2011−12 california physical fitness test (pft)

2011−12 California 2011−12 California Physical Fitness Test Physical Fitness Test

(PFT)(PFT)

PFT Overview

ObjectivesObjectivesHighlight what is new or has changed Highlight what is new or has changed

for 2011−12for 2011−12Review important PFT features and Review important PFT features and

requirementsrequirementsReview timeline changesReview timeline changesAddress major areas of data errors in Address major areas of data errors in

2010−11 2010−11 Respond to questionsRespond to questions

2California PFT Overview Presentation

California PFT Web SiteCalifornia PFT Web Sitehttp://www.pftdata.org


http://www.pftdata.org/

California PFT Web SiteCalifornia PFT Web Sitehttp://www.pftdata.org/resources.aspxhttp://www.pftdata.org/resources.aspx


California PFT Web SiteCalifornia PFT Web Sitehttp://www.pftdata.org/training.aspxhttp://www.pftdata.org/training.aspx


CDE PFT Web PageCDE PFT Web Pagehttp://www.cde.ca.gov/ta/tg/pf http://www.cde.ca.gov/ta/tg/pf


What’s NewWhat’s NewOnline PFT Coordinator Online PFT Coordinator

Designation FormDesignation Form Form must be updated to get a current Form must be updated to get a current

PFT Coordinator passwordPFT Coordinator password Superintendent/charter school Superintendent/charter school

administrator approval requiredadministrator approval required Password needed to enter data, or Password needed to enter data, or

access, view, and correct resultsaccess, view, and correct results7California PFT Overview Presentation

What’s New (cont.)What’s New (cont.)Changes to the Student Data Changes to the Student Data

File LayoutFile Layout No new fields added or deletedNo new fields added or deleted Height (feet) – Valid range is 03–07Height (feet) – Valid range is 03–07 Weight (pounds) – Valid range is 030 to Weight (pounds) – Valid range is 030 to

400400


What’s New (cont.)What’s New (cont.)Handling of ErrorsHandling of Errors

Student records with errors are not Student records with errors are not scored nor reported.scored nor reported.

School Code – Code is missing or is School Code – Code is missing or is invalid for the LEA.invalid for the LEA.

Grade – Grade is missing or invalid.Grade – Grade is missing or invalid. Gender – M or F is missing or code is Gender – M or F is missing or code is

invalid.invalid.


What’s New (cont.)What’s New (cont.)Handling of ErrorsHandling of Errors

Date of Birth – Date is missing or Date of Birth – Date is missing or invalid.invalid.

Participation Level – Code is missing or Participation Level – Code is missing or invalid.invalid.

PFT Data Fields – Data is invalid.PFT Data Fields – Data is invalid. Student Name – First or last name is Student Name – First or last name is

missing.missing.


What’s New (cont.)What’s New (cont.)Handling of WarningsHandling of Warnings

Student records with warnings are Student records with warnings are scored and reported.scored and reported.

Student records with warnings are likely Student records with warnings are likely to impact the scoring and reporting.to impact the scoring and reporting.

For a complete list, see Section 5 of For a complete list, see Section 5 of PFT Coordinator Manual (pg. 38).PFT Coordinator Manual (pg. 38).


What’s New (cont.)What’s New (cont.)Handling of WarningsHandling of Warnings

PFT Start Date – Date is missing, is PFT Start Date – Date is missing, is after May 31, or is invalid.after May 31, or is invalid.

SSID – Is missing or invalid.SSID – Is missing or invalid. Incomplete Data – Fitness tests with Incomplete Data – Fitness tests with

insufficient data.insufficient data.


What’s New (cont.)What’s New (cont.)Handling of Errors and WarningsHandling of Errors and Warnings

No override for warning flags resulting No override for warning flags resulting from out-of-range age or insufficient from out-of-range age or insufficient data.data.

If warnings are not corrected, the If warnings are not corrected, the warning flag will remain in the student warning flag will remain in the student record.record.


What’s New (cont.)What’s New (cont.)Handling of Errors and WarningsHandling of Errors and Warnings

Differentiated counts of errors and warnings Differentiated counts of errors and warnings will be displayed.will be displayed.

Automated messages will only be sent to Automated messages will only be sent to PFT coordinators with errors in the system. PFT coordinators with errors in the system. Warnings will not prompt automated Warnings will not prompt automated messages.messages.

PFT coordinators will be periodically PFT coordinators will be periodically reminded and encouraged to correct all reminded and encouraged to correct all errors and warnings.errors and warnings.


What’s New (cont.)What’s New (cont.)Confirmation ReportConfirmation Report

Web-data upload users receive an Web-data upload users receive an automated confirmation message.automated confirmation message.

Web-data entry users can print a Web-data entry users can print a confirmation message from the PFT confirmation message from the PFT Manager Welcome page.Manager Welcome page.


What’s New (cont.)What’s New (cont.)Template GeneratorTemplate Generator

Creates a correctly formatted student Creates a correctly formatted student data file from 2011−12 STAR Pre-ID or data file from 2011−12 STAR Pre-ID or FITNESSGRAMFITNESSGRAM V8 or V9 files. V8 or V9 files.

Only one of these three types of files can Only one of these three types of files can be used in the generator at a time.be used in the generator at a time.

Downloadable step-by-step instructions Downloadable step-by-step instructions for using Template Generator included for using Template Generator included with the application.with the application.


What’s New (cont.)What’s New (cont.)Delete ALL StudentsDelete ALL Students

Select the Delete ALL Students button Select the Delete ALL Students button to delete the entire LEA data file.to delete the entire LEA data file.

Delete the original submission before Delete the original submission before uploading a replacement file.uploading a replacement file.

Delete action cannot be undone.Delete action cannot be undone.


What’s New (cont.)What’s New (cont.)Delete ALL Students (Caution!)Delete ALL Students (Caution!)

Deleting all students will delete every Deleting all students will delete every record for the LEA includingrecord for the LEA including

1) those that have been corrected 1) those that have been corrected online, and online, and

2) those entered using Web-data entry.2) those entered using Web-data entry.


What’s New (cont.)What’s New (cont.)Healthy Fitness Zones (HFZs)Healthy Fitness Zones (HFZs)

No changes to the HFZ ranges for No changes to the HFZ ranges for 2011−12.2011−12.

Needs Improvement – Some Risk Needs Improvement – Some Risk (for Aerobic Capacity and Body (for Aerobic Capacity and Body Composition) is reported as Needs Composition) is reported as Needs Improvement.Improvement.


What’s New (cont.)What’s New (cont.)Healthy Fitness Zones (HFZs)Healthy Fitness Zones (HFZs)

CDE PFT CDE PFT FITNESSGRAMFITNESSGRAM::Healthy Fitness Zone Charts Healthy Fitness Zone Charts Web page at Web page at http://www.cde.ca.gov/ta/tg/pf/healthfitneshttp://www.cde.ca.gov/ta/tg/pf/healthfitnesszones.aspszones.asp


Aerobic CapacityAerobic Capacity One-Mile Run, PACER, Walk TestOne-Mile Run, PACER, Walk Test

All options reported in terms of VOAll options reported in terms of VO22max max (since 2010−11).(since 2010−11).

Encourage height (feet, inches) and Encourage height (feet, inches) and weight (pounds) be collected for all weight (pounds) be collected for all students.students.

Incomplete data for any option is scored Incomplete data for any option is scored Insufficient “I” and reported as Needs Insufficient “I” and reported as Needs Improvement.Improvement.


Body CompositionBody CompositionSkinfold Measurements, Body Skinfold Measurements, Body

Mass Index (BMI), Bioelectric Mass Index (BMI), Bioelectric Impedance Analyzer (BIA)Impedance Analyzer (BIA) Height (feet, inches) and weight Height (feet, inches) and weight

(pounds) are needed for BMI.(pounds) are needed for BMI. If height and weight are not provided, If height and weight are not provided,

skinfold measurements or percent body skinfold measurements or percent body fat (BIA) are needed. fat (BIA) are needed.


File FormatFile FormatFile FormatFile Format

File format for Web-data upload is tab-File format for Web-data upload is tab-delimited text (since 2010−11). delimited text (since 2010−11).

CSV, fixed-width, Access files not CSV, fixed-width, Access files not accepted.accepted.

Client can open CSV files in Excel and Client can open CSV files in Excel and save as tab-delimited text file.save as tab-delimited text file.

California PFT Overview Presentation 23

Data SecurityData SecurityE-mail AttachmentsE-mail Attachments

CDE cannot accept student-level data files CDE cannot accept student-level data files sent through e-mail.sent through e-mail.

LEAs cannot send or accept student-level LEAs cannot send or accept student-level data files sent through e-mail.data files sent through e-mail.

Violation of Family Educational Rights and Violation of Family Educational Rights and Privacy Act (FERPA) and California laws Privacy Act (FERPA) and California laws protecting student privacy.protecting student privacy.


Timeline Updates Timeline Updates and Changesand Changes

February 15, 2012February 15, 2012 District Portal opens for submitting PFT District Portal opens for submitting PFT

data (Web-data entry and Web-data data (Web-data entry and Web-data upload).upload).

June 30, 2012June 30, 2012 Deadline for submitting PFT data. Deadline for submitting PFT data.

District Portal closes for submissions.District Portal closes for submissions.


Timeline Updates Timeline Updates and Changes (cont.)and Changes (cont.)

For LEAs that submit by For LEAs that submit by June 30, 2012:June 30, 2012: July 5, 2012July 5, 2012

Preliminary LEA student-scored Preliminary LEA student-scored data file posted. data file posted.

July 5 to September 4, 2012July 5 to September 4, 2012Data correction window continues.Data correction window continues.



For LEAs that submit by For LEAs that submit by June 30, 2012:June 30, 2012: September 7, 2012September 7, 2012

Revised LEA student-scored data Revised LEA student-scored data file posted.file posted.

October 10 – 18, 2012October 10 – 18, 2012Tentative Public Release of Results.Tentative Public Release of Results.



October 3 to October 19, 2012October 3 to October 19, 2012 Tentative second and final data Tentative second and final data

submission and correction window.submission and correction window.

Only Web-data upload allowed Only Web-data upload allowed submission method during this window.submission method during this window.


2010−11 Data Errors2010−11 Data Errors Errors in exports from SISErrors in exports from SIS Zeros in place of blanksZeros in place of blanks Missing or invalid school codesMissing or invalid school codes Two-digit DOB yearTwo-digit DOB year P or F or 1 or 2 for Shoulder P or F or 1 or 2 for Shoulder

StretchStretch29California PFT Overview Presentation

2010−11 Data Errors (cont.)2010−11 Data Errors (cont.)PACER, Curl-Up, Push-Up, and PACER, Curl-Up, Push-Up, and

Modified Pull-UpModified Pull-Up Two form breaks allowed with first form Two form breaks allowed with first form

break counting as a repetition or lap.break counting as a repetition or lap. Two forms breaks at the start of the test Two forms breaks at the start of the test

is scored a one (1).is scored a one (1). Score of 0 not allowed and will not be Score of 0 not allowed and will not be

scored nor reported.scored nor reported.30California PFT Overview Presentation

Additional InformationAdditional InformationPFT Coordinator ManualPFT Coordinator Manual

Detailed descriptions of all error and Detailed descriptions of all error and warning flags.warning flags.

Student Data File Layout and sample Student Data File Layout and sample Student Data Collection Form.Student Data Collection Form.

Information about the data collection, Information about the data collection, submission, and correction processes. submission, and correction processes.


Additional Information (cont.)Additional Information (cont.) Available on the PFT Resources Available on the PFT Resources

page of the California PFT Web site page of the California PFT Web site at http://www.pftdata.orgat http://www.pftdata.org. .


CDE Contact InformationCDE Contact Information

Linda HooperLinda Hooper

Education Research Education Research and Evaluation Consultantand Evaluation Consultant

[email protected] [email protected]

916-319-0345916-319-0345


CDE Contact Information (cont.)CDE Contact Information (cont.)

Doug JannDoug Jann

Education Programs ConsultantEducation Programs Consultant

[email protected] [email protected]

916-323-5798916-323-5798


SJCOE Contact InformationSJCOE Contact Information

PFT Help DeskPFT Help Desk

[email protected] (preferred)[email protected] (preferred)

888-852-9681888-852-9681


Q&AQ&A


2011−12 california physical fitness test (pft)

Documents

pft coordinators

pft coordinator manual

review important pft

data fields data

insufficient data

handling of errorsdate

handling of warningspft

school code code