Human Resources Induction 2011

2011

Human Resources Essential Information 2012

Professional Development1WelcomeDurack Institute of Technology

Award Winning Training Provider

Professional Development

Welcome to Durack

2010 Large Training Provider of the YearIf you wish to see some of the Awards that represent the quality of the product we create, please see X block FoyerIf you wish to see the people who shaped this quality look to the persons seated either side of you.These awards, this organisation is shaped by the quality of the people. People just like you and me.While the roles may vary, we all contribute together to provide a fantastic service to our clients.

Introductions, current roles and a bit about yourself:

Todays topic is Essential Human Resources Information sounds important!2The Human Resources TeamLes Walters Manager Human Resources 2759

Christine Maddison Senior Human Resources Officer 2812

Roberta Ralph (Monday and Tuesday) Human Resources Officer 2800

Brooke Harding(Wednesday, Thursday + every 2nd Friday) Human Resources Officer- 2800Professional Development

3Essential InformationImagine the word Induction

Think instead

Professional Development

Have you ever been told something after about a week of looking or trying something and thought If I only I knew that at the start, or knew where I could look for that?

This is an important consideration for new employees.

Imagine, most of our new employees have all the skills, experience and qualifications thats why you were selected for the job! Our Essential Organisational Information is prepared to help you transition onto our organisation. Its our way of empowering you to have more familiarity with your new workplace, policies and functions.

By attending these essential information sessions, looking through the places weve stored it for ready reference were helping to build your knowledge base.

It may seem overwhelming at the start, but the most important aspect to remember is:

You may not know, but well empower you to know where to find the answer, where to look or who to ask.

4Essential Organisational Information

There to empower YOU

Professional Development

Have you ever been told something after about a week of looking or trying something and thought If I only I knew that at the start, or knew where I could look for that?

This is an important consideration for new employees.

Imagine, most of our new employees have all the skills, experience and qualifications thats why you were selected for the job! Our Essential Organisational Information is prepared to help you transition onto our organisation. Its our way of empowering you to have more familiarity with your new workplace, policies and functions.

By attending these essential information sessions, looking through the places weve stored it for ready reference were helping to build your knowledge base.

It may seem overwhelming at the start, but the most important aspect to remember is:

You may not know, but well empower you to know where to find the answer, where to look or who to ask.

5WelcomeLets find out:

More about your roles and how they interact More about the conditions and entitlementsMore about the organisationMore about payroll, and pay related informationMore about essential Human Resources informationMore about policy and procedure

Professional Development

So, as a new employee with Durack there are probably a few things you want to know and most likely about your new role as a start.

We can start simple; there are two main kinds of roles within Durack Teaching and Non Teaching.

As a start; for those team members who applied online via jobs WA you may remember needing to view the JDF form to address selection criteria or find out more about the role. If you dont have a copy you can always request from your manager. JDF from Manager

You may want to know more information, such as when is it the busiest time of year? When do we take breaks (holidays)? When do we get paid? Calendar of the years structure (term breaks etc) is available, you can discuss with your manager how to structure your time around your areas busiest time. Just like regular school we also have term breaks!

What is involved in my role6LecturingTeaching RoleAward TAFE Lecturers General Agreement 2008

Grade 1-5: Cert. IV TAA (or equivalent)Grade 6-9: Diploma TAA (or equivalent)Annual incrementsAdvanced Skills Lecturer

Professional Development

Teaching roles are as they sound theyre the ones delivering the teaching!

Some bits about Teaching:

Need a working with children checkWell help you obtain a Cert IV training and education (fantastic!!)Teaching staff have their own time sheet (TE9) because of the way their hours are broken down between teaching, activities related to delivery and professional activities.

Youll find teachers doing a range of teaching related activities across the institute daily.

Lecturing

TAFE Lecturers General Agreement 2008

Access 4 Weeks Annual LeaveAbility to access up to 37.5 hours Accrued Professional Development Time for completing Professional Development in own timeAccess 4 weeks Professional LeaveAbility to access Leave TradingAbility to access Flexible hours arrangement 5%Certificate IV in Training and Development

7Non LecturingNon Teaching Role

GOSAC Award 1989 (As amended to 2011)Public Service & Government Officers General Agreement 2011Agency Specific Agreement

Salary bandAnnual incrementsProfessional Development

Non teaching roles:

Non teaching employees complete an attendance sheet.

Overview of Non Lecturing:

Standard hours4 Weeks Annual LeaveAccess to 10 days ADOs (if selected via manager) for working an extra 2.0 hours per weekAbility to access purchased leave schemeProfessional Development such as Cert I Information Technology and Cert III in Business Administration!8Pay & ConditionsProbationPay periods & pay closureMethods of paymentDeductions (social club & tea fund)SuperannuationSalary PackagingProfessional Development

With all employment, there are probably some standard things you would like to know.

Like where can I find how long my probation period is? Whats involved in a probationary period?

A probationary period is the time at the start of your employment, where both you and the organisation can decide suitability.

Pay Periods and Closure:

Durack Employees are paid fortnightly, which means every second Thursday youll receive pay into your nominated bank account. Youll be able to find the pay dates on the official Durack Calendar (Available form Marketing in X block) Pay Thursdays are marked by a big $ sign.

In your pay you can choose to have deductions, these can include:

Social ClubTea FundSuperannuationSalary Packaging (see us for more details)

9Additional Benefits at DurackAtmosphereFacilitiesDedicated Wellness ProgramAccess to Certificate and Diploma Level Professional DevelopmentDedicated Team Building, Quality, Professional Development and Wellness DaysAccess to an Employee Assistance ProgramProfessional Development

Theres benefit:

10Essential InformationWeve saved everything in Moodle.

Moodle is a learning platform accessible via the Durack Home page.Professional Development

All found in Moodle but what is moodle?11What will I need to start?Induction ManualNew Lecturer Individual Learning PlanNon-Lecturing Induction ChecklistCasual Staff ChecklistMentoring and Mentoring BookletsProfessional Development

12What will I need to do?Meet with your Manager and complete a site specific inductionMeet with your mentor Attend your essential information sessionsTick off your checklist and hand back to HR when completedRead the Staff Code of ConductRead the WA Public Sector Code of EthicsAsk questions!Attend HR Training Sessions (Accountable and Ethical Decision Making, Discrimination Series and Equity and Diversity)

Professional Development

We understand you may not be able to attend all of the sessions due to scheduling. It is expected however that you will make reasonable attempts to complete as many as possible in each round to finish the full sessions within a reasonable time frame.13Director/Manager InductionOverview of InstituteTour of InstituteResponsibilities of a RTOIntroduction to MentorDuty Statement / Role DescriptionMachinery and Equipment CompetencyPolicies and Procedures, FormsProximity Card / Building Access and SecurityUse of resources / equipment / stationery / roomsName Badge / Business CardNetwork Access / Phone / Intranet / EmailPerformance Goal SettingProfessional Development

The essential information sessions will give you a broad understanding of the whole organisation.

Its important you receive a site specific induction covering how your Branch/Section fits into the organisation

When discussing these items with your manager, you should also be briefed on these topics14Induction SessionsOccupational Safety & HealthHuman ResourcesOrganisational OverviewLearning Resources CentreInformation SystemsClient ServicesTraining Support ServicesFinance including travelRecordsPhysical ResourceIndigenous Training Services & Cultural AwarenessProfessional Development

ComplianceCriminal Screening Clearance (All Staff)Working with Children CheckAll lecturing staffNominated non-lecturing positionsProfessional Development

Other StuffCorporate UniformsName BadgesBusiness Cards

Professional Development

Personnel & PayrollEducation & Training Shared Services Centre (ETSSC)

Professional DevelopmentIn 2006 Durack (then Central West TAFE) Rolled into a shared services model.

Essentially, the team that looks after your payroll are centralised in one office in Perth. So what does this mean?

18What will ETSSC mean to me?Professional Development

Visualise your payroll officer, in their office processing payroll.

Now..............

Visualise that office......

In PerthProfessional Development

Contact HR or Payroll?Professional Development

Pay queries Leave queries ESS queries and password resetsReturn of signed contractReturn of employee details formPay deduction processing Salary variationsVariations to working hours and/or work patterns

Personnel & PayrollPayroll Enquiries

(08) 9264 8383

Professional Development

Employee Self Service (ESS)Access via intranetPersonal detailsBank accountsPay slipsSalary variationsLeave balance and leave historyLeave bookingsSkills (Qualifications and Certificates)Training History (courses, sessions, seminars, inductions, etc.)Training resources via ETSSC IntranetESS CafOnline resourcesProfessional Development

Staff ConductProfessional Development

Durack Institute strives to provide an inclusive and supportive environment

All staff and students are provide the opportunity to achieve their fullest potential

Its all about how we should conduct ourselves, be aware of others, be considerate and meet our ethical obligations.

24What do I need to do?Complete your Accountable and Ethical Decision Making (AEDM) training online Read WA Public Sector Code of Ethics MaterialRead Staff Code of Conduct BookletActively promote and practice the principles in these materialsProfessional Development

Respectful Workplace SummaryProfessional Development

We are responsible and ensure that we present to the workplace in a state that is not influenced by drug or alcohol

We ensure our behaviours model the values and ethics of the organisation and the WA Public sector

Our behaviour to other team members is respectful at all times

When communicating our language and tone is appropriate

We are honest and treat people with courtesy so they maintain their dignity and their rights are upheld

We are honest, inform others about decisions and actions that affect them and treat our team members with courtesy, consideration and sensitivity

We interact in a way that is consciously considerate when engaging with others in the workplace

We are aware of our own behaviour, taking responsiblity and being accountable for how we interact with others26Respectful Workplace SummaryProfessional Development

We respect diversity and are sensitive to the needs of individuals and cultures

We do not harass, intimidate or abuse people. We respect diversity and treat others with courtesy, consideration and sensitivity.

We maintain constructive and professional relationships appreciative of each others respective roles27Social Media and CommunicationProfessional Development

Employees must be aware and understand the requirements of doog judgement, discretion and behaviour associated with any communication.

Social media is a tool, so is sms and mobile phones for utilising

Good JugementCaution Discretion

All important

Posting to the internet means no reasonable expectation of privacy, the audience is potentially unlimited.

28Key PoliciesProfessional Development

External EmploymentOffer of Acceptance of Gifts or other IncentivesUse of Computing and Communication FacilitiesPublic CommentAlcohol and Drugs at the workplaceTobacco and other restricted substances (ETS and Sale/Supply)Intellectual Property29Professional Development

Think of these as the building blocks of being a team member.

30Professional Development

And Qualifications Training RecordsSend to Human Resources31Professional Development

Sessions, Conferences, Seminars, Short Courses and InductionsLearn at LunchProfessional and Career DevelopmentOnline DevelopmentProfessional Development DaysLeadership DevelopmentPerformance Management

32Professional Development

Training And Development33Professional Development

Professional Development