2012/2013 service delivery and budget implementation plan 2013 service delivery... ·...

2012/2013

Service Delivery and Budget

Implementation Plan

GENERAL INFORMATION

I. Executive Committee

(i) Cllr. N.J. Mahlake (Mayor)

(ii) Cllr. P.A. Mohlala (Portfolio Head: Technical services)

(iii) Cllr. S.C. Mphogo (Portfolio Head: Finance Services)

(iv) Cllr. .S.O. Serothwane (Portfolio Head: Economic and Land Development)

(v) Cllr. D.M. Nkosi (Portfolio Head: Corporate Services)

(vi) Cllr. M.R. Khoza (Portfolio Head: Community Services)

(vii) Cllr. M. E. Makgoga (Portfolio Head: Economic and Land Development)

(viii) Cllr. R.F. Lourens (Deputy Head: Community Services)

(ix) Cllr. M.A. Malatji (Deputy Head: Technical Services)

(x) Cllr. L.D. Moraba (Deputy Head: Finance Services))

II. Addresses

The Greater Tubatse Municipality No.01 kastania Street

Box 206 Burgersfort

Burgersfort

1150

Tel: (013) 231 1000

Fax: (013) 231 7467

Website: http://www.tubatse.gov.za

III. Contacts

H.L. Phala

Municipal Manager

Email: [email protected]

This document has been approved by the Mayor in terms of Chapter 7 Section 72(3)(b) of the

Municipal Finance Management Act No.56, 2003.

_______________________ _______________________

Mayor Municipal Manager

J. Mahlake H.L. Phala

Date: ____________________ Date: ______________________

Mayor’s foreword

2012/13 IDP/Budget consultation processes are over. We were able to touch bases with all 31 wards to

listen to their inputs into the strategic plan of the municipality (IDP) and to pave their own future. This was

line with the Freedom Charter and Batho pele principles which indicated that people shall govern and that

people should be consulted on the services their receive respectively. We would like to thank those who

participated and those who open the venues for the municipality to conduct these glorious processes.

Aluta continue. Our people have been clear of their needs, which is more service delivery with accelerated

pace. Our 2011/12 financial year third quarter performance was standing at 64% when the quarter ended

with few projects still outstanding. We were unable to finalize most of our electricity projects and roll them

over to the 2012/13. We learnt a lesson from that experience and mechanisms are in place to ensure that

our projects are completed within its time span in the 2012/13 financial year.

For 2012/13 financial year the municipality has allocated R271, 140,547 for services delivery to its citizen.

This allocation constitutes 4.2% of the 2011/12 allocation. For this financial year the municipality has

priorities the following:

� Reduction of electricity backlog, hence Operation mabone;

� Empowerment of hawkers, hence erection of hawker’s stalls;

� Restore our dignity, hence fencing of rural cemeteries and implementation of PPP waste management

project;

� Empowerment of special groups;

� Empowerment of Councillors and Ward committees , hence R850 000 is allocated for their training;

� Job creation through running all our capital projects as EPWP.

We agree it is not enough, but we hope it will impact positively in the attainment of millennium goals as set

by the National government. Together we can do more!!!

The Mayor

Cllr. Mahlake N.J

Monthly Projections of Expenditure by Vote and Revenue by Source Monthly Projections of Expenditure by Vote and Revenue by Source

Opex Budget Capex Budget Rev Budget Opex Budget Capex Budget Rev Budget Opex Budget Capex Budget Rev Budget Opex Capex Rev Opex Budget Capex Budget Rev Budget Opex Budget Capex Budget

R R R R R R R R R R R R R R R R

Vote Expenditure and Revenue by Vote

110005 Corporate Services 4,782,870 -16,667 4,782,870 -16,667 4,782,870 -16,667 14,348,610 -50,000 4,782,870 -16,667 4,782,870

120005 Municipal Manager 915,166 0 915,166 0 915,166 0 2,745,497 0 915,166 0 915,166

130005 Financial Services 2,942,466 -15,053,179 2,942,466 -15,053,179 2,942,466 -15,053,179 8,827,397 -45,159,538 2,942,466 -15,053,179 2,942,466

140005 Technical Services Admin 956,808 0 956,808 0 956,808 0 2,870,425 0 956,808 0 956,808

140020 Technical Services Roads 1,625,504 2,586,667 -266,867 1,625,504 2,586,667 -266,867 1,625,504 2,586,667 -266,867 4,876,513 7,760,000 -800,600 1,625,504 2,586,667 -266,867 1,625,504 2,586,667

140025 Refuse Removal 2,166,415 -1,436,980 2,166,415 -1,436,980 2,166,415 -1,436,980 6,499,246 0 -4,310,939 2,166,415 0 -1,436,980 2,166,415 0

140030 Municipal Buildings 893,438 -62,500 893,438 -62,500 893,438 -62,500 2,680,313 0 -187,500 893,438 0 -62,500 893,438 0

150005 Community Services 707,092 0 707,092 0 707,092 0 2,121,276 0 0 707,092 0 0 707,092 0

150010 Traffic and Protection Services 942,038 0 -792,917 942,038 0 -792,917 942,038 0 -792,917 2,826,113 0 -2,378,750 942,038 0 -792,917 942,038 0

150015 Cemetries 327,382 208,333 -6,667 327,382 208,333 -6,667 327,382 208,333 -6,667 982,147 625,000 -20,000 327,382 208,333 -6,667 327,382 208,333

150020 Social Services 235,428 -768 235,428 -768 235,428 -768 706,284 -2,303 235,428 -768 235,428

170005 Economic & Land Development 1,231,439 -94,417 1,231,439 -94,417 1,231,439 -94,417 3,694,316 -283,250 1,231,439 -94,417 1,231,439

Total By Vote 17,726,045 2,795,000 -17,730,960 17,726,045 2,795,000 -17,730,960 17,726,045 2,795,000 -17,730,960 53,178,135 8,385,000 -53,192,879 17,726,045 2,795,000 -17,730,960 17,726,045 2,795,000

Rev Projected Rev Projected Rev Projected Rev Projected

R R R R

Revenue by Source

Assesments Rates 3,730,833 3,730,833 3,730,833 11,192,500 3,730,833

Refuse Fees 1,436,980 1,436,980 1,436,980 4,310,939 1,436,980

Equitable Share 0 40,748,333 0 40,748,333 0

Equitable Share councillor contribution 0 2,517,000 0 2,517,000 0

Financial Management Grant 0 1,500,000 0 1,500,000 0

Mun. System improve Grant 0 800,000 0 800,000 0

subsidy province 83,333 0 83,333 0 83,333

Municipal Infrastructure Grant 0 734,133 0 734,133 0

Permits Licences 1,250 1,250 1,250 3,750 1,250

Licensing - Hawkers 2,750 2,500 2,750 7,500 2,750

Membership fees 667 417 417 1,251 417

Building Plan & Inspection Fees 83,333 83,333 83,333 250,000 83,333

Burial Fees 6,667 6,667 6,667 20,000 6,667

Libraries Fees 101 101 101 303 101

Clearance Certificate 3,333 3,333 3,333 10,000 3,333

Driver's Licences 125,000 125,000 125,000 375,000 125,000

Current and General 41,667 41,667 41,667 125,000 41,667

Investments 37,500 37,500 37,500 112,500 37,500

Interest on outstanding Debtors 54,167 54,167 54,167 162,500 54,167

LG- SETA 16,667 16,667 16,667 50,000 16,667

Learner's Licences 125,000 125,000 125,000 375,000 125,000

Licensing-change of Lic/Appl fees 208,333 208,333 208,333 625,000 208,333

Licensing-commission on

Vehicles Registration 250,000 250,000 250,000 750,000 250,000

Outdoor Advertisement 8,333 8,333 8,333 25,000 8,333

Late payment 375,000 375,000 375,000 1,125,000 375,000

Rent -Housing 62,500 62,500 62,500 187,500 62,500

Traffic Fines 83,333 83,333 83,333 250,000 83,333

Valuation Cetificate 54 54 54 163 54

Total Revenue by Source 6,736,801 52,952,435 6,736,552 66,258,371 6,736,552

Monthly Projections

2011 2011 2011 2011 2011

November

Monthly Projections

July August September Total October

20122012 2012 2012 2012

July August September Total October November

Percentage of debtors amount

paid within terms for each tariff1

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Water 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Property Rates 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Sewerage / Sanitation 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Refuse Removal 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Interest 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Total - (Average %) 75% 78% 80% 80% 78% 70% 70% 75% 80% 82% 85% 85%

Percentage of tariff to total

debtors outstanding for longer

than 90 days2

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Water 11% 11% 11% 11% 12% 12% 12% 11% 12% 13% 13% 12%

Property Rates 36% 38% 40% 40% 43% 46% 53% 48% 53% 56% 56% 57%

Sewerage / Sanitation 2% 2% 1% 1% 1% 1% 1% 1% 1% 1% 1% 1%

Refuse Removal 17% 18% 20% 20% 21% 22% 25% 23% 24% 26% 25% 27%

Other 4% 5% 4% 4% 4% 4% 4% 4% 4% 4% 3% 2%

Total - (Average %) 14% 15% 15% 15% 16% 17% 19% 17% 19% 20% 20% 20%

Percentage of group total

debtors outstanding for longer

than 90 days3

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Government 28% 31% 31% 33% 36% 38% 45% 39% 43% 46% 46% 47%

Business 6% 6% 6% 6% 6% 6% 5% 4% 4% 4% 3% 3%

Households 34% 37% 39% 36% 38% 41% 46% 43% 46% 50% 49% 47%

Other 2% 0% 0% 1% 0% 1% 1% 0% 1% 0% 0% 1%

Total - (Average %) 18% 19% 19% 19% 20% 22% 24% 22% 24% 25% 25% 25%

Debtors payment Rate

(Payments received against

monthly levies)

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Variance

%

Steelpoort 75% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80%

Ohrigstad 75% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80%

Burgersfort 75% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80%

Ga Mapodile 10% 12% 15% 15% 15% 15% 15% 15% 15% 20% 20% 20%

Mecklenburg 10% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10%

Praktiseer 15% 18% 20% 20% 20% 20% 20% 20% 20% 25% 25% 25%

Farms 80% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80% 80%

Total - (Average %) 48% 51% 52% 52% 52% 52% 52% 52% 52% 53% 53% 53%

Jun-12

Monthly Revenue Indicators

Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12

MUNICIPAL MANAGER

SERVICE DELIVERY AND BUDGET IMPLEMENTATION 2012/13

KPA Focus

Areas

Strategic

Objectives

Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's activities Budget Evidence

IDT HR Improve

Organizational

cohesion and

effectiveness

To capacitate GTM

Employees for optimal

servicce delivery by

2015

Skills

development

program

4 # of skill Development report

served in Council

4 skill Development report

served in Council

2011/12 Annual Skill

Development report

served in council

2012/13 first skill

Development report

2012/13 second skill

Development report

2012/13 third skill

Development report

* MM

* Training

committtee

* Labour Union

* Development of

WSP(training

committee)

* Sign off of WSP(MM &

Labour Union)

R0.00 Council resolutions

To reduce the salary bill

to a minimum

requirement by 2017

Appointment

on position

229

Employees

# of female employees

appointed on the budgeted post

for achievement of Employment

Equity plan target

Appointment of seven

female employees out of

12 budgeted vacant post

Appointment of seven

female employees out

of 12 budgeted vacant

post

HR Advertisement and

effect appointments

R0.00 Employees profile

IDT Workstud

y

Improve

Organizational

cohesion and

effectiveness

Ensure optimal

utilization of the

available workforce by

2013

Organizational

structure

50% progress

made

Submission of final 2013/14

Organisation Structure to council

for approval

Submission of final

2013/14 Organisation

Structure by 31 March with

IDP to council for approval

Submission of final

2013/14 Organisation

Structure by 31 March

with IDP to council for

approval

* OD

committee/corpor

ate services

* completed OD

processes

R0.00 Council resolution

IDT Labour

Relations

To minimize litigations

by implementing

Employee benefit by

2013

LLF programs % reduction of labour disputes

in the municipality

80% reduction of labour

disputes

80% reduction of

labour disputes

80% reduction of

labour disputes


disputes


disputes

* Labour office

* LLF

* HR manager

* facilitate conciliation

and attend abitrations;

* Reach amicable

solutions;

* Induct employees on

HR related policies;

* elevate unresolved

matters to MM before

taken out of thr

municipality

R0.00 * register of

registered labour

disputes and

progress report

BS

D PMU Eradicate

backlogs in

order to

improve access

to service and

ensure proper

maintenance

To ensure availability of

bulk infrastructure for

the attraction of new

developemnts by 2017

Infrastructure

Development

plan

5 # of projects (Capital) progress

reports submitted to council

4 - quarterly projects

progress repoprts

submitted to council

1- quarterly projects

progress repoprts



progress repoprts



progress repoprts



progress repoprts


* Technical

Services

* Generate the project

progress report and

submission for Mayor

signature

R0 Council resolutions

BS

D PMU Eradicate

backlogs in

order to

improve access

to service and

ensure proper

maintenance

To ensure availability of

bulk infrastructure for

the attraction of new

developemnts by 2017

Infrastructure

Development

plan

79% % of appointment letters (capital

projects) signed off within seven

days after submitted to MM' s

office

100% of appointment

letters (capital projects)

signed off within seven

days after submitted to

MM' s office

100% of appointment




MM' s office

100% of appointment




MM' s office

100% of appointment




MM' s office

100% of appointment




MM' s office

* SCM manager

* Adjudication

committee

* generate bidders

reports for appoinment

by MM

R0 * Copy of

appointment letters;

* Bidder register

indicating when the

report was

acknowledged by

the office of the MM

FINANCE

SERVICE DELIVERY AND BUDGET IMPLEMENTATION 2012/13

KPA Focus

Areas

Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's

activities

Budget Evidence

FV

BM Budget To ensure that

GTM budget is

credible by 2013

Budget Plan 100% % compliance with budget

process timelines

100% compliance with

budget process

timelines and

implementation

*10% establishment of

budget committees

and teams;*10%

Establishment of

forums for

consultation;* 5%

Establish schedule for

next cycle;*5%

Advertise the budget

process and schedule

not later than

31/08/2012

implemetation

* 10% consult with

stakeholders on any

proposed new or changes

to external mechanism for

service delivery;10% *

Refine funding policies

including tariff structure; *

10% prepare drafts for

IDP and Capital and

opeational plans with cost

and rvenue estimate

*5% Assess Mid-year

review for 2012/13 budget;

* 5% Review tariffs ;* 5%

Finalize detailed draft

budget in unform format;*

5% submit copy of budget

to National and Provincail

government for review;*

5% integrate and align

budget to IDP;*5% Finalize

budget for next three years

* Budget

Manager

* Prepare budget

process and

timelines

R0 *Budget process

documents; * List

committees and

forums established;

* Copy for advert

made; * copy of

refined tariff policy;*

Acknowledgement

letter from national

and provincial

treasury and

Council resolution

FV

BM Revenue To Improve

revenue base with

25% by 2017

Revenue

Enhencement

65% % of revenue campaigns

resolutions implementated

100% of revenue

campaigns

resolutions

implementated

100% of revenue

campaigns

resolutions

implementated

100% of revenue

campaigns resolutions

implementated

100% of revenue

campaigns resolutions

implementated

100% of revenue

campaigns

resolutions

implementated

* Revenue

Manager

* Public

participation

* Prepare revenue

presentation(

revenue manager)

* publicize the

campaigns ( PP)

R0 Register of revenue

campaigns

resolutions and

implementation

report

FV


revenue base with

25% by 2017

Revenue

Enhencement

Recovery of

86%

municipal

services

revenue

billed

% of billed revenue

collected

75% of billed revenue

collected


collected


collected


collected

75% of billed

revenue collected

* Revenue

Clerks

* update revenue

records

R0 Revenue report

FV


revenue base with

25% by 2017

Revenue

Enhencement

0%

increase in

debtors

since

2011/12

% reduction of outstanding

service debts that are

above 60 days

15% reduction of

outstanding service

debts that are above

60 days

15% reduction of

outstanding service debts

that are above 60 days

15% reduction of

outstanding service

debts that are above

60 days

* revenue

manager

* implementation of

revenue

enhencement

strategy

R0 Revenue report

FVBM Expenditure To Improve

revenue base with

25% by 2017

Revenue

Enhencement

0%

increase in

debtors

since

2011/12

% reduction of government

debts

15% reduction of

government debts

20% reduction of

government debts

20% reduction of

government debts

* revenue

manager

* implementation of

revenue

enhencement

strategy

R0 Revenue report


revenue base with

25% by 2017

Revenue

Enhencement

30 days % compliance to 30 days

payment time

100% compliance to

30 days payment time

100% compliance to

30 days payment time

100% compliance to 30

days payment time

100% compliance to 30

days payment time

100% compliance to

30 days payment

time

* Expenditure

manager

* monitor the

compliance to 30

dya s payment

circle

R0 Payment voucher


revenue base with

25% by 2017

Revenue

Enhencement

100% % reconciliation of all

payment transactions

100% reconciliation

of all payment

transactions :

compliance for

reconciliation of all


100% reconciliation of

all payment

transactions :

compliance for



100% reconciliation of all

payment transactions :

compliance for



100% reconciliation of all

payment transactions :

compliance for



100% reconciliation

of all payment

transactions :

compliance for



* Expenditure

manager

Monitor the

reconcilation of

payment

R0 Expenditure report


revenue base with

25% by 2017

Revenue

Enhencement

100% % compliance to grant

expenditure conditions

100% compliance to

grant expenditure

conditions : 30%

Business plan

developed for both

MSIG and FMG; 40%

Monthly reporting for

all grants

*10% Monthly

reporting for all grants

*10% Monthly reporting

for all grants

*10% Monthly reporting for

all grants

* 30% Business plan

developed for both

MSIG and FMG;*

10% Monthly

reporting for all

grants

* Expenditure

manager

* Monitor and report

Expenditure on

grants

R0 Monthly grants

expenditurre reports


revenue base with

25% by 2017

Revenue

Enhencement

R - value of cash

availability to monthly

expenditure commitments

R217,040,015 R54,260,003 R54,260,003 R54,260,003 R54,260,003 * Expenditure

manager

* Monitor and report

on Expenditure

R217,040,015 Expenditure report

ECONOMIC AND LAND DEVELOPMENT

SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2012/13

KPA Focus Areas Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's activities Budget EvidenceL

ED

LED To grow the

economy with 6%

2017 by

LED Strategy 30 # of Business linkages

facilitated

40 - Business linkages

facilitated: *5 Municipality;

*25 Mining; *5 Sector

Department; *5 Retailers

*6 Mining; *1 Sector

Department; *2

Retailers

*5 Municipality; *6

Mining; *1 Sector

Department; * 1

Retailers

*5 Municipality; *7

Mining; *2 Sector

Department; *1

Retailers

*5 Municipality; *6

Mining; *1 Sector

Department; *1

Retailers

* LED manager * collect information

from LIBSA

R50,000 SMME linkage support

report

LE

D

LED To grow the

economy with 6%

2017 by

LED Strategy 2007 LED

strategy

available

% progress in review

of LED strategy

100% progress in review

of LED strategy: *20%

Review process plan;*

40% Stakeholder

engagement; * 20% Draft

LED Strategy; *20%

Adoption of Final LED

Strategy

* 20% development of

review process plan; *

40% Stakeholder

engagement

*20% Draft LED

Strategy

20% Adoption of Final

LED Strategy

* LED Manager * review the strategy

and conduct

stakeholder

engagement

R0.00 * minutes of

engagement; Draft and

final strategy; council

resolution

LE

D

LED To grow the

economy with 6%

2017 by

LED Strategy 0 # of Business

development

supported and funded

5-Business development


1-Business

development


2-Business

development


1-Business

development supported

and funded

1-Business

development


* LED manager * Identify and facilitate

the support

R50 000 * List of business support

and type support

provided

LE

D

LED To ensure

accurate data

development for

accurate planning

by 2014

Migration and

development of data

for GTM

0 % progress in

economic data

collection and

analysition

100% progress in

economic data collection

and analysition : *10%

Facilitate the purchase of

the system; *10% training

of staff on the system;*

80% Loading and

analysation of data

*10% Facilitate the

purchase of the

system; *10% training

of staff on the system;

* 20% Loading and

analysation of data

* 20% Loading and

analysation of data

* 20% Loading and

analysation of data

* 20% Loading and

analysation of data

* LED manager

* Budget

* facilitate purchase of

the system and training

of staff members

R500 000 * training report and

quarterly report on the

functionality of the

system

LE

D

LED To grow the

economy with 6%

2017 by

LED strategy 6 # of new poverty

alleviation projects

supported

8 - new poverty alleviation

projects

supported:Kgoboko

Poultry;Makgapheng

Farming Co-op; Gabazi

Mixed Farming;Itsosheng

Madifahlane Project For

the Aged;Moketeng

Poultry;The Shelter;

Lephothane Poultry

2-Kgoboko

Poultry;Makgapheng

Farming Co-op.

2-Itsosheng

Madifahlane Aged

Project;Gabazi Mixed

Farming

2-The Shelter

Gardening;Moketeng

Poultry

2-Lephothane Poultry

Project

* LED manager

* Budget

* identification of

poverty alleviation

projects(LEDM)

* Provide Budget for the

programme

R1000,000 Report on support

provided

LE

D

LED To grow the

economy with 6%

2017 by

LED strategy 1275 # of jobs created

through CWP and

other related

programmes(In-house

projects;Mines ;

Business; Social

institutions; Farming &

Tourism

8000- jobs created

through CWP and other

related programmes:*

2000 In-house projects;

*2000 Mines; *1200

Business; * 1200 social

institutions; *1600

Farming & tourism

* 500 In-house

projects; *500 Mines;

*300 Business; * 300

social institutions;

*400 Farming &

tourism

* 500 In-house



social institutions; *400

Farming & tourism

* 500 In-house



social institutions; *400

Farming & tourism

* 500 In-house



social institutions;

*400 Farming &

tourism

* LED manager * collect statistics R0 reports on job creation

from various institutions.

LE

D

LED To grow the

economy with 6%

2017 by

LED strategy 0 # of SLP progress

report generated

4 SLP progress report

generated


generated


generated


generated


generated

*LED Manager * generate SLP reports R0 Council resolution and/or

EXCO submission

LE

D

LED To grow the

economy with 6%

2017 by

LED strategy 3 # sector forum

instutionalised

5 sector forums

institutionalised; Mining,

Business, Transport &

Logistics, Agriculture and

Tourism

5 sector forums

institutionalised;

Mining, Business,

Transport & Logistics,

Agriculture and

Tourism

* LED manager * ensure sector forums

are institutionalised as

planned

R800 000 Reports of

institutionalised sector

forums

COMMUNITY SERVICES

SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2012/13

KPA Focus Areas Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's

activities

Budget EvidenceG

PP Traffic To improve

accessibility and

mobility of

transport by 2017

Regulation of

Traffic

4 # of Road safety

campaigns held

Two (2) Road safety

campaigns held:

*One (1)Pedestrian

road safety campaign

*One (1)Arrive Alive

Campaign

*One (1)Arrive Alive 1 Pedestrian road safety

campaign

*Roads & Transport

*Traffic personnel

* Stakeholders

*Coordination

(Roads & Transport

and stakeholders)

* Facilitation and

Management (

Traffic personnel)

R45 000 *Road safety

reports with photos

depicting dates of

the campaigns

GP

P Traffic To improve

accessibility and

mobility of

transport by 2017

Regulation of

Traffic

10 # of joint operations

conducted

Ten(10) joint

Operations conducted

Two(2) joint operations Three(3) joint

operations

Two(2) joint

operations

Three(3) joint operations *Stakeholders

* DRT

*B/Supply Chain

* Joint planning(

stakeholders &

DRT)

* procurement for

the events( B/SCM)

R0 Budget *Joint operations

reports with photos

depicting dates of

the operations

GP

P Traffic To improve

accessibility and

mobility of

transport by 2017

Regulation of

Traffic100% % of Traffic Safety

meetings resolutions

implemented.

100% of Traffic Safety


implemented:



implemented:

100% of Traffic

Safety meetings

resolutions

implemented:

100% of Traffic

Safety meetings

resolutions

implemented:



implemented:

* Traffic Safety

Forum

*Cooordination R0 Budget Minutes and

Register &

implementation

report of

resolutions taken

during Traffic

Safety meetings.

FV

BM Traffic To Improve

revenue base

with 25% by 2017

Revenue

enhancement

R500 000 R-Value collected

from traffic fines

R1 000 000 R250 000 R250 000 R250 000 R2 500 * Traffic unit * Issueng out fine

and enforcing road

blocks;

* issueng out

warrant of arrest

R1 000 000 Traffic fine report

reflecting revenue

collected

BS

D Licensing To improve

accessibility and

mobility of

transport by 2017

Construction of

new road and

transport facilities

0 % Progress in the

extension of

Praktiseer Testing

Staion

100% completion of

Praktiseer Testing

Station*Clearing &

Debushing 30%

Fencing 30% Paving

20% Marking of the

testing ground 20%

Clearing & Debushing

30%

Fencing 30%

Paving 20%

Marking of the

tesing ground 20%

* SCM * appointment of

contractor

R0 Submission and

photos

FV

BM Licensing To Improve

revenue base

with 25% by 2017

Revenue

enhancement

R2 000 000 R-Value collected

from Licensing and

Registration

R8 515 500 R2 128 750 R2 128 750 R2 128 750 R2 128 750 * Licensing unit * availability of staff

to perfom services.

R8 515 500 Consolidated

licensing revenue

report.

FV

BM Licensing To Improve

revenue base

with 25% by 2017

Revenue

enhancement

100% % of driver licences

processed within 3

weeks.

100% of driver licences

processed within 3

weeks.


processed within 3

weeks.

100% of driver

licences

processed within 3

weeks.

100% of driver

licences processed

within 3 weeks.


processed within 3

weeks.

* Traffic unit

* Prodiba

*for the submision

of lisences to

Prodiba in

time(Traffic unit)

* return of the

licenses in

time(Prodiba)

R0 Budget Drivers licenses

processing report

(reflecting number

of driver licences

applications, when

application made

and when the

licence were

available for

collection in GTM,

delivery note)

GP

P Sport and Culture To improve

social cohesion

in GTM

Sport, Arts and

Cultural activities7 # sporting events held 7x sports events held:

*1xO.R.Tambo games

*1xMayoral cup;

*1xMayor 's Marathon;

*1xChess tournament;

games;

*1xCricket Festival;

* 2x Rugby tournaments

*Cricket Festival *Mayor

's Marathon.

*Chess tournament;

* Rugby

tournaments

*O.R.Tambo

games.

* Mayoral Cup.

* Rugby tournaments

*Sport Council

* Budget/Supply

Chain

*Cooordination(s/co

uncil &

* Procurement for

events(Budget/SCC

M)

R0 Report with photos

of the

events(dated)

CORPORATE SERVICES

SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2012/13KPA Focus

Areas

Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's activities Budget Evidence

IDT HR(Policies

)

To build a

disciplined or

organizational

culture by 2013

Review and

enforcement HR

policies

Approved HR

policies

% of approved HR

policies inducted to

Employees

100% of approved

policies(28) inducted to

employees

50% of approved

policies(14) inducted to

employees

100% of approved policies

(28) inducted to

employees

* HR manager * Arrange induction

workshop.

* Induct the employees

R150 000 Report and

Attendence register

IDT HR(Trainin

g)

To capacitate GTM

Employees for

optimal servicce

delivery by 2015

Skills development

program

100%

progress in

developemnto

f 2012/13

skills program

% progress in

implementation of

2012/13 skills

program( Training of

Staff)

100% progress in

implementation of 2012/13

skills program:*20% Identify

and enrol employees for

Training;* 40% Submission of

quarterly training report to

LGSETA; *40% Facilitate

quarterly training

meeting(4);*5% Conduct skill

audit;* 5% Review and

develop of 2013/14 WSP

*10% Identify and enrol

employees for Training;*

10% Submission of

quarterly training report


quarterly training committee

meeting(1)

* 10% Submission of



quarterly training

committee meeting(1)

*10% Identify and enrol

employees for Training;*

10% Submission of



quarterly training

committee meeting(1)

* 10% Submission of



quarterly training

committee

meeting(4);*5% Conduct

skill audit;* 5% Review

and develop 2013/14

WSP

* MM

* Training

committtee

* Labour Union

* Development of

WSP(training

committee)

* Sign off of WSP(MM &

Labour Union)

R880 000 Monthly and Annual

training reports

IDT HR(

Recruitmen

t)

To reduce the

salary bill to a

minimum

requirement by

2017

Appointments on

vacant positions

12 # of budgeted posts

filled within three

month

12 budgeted posts filled within

three months

12 vacant budgeted posts

filled within three months

* HR manager * Advertisement of Posts

* Interviews,

* Generation of

appointment

recommendation report

R0.00 Copy of advert,

recruitment report

indicating when

recruitment started

and when

appointment was

done

Workstudy Ensure optimal

utilization of the

available workforce

by 2013

Organizational

structure

30% progress

made

% progress in review

of organization

structure

70% progress in the review of

Organization structure: *10%

Development of job

descriptions; * 20% Job

evaluation & costing, * 20%

Alignment with IDP & council

aproval; * 20% Placement of

staff

*20% Developing job

description ;

* 20% Job evaluation and

costing;

* 20% Placement of staff

* 20% Review and

alignment with IDP and

council approval

* HR manager * coordinate the

processes

R0.00 * Evaluation and job

description report

with sample of work

done; * council

resolution

IDT OHS To build a

disciplined or

organizational

culture by 2013

Review and

enforcement HR

policies

100% % implementation of

OHS programmes

100% implementation of

OHS programmes :

*5% Conduct OHS audit;

*5% conduct site inspection

and monitoring of projects; *

5% Conduct medical

surveillance and screening; *

5% Coordinates fumication

and pest control;*5%

Installation of signages; * 5%

Facilitate construction of

change room facilities; *5%

Facilitate paraplegic facilities;

*5% Provision of medical

supply

* 20% Co- ordinate OHS

meetings; * 5% training of

OHS reps; * 20% Facilitate

COIDA interventions; 5% *

conduct OHS mock drill

training


*5% conduct site inspection

and monitoring of projects;*

5% Conduct medical

surveillance and screening;

*5% Coordinates fumication

and pest control; *5%

Provision of medical supply


meetings;* 5% Facilitate



training


*5% conduct site

inspection and monitoring

of projects;* 5% Conduct

medical surveillance and

screening; *5%

Coordinates fumication


Provision of medical

supply





training


*5% conduct site

inspection and monitoring

of projects;* 5% Conduct

medical surveillance and

screening; *5%




supply



COIDA interventions; 5%

* conduct OHS mock drill

training


*5% conduct site

inspection and

monitoring of projects;*

5% Conduct medical

surveillance and

screening; *5%




supply



COIDA interventions; 5%

* conduct OHS mock drill

training

* OHS committee Reports ofOHS

programs

R220 000(OHS)

*R40 000(Medical

supply)

*OHS Audit report;

* site inspection

report;

* Minutes of OHS

meetings; * reports

on training

conducted; * Report

on COIDA

intervention

conducted

IDT OHS To build a

disciplined or

organizational

culture by 2013

Review and

enforcement HR

policies

0 % compliance with

hygiene standards for

Office cleanliness

100% compliance with

hygiene standards for Office

cleanliness: *20% - Clear

area delegations for cleaners;

*40% - Provision of requisite

cleaning amenities;*

*40% - provision of PPE

*20% - Development of

clear area delegations for

cleaners ; *10% - Provision

of requisite cleaning

amenities;


*10% - Provision of

requisite cleaning

amenities;


*10% - Provision of

requisite cleaning

amenities;


*10% - Provision of

requisite cleaning

amenities;


*OHS officer *Ensure compliance with

Hygiene standards for

office cleanness

R185 000 Copy of delegations;

Amenities& PPE

dispatch lists;

TECHNICAL SERVICES

SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2012/13KPA Focus Areas Objectives Projects Baseline KPI Annual Target Q1 Q2 Q3 Q4 Enablers Enabler's activities Budget Evidence

BS

D Road and

Maintenance

To ensure cost

effectie,efficient

and responsive

economic

infrastructure

network and asset

by 2017

Operations and

Maintenance of

infrastructure

14 days % of faulty Traffic

lights(robots) &

streetlights fixed within

7 days

100% of faulty Traffic

lights(robots) & streetlights

fixed within 7 days


lights(robots) &

streetlights fixed within 7

days


lights(robots) &

streetlights fixed within

7 days


lights(robots) &

streetlights fixed

within 7 days


lights(robots) &

streetlights fixed within 7

days

Supply Chain

Management and MM;

Legal Services

Procurement of short

term contracts for

repairs and maintenance

of Traffic lights(SCM);

Approval of short term

contracts (MM);

Compilation of SLA

(Legal) and approval by

MM

R3 400 000 Streetlights and

traffic

lights(robots)

repair and

maintenance

reports

reflecting: Date

problem

identified &

progress to date

BS

D Road and

Maintenance

To ensure cost

effectie,efficient

and responsive

economic

infrastructure

network and asset

by 2017

Operations and

Maintenance of

infrastructure

14 days % of identified

potholes patched

within 7 days

100% of identified

potholes patched within 7

days

100% of identified

potholes patched within

7 days

100% of identified

potholes patched

within 7 days

100% of identified

potholes patched

within 7 days

100% of identified

potholes patched within 7

days

Supply Chain

Management and MM;

Legal Services


term contracts for fixing

of roads and

bridges(SCM); Approval

of short term contracts

(MM); Compilation of

SLA (Legal) and

approval by MM

R6 000 000 Road

Maintence

report reflecting:

when the

pothole was

identfied and

progress to date

BS

D PMU To improve

accessibility and

mobility of

transport by 2017

Internal roads upgrading 6km Total km of road

graded against total

km of gravel roads

450km 100km 150km 150km 50km Supply Chain

Management and MM;

Legal Services


term contracts for

repairs and maintenance

of machinery and

equipments (SCM);


contracts (MM);

Compilation of SLA

(Legal) and approval by

MM

R0 Road

maintenance

Report

BS

D PMU To improve

accessibility and

mobility of

transport by 2017

Internal roads upgrading 150km # of emergency

requested and

responded to

200 50 50 50 50 Supply Chain

Management and

MM; Legal Services


term contracts for

repairs and

maintenance of

machinery and

equipments (SCM);


contracts (MM);

Compilation of SLA

(Legal) and approval

by MM

R0 Road

maintenance

Report

Malepe electrification

program

55% % progress

electrification of

Malepe village

100% progress

electrification of Malepe

village: *40%

Construction; 5%close out

*40% Construction;

5%close out

5%close out * PMU manager

* Eskom

* monitoring and

Reporting;

* Commissioning of

electricity

R1 000 000 Project

completion

certificate

BS

D PMU To ensure

availability of bulk

infrastructure for

the attraction of

new developemnts

by 2017

Moraba electrification

program

55% % progress

electrification of

Moraba village

100% progress

electrification of Moraba

village : *40%

Construction; 5%close out

*40% Construction 5%close out * PMU manager

* Eskom

* monitoring and

Reporting;

* Commissioning of

electricity

R600 000 Project

completion

certificate

BS

D PMU To ensure

availability of bulk

infrastructure for

the attraction of

new developemnts

by 2017

Motshana electrification

program

55% % progress

electrification of

Motshana village

100% :*40% Construction;

5%close out

*40% Construction 5%close out * PMU manager

* Eskom

* monitoring and

Reporting;

* Commissioning of

electricity

R1 500 000 Project

completion

certificate

Project Name ward(s) 2012/13Budget Start Date End Date Sep'2012 Dec'2012 March'2013 June'2013 2013/2014 2014/2015

1. Burgersfort Internal Street 18 R3.14m 01-Jul-12 30-Jun-13 R3.14m R5m R7m

2. Ohrigstad internal Street 1 R2.5m 01-Jul-12 30-Jun-13 R2.5m

3 . Praktiseer internal street 13 R3m 01-Jul-12 30-Jun-13 R3m R3.5m R4.5m

4. Alverton Access Bridge 20 R2.5m 01-Jul-12 30-Jun-13 R2.5m

5. Kampeng Access Bridge 7 R2.9m 01-Jul-12 30-Jun-13 R2.9m

6. Phiring Access Bridge 26 R3m 01-Jul-12 30-Jun-13 R3m

7. Mahlakwena Access bridge 2 R3.8m 01-Jul-12 30-Jun-13 R3.8m

8. Madifahlane Access bridge 15 R3.8m 01-Jul-12 30-Jun-13 R3.8m

9. Thokwane/Shakung Access

Bridge

16 R6.4m 01-Jul-12 30-Jun-13 R6.4m

10. Mapodile Sport Complex 2 R5.2m 01-Jul-12 30-Jun-13 R5.2m R6m R10m

11. Ohrigstad Sport Complex 1 500k 01-Jul-12 30-Jun-13 500k R1m R1.5m

12. Fencing of cementries 10 wards R2.5m 01-Jul-12 30-Jun-13 R2.5m

13. Burgesfort Hawker facilite 18 400k 01-Jul-12 30-Jun-13 400k

14. Praktiseer Hawkers facilita 13 400k 01-Jul-12 30-Jun-13 400k

ELECTRIFICATION PROJECTS

14.Electrification of Malepe 16 R1m 01-Jul-12 30-Jun-13 R1m

15.Electrification of Moraba 16 R600k 01-Jul-12 30-Jun-13 R600k

16. Electrification of Motshana

Village

16 R1.5m 01-Jul-12 30-Jun-13 R1.5m

17.Electrification of Ga-

Mokgotho Village

16 R1.5m 01-Jul-12 30-Jun-13 R1.5m

18. Electrification of

Maretlwaneng village

16 R1.5m 01-Jul-12 30-Jun-13 R1.5m

19. Electrification of Mankele

Village

16 R1m 01-Jul-12 30-Jun-13 R1m

20. Electrification of Mamogolo

Village

16 R900k 01-Jul-12 30-Jun-13 R900k

21.Fencing of rural Cemeteries 1 to 31 R2.5m 01-Jul-12 30-Jun-13 R2.5m

Total R54,350,000 R54,350,000

Detailed Capital Works Plan per Ward

2012/2013 service delivery and budget implementation plan 2013 service delivery... ·...

Documents