2012-13 campus administrative regulations · keys mission statement keys academy provides students...

2012-13

Campus

Administrative Regulations

P a g e | 2

Updated 7252012 753 AM

Version 2012-131

Table of Contents Introduction

Introduction 3

Mission Statement 3

Motto 3

Administrative Contact Information 4

Office Staff Contact Information 4

School Improvement Team 4

Professional Responsibilities

Work Day 5

Absences 5

Non-DutyVacation 6

Comp Time amp Overtime 6

Leaving Campus 6

Parking 6

Requesting Classroom Materials and Supplies 6

Department Budgets7

Department Grant7

Staff Development and Training 7

Faculty and Staff Dress Code Policy 8

Lesson Plans8

Substitute Folder 9

Student SafetyMonitoring 9

Field Trips 9

FacultyDepartment Meetings 10

Employee Appraisal 10

Facilities amp Maintenance

Building and EquipmentFurniture 10

Building Keys and ID Badges11

Maintenance and Repairs 11

Textbooks 11

Campus Safety

Visitors 12

Deliveries 12

Emergency Operations and Safety Committee 12

Instructional Programs and Academic Responsibilities

Media in the Classroom 13

Student Attendance 13

Make-Up Work 14

Student Discipline 14

Serious Student DisruptionsDiscipline 14

Student and Adult Confrontations 15

P a g e | 3


Version 2012-131

Emergency Student Removal 15

Student Grading 15

Report Cards 15

Failing Grades 16

Homework16

SAC Assignments 16

Student Requests 16

Bell Schedule 16

Morning Student Pick Up 17

Student Lunch 17

ElectronicsEquipment Use Policy

AudioVisual Equipment 17

Cell PhonesTelephones 17

Copiers and Paper 18

EmailVoicemail 18

Office Services 18

Mail Services 18

Appendices

KEYS Academy Purchase Order Request Form 19

Time Clock Correction Form 19

Employee Time Clock User Agreement 20

Receipt Form 21

INTRODUCTION

KEYS Academy

(Keep Every Youth in School)

Faculty and staff members of KEYS Academy are the strongest most-compassionate hardest-working

employees in SISD To make it at KEYS Academy it takes ldquothe best of the bestrdquo and so congratulations

are in order for you as one of the elite few who are included in this prestigious group known as KEYS

Academy Faculty and Staff

In order to assist you and make the 2012-13 school year a successful year for you KEYS Academy

administration is providing this Administrative Regulation manual for you to be used in conjunction

with all SISD policies and procedures This manual is intended to be as thorough as possible but there

may be situations that require adjustments andor changes at KEYS Academy Therefore this manual is

a ldquolivingrdquo document and will be updated as the need arises in order to serve you and your needs better

KEYS Mission Statement

KEYS Academy provides students an opportunity to become productive members of society by way of a

quality learning environment that promotes excellence and develops interpersonal skills necessary to

resolve academic family and social conflict thereby improving their self-image and control over their

lives

KEYS Academy Motto

Discovering Excellence

P a g e | 4


Version 2012-131

Administrative Team

Ellen Brewer Principal 937-4007 bbrewesisdnet

Renee King Assistant Principal 937-4008 rkingpsisdnet

Martha Trujillo Counselor 937-4010 mtruji07sisdnet

Andrew Alarcon DICE 937-4019 analarconsisdnet

Viola Lares Intervention Specialist 937-4050 vlaressisdnet

Office Staff Mary Macias BudgetSecretary 937-4001 mmacia06sisdnet

Connie Macias AttendanceRegistrar 937-4004 cmacia11sisdnet

Veronica Feliciano Scheduling Clerk 937-4029 vrelicsisdnet

Jessica Lerma Clerk 1 937-4000 jlermasisdnet

Darlene Diaz CIS 937-4035 bdunlosisdnet

Moises Soto Facilities 937-4037 msotosisdnet

Carmen Mahon Nurse 937-4034 cmahonsisdnet

2012 ndash 13 School Improvement Team

Ms Ellen Brewer Principal

Ms Renee King Assistant Principal

Mr Andrew Alarcon Intervention Coach and Enrichment Team Representative

Mrs Viola Lares Intervention Coach

Ms Darlene Diaz Communities in Schools

Ms Suzie Villa Social Studies Representative

Ms Monique Garza Science Representative

Mr Jesse Ochoa ELAR Representative

Mr Patrick O‟Neill Socorro ISD School District

TBD Parent Representative

TBD Community Representative

The SIT Committee will meet the Monday following the regularly scheduled SISD Board of Trustees

meeting each month Start time is 400 pm and will occur in room 516 In the event a SIT meeting

cannot occur due to a conflict reschedule information will be provided via email

P a g e | 5


Version 2012-131

PROFESSIONAL REPONSIBILITIES

Work Day

Employees are required to work the full amount each day If an employee cannot attend work for any

reason it is their responsibility to adhere to attendance policies and report their absence to the Aesop

system It is not the campus secretaryrsquos responsibility to report employee absences only in extreme

emergencies will this be allowed Personal appointments should be schedule at times when students are

not in attendance such as intersession and summer break

At-Will EmployeesTime-Clock Ad Reg (DEA)

Employees such as Instructional Aides and Clerks are required to work 75 hours a day An

instructional aide‟s workday is 800 am-415 pm Under no circumstances may an employee

work more than the required 75 hours Employees are expected to finish required work within

the 75 daily hours Each employee using the Time-Clock is required to submit a signed Time-

Clock Employee Agreement Form immediately after receiving their initial or yearly update

training All policies related to Time-Clock usage will be strictly adhered to and employees are

responsible for correctly punching in and out each day Missing punches are not allowed

ExemptProfessional Employees

Employees such as administrators counselors and teachers are considered professional and

ldquoExemptrdquo employees (employees who do not qualify for the minimum wage and overtime

provisions outlined in the Fair Labor Standards Act or FLSA) The minimum workday for

teachers at KEYS Academy is 800 am ndash 400 pm in accordance with the 187 days on the

District‟s 187 Teacher Calendar (approved early release days excluded) However as

professional employees exempt staff members (teachers counselors instructional coaches

and administrators) are expected to work as needed to complete assigned duties and

requirements on time and meet all deadlines This may require the professional employee to

work longer than the minimum day especially if student data information indicate a need

Absences

As stated above it is the employee‟s responsibility to report their absences to the Aesop system by either

calling _________ or visiting the AESOP website before 600 am After 600 am absences are to be

reported to the campus secretary A courtesy notification to your supervisor and the principal is greatly

appreciated Absences of four hours or less are considered half-day absences while absences greater

than four hours are full day absences All absences are to be reported prior to the absence and employees

requesting ldquoSchool Businessrdquo and ldquoPersonalrdquo days must do so by submitting the proper form to their

administrative supervisor at least three (3) days prior to the absence Please note discretionary or

personal leave will not be approved on staff-development days workdays student testing (State and

Local) days before and after a holiday and at administrative discretion Illnesses on state-mandated

testing dates Fridays and days when a personal or non-duty day has been requested and denied will

require a written doctorrsquos excuse without exception Absences due to jury-duty or court subpoena

require a copy of written documentation provided by the justice system prior to the absence (AdReg

(DEC)) Please be advised that this documentation is submitted to the SISD Human Resources

Department and SISD reserves the right to verify the information is correct and true

Unfilled Teacher Absences

P a g e | 6


Version 2012-131

If a teacher‟s reported absence is unfilled the office staff will notify the instructional aide and

arrange coverage if possible The instructional aide will assume responsibility for the students

until a substitute teacher or coverage arrives

Non-DutyVacation

Employees working more than 187 may receive non-duty days each year Employee requests to use non-

duty days must be submitted using a Non-Duty Form at least three days in advance to the campus

principal If the request is not answered by the time of the desired absence the request is automatically

approved As with Discretionary or Personal leave non-duty requests on certain dates are not allowed

These days are when students are in session staff development and work days any State or Local

testing days the days immediately preceding or following a holiday and at administrator discretion

Illnesses occurring on dates that have been requested as non-duty and denied will require a written

doctor‟s noteexcuse

Comp Time and Overtime

Overtime and comp time is not allowed Only in extremely unique situations or emergencies will

overtime resulting in comp-time or additional pay be approved by the campus principal Employees are

expected to strictly adhere to Department of Labor Standards and Time-clock Procedures set forth by the

District and KEYS Academy Administration Anyone accruing unauthorized overtime will be issued an

official reprimand If an employee needs to submit a Time Clock Correction Form or a Request to

EarnUse Comp Time they may access the forms in the appendices of this handbook or with the campus

secretary

Leaving Campus

Employees must have administrative approval to leave the campus during the school day Any faculty

or staff member leaving campus during the planning and preparation period must sign-inout in the front

office as well as notifying campus administration through the use of sign out form Any employee

arriving an hour late or leaving an hour early will need to request half day absence to AESOP system A

lunch sign-in and out form will be available with the receptionist

Parking

Employees are required to park in designated parking spots If a spot is not reserved for an employee

they may use any of the non-designated parking spots Vehicles parked illegally may be towed Do not

double-park park in designated Fire Lanes Bus Loading Zones or designated Handicapped spots

(unless legally authorized) If you need special temporary parking consideration contact a campus

administrator ahead of time

Requesting ClassroomOffice Materials and Supplies

Requests to buy classroomoffice materials and supplies must be submitted using a Purchase Order

Request with the proper documentation You will need to include the goal andor strategy from Campus

Improvement Plan (CIP) as well as the TEKSTAKS Objective(s) that corresponds to the order

Additionally the funds used to pay for the items must be available in the department budget Therefore

all department teachers must be in agreement of the purchase Please follow these steps when submitting

a supplies request form

Get a Purchase Order Request from the campus secretary or by clicking the above link

Click the link below to go to the District‟s website and the current posted bids o Awarded Summary Sheets (aka ldquoBid Tabs)

P a g e | 7


Version 2012-131

Choose appropriate bid by going through all pages

Find what you want and get all vendor information

Completely fill out Purchase Order Request and attach a copy of the bid

Turn in form to your supervisor

Check back later with the secretary to see if it was approved by administration and submitted (3-

4 days)

The usual process time for correctly submitted forms is one week for local vendors and ten (10) days

for out-of-town vendors Purchases from non-vendors are possible in some cases however the process

is lengthy In all situations there is no next day service so please plan accordingly All purchases must be

made using this system Please note the administration at KEYS Academy has decided not to allow

reimbursements Requests for reimbursement will be denied

Finding bids is not always an easy process The steps above will assist you but if you‟re having

difficulty finding a unique bid please call the Purchasing Department at 937-0163 for assistance You

can also visit the following link to see the Purchasing Department Handbook

Sole Source Vendors are companies that carry a product others don‟t If the item you are purchasing

comes from a Sole Source Vendor you will need to obtain a quote from the company by either fax or

email and attach it to PO If you aren‟t sure whether or not the company is a sole source vendor try a

Google search of the product you‟re buying to see if other companies carry the item

Reimbursement will not be honored

Department Budgets

Campus department budgets must be spent in accordance with the Campus Improvement Plan (CIP)

Purchases must be related to the CIP through goals and objectives and included on the Purchase Order

Request Additionally at least eighty-five percent (85) of the department budget must be spent on

instructional materials that are student centered Administration may require justification from the

department how materials will be used before Purchase Order Requests are approved Department

budgets for the 2011-12 school year are as follows

Math $1000 General Fund

Science $4000 General Fund

ELA $1000 General Fund

Social Studies $1000 General Fund

Technology $500 General Fund

Department Grant

A $400000 department grant will be awarded by the SIT committee in November Interested

departments will need to submit their complete KEYS Academy 2011-12 Department Grant

Application The SIT Committee will choose the winning application at the January meeting The grant

must be spent by March 1 2011

Staff Development and Training

All faculty and staff are required to attend staff-development dayshours in accordance with their

position Socorro Independent School District‟s (SISD) requirements in relation to staff-development

P a g e | 8


Version 2012-131

can be found at Policy DMA Legal ldquoProfessional Development Required Staff Developmentrdquo Staff

development opportunities will be offered by KEYS Academy (KA) and SISD in order to assist

employees to meet required training It is the employeersquos responsibility to ensure they complete all

required staff-development Staff members are required to sign-in at all KA and District staff-

development sessions and proof of attendance (certificate) must be submitted to the employee‟s

supervisor within two weeks of the session The documentation will become a part of the employees

appraisal file

At KEYS Academy the School Improvement Team (SIT) will make recommendations to the principal

in relation to employee staff development Off campus staff development is encouraged however due

to recent budget constraints out-of-town travel and high cost workshops will not be allowed

Staff members are encouraged to take advantage of any opportunity once their SISD District staff

development requirements are met Please submit requests using the following process

Submit a detailed request to your SIT representative via email at least one month before the

training date (plan accordingly)

Attend the next SIT meeting and be prepared to defend your request

If the request to the SIT and principal is approved obtain and complete a Trip Request (TR)

Form

Submit the TR to the campus secretary at least three weeks before the scheduled event

Submit proof of attendance campus secretary after the training

Attend the next SIT Committee meeting to give a brief report on the event

Be prepared to present what was learned to the faculty and staff at KA

Teachers are required to relate all staff-development requests to the Teacher Self-Report Section III no

9 that asks the teacher to list three areas of interest for future learning Additionally all staff

development requests must be related to the CIP DIP and TEKSTAKS Objectives

If a teacher has registered for training or a conference paid by the school and is unable to attend it is the

teacher‟s responsibility to contact KA administration immediately This will allow another teacher the

opportunity to attend the workshop or give the campus enough time to cancel However if the teacher

does not inform administration and does not attend the training heshe will be responsible for the

expenses incurred by the school If the staff development is out-of-town and travel arrangements have

been made that cannot be transferred the teacher will be responsible for the expenses incurred

Faculty amp Staff Dress Code Policy

To set the best example possible for our students faculty and staff members are expected to look

professional and appropriate to the position they fill at all times It is the expectation that the manner of

dress does not interfere with instruction or is a topic of discussion The administration at KEYS

Academy reserves the right to determine appropriateness of employee clothing and will address

inconsistencies on an individual basis Jeans are to be worn only on Thursdayrsquos with a college shirt or

on Fridayrsquos with a campus shirt Employees attending training off-campus are expected to wear

professional dress jeans shorts and casual footwear (beach style flip-flops) are inappropriate to wear

when representing KEYS Academy

Lesson Plans

At a minimum lesson plans covering the following week must be turned in to the campus secretary

every Wednesday by 400 pm Teachers can submit lesson plans spanning more than one week at a time

P a g e | 9


Version 2012-131

if they choose When submitting lesson plans please use the campus cover sheet Lesson plans are to be

aligned with CSCOPE and include objectives smart goals diagnostic assessments and current

assessment data Additionally district initiatives of Rigor amp Relevance Kagan Cooperative

Learning and Differentiated Instruction must be included in lesson plan construction A regularly

scheduled meeting with administration will take place through campus homeroom period and lesson

plans will be evaluated using the Rigor and Relevance model The teacher should have all needed

materials with them at the meeting

Substitute Folders

All teachers are required to prepare and maintain substitute information All substitute information must

contain a seating chart attendance procedures emergency procedures evacuation plan morning duty

schedule all bell schedules three (3) days of lesson plans a discipline plan and a note to the substitute

that includes special discipline information regarding students (Schaeffer House students‟ needs what to

do in an emergency etc) The substitute information can be uploaded into the AESOP system and must

be updated every nine (9) weeks by the first Monday of the nine weeks This information will also be

used to document proficiency where appropriate in the appraisal instrument

Student SafetyMonitoring

Teachers will be responsible for reporting to their assigned morning duty stations in addition to the

overall safety of the campus at all times Administration and the security team will work in tandem to

release the students to the parentsguardians in an efficient manner

Field Trips

At this Field Trips are not approved at KEYS Academy

FacultyDepartment Meetings

Faculty meetings will be held as needed both during and prior to the Campus Homeroom Period Staff

will be given advance notice and attendance is mandatory Sign-in sheets and agendas will be provided

for faculty meetings outside of the regular school day Signatures on the sign-in sheets will not be

allowed once the meeting is concluded Evidence of attendance at department meetings is required and

will be used as documentation on the appraisal document as appropriate Departments are responsible

for maintaining the documentation and submitting copies to administration

Faculty and Department Meeting Norms

Be Professional ndash Participants are expected to maintain an optimistic attitude be courteous and

polite keep cell phones on silent participate and share information respectfully and be a team

player

Stay Focused ndash Participants are expected to provide and adhere to an agenda keep discussions

and issues work related stay on task maintain consistency and begin and end on time

Be Prepared ndash Participants are expected to bring needed materials and data stay current on

district and campus policies and be knowledgeable on current educational practices and trends

Employee Appraisal

KEYS Administration will be conducting numerous employee walk-throughs and observations

throughout the year These will vary in length from five minutes to one hour (or more) The

observations are intended to assist the employee with improved performance and open communication

between the administrator and the employee about instructional expectations for teachers and

instructional aides and performance expectations for all other employees All administrators will meet

P a g e | 10


Version 2012-131

with their staff during the month of August for a pre-observation meeting in order to review the

appraisal document and set up expectations for performance It is expected that all teacher appraisal

observations will be completed by the end of September As per district policy administration will

schedule teacher appraisal observations at a mutually agreed upon time with the teacher If the teacher

is not present the day of the scheduled observation the appraiser will conduct the observation at the

agreed upon time on the instructional day the teacher returns (in accordance with the PDAS

observation calendar) Other staff members will receive their appraisal reports in accordance with SISD

practices Staff members are to check the Eduphoria system consistently to check for

observationappraisal information

FACILITIES AND MAINTENANCE

Building and EquipmentFurniture

Everyone is responsible for teaching the students a sense of pride and responsibility for the care of the

building and equipment If you observe any student destroying or damaging any part of the building or

school equipment you must contact the office immediately and submit a Discipline Referral Form

You are responsible for the inventory and care of any furniture supplies and equipment in your

possession and classroomOffice Lost or stolen equipment must be reported to the front office within

twenty-four (24) hours and a police report must be filed All items on your classroom Inventory List

will need to be accounted for at the conclusion of the school year Try to conduct periodic inventory

checks or at least one per academic quarter in order to make the end of year Fixed Assets Report easier

Please notify the front office immediately when something is broken or stolen This applies to copy

machines the laminating machine overhead projectors televisions DVDVCRs and IWBs If the

equipment is in your classroom please include in writing the description of the item serial number and

location of the equipment DO NOT MOVE LARGE BROKEN ITEMS a custodian will assist you

Moving or trading surplus equipmentfurniture is not allowed without administrative approval If you

wish to move surplus equipmentfurniture to another classroom complete the Maintenance Request

Form and submit it to the front office for administrative approval All custodians have been directed to

ask for this documentation with administration approval before responding to or completing any

movement request All furniture and equipment actions must be noted on the Inventory List and initialed

by the parties involved

Building Keys and Identification Badges

KA Faculty and Staff will be issued identification badges Once issued employees are required to wear

their ID while on duty at all times

Keys and badges will be issued by the campus secretary and assignment records will remain in the front

office All employees will be required to sign for their badge and any keys they receive Please exercise

extreme care with these items as it is the responsibility of the person assigned them to see they are used

properly Under no circumstances are keys or badges to be duplicated or loaned to any adult or

student Doing so will result in an administrative reprimand Loss of a key or badge should be reported

immediately or within twenty-four (24) hours Replacements of both keys and badges will be cost the

employee a $5 fee for each item Depending on the key lost the cost could change significantly as

rekeying a door may be necessary The cost for this process is $25

P a g e | 11


Version 2012-131

Master keys and outside door keys will not be issued under any circumstances If you need access to the

building before or after hours see the assistant principal or hisher designee to make arrangements

All keys and badges will be turned in at the end of the school year to the assistant principal or hisher

designee as a part of the end-of-year check out Keys for doors and cabinets should be neatly organized

and clearly labeled when turned in to the office

Maintenance and Repairs

In the event equipment andor furniture in your officeclassroom needs attention please complete a

Maintenance Repair Request form and turn it into the front office In order to maintain and preserve the

new KEYS Academy facility it is important that you do not mount items to the wall using glue tape or

liquid nails Use an approved hanger to mount items and request assistance from the

custodialmaintenance staff when necessary

Any items posted on walls for display in any part of the building and areas that can be observed are to

look organized uniform professional and neat at all times

Notify the front office immediately when you notice graffiti so that it can be removed as quickly as

possible Submit a Discipline Referral if you observe the student writing the graffiti If your custodian

forgets to clean a portion of your classroom or you have a special cleaning request contact Head

Custodian Moises Soto to address the situation

Textbooks KEYS Academy does not issue individual students a personal textbook Rather teachers are to use a

classroom set of books and maintain a Textbook Inventory and Assignment SISD policy CMD Legal

Equipment and Supplies Management Instructional Materials Care and Accounting outline the

District‟s expectations in relation to textbooks

At the beginning of the year please check the textbook inventory for your classroom set of books to

make sure it matches the end of year inventory If you find any discrepancies see the assistant principal

immediately to resolve the situation as you are fully responsible for these books

Check each book carefully for damage and record all damage before assigning the book to a student

Assign a specific book to each student to use in class Please use the Textbook Inventory and

Assignment to track this information Please check your classroom set of books for damage every three

weeks If a book is lost inform the assistant principal immediately If a book has been removed from

circulation indicate on the inventory list REMOVED and turn in removed book to administrator

The assistant principal will inventory books at the end of the school year

Campus Safety

Visitors

All visitors to the KEYS Academy campus must check in at the front office and receive a visitor‟s pass

KEYS Academy employees‟ friends or family members (including children) are not allowed on the

KEYS Academy campus during the instructional day unless the employee has received prior written

administrative approval Any unauthorized visitor on campus should be reported to the front office

immediately at 937-4000

P a g e | 12


Version 2012-131

Deliveries

Employees may not have personal items they have purchased delivered to KEYS Academy Flowers

gifts etc sent to the employee are acceptable KA will not accept deliveries of any kind for students

Emergency Operations and Safety Committee

Please refer to the EOP in the event of an emergency Socorro Independent School District‟s Police

Department will oversee the emergency planning throughout the District The School Resource Officer

(SRO) from KEYS Academy will facilitate the Safety Committee and will be responsible for ensuring

the Emergency Operations Plan (EOP) is updated and that all policies and procedures are adhered to

Staff members interested in serving on the campus Safety Committee should contact the SRO or

assistant principal

Each staff member will be given a copy of the EOP upon completion or once the document is updated

The EOP will include descriptions of specific events and what the employee should do in the event of a

crisis Some topics that will be included are

Active shooterLock down

Fire drills and safety

Shelter in place

Severe FloodingNatural Disasters

Natural gas leaks

Inclement Weather

Please remember to include information relating to the EOP in your substitute folder and display critical

information such as the Code Blue Cheat Sheet appropriately

Instructional Program and Academic Responsibilities

Media Use in the Classroom

KEYS Academy administration encourages the uses of different types of media to foster learning in the

classroom Documentaries television programming radio video etc is acceptable as an instructional

tool when used appropriately Feature FilmsMotion Pictures are not allowed at KEYS Academy The

following guidelines are to be met when using media in the classroom

Media cannot contain nudity profanity or sexual situations

Media involving drugs and alcohol should be utilized educationally and should be used with

extreme discretion The message to students must discourage consumption

Media must be related to the CSCOPE documents lesson plans and must have a lesson

associated with it

Media may be used for instructional purposes only

Media is never to be used strictly as entertainment value or down time for students

Teachers wishing to use a form of media as an instructional tool must acquire the SISD Video

Use Form and submit it prior to use

Student Attendance

Teachers are responsible for keeping timely and accurate student attendance The teacher is required to

report and correct attendance errors within 24 hours to the attendance clerk without exception

The attendance clerk keeps account of all daily student attendance for campus accountability KEYS

staff (other than a trained PEIMSattendance clerk) may not handle student absence documentation

P a g e | 13


Version 2012-131

received from a parent If a parent or student tries to give you information regarding an absence send

the information and the student to the attendance clerk with the instructional aide Office personnel are

required to sign and date stamp when they received the parent notification then provide parents a copy

of the received information

Office personnel are required to keep student sign-in logs that track the date and exact times students are

in the office area

Excused ndash Absences due to illness of the student or serious illness or death in the immediate

family subpoenas for court and medical and dental appointments are considered excused

Unexcused ndash Absences that do not fit the above criteria for excused absence are considered

unexcused

Truancy - This is a violation of the State Compulsory Attendance Law Truancy is an absence

without permission of parents andor school officials for any length of time

Attendance Codes

A = Unresolved L = Legal

B = School Business M = Teen Parent

C = Court P = Parent Request

D = DoctorDental Appt R = Runaway

E = Excused S = Suspension

F = Funeral T = Tardy

G = Religious Holiday U = Unexcused

J = SAC V = Truant

K = Weather X = School activity

Z = Field Trip

Excessive Absences (excused or unexcused)

Three (3) days in a four (4) week period

Nine (9) days in an eighteen (18) week period (semester)

Eighteen (18) days per school year

Make Up Work

Students with an excused absence are required to make up missed work The student should be given

the same work (if possible) which was required of the other students Students must be given one day to

make up work for each day missed

Students with an unexcused absence or truancy are allowed to make up work pending

teacheradministrator approval (case by case basis)

Student Discipline

KEYS Academy faculty and staff will develop a core set of classroom rules to be used in every

classroom through the BOYS TOWN Model Teachers can establish additional classroom procedures

Every teacher must submit their classroom management plan before the first day of instruction It is the

teacher‟s responsibility to deal with classroom discipline as outlined in the SISD Student Code of

Conduct and KEYS Academy administration will not address any level 1 and some level 2 offenses

Teachers are expected to include unacceptable behavior(s) and correlating consequences in their

P a g e | 14


Version 2012-131

classroom management plan Before referring a student to the office teachers are required to contact the

parent or guardian and notify the parentguardian the student is being given a discipline referral and the

reasons for the referral Students displaying consistent misbehavior and earning multiple referrals are

in need of additional attention Therefore teachers are required to schedule and hold a face to face

conference with the parentguardian of any student they have written up more than once within three

days of the latest referral

Serious Discipline InfractionsDiscipline

Security and SRO are not responsible for classroom discipline and should not be called to assist teachers

with level one (1) and two (2) offenses If a teacher requests assistance from a security guard or SRO

the teacher must have followed all the steps in their classroom management plan and submit a discipline

referral at the time of assistance It is expected by campus administration that if a teacher needs

assistance by security or SRO the behavior is severe enough to warrant a citation followed by a parent

conference by the teacher

Notable Violations (Violations that will receive greater and more immediate consequences)

Fighting inciting a fight attending a fight or planning a fight

Retaliationaggression against a KEYS Academy employee

Violating the SISD DrugWeapon Free Zone

The KEYS Academy administration reserves the right to make final decisions concerning any

discipline issue

StudentAdult Confrontations

At no time are adults allowed to engage in confrontations with students KEYS Academy employees are

expected to remain calm and in control of student situations at all times If a student is upset the adult is

expected to deescalate the situation and work with the students until heshe is calm

Emergency Student Removal

Students should only be removed from the instructional setting if

1 The student is a physical threat to themselves or another person

2 They are in possession or under the influence of drugs or alcohol

3 They are in possession of a weapon

If you suspect a student is under the influence of drugsalcohol or in possession of a weapons stay safe

and have student removed from classroom Set up a predetermined signal so the student will not be

bdquotipped-off‟ and call for security andor an administrator Keep an eye on the student without alarming

himher until help arrives Never confront a student of having or being under the influence of

controlled substance

Student Grading

All teachers will follow the grading and evaluation procedures according to SISD Policy Grades for

each reporting period shall be determined by a combination of daily grades major exams andor projects

andor other performance activities relating to TEKS Guidelines for grading shall be clearly

communicated to students and parents at the beginning of the academic year The policy will adhere to

the following guidelines for grades 6-12

Daily grades (15 grades minimum) 50 of nine weeks grade

P a g e | 15


Version 2012-131

Major Grades (chapter tests and projects) 40 of nine weeks grade

Nine weeks test ndash 10 of nine weeks grade (Comprehensive and shall include a campus and or

grade level benchmarkcommon assessment to be weighted at no more than 25)

Socorro ISD grading policies are extensive and must be reviewed by all instructional staff Specific

district level administrative regulation can be found on the district website Ad Reg EIA EIA Legal and

EIA Local

Report Cards and Progress Reports Report cards will be prepared for each student and sent home according to the district calendar

However teachers at KEYS Academy are required to post their grades every Thursday by 430 pm

The grading system affords teachers an opportunity to communicate with parents about their

daughter‟sson‟s grades on a regular basis and is required in order to accurately review a student‟s

progress Teachers will receive a Friday Morning IPR report every Friday which will notify them of

their status in relation to posting grades Additionally although report cards will be distributed at the end

of every nine week grading period it is the teacherrsquos responsibility to notify parents when the

student is in danger of failing a grading period The report card being sent home does not satisfy

SISDrsquos requirement of parent notification at KEYS Academy Teachers should document the time

and date of any such notification and subsequent parent meeting thoroughly

Failing Grades

Any teacher recording a failing grade for a student on a progress report or report card for a student must

be able to document parent meetings in which the failing grades were discussed If the failing grades are

due to missing work the teacher must be able to document how the teacher worked with the student to

make-up the missing work If the failure is due to a lack of masterylow grades the teacher must

document how they have tutored the student outside of regular class time in order for the student to

achieve understanding and master the concept(s)

You must be able to substantiate any grade given to a student whether passing or failing

Homework

In order for homework to be meaningful and effective it must be an integral part of classroom

instruction and the grading policy Homework Best Practices Reinforcementextension of a daily

lesson discoveryenrichment advance knowledge of an upcoming lesson test preparation

SAC Assignments Students assigned to SAC must receive the lesson for each day they are assigned to SAC The lessons

should be meaningful related to the current in-class lesson (if the same lesson can‟t be provided)

correlated to the appropriate curriculum and reasonable in length General SAC lessons need to be

prepared by the teacher and given to the SAC aide for use until a specific lesson can be prepared and

in order to take the place of lecture and other class time the student canrsquot observe while in SAC

Student Requests

Counselor (Code 4)

The KEYS Academy counselor is available for students from 800 am to 400 pm In non-

emergency situations relay a student‟s request to see the counselor via email The counselor

will then arrange to meet with the student at an agreed upon daytime In an emergency CRISIS

P a g e | 16


Version 2012-131

situation send the student with an instructional aide immediately The counselor is ALWAYS

available for a student in CRISIS

Fighting (Code 3)

Call the front office and indicate a code 3

Nurse (Code 2)

If a student requests to see the nurse fulfill the request immediately If the nurse feels that the

student is taking advantage in order to leave the room the nurse will notify the administration

Do not make a medical judgment Remember Nurses are the only members of a campus allowed

to distribute medication Students should not take any medication in class

Restroom (Code 1)

If a student requests to use the restroom and it is still some time before the scheduled bathroom

break request assistance through a code 1 Monitors are stationed in the hallways to assist and

staff should be able to see a monitor easily once they look in the hallways Teachers may also

send the instructional aide to find the monitor for assistance

Administration

Students requesting to see administration can do so via a teacher and email As with the

counselor if it is an emergency enlist the assistance of a monitor or security guard

Bell Schedule

Regular Bell Schedule

Gates Open 705 ndash 750

Teachers and Aides Report 800

Homeroom 810 ndash 847 (Announcements 845 ndash 847)

1st Period 850ndash 951 Code one from 951 ndash1001

2nd

Period 1004 ndash 1105

3rd


MS LunchHS CE 1212 ndash 1257 (MS Aides w studentsHS aides at lunch)

HS LunchMS CE 100 ndash 145 (HS Aides w students MS aides at lunch)

4th


5th


Teachers May Leave 400

Aides Can Leave 415

Early Release Bell Schedule



Homeroom 810 ndash 840

1st Period 841 ndash 920

2nd


3rd


4th


5th


P a g e | 17


Version 2012-131

Morning Student Pick-Up

Teachers and aides need to pick up their homeroom students and breakfast in the cafeteria by 809 am

in order for homeroom to begin at 810 A cafeteria seating chart will be provided Students will be

seated at the homeroom table in the morning so they will be ready when the teacher picks them up Girls

and boys will not sit together As the class leaves through the door the girl(s) in the class will fall in line

last and the instructional aide will leave with the class

Student Lunch

Students will eat lunch in their assigned classroom unless they have earned the privilege of ldquofree lunchrdquo

in the cafeteria The instructional aides will help monitor the students as assigned

ELECTRONICSEQUIPMENT USE

Audiovisual Equipment

Every classroom at KEYS Academy is equipped with an Interactive White Board that takes the place of

virtually every piece of audiovisual equipment Therefore KEYS Academy has dispensed with all other

forms of AV equipment and there is no longer any of this equipment available for use as of this year

Cell PhonesTelephones

In order to protect the quality of instruction in the classroom during instructional periods teachers and

instructional aides may not use their personal cell phones or classroom phones for personal use The cell

phone does not have to be off but at a minimum must be in silent mode In the event of an emergency

KEYS Academy administration will happily work with teachers and instructional aides to accommodate

employee needs

Copiers and Paper

Copy machines are available in the teacher‟s lounge for teacher use The office copy machine is for

office use only Each teacher will be given their own paper to use in the copier NO TEACHER WILL

BE GIVEN MORE THAN ANY OTHER TEACHER Additional paper will not be given

Email and Voicemail Employees are required to check their email and voicemail daily These forms of communication have

been provided to employees by SISD as a means of communicating with supervisors SISD personnel

parents students and community members Teachers are expected to share their email and voicemail

with parentguardians and respond to inquiries from the community quickly and thoroughly As

communication is an important part of the school environment email and voicemail usage will be

documented in the employee appraisal process for all employees

Office Services

The front office staff will provide certain office services such as faxing laminating and shredding for

employees upon request Please allow at least a week for services that require laminating copying etc

Speak to the receptionist if you need assistance with one of these services

Mail Services

Employees all have a mail box in the teacher‟s workroomlounge that daily mail and messages will be

placed in Large packages and items not fitting in the files will be delivered to the employee or a

message will be given to the employee for instructions for picking up the package

P a g e | 18


Version 2012-131

Phone

Fax

Notes

Name Principal Approval

Req by Assistant Supt Approval $000

Date Account $000

No QTY Item Unit Price Total Price

1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000

Purchase Order Requisition

Vendor

Vendor

Address

$000

Description amp Part or Catalog Number

TOTAL

An interactive electronic version of this form can be found on the campus website

P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131

TIME CLOCK EMPLOYEE AGREEMENT

1 I acknowledge the time clock will be the official pay authorization in Socorro Independent School District

2 Employees will receive a paycheck based on the data submitted by the time clock

3 It is the employeersquos responsibility to punch inout on the authorized time clock in a timely manner which

reflects the true hours worked Employees may not work hours ldquooff the clockrdquo if there is a time clock

available In the event that there is not a time clock available employees must report the worked hours to the

supervisor in order for the supervisor to enter the worked hours

4 Missing punches inout lunches etc will omit hours worked for that period of time and pay week therefore

a reduction in pay could occur

5 When a pre-approved work assignment requires an employee to start or end a work day in a location other

than where the employeersquos authorized time clock is located report to sub-finder a school business absence to

justify the shortage of work time on the employeersquos time sheet

6 Overtime and compensatory time must be approved by the supervisor before it occurs and compensatory

time must be called into sub-finder by the supervisor for the absence of time reported by the time clock

7 It is the employeersquos responsibility to report as soon as possible to hisher supervisor difficulties with punching

in or out Difficulties should be reported within 24 hours

8 There is a 7 minute rounding rule to each quarter hour allowed by the time clock for an employee to be on

time or to leave work for the day This rule is for pay purposes only Reporting or leaving work on time

should be adhered to strictly

9 There is a 7 minute rounding rule to each quarter hour for lunch punches Employees who arrive late or

early to work from lunch may be short or over 15 minutes of time if not careful A short lunch punch may

produce ldquounapproved overtimerdquo A long lunch punch may produce a shortage of work time recorded by the

end of that particular day Employees should punch inout on time for lunch punches

10 By policy lunch hours are at minimum 45 minutes in length Lunch hours are not to be divided in time

11 By policy employees working 75 or 80 hours per day are relieved for lunch no less than 45 minutes per day

as applicable by the employment agreement

12 Employees are responsible for working their assigned duty hours (80 75 55) as outlined in the employment

agreement

I understand my paycheck may reflect the actual hours I worked during a pay period I acknowledge that my

administration may ldquodockrdquo my pay for hours not worked I accept my responsibility to adhere to the procedures

outlined in this memorandum and District Administrative Regulation DEA

The Socorro Independent School District does not discriminate on the basis of race color national origin sex disability or

age in its programs activities or employment SISD adheres to all Title VI Regulations prohibiting discrimination the Age

Discrimination in Employment Act of 1967 as amended Section 504 of the Rehabilitation Act and the American with

Disabilities Act The following person has been designated to handle inquiries regarding the application of the foregoing Dr

Carmen Olivas-Graham Director of Human ResourcesEmployee Relations 12300 Eastlake Drive El Paso Texas 79927

915 937-0201

____________________________________________________________________________________________________

Employee Printed Name Employee Signature

________________________________________________ __________________________________________________

Supervisor Signature Date of Agreement

Revised 1-28-2008

P a g e | 21


Version 2012-131

2012-13 KEYS Academy Employee Ad RegHandbook Receipt

Name ______________________________________

Department ___________________________

I hereby acknowledge receipt of a copy of the KEYS Academy Employee Handbook I agree to read the

handbook and abide by the standards policies and procedures defined or referenced in this document

The information in this handbook is subject to change I understand that changes in campus policies may

supersede modify or render obsolete the information summarized in this book As the campus provides

updated policy information I accept responsibility for reading and abiding by the changes

I understand that no modifications to contractual relationships or alterations of at-will employment

relationships are intended by this handbook

I understand that I have an obligation to inform my supervisor or department head of any changes in

personal information such as phone number address etc I also accept responsibility for contacting my

supervisor or the ______________ if I have questions or concerns or need further explanation

________________________________ _________________________

Signature Date

Please print this page sign it and date this receipt and forward it to Mrs Mary Macias Campus

Secretary

P a g e | 2


Version 2012-131

Table of Contents Introduction

Introduction 3

Mission Statement 3

Motto 3

Administrative Contact Information 4

Office Staff Contact Information 4

School Improvement Team 4

Professional Responsibilities

Work Day 5

Absences 5

Non-DutyVacation 6

Comp Time amp Overtime 6

Leaving Campus 6

Parking 6

Requesting Classroom Materials and Supplies 6

Department Budgets7

Department Grant7

Staff Development and Training 7

Faculty and Staff Dress Code Policy 8

Lesson Plans8

Substitute Folder 9

Student SafetyMonitoring 9

Field Trips 9

FacultyDepartment Meetings 10

Employee Appraisal 10

Facilities amp Maintenance

Building and EquipmentFurniture 10

Building Keys and ID Badges11

Maintenance and Repairs 11

Textbooks 11

Campus Safety

Visitors 12

Deliveries 12

Emergency Operations and Safety Committee 12

Instructional Programs and Academic Responsibilities

Media in the Classroom 13

Student Attendance 13

Make-Up Work 14

Student Discipline 14

Serious Student DisruptionsDiscipline 14

Student and Adult Confrontations 15

P a g e | 3


Version 2012-131


Student Grading 15

Report Cards 15

Failing Grades 16

Homework16

SAC Assignments 16

Student Requests 16

Bell Schedule 16


Student Lunch 17





EmailVoicemail 18

Office Services 18

Mail Services 18

Appendices




Receipt Form 21

INTRODUCTION

KEYS Academy















lives

KEYS Academy Motto


P a g e | 4


Version 2012-131

Administrative Team




























P a g e | 5


Version 2012-131


Work Day
























Absences
















P a g e | 6


Version 2012-131




Non-DutyVacation
















secretary

Leaving Campus






Parking















P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 3


Version 2012-131


Student Grading 15

Report Cards 15

Failing Grades 16

Homework16

SAC Assignments 16

Student Requests 16

Bell Schedule 16


Student Lunch 17





EmailVoicemail 18

Office Services 18

Mail Services 18

Appendices




Receipt Form 21

INTRODUCTION

KEYS Academy















lives

KEYS Academy Motto


P a g e | 4


Version 2012-131

Administrative Team




























P a g e | 5


Version 2012-131


Work Day
























Absences
















P a g e | 6


Version 2012-131




Non-DutyVacation
















secretary

Leaving Campus






Parking















P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 4


Version 2012-131

Administrative Team




























P a g e | 5


Version 2012-131


Work Day
























Absences
















P a g e | 6


Version 2012-131




Non-DutyVacation
















secretary

Leaving Campus






Parking















P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 5


Version 2012-131


Work Day
























Absences
















P a g e | 6


Version 2012-131




Non-DutyVacation
















secretary

Leaving Campus






Parking















P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 6


Version 2012-131




Non-DutyVacation
















secretary

Leaving Campus






Parking















P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 7


Version 2012-131






4 days)














Department Budgets












Department Grant








P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 8


Version 2012-131







appraisal file










Form























Lesson Plans



P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 9


Version 2012-131








Substitute Folders












Field Trips












player





Employee Appraisal






P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 10


Version 2012-131









































P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 11


Version 2012-131































Campus Safety

Visitors






P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 12


Version 2012-131

Deliveries









assistant principal






Shelter in place


Natural gas leaks

Inclement Weather













associated with it





Student Attendance





P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 13


Version 2012-131






in the office area




unexcused



Attendance Codes








J = SAC V = Truant


Z = Field Trip





Make Up Work






Student Discipline







P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 14


Version 2012-131



















discipline issue















Student Grading







P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 15


Version 2012-131






EIA Local











Failing Grades








Homework









Student Requests

Counselor (Code 4)




P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 16


Version 2012-131



Fighting (Code 3)


Nurse (Code 2)





Restroom (Code 1)





Administration



Bell Schedule






2nd


3rd




4th


5th



Aides Can Leave 415






2nd


3rd


4th


5th


P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 17


Version 2012-131







Student Lunch













employee needs

Copiers and Paper










Office Services




Mail Services




P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 18


Version 2012-131

Phone

Fax

Notes



Date Account $000


1 $000

2 $000

3 $000

4 $000

5 $000

6 $000

7 $000

8 $000

9 $000

10 $000

11 $000

12 $000

13 $000

14 $000

15 $000

16 $000

17 $000

18 $000

19 $000

20 $000

21 $000

22 $000


Vendor

Vendor

Address

$000


TOTAL


P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 19


Version 2012-131

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 20


Version 2012-131




























agreement









915 937-0201

____________________________________________________________________________________________________


________________________________________________ __________________________________________________


Revised 1-28-2008

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

P a g e | 21


Version 2012-131


Name ______________________________________

Department ___________________________











________________________________ _________________________

Signature Date


Secretary

2012-13 campus administrative regulations · keys mission statement keys academy provides students...

Documents