earthquake drills (1 each semester) and 1 intruder drill each year.

The following infrastructure system inspections are performed annually or semi annually as

provided by law, regulations, policy, rules or specifications:

Asbestos triennial re-inspection

Back flow prevention devices

Elevator

Fire sprinkler

Fire panel

L-P tanks – pressure vessel inspections

Fire suppression systems

Fire extinguishers

OT-PT swing inspections

In-house playground maintenance and safety inspections

Boiler logs

Water treatment program

Indoor air quality program

District air filter program

District refrigerant program

Building crisis plans

The District identifies potential safety concerns or physical hazards and provides for a safe and

orderly environment utilizing the following personnel, equipment, programs and plans:

1. Contracted perimeter security company at three high schools oversees student parking

and assists with extra-curricular security measures.

2. CCTV systems for surveillance of exterior and interior areas (District wide)

3. DARE officers and curriculum in our elementary schools.

4. SROs at high schools and middle schools.

5. Exterior fixed and wall mounted lighting in all campuses.

6. Visitor passes and check-in procedures at each building.

34

7. Exits are secured for any exterior entrance with the beginning of the school day.

8. All offices are centrally located with observable view of main entry or foyer.

9. All alarm panels and emergency lighting are equipped with battery back-up.

10. District wide lock and key system with master locksmith.

11. Fire and safety specialist in school organization that serves as liaison with respective fire

departments.

12. Site safety committees which perform site safety audits and assessments.

13. Indoor air quality team to respond to indoor air quality issues trained in “Tools for

Schools” procedures.

14. Evacuation plans posted in classrooms of buildings. Plans are disseminated to police

and fire departments.

15. Twice a year bus evacuation drills are conducted.

16. “Safety Bear” presentations to elementary students to teach bus transportation safety

issues.

17. Designated student pick-up and drop-off areas at each site. Crossing guards are assigned

at some intersections in some of the elementary attendance centers.

18. Some schools have areas sectioned off with portable or roll down gates to limit access by

evening users.

19. Explosive and drug detection dogs are available to perform random administrative

inspections of lockers, parking lots and classrooms.

20. Specific individuals are designated to secure school buildings following after hour

activities.

21. Building use procedures exist to coordinate after hour facility usages and custodial

support requirements.

22. Utilities are secured and labeled with appropriate signage.

23. A Plectron early warning weather radio is available at each site.

24. A cell phone is available in every building for emergency use.

35

25. Triennial asbestos re-inspection completed in 2010.

26. Developed and implemented evacuation procedures for outside athletic /activity

performance areas.

27. INTRUDER LOCKS ON ALL CLASSROOM DOORS.

28. Buzz in systems are installed at all elementary schools, early childhood centers, and

middle schools.

CPR training is offered annually and a list of District personnel by building is kept on file. Heart

defibrillators are available at all school sites.

All classrooms have a School Emergency Operations Plan (SEOP) visible in all occupied

buildings spaces. In addition, key site safety committee members have copies of the crisis

management and procedures manual. Building personnel are aware of major shut-off locations in

the event of a disaster.

The District implements a “snow plan” for inclement winter weather. It is communicated to

administrators, faculty, staff, parents and students.

Accident/incident reporting forms are available in each building in the principal’s office and/or

the nurse’s office.

The school District has policies and regulations relative to its smoke-free and drug-free

designations.

Facilities and Operations based employees received fire extinguisher training.

36

Francis Howell School District

SAFETY AND SECURITY

General Duties

A. Board of Education

Develops policies related to safety and security within the Francis Howell School

District

B. Superintendent of Schools

Provides leadership in the overall development of the safety and security program

Advises the Board of Education on matters of safety and security

C. Director of Operations and Facilities

Maintains reports of incidents and investigations related to facility safety

Serves as a liaison to area police and fire agencies

Assists and maintains records of staff accident and employee records on worker’s

compensation

Chairs District Safety Committee

Assumes other duties assigned by the Superintendent of Schools

D. Building Principals

Administers emergency plans in their respective buildings

Provides adequate in-service training for persons under their supervision on safety

and security issues

Conducts necessary emergency drills to ensure orderly implementation of emergency

plans

Sees that the school is maintained in a clean, orderly fashion, is in good repair and

free of safety hazards

Provides staff with information on emergency procedures and available safety and

security resources

Requires that emergency instructions be posted in each room

Advises the Superintendent of Schools and the Director of Administrative Services of

emergency situations as they arise

E. Teachers

Follows procedures for handling emergency situations and instructs students in

procedures to be followed in emergencies

Performs assignments as requested by the Principal

F. Security Officers

Receives proper training and are properly licensed by St. Charles County

Maintains a security station at the school campus

37

Monitors all people entering and leaving the campus and ascertains their identity and

determines whether or not they need to be there

Assists the building Principal or his/her designee as requested in matters of safety and

security

Works closely with local police in matters of crime and delinquency

Enforces school traffic and parking rules of the school campus sites

Conducts periodic checks of the grounds and buildings to ensure that they are in a

safe and secure condition

G. Custodians

Custodians are considered to be a very important component of a school security

system – many times they are the first person to contact police and they make

important decisions that effect the collection and preservation of evidence

Custodians provide an important role in overall building security

Learns the location of shut off valves to gas, water and electricity in case of fire,

explosion or other emergencies in which service lines are disrupted

Becomes familiar with the use of fire extinguishers

Observes the movement of people in and about the buildings to assist in identifying

outsiders and trouble makers in the building

Maintains the schools in a clean, safe condition

H. Maintenance

Maintains the facilities and equipment in good repair

I. Bus Drivers

Assumes responsibility for the care, custody and control of students who ride the bus

to and from school

Carries out duties assigned in the event of early school dismissal, natural disasters or

other emergencies

Instructs students in emergency procedures for fire, tornado and bomb threats

Conducts periodic bus evacuation drills

J. Other Non Certified Support Staff

Performs duties and responsibilities assigned relative to emergency procedures

maintaining safe and secure schools

All personnel are encouraged to make recommendations to their immediate supervisors that

will improve the total safety and security program.

38

DISASTER PREPAREDNESS DRILL GUIDELINES

Francis Howell School District

District schools will participate in fire, tornado and earthquake drills each school year. The

guidelines listed are minimum requirements. The building administrator is responsible for

meeting local and District requirements:

Each location shall observe the following guidelines:

10 - Fire drills (approximately one per month) (two during the first

two weeks of school)

2 - Tornado drills – one each semester

2 - Earthquake drills – one each semester

1 - Intruder drill

Locations are served by the following fire Districts:

CENTRAL COUNTY FIRE & RESCUE DISTRICT: 636-970-9700

Francis Howell North High

Barnwell Middle

Henderson Elementary

Becky David Elementary

Fairmount Elementary

Heritage

ECFEC – Hackmann

COTTLEVILLE FIRE PROCTECTION DISTRICT: 636-447-6655

Francis Howell High

Francis Howell Central High

Francis Howell Middle

Hollenbeck Middle

Saeger Middle

MEBryan Middle

Central Elementary

Castlio Elementary

Independence Elementary

Warren Elementary

John Weldon Elementary

ECFEC – Central School

ECFEC – Meadows Parkway

ST. CHARLES CITY FIRE PROTECTION DISTRICT: 636-949-3200

Harvest Ridge Elementary

NEW MELLE FIRE PROTECTION DISTRICT: 636-398-5500

Daniel Boone Elementary

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Drill Record

Site: __________________________

Principal: ___________________________________

FIRE DRILLS (10 PER YEAR APPROXIMATELY 1 PER MONTH)

Record

1

2

3

4

5

6

7

8

9

10

Date of Drill

Time of Drill

Weather Conditions

# of Occupants Evacuated

Challenge

Total Time of Evacuation

TORNADO DRILL 1 PER SEMESTER

EARTHQUAKE DRILL 1 PER SEMESTER

INTRUDER DRILL 1 PER SEMESTER

Record

1

2

Record

1

2

Record

1

2

Date of Drill

Date of Drill

Date of Drill

Time of Drill

Time of Drill

Time of Drill

Weather Conditions

Weather Conditions

Weather Conditions

# of Occupants

# of Occupants

# of Occupants

Challenge

Challenge

Challenge

Total Time of Drill

Total Time of Drill

Total Time of Drill

40

FRANCIS HOWELL SCHOOL DISTRICT

Safety Guidelines

The Board of Education is committed to establishing a safe well maintained work and school environment for all participants. It will only be

possible to achieve this goal if all employees make a conscious effort to follow general guidelines established for their position. As well, it is

important that every employee report to their most immediate supervisor any unsafe conditions that may lead to injury. Below, please find

guidelines associated with the performance of responsibilities for the assigned position. Please read these guidelines, sign the bottom and return to

your building administrator. If you need clarification concerning any of our guidelines, please contact your supervisor.

It is the District’s hope that these guidelines help contribute to a safer environment and reduce the cost associated with worker’s compensation for

the District. Employee worker’s compensation benefits may be reduced if an injury results from a direct violation of the following guidelines.

JOB SPECIFIC GUIDELINES for Custodial/Maintenance/HVAC/Warehouse/Specialists:

Follow proper procedures while performing floor cleaning and waxing to control falls.

Remove wet mats until dry to prevent slipping.

Never place cleaning articles or equipment in aisles or on stairs while cleaning unless warning signs are posted.

Do not place articles on top of step ladders, cabinets, or lockers and leave unattended.

When unpacking boxes, barrels, or crates, always remove protruding nails, metal stripping, and wires before handling.

Do not pick up broken glass. Sweep it up at once. Pick up fine splinters and chips with a cloth or paper towel while wearing

protective gloves. Wear gloves when using steel wool to prevent embedded slivers of steel.

Unplug electric lamps before wiping with damp cloths. Handle electrical equipment only with dry hands. Never yank out an extension

cord by the cord; rather pull it out by the plug. Always switch the equipment off first. Always turn power off to fluorescent fixtures.

When working with electrical panels, use “lock-out/tag-out” procedures.

If it is necessary to dig into waste cans while emptying them, use caution.

When using stepladders, do no stand on the top two (2) steps. The stepladder should be open and placed on a secure base. Be sure

locking devices on the stepladder are in working order and are used. Never stand on a chair, desk or box to gain height.

Report defective or missing equipment.

Take personal responsibility for seeing that slipping or tripping conditions anywhere on the floor or stairway is taken care of at once.

Do not leave chemicals or cleaning supplies unattended. Do not leave tool, supplies, or equipment unattended or unsecured. Label all

bottles of chemicals if not properly labeled by the manufacturer. It is important that contents are known in case of poisoning. Know

how to locate the Material Safety Data Sheets.

Wear sturdy leather shoes when running lawn equipment to prevent slipping and/or injury to feet. All shoes worn must have non-skid

soles.

If you must fuel power equipment turn it off and let it cool.

Be sure you have been well trained in the use of equipment before you attempt to use it. If you are unsure, always ask your supervisor

for instruction.

Use proper techniques when shoveling wet snow by hand. Over-filling your shovel and the lifting and throwing of snow is a frequent

cause of back strain.

When raising or lowering cafeteria tables, take special care to observe for any evidence of malfunction of the tables. If you note that

the tables are becoming difficult to raise or lower, there may be some damage to the mechanism designed to provide a smooth

operation of these tables. If this is observed, contact the Custodial Manager and report the problem. Do not continue to struggle with

the tables or kick with your feet to disengage the table. This will cause additional damage to the tables and may cause you to strain or

injure yourself.

41

ANNUAL SAFETY TRAINING

TRAINING STAFF

EVAC Chair Usage

Assigned Staff

Electrical Safety

Building Maintenance/Sweep Crew Maintenance

Lock Out – Tag Out


Skid Loader Training

Grounds

Chainsaw/Trimmer Safety

Grounds

Locking Systems


Disaster Preparedness

Maintenance, Custodial and Grounds

Fire Extinguisher Training

Maintenance, Custodial and Grounds

Alarm Systems Trouble Shooting


P.P.E. Updates (personal protective equipment)

Required Staff

Universal Precautions/Biohazards Training

All Staff

Asbestos Awareness

Required Staff

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2011-2012 MAINTENANCE AND GROUNDS TRAINING

DATE DEPARTMENT TOPIC

9-22-11 MAINTENANCE LOCK.DOOR CLOSER REPAIRS

9-22-11 MAINTENANCE SAFETY EQUIPMENT CLASS – PERSONAL PROTECTIVE

EQUIPMENT DISTRIBUTED

10-7-11 MAINTENANCE POWER TOOL SAFETY

11-6-11 MAINTENANCE AND GROUNDS

DRIVER TRAINING

11-18-11 GROUNDS SNOW PLOW TRAINING


DEALING WITH DIFFICULT PEOPLE


PREVENTING JOB BURNOUT


DEFENSIVE DRIVING

1-27-12 MAINTENANCE ELECTRICAL SAFETY

2-29-12 MAINTENANCE AERIAL LIFT TRAINING


SAFE WINTER DRIVING

3-14-12 GROUNDS ZTR/COMMERCIAL MOWER TRAINING

3-24-12 MAINTENANCE LADDER SAFETY

43

2011-2012 HVAC DEPARTMENT TRAINING

DATE TOPIC

10-13-11 Micro Tech 3 Rooftop Unit Control Training

10-13-11 Diken Control Training

11-16-11 Safe Driving

12-22-11 Dealing with Difficult People

12-22-11 Preventing Job Burnout

1-27-12 Electric Lock Out Tag Out Training

3-15-12 Johnson Controls Training

3-21-12 R410A Training

4-12-12 Sync Boiler Training

44

2011-2012 CUSTODIAL DEPARTMENT TRAINING

DATE TOPIC

7-12-11 Chemical Dispensing Machine Training

7-12-11 Buffer Safety Training

8-16-11 Safety Glasses Training

10-18-11 Spectrum Vacuum Training

11-18-11 Snow Blower Training

11-18-11 Building Water Shut Off Training

3-13-12 Preventing Job Burnout

45

SAFETY AND CRISIS PLANNING COMMITTEE

2011-2012

Ground Rules

Be on time

Come to meeting prepared

Listen with respect

Speak with respect

One speaker at a time

Finish on time

As soon as someone repeats something that has already been said it is time to move on to

the next agenda item

Purpose

For the betterment of the Francis Howell School District students, the Safety and Crisis

Planning Committee enables the implementation of the Strategic Planning Steering

Committee’s goals by partnering with District employees and patrons. Review and prioritize

safety, security and crisis planning needs of the District’s twenty two sites.

Charter

In order to enable the implementation of the Steering Committee’s goals, we must:

Openly communicate with the Steering Committee and the Board of Education to fully

understand the goals

Review and prioritize facility needs

Follow progress on safety and crisis planning

Collect and validate site recommendations

Provide information that focuses on safety and crisis planning

Review “Best Practices” for safety and crisis planning

Review local county and city emergency planning

To increase the talents and abilities of the Francis Howell School District’s students, we will

ensure that the environment in which our students are placed is safe, secure and conducive to the

education process. The Safety and Crisis Planning Committee believes it plays an integral role

in assisting the District to fulfill its goals.

46

SAFETY AND CRISIS PLANNING

COMMITTEE MEMBERS 2011-2012

RICK PAVIA

DISTRICT ADMIM

DISTRICT

GARY MIGET

DISTRICT ADMIN

DISTRICT

RANDY CARTER BUILDING

HS REP

SOUTH

KELLY BARBER BUILDING

MS REP

CENTRAL

JANA SCHULTZ BUILDING

ELEM REP

SOUTH

TODD BERCK (FHCH)

TEACHER – HS REP

CENTRAL

PHYLLIS BILODEAU

TEACHER – MS REP

NORTH

MARY THEISS

TEACHER – ELEM REP

CENTRAL

LISA PORTILLA PARENT

SPEC ED REP

CENTRAL

MARK BOEHLE FIRE/POLICE

COTTLEVILLE FD REP

DISTRICT

OFFICER MIKE

COYNE

DISTRICT SRO REP

DISTRICT

JANET STIGLICH

DISTRICT NURSE REP

DISTRICT

DR. JENNIFER

PATTERSON

DISTRICT ADMIN REP

DISTRICT

JANET PLOCH

DISTRICT BENEFITS REP

DISTRICT

LINDA CALLAHAN

LOCAL #1 REP

DISTRICT

ANITA MILLER

FHEA REP

DISTRICT

LISA BLAHA

FHEA REP

DISTRICT

47

Alternate Evacuation Sites

Part of the School Emergency Operation Plan (SEOP) is to designate an alternative site that students/staff could occupy in the event of a disaster or emergency. If another FHSD was not available for emergency use then the school would utilize another nearby building. Various businesses and churches in the District were contacted and visited and agreed to be an alternate emergency site for our schools. This chart indicates schools, sites that would serve them, contact information, and capacity.

SCHOOL FHSD ALTERNATE

SITE

OTHER ALTERNATE SITE

ADDRESS CONTACT CAPACITY

ECFEC Central

Central Elementary New Hope Church 1580 Kisker Road Chris James 636-936-2200

600

EFCEC Hackmann

FH North High VFW Hall 66 VFW Lane Butch Applegate 314-657-6011

400

ECFEC Meadows


Gym Quarters 92 Hubble Drive Scott Cusimano 636-498-6854

1000

St. Johns UCC 945 Wolfrum Road John Silea 636-926-8995

600

Skate Galaxy 5427 Westwood Jake Buhaman 636-441-8353

800

Becky David Elementary

Barnwell Middle

Church of the Shepherd

1601 Woodstone Robyn 636-441-2434

1000

Harvester Christian Church

Highway 94 Kevin Hamilton 636-928-7651

1000

Castlio Elementary

Barnwell Middle Harvester Christian Church


1000

Central

Elementary

Hollenbeck Middle



1000

Daniel Boone Elementary

FHHS

New Melle Sports and Recreation

4700 Highway Z Judy Molitor 636-828-5158

600

Immaculate Heart of Mary Church

8 West Highway D Laura Orf 636-828-4510

1100

Fairmount Elementary

Central Elementary Church of the Shepherd


1000

Harvest Ridge

Elementary

FH North High

VFW Hall 66 VFW Lane Butch Applegate 314-657-6011

400



1000

Henderson Elementary

FH North High


400



1000


Bryan Middle


1000


600


800

John Weldon Elementary

FH Middle


1000


600


800

Warren Elementary

FH Central High

St. Charles

Community College

4601 Mid Rivers Mall

Drive

Robert Ronkoski

636-922-8604

1000

K of C Hall 5701 Highway N Alison Teglio 636-936-1813

600


1000


800

48

Barnwell Middle Becky David Elementary

Church of the Shepherd


1000



1000

Bryan Middle



1000


600


800

FH Middle

Bryan Middle

**Messiah Lutheran

5911 S. Highway 94 Tom Guenlzer 636-926-9773

All students

St. Charles

Community College


Drive

Robert Ronkoski

636-922-8604

1000


800

Hollenbeck

Middle

Central Elementary

New Hope Church 1580 Kisker Road Chris James 636-936-2200

600

St. Charles Community College

4601 Mid Rivers Mall Drive

Robert Ronkoski 636-922-8604

1000

Saeger Middle FH Central High St. Charles Community College



1000

FHHS

FH Middle or Annex

**DOE Weldon Springs Site

7295 Highway 94 South

Teri Uhlmeyer 636-926-7036

Large number students

**New Melle Sports and Recreation

4700 Highway Z Judy Moliter 636-828-5158

600 and parking lot

**Immaculate Heart of Mary Church

8 West Highway D Laura Orf 636-398-5270

1100

St. Charles Community College



1000


1000

FHCH

Saeger Middle St. Charles Community College



1000

FHNH

Henderson or EC-Hackmann

St. Charles

Community College


Drive

Robert Ronkoski

636-922-8604

1000



1000

Heritage Landing

Barnwell Middle


400



1000

Administration

Building

Central Elementary or Hollenbeck

Middle

Harvester Christian

Church

Highway 94

Kevin Hamilton 636-928-7651

1000

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Safety Emergency Operations Plan

FOREWORD

Office/Incident Command Team copy

A. This plan will outline actions to be taken by the school officials in conjunction with

Francis Howell School District and local government officials to:

1. Prevent avoidable disasters and reduce the vulnerability of students, faculty and

administration to any disaster that may strike

2. Establish capabilities for protecting students, faculty and administration from the

effects of disasters

3. Respond effectively to the actual occurrence of disasters

4. Provide for recovery in the aftermath of any emergency involving extensive damage

within the school

B. It is not the intent of this plan to deal with those events that happen on a daily basis,

which do not cause widespread problems and are handled routinely by the

administration and staff. It will, however, deal with those occurrences which create

needs and cause suffering that the victims cannot alleviate without assistance, and

that require an extraordinary commitment of school and governmental resources.

C. The School Emergency Operations Plan is a multi-hazard, functional plan, broken

into three components:

1. A basic plan that serves as an overview of the school’s approach to emergency

management

2. Annexes that address specific activities critical to emergency response and

recovery

3. Appendices which support each annex and contain technical information, details,

and methods for use in emergency operations.

D. The Basic Plan is to be used primarily by the members of the school’s incident

command team, but all school staff should be familiar with it. The annexes and the

appendices are for the members of the incident command team and not for all

members of the staff.

E. The contents of this plan must be understood by those who will implement it in order

for emergency management planning to be effective. The school administration will

brief staff on their roles in emergency management. Newly employed administrators

and staff members will be briefed as they assume their duties.

F. Staff with assigned tasks will be responsible for the development and maintenance of

their respective segments of the plan. They will update their portion of the plan

as needed based on observations made during emergency response, deficiencies

noted during drills and exercises, and changes in school structure and procedures.

50

PRIMARY AND SUPPORT RESPONSIBILITIES CHART

P=Primary S1=Support 1 (first alternate) S2=Support 2 (second alternate)

FUNCTIONAL ANNEX A B C D E F G H I J K

STAFF POSITION

Name

Com

man

d

Com

munic

atio

n

Publi

c In

fo

Sea

rch &

Res

cue

Sec

uri

ty

Fir

st A

id

Men

tal

Hea

lth

Haz

mat

Uti

liti

es

Logis

tics

Fam

ily R

eunio

n

Principal

Assistant Principal

Assistant Principal

School Resource Officer

Alternative SRO

Nurse

Nurse

Counselor

Counselor

Custodial

Bldg Administrative Assistant

Secretary

Secretary

Secretary

Special Area 2

Special Area 2

Special Area 2

Special Area 2

Special Area 2

51

2011-2012 FHSD SCHOOL RESOURCE OFFICERS

NAME SITE CELL# JURISDICTION

COYNE, MIKE

BRYAN ext 6480

(Independence, ECFEC Meadows)

636-578-2849

ST CHARLES COUNTY SHERIFF SGT CROUCH

636-949-7900 EXT 3066 314-393-8227

STOCK, MIKE

BARNWELL ext 4210

(Becky David, Castlio)

636-577-0738


636-949-7900 EXT 3066 314-393-8227

GINNEVER, SCOTT

HOLLENBECK ext 5308

(Central El, ECFEC Central, Fairmount)

314-520-3555


636-949-7900 EXT 3066 314-393-8227

SNODGRASS, JAY SAEGER ext 5462

(Warren)

636-368-1274 COTTLEVILLE POLICE DETECTIVE MITCHELL

636-498-6464 X 448

INSERRA, TROY

FHCH ext 4663

(Warren) 636-368-1512

COTTLEVILLE POLICE DETECTIVE MITCHELL

636-498-6464 X 448

FITZGERALD, PAT

FHNH ext 4973

(Henderson, ECFEC Hackmann) 636-795-2047

ST PETERS POLICE LT. STRUTTMAN

636-278-2244

NEUPERT, RON

FH MIDDLE ext 4883

(John Weldon)

636-219-7680


636-949-7900 EXT 3066 314-393-8227

WARNER, JEFF

FHHS ext 4806

636-795-2642


636-949-7900 EXT 3066 314-393-8227

NEW MELLE POLICE DEPARTMENT

DANIEL BOONE

636-398-4050

CITY OF ST CHARLES POLICE DEPARTMENT

HARVEST RIDGE

636-949-3300

2011-2012 FHSD ELEMENTARY DARE OFFICERS

NAME SITE PHONE

FISK, STEPHANIE

BECKY DAVID 636-544-7600

WEISS, STEPHEN

CASTLIO 314-650-9259

WEISS, STEPHEN

CENTRAL EL 314-650-9259

NIXON, GARRETT DANIEL BOONE

636-398-5500

WEISS, STEPHEN

FAIRMOUNT 314-650-9259

SHIELDS, SUSAN HARVEST RIDGE 314-713-2787

HOLMES, PHIL (until Jan 2012)

HENDERSON 314-205-5208

TBD INDEPENDENCE 314-805-3937

TBD JOHN WELDON

314-805-3937

SNODGRASS, JAY

WARREN 636-368-1274

Additional SRO Meeting Attendees:

Kelly Barber Lisa Portilla 314-808-7678 Michelle Hercules Jen Patterson

52

6. Recycling and Energy

53

The Operations and Facilities Department has made great strides to be

proactive regarding energy and “green” practices for the Francis

Howell School District.

• “Green” Custodial Chemicals

• Recycling

• Laclede Gas Incentive and Rebate Program

• AmerenUE Incentive Program

• Energy Audits

GREEN CUSTODIAL

• 100% of custodial paper products are “green certified” (roll towels, toilet paper, multifold

towels)

• 80% - 90% of all daily custodial chemicals are “green certified”

• The District is “Cleaning Greener”

o Micro fiber dust mopping

o Micro fiber wipes and rags

o All custodial equipment is being purchased “greener” (low moisture, gel

batteries…)

o HEPA air quality low noise vacuum cleaners

RECYCLING

• A single stream recycling program has been initiated at all sites this year. The

program has been received well and had an influence on students. The data will be

reviewed; the projections to date are indicating a substantial savings potential in trash

hauling for future years.

• The District participates in a paper recycling program. The City of St. Peters is currently

recycling all paper bins in the District with the exception of Daniel Boone.

• The Facilities and Operations Department continually recycles waste metal, ballast, and

aluminum from projects that occur through the year. In addition, the new Facilities and

Operations building shop is heated with recycled oil that is retained from the District fleet

vehicle oil change program.

54

ENERGY

Energy Audit

Partner with Murphy Company and AmerenUE to perform, at no charge to the District, an

energy

audit at Fairmount Elementary to review energy use and develop a plan for HVAC renovation.

Fluorescent Bulb Recycling

Participated in a program with a vendor to recycle fluorescent bulbs at no cost to the District.

Energy Usage

Prepared, researched, and implemented an energy conservation initiative District wide for the

2011/2012 school year.

Worked with Francis Howell High School art students for posters and slogans

Identified:

o KW usage per site (share with each building monthly)

o water usage per site (share with each building monthly)

o gas usage per site (share with each building monthly)

o monitor and adjust energy management systems

o research and identify potential energy savings

o tracked utility usage and compared to previous year by month – the

District successfully reduced the use of water, fuel, and electric District

wide in the 2011-2012 school year

2011 2012 annual operations, facilities, and safety …fil… · removal, recycling, pest control,...

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