2013-14 unaudited actuals - scoe · the sacs software will not function on macintosh machines,...

Sonoma County Office of Education

SACS2014ALL

2013-14

UNAUDITED ACTUALS

SOFTWARE MANUAL Part 1 of 2

July 31, 2014

Unaudited Actuals – SACS2014ALL 2 7/31/2014

General Overview of the SACS2014ALL Software-

Unaudited Actuals

All districts in our county must submit their Unaudited Actuals using the SACS2014ALL software.

There will be some direct service districts needing assistance and SCOE will continue to provide that

service.

System Requirements

For the SACS software to function properly your system must meet the following minimum

requirements:

Pentium III class machine

550 Megabytes with 6.44 gigabytes of available hard disk space

128 Megabytes of available Random Access Memory (RAM)

For enhanced performance, it would be ideal to use a Windows PC or Windows 7, 64-bit that meets the

following minimum requirements:

1 GHz Processor

1 GB of Ram; 2 GB of RAM Preferred

20 GB of available disk space (Windows 7)

In addition, the display resolution should be set at a minimum of 800 x 600 pixels. The SACS program is

memory intensive so it is always recommended that you have as few programs open as needed while

running the actual application.

The SACS software will not function on Macintosh machines, including those with PC boards.

***If you are running the SACS2014ALL software via a Window 7, 64 bit machine you

may have printing issues with the software. Please refer to the SACS Software User Guide,

page 3 and page 50 for workaround instructions. There also a KNOW ISSUES section on

the next page of this manual that will give you more information***

Uninstalling Previous Versions of the Software

If you need to uninstall previous versions of the SACS software (SACS98 through SACS2002ALL) you

must do this prior to the installation of the new SACS2014ALL software. The deletion sequence for

these files must be in reverse chronological order, i.e. SACS2003ALL, SACS2003, SACS2002ALL etc.

Then load the new SACS2014ALL software.

Software versions (SACS2003 through SACS2013ALL) may now be removed using the uninstall

program in any order, either prior to or after the loading of the new SAC2014ALL software.

The Software User Guide offers a fuller description of the deletion process on page 41.

****Always remember to store your final .dat file for each reporting period in another non SACS

folder prior to beginning the deletion process***

Printing

While printing forms generated from the SACS software, it is recommended that you allow the first print

job to finish completely before launching an additional job. The forms are also memory intensive and

many smaller printers do not have the buffer space available to accept more than one job at a time and

still print to completion correctly.


Software and Manual

To assist districts with the reporting a new version of the SACS Financial Reporting Software

User Guide, SACS2014ALL, July 2014, Version 2014.2.0 has been included within the actual

software. The manual can be found in the folder Calendars and Manuals under the

SACS2014ALL subdirectory on your PC once you have downloaded and installed the software.

The guide contains detailed descriptions of the functionality of each form and can be extremely

helpful.

The software is available on the Internet and may be downloaded from the CDE site:

http://www.cde.ca.gov/fg/sf/fr

Periodically refer to the "SACS2014ALL Software: Known Problems/Fixes" The sacs2014allsetup.exe

file will not include fixes made subsequent to the SACS2014ALL software release. If any

problems are found, we will list them here and provide any revised files or workaround

instructions.

Web page for any updates or patches to the software:

http://www.cde.ca.gov/fg/sf/fr/sacs2014allprobfix.asp

***If you are running the SACS2014ALL software via a Window 7, 64 bit machine you

may have printing issues with the software. Please to the note below and refer to the SACS

Software User Guide, page 3 and page 50 for workaround instructions***

Problem: Known Printing Issues Relating to Windows 7

After the Standardized Account Code Structure (SACS) software was modified to mitigate the

worst of its incompatibilities with Windows 7, many software testers encountered a remaining

printing problem where a fund form, supplemental form, or report is sent to the printer, and the

SACS software print status window freezes. (This is not an issue when printing the Technical

Review Checklist (TRC), the import log, or from the User Data Input/Review screen.)

Workaround: Anticipating this problem for all Windows 7 users, the California Department of

Education's (CDE’s) workaround is to print first to Microsoft XPS Document Writer or

Adobe PDF, then send the document to the printer.

Possible Fix: After extensive testing within CDE’s test environment, we are able to send forms

and reports directly to printers by using the following print drivers (which are specific to our

model printers), and by changing a particular printer setting specifically for Hewlett-Packard

(HP) printers. CDE does not advocate the purchase or use of any specific printer brand or model

and provides this information only as a basis for local educational agencies (LEAs) to test with

different print drivers and/or settings if desired.

For Samsung printers: Samsung Universal Print Driver 2 PS

For HP printers: HP Universal Printing printer command language (PCL) 6 print driver

Additional printer settings required for some HP printers:

o Notes:

http://www.cde.ca.gov/fg/sf/fr




For some users, these printer settings must be changed outside of the

SACS Software (e.g., changed through the Control Panel) or else the

printer settings are lost each time the SACS Software is closed.

Some users need to reset these printer settings each time they install the

SACS software.

Some users need to intermittently change these printer settings within the

SACS software (i.e., changed through the print prompt) as well.

o Specific steps CDE uses for HP printer settings:

Open SACS software form

File menu, Print… option

Properties [button]

Effects [tab]

Click on the radial button “Print Document on:”

Then it should default to "Letter" right underneath it.

It should also add a checkmark next to "Scale to Fit"

Click Apply

Then OK to print

When to Begin the Unaudited Actuals Process

Start Now!!!

Remember that you must run your preliminary Unaudited Actuals data through the software

prior to your completion of the Fiscal Year Closing Check List requested by your accountants.

This will give you an opportunity to review your data for any GASB34 coding problems as well

as correct any TRC edit errors prior to the actual closing of your books.

Once districts are “closed” for 2013-2014, SCOE reviews the books to confirm that all

procedures have been completed and the books are as clean as possible prior to the auditor

finishing the audit process. Once the SCOE accountants have messaged the district business

manager that they have finished with their review, then the district may complete the final

process of preparing the Unaudited Actuals using a final download of their Escape data.


Extract and Download of Unaudited Actuals Data from Escape

The next step in the Unaudited Actuals process begins with the extraction of the necessary information

from the Escape System needed to complete the forms within the SACS State software. EVERYONE

must use the extraction process from Escape to complete this year’s Unaudited Actuals requirements.

The SACS extraction path for Escape is as follows:

1. Finance-Reports – Fiscal-SACS Extract (Fiscal51)

2. From Section 2- User Options select-

CDS Code = Blank unless you want to select a specific charter within your district that

reports separately

Fiscal Yr = 2014 2013/2014 (You can select it from the drop down menu)

3. From Section 5- Unaudited Actuals Reporting Period select-

Unaudited Actuals = A Unaudited Actuals

***Do not enter a budget model ***

***Leave all other report sections as they are***

4. Select “Go/Excel” from the top Escape menu bar-

Select the Excel option from the dropdown choices

When the report appears on your screen: (usually behind you open Escape session)

5. From the File tab in Excel select Save-

a. Save As: Save the file anywhere on your computer – The saving default is to a temp

folder so be sure to note/remember where you save your file.

b. File Name: Name the file - The file name should be meaningful to you.

c. Save As Type: Formatted Text (Space delimited) (*.prn)

6. Save your file. The file will save as a .prn file that the SACS software can import.

Remember that as you save this file the Excel program will let you know some of the

features will not be the same as your original file, save the file anyway.

Open your SACS2014ALL software

7. File; Import

8. Browse for the location and file name of your saved Escape Unaudited Actuals file.

9. Double click on the file and select Import.

Remember that each time you change your data in Escape after your “Final” import into the

SACS2014ALL software the entire extraction and import process noted above must be performed

again to ensure that the data contained in the software is the most accurate.


Reports to be Submitted to SCOE and CDE

The SACS2014ALL software (July, Version 2014.2.0) has the following reporting periods:

Single Budget – July 1

Unaudited Actuals

First Interim

Second Interim

End of Year Projections

There are several forms to be completed, many of which are completed automatically by the

software as the form is opened. The Table of Contents (Form TC) contains a list of all the forms

available for the selected LEA type and the specific reporting period. G, S, and GS are used to

identify the type of data contained in the form. A “G” displays when general ledger data is either

input or imported into the software, whether or not the applicable form has been opened. A “S”

displays when a supplemental form is opened and saved, whether or not data was entered in the

form. “GS” displays when both types of data apply to the form.

The forms and/or reports that must be completed on the Unaudited Actuals software and then

provided to SCOE via an “Official” export are described in the SACS2014ALL Software User

Guide beginning on page 60 and pages 204/205. Attachment A on page 265 the Software User

Guide will list all forms required for each reporting period. This attachment is especially good for

people new to the SACS software reporting process.

What to submit to SCOE

Districts must confirm that the appropriate forms have been opened, completed and saved in the

software by signing the Checklist (separate handout) when emailing the required export file and

the required forms outlined in the SCOE memo Judy Thomson will be distributing. Remember

that the data exported for Unaudited Actuals must be done as an “Official” export.

Unaudited Actuals submissions to the state must be "Official" unless the CDE has given the

LEA permission to use the "Other" export option. A separate e-mail explaining all fatal

exceptions and the reason for not using the "Official" export must be provided to the CDE when

the Unaudited Actuals submission (created with the "other" export option) is eTransferred by the

County Office.


Data Processing Sequence Using the State Software

For the reports, this sequence of events seems to produce the best results with the least amount of extra

work. On pages 30-34 of the SACS Software User Guide there is additional information on the process

sequence suggested by the State. If you do have problems either the IT liaison or your accountant are

always available to help.

a) Install the new software. Please download the software from the Internet. The website in noted

on page 3 of this handout. If your district has connectivity issues please make sure you begin

this installation process well in advance of the deadlines for submission. The installation step

should be done prior to your first extract of Escape data to verify that your SACS2014ALL

software is properly installed.

b) Define the LEA and Reporting Period. The first time you run the SACS software, the

Preferences screen will automatically open to the LEA Preferences tab, enabling you to

establish your LEA identity and the reporting period. Once defined, the software will save these

settings until you change them. As you move from one period to another, application type to

another, or one charter to another, you will need to change this screen to reflect the period or

application type you are currently reporting. The SACS2014ALL version of software contains

all periods (cycles) of forms including the budget period forms.

c) ***Import the data you have extracted from ESCAPE. (Page 4 of this manual) Be sure to

choose a file name and place that you can remember. The import process is done from

within the Import section of the File menu. Locate your file name from whichever

folder you saved it by using the “browse” function located on the Import screen. Once

identified, select the file and click twice. Then select the black “import” button at the

bottom of the screen. Close the menu screen upon completion.

d) Run the TRC - All types to validate SACS codes and combinations of codes, transfers, fund

balances, and supplemental and export form information and dependencies. Address all

Import and General Ledger TRC errors prior to going any further in the reporting

process. These errors must be corrected in Escape prior to the closing of your district for FY14

and your final SACS2014ALL extraction.

This selection should be run additionally at various times to check your progress through the

reporting process. Fatal exceptions must be corrected; warning exceptions should be corrected

or explained; informational exceptions may be corrected or explained. Print the form.

e) Open and review the GASB Statement 34 conversion entries and reports, and the Special

Education Maintenance of Effort (SEMOE) reports. Any coding changes necessary should be

done on in the Escape system and the download and extraction process repeated prior to the

close of your books. Since these forms are completed after your unaudited actual closing you

want to make sure you have corrected any needed entries before you are officially closed.

f) Open the Supplementals section under the Forms Menu tab. The following forms must be

opened, completed and saved in the software. The first pages referenced are from the SACS

Software User Guide and should provide additional reference material for each form. The

accountants have also developed some additional material for several of the forms below.

Please refer to the SACS2014ALL Unaudited Actuals Manual (Part 2) to review this

information.


The form sequence listed below seems to be the best completion order to insure all form

dependencies are met.

A Average Daily Attendance

(see pages 92-97 of the SACS Software User Guide)

CAT Categorical Programs


PCRAF Program Cost Report – Allocation Factors


PCR Program Cost Report


CEA Current Expense Formula


ICR Indirect Cost Rate Worksheet


ASSET Schedule of Capital Assets


DEBT Schedule of Long-Term Liabilities


NCMOE No Child Left Behind Maintenance of Effort


L Lottery


GANN Appropriations Limit Calculations


CA Unaudited Actuals Certification/ Data Summary Worksheet

(see page 99 of the SACS Software User Guide)

SEMOE Special Education Maintenance of Effort Reports

DUE DATE OCTOBER 15, 2014

(see pages 237-250 of SACS Software User Guide)

Be sure to check the Table of Contents for any additional forms that you may need to complete

based on your specific Escape data.

g) Select Components of Ending Fund Balance. Enter or revise applicable components of ending

fund balance, by resource. You will need to scroll to the bottom of the form to enter your

information. The software has been revised to allow for the re-import of G/L data and the

recalculation of 9780 balances. You should only need to verify that your previously entered

designations are still meaningful.

h) Open the Funds and Acct Groups section within the Forms Menu tab. Open, Save, and print the

forms as necessary.

i) Run the TRC - All types to validate SACS codes and combinations of codes, transfers, fund

balances, and supplemental and export form information and dependencies. This selection can

be run at various times to check your progress through the reporting process. Fatal exceptions

must be corrected; warning exceptions should be corrected or explained; informational

exceptions may be corrected or explained. Print the form.


j) Open the Table of Contents. Review the table to ensure all applicable forms have been

completed. See page 5 of this handout for more information on the Table of Contents.

k) Return to the gray screen and select the tab File. Then select the “Export” section. At the next

screen change the Type of Export button to “Official (to disk for electronic transfer)”. The Export

Drive should be C. Select the export button to begin transfer of the data for submission to SCOE.

The export process will create an Unaudited Actuals file in .DAT format and save it in your

SACS2014ALL folder.

If the “Official” export fails a list of failed TRC errors not corrected or warnings not explained

will be listed for you reference.

*****The Unaudited Actuals export to the State must be done as an “Official” submission. The

use of an “Other” export must have prior approval from the State and a cover letter must

accompany the “Other” export explaining why an “Official” export could not be

done*****

l) The final review and completion of the GASB Statement 34 conversion entries and reports as

well as the Special Education Maintenance of Effort (SEMOE) reports, found under the Report

Menu tab for the Unaudited Actuals period, should only be completed after all of the above steps

relating to fund reporting are completed. Remember that any coding corrections needed for

these reports need to be done prior to the official closing of your district.

SEMOE Reporting Sequence

(SACS Software User Guide, pages 237-250).

Deborah Malone-Larsen has provided additional information on the SEMOE reporting

requirements in Forms Part 2 of 2. Please note the October 15, 2014 due date to SELPA.

GASB 34 Reporting Sequence

(SACS Software User Guide, pages 210-236)

Prior to Close

a) Open and review the GASB forms located under the Reports tab.

b) Under the CNVRT section review the following for reasonableness.

a. Fund Consolidation

b. Conversion Worksheet

c) Under the ENTRY selection review the following forms for possible coding corrections.

a. CE001 – Data by Function/ Capital Outlay Expenditures

b. CE002 – Data by Object/Debt Service Expenditures

Post Close

d) Watch the order of form completion

e) Load Beginning Balances for the entries BB001 and BB002

f) Complete and submit to SCOE your Unaudited Actuals as you have in the past.


Import Calculations

When data are imported using the Other option, the software performs some automatic checks and

calculations, depending on the reporting period and type of data:

Reporting Period

Data Type

Ending fund balances/net position (Object 979Z) are

recalculated

Ending fund balances/net position (net beginning fund

balances/net position plus revenues and other sources minus

expenditures/expenses and other uses) are calculated as Object

979Z by fund and resource.

Object 979Z will equal the sum of nonspendable, restricted,

committed, assigned, and unassigned fund balances (objects

9700-9790) for all funds except funds 61 through 73. For funds

61 through 73, Object 979Z will equal the sum of net

investment in capital assets (Object 9796), restricted net

position (Object 9797), and unrestricted net position (Object

9790).

All

All

Zero amounts are ignored

Zero amounts are ignored to prevent receiving fatal account code

and combination technical review check exceptions for them.

All All


Reporting Period

Data Type

Assets, deferred outflows of resources, liabilities, and deferred

inflows of resources (Objects 9100-9699) are ignored

Assets, deferred outflows of resources, liabilities, and deferred

inflows of resources are ignored during import and cannot be

input. Therefore, amounts reported as nonspendable for

Revolving Cash, Stores, and Prepaid Expenditures are not

compared to the asset amounts or modified by the software.

Although not required, assets, deferred outflows, liabilities,

and deferred inflows of resources are allowed for

estimated/unaudited actual data.

All Budget/

All Interim

Agency funds (funds 76 and 95) are ignored

Agency funds 76 and 95 are ignored during import and cannot

be input.

All Budget/

All Interim

Other Commitments (Object 9760) and Other Assignments

(Object 9780) are recalculated

If Other Commitments and/or Other Assignments were detailed

and saved in the Components of Ending Fund Balance/Net

Position screen, general ledger amounts for Objects 9760

and/or 9780 are recalculated by fund and resource.

All All, except

Interim period

Actuals to Date

Budgeted beginning fund balances/net position (Object 9791)

are recalculated

Budgeted beginning fund balances/net position (Object 9791)

are recalculated to equal the actual ending fund balances/net

position by fund and resource.

NOTE: If estimated/unaudited actual ending fund balances/net

position exist for any fund, budgeted beginning fund balances/net

position will be recalculated for all funds.

Budget/ Unaudited

Actuals

Budget

Nonspendable amounts are compared to asset amounts

Amounts reported as nonspendable for Revolving Cash (Object

9711), Stores (Object 9712), and Prepaid Expenditures (Object

9713) are compared to their respective asset amounts (objects

9130, 9320, and 9330, respectively) during system

recalculations and, where different, are changed to equal the

asset amounts even when the asset amounts are zero.

In the case where there are asset amounts (objects 9130, 9320,

and 9330) reported but there are no corresponding

nonspendable amounts, the software will create the respective

nonspendable amounts (objects 9711, 9712, and 9713,

respectively).

Budget/ Unaudited

Actuals

Estimated/

Unaudited Actuals


Reporting Period

Data Type

NOTE: If there are no amounts reported in assets for

Revolving Cash (Object 9130), Stores (Object 9320)

and Prepaid Expenditures (Object 9330):

Their respective nonspendable amounts (objects

9711, 9712, and 9713) will remain unchanged

during system recalculations for estimated actual

data.

Their respective nonspendable amounts (objects

9711, 9712, and 9713) will be deleted during

system recalculations for unaudited actuals data.

The balances generated from the automatic calculations should be reviewed before printing forms or

exporting data.

NOTE: Running Import-Other after supplemental forms have been completed will cause a dependency alert in the Export Validation TRC due to the automatic calculations. To clear the dependency alert, which is necessary for Official export, the affected forms must be re-opened and saved.

Form Dependency Sequence UNAUDITED ACTUALS PERIOD

Dependent

Forms

(save these forms in this order)

Dependent on

Forms Funds (GL)

01 01

76A 76

95A 95

CEA 01

GANN A 01, 09, 62

ICR 01, 09, 11, 12, 13, 19, 57, 61, 62

JUV 01, 09, 62

L All funds

NCMOE A 01, 09, 13, 61, 62

PCRAF 01, 09, 62

PCR PCRAF 01, 09, 11, 12, 13, 19, 57, 61, 62

CA CEA, GANN, ICR, NCMOE

SEMA PCR 01, 09, 62

SEMB PCR 01, 09, 62


Commonly Asked Questions

Operating System

Question 1: Is there a version of the software for the MAC?

Response: The SACS software is designed to operate only on an IBM compatible computer; there are no current plans to write a Macintosh version, including for use on Macintosh machines with PC cards.

While in the Program . . .

Question 2: While working in the program, I get an error message.

Response: Try re-starting the program and attempt to duplicate the problem. If the SACS program is not responding (locked up) hold the and keys down, then press the key, select End Task, then restart the SACS software application. If the problem still occurs, record the error code description and the steps that lead to the problem, then contact your county office or call our help line

916-322-1770.

Question 3: I'm trying to import my data file, but I get the error message

"Run-Time error '429': ActiveX component can't create object,"

then the software closes.

Response: If the run-time error displays while you are trying to import data, first try running a repair of the software by running the SACS software installation file, selecting Next, selecting Repair, selecting Next, Install, Finish. If the repair does not clear the problem, then you must uninstall and re-install the software. IMPORTANT: Uninstalling and/or re-installing the SACS software will delete any data you've imported or key entered into the software. If you wish to save the data, you must export the data before you uninstall the software, then re-install the software, and import your data into the newly installed software.

Question 4: When I try to open forms, I get the error message "Error

Opening . . . File C:\SACS2014ALL\[form].vts could not be

opened. File may be in use or non-existent." How do I fix this?

Response: The template path needs to be reset. To do this, go to the Setup option of the Main Menu and select Preferences . . . System[tab]. The top line reads "Location of template (*.vts) files." The path underneath it must be C:\SACS2014ALL\Templates (for software installed with default settings). Use the very top change button to reset the path, then save. You should now be able to open the forms.


Question 8: While trying to load the software, or open a form, I get

prompted for my user name and password.

Response: This problem is related to low memory. Make sure when you install and run the SACS software that no other programs are running.

Technical Review Checklist (TRC)

Question 10: The TRC Import Checks are flagging Fund x Object

combinations that I know are correct and in the latest

validation tables. How do I clear these?

Response: If you downloaded and unzipped the most current validation tables into the correct subdirectory (installation default is C:\SACS2014ALL\Update), then make sure you run the "Update Validation" routine in the SACS software. For more details, see

the "Update Validation" section on page Error! Bookmark not

defined. of the Software User’s Guide.

If the flag still does not clear, please call your county office of education, who will contact the CDE if they cannot resolve the problem.

Question 11: While running the TRC, I get the error message

"TRC_Minimum Classroom Compensation – Unit #13: Type

Mismatch (Source: SACS)," but I click OK, and the TRC

continues.

Response: This error occurs if the software expects data to be numeric, but instead the data contain alpha/text characters. The problem data could be in any form that allows key entry, but since this particular error message says, "TRC_Minimum Classroom Compensation," it is likely that the TRC was running the "CURRENT-CALC-EXP" check at the time of the error, and the problem data may be in Form CEA. Open Form CEA and verify that there are only numeric values in each cell. If any alpha character – including a space – is in a cell that should be numeric, then delete the cell's contents, enter the correct number, save/close the form, and re-run the TRC.

Until the data are corrected, "Error #13 Type Mismatch" will

prevent the software from officially exporting the data.


Question 12: My Technical Review Checklist tells me under EXPORT

VALIDATION STEP 1 that required forms have not been

completed. How do I get rid of this message?

Response: Certain forms are required for export validation. Open each uncompleted form, input your data, and save the form, then re-run the TRC for the message to clear. If you are not required to complete the form and if the check is not fatal, go to the TRC Explanations screen to provide your explanation. The exception will still remain, but providing an explanation will allow you to complete the Export Official process.

NOTE: Do not save forms that do not contain data. Doing so may cause problems with other forms. Specifically, saving Form MYP without any data will prevent you from entering multiyear projection data in the Criteria and Standards Review form.

Exporting and Transferring Files

Question 13: The Export Official process failed. What do I do?

Response: Review the list of outstanding TRC exceptions listed at the end of the Official Export process. Each of those items must either be corrected (within the source document) or explained in the TRC Explanations screen.

Question 14: I am trying to do an official export, but the export log shows

me a "Failed Official Check" message and lists no

exceptions. The only error I can find is that during the TRC, I

get the error message "Error #13: Type Mismatch (Source:

SACS)." I click OK when I get this error message, but the

TRC continues and shows no fatal exceptions or

unexplained warning exceptions. Why is the official export

failing?

Response: The official export is failing because of the "Error #13: Type Mismatch (Source: SACS)" message. If the TRC shows this error, then the software will not officially export the data. Please see Question 11 for more information.

Question 15: I have installed the SACS software on a new computer and

want to transfer existing data from my old computer.


Response: Use the Export Other and Import Other options from the Main Menu to transfer data from one computer to another. Make sure the same version of the SACS software is installed on the new computer. See IMPORTING DATA and EXPORTING DATA for specific directions.

Printing

Question 16: When I try printing fund forms, supplemental forms, or

reports, the SACS software print status window freezes.

Response: The workaround is to print to Microsoft XPS Document Writer or Adobe PDF. You might also try and make a printer adjustment as described in “Possible Fix” of the “Printing” section on page

Error! Bookmark not defined. of this user guide. This is a known printing issue relating to Windows 7.

Question 17: How do I print all of the forms?

Response: Please see the "Printing" section on page Error! Bookmark not

defined. of this user guide.

Question 18: When I try printing to Adobe PDF, no “Save PDF File As”

prompt appears, and the SACS software print status window

is frozen and blank.

Response: In many cases, the “Save PDF File As” prompt does appear on screen, but it is minimized to the task bar and doesn’t pop up as an open window.

Question 19: When I try to print to Adobe PDF and press Save at the “Save

PDF File As” prompt, the SACS software print status window

freezes, and no PDF file is created.

Response: This may be resolved by changing your “Adobe PDF” printer settings as follows: Open Control Panel, select Devices and Printers, right-click on Adobe PDF, select Printer Properties, select the Advanced tab, and put a checkmark in the selection called “Enable advanced printing features.”


Question 20: When I try printing the Expenditures by Function pages of

the fund forms through the Table of Contents, I experience

formatting problems.

Response: This is a known problem when printing from the Table of Contents with certain printer drivers. Unfortunately, we have not found a printer driver that works for all components of the SACS software. However, the forms should print correctly when printed from the fund form itself instead of from the Table of Contents. You could also try printing from the Table of Contents using another printer driver, but you may experience different problems. Please see Question 21 for more information.

Question 21: When I print my forms, borders and lines are missing or are

not properly aligned.

Response: There is a known problem with printing with certain printer drivers. We have found that by making a printer adjustment, the forms may print correctly. With the form open, click the Print button to open the print window, then click the Properties button (or the Preferences button if printing from the Table of Contents). Click the Effects tab and set the resizing option to Print document on: (Letter), then select (check) the “Scale to Fit” box. You could also try using a different printer driver, but you may experience different problems, even in other applications such as Word or Excel.

Miscellaneous

Question 22: The font on the General Fund form (Form 01) is really small. Is

there some way to make it larger?

Response: Because of the level of detail on the General Fund[County School Service Fund] forms (Form 01) for districts[COEs], the font is much smaller for these reports. Changing the printing orientation from portrait to landscape will increase the font size. Each time you print Form 01 from either the Forms menu or the open fund form, a message box will display giving you the option to print landscape. Be aware, however, that printing landscape may also change the form format and/or page breaks, as well as increase the number of pages for the report.

Question 23: Is there an easy way to back up my data files?

Response: The easiest way, if you do not have a backup system, is to use the Export module and select the Other option (not Official), which will copy your data to disk. See EXPORTING DATA for detailed instructions.

2013-14 unaudited actuals - scoe · the sacs software will not function on macintosh machines,...

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