2013-2014 New Classified Employee Orientation

Today’s Agenda• Welcome and Introductions• General Information

– Email & Net ID– My UW System Portal– Earnings Statements Overview– Pay Information, Pay Dates– Legal Holidays– Domestic Partnerships, Executive Order 54– FMLA, Worker’s Compensation and EAP– Leave Benefits, Time Reports

• Benefits Information – Benefits Intro – Review of benefits programs, eligibility requirements, and cost– Benefits Q&A

• Electronic benefits enrollment

Email & Net ID• Net ID is used for GoogleApps (email,

calendar, etc.), log in on campus computer stations, D2L, Wings, and more

• Activate Net ID and Email by visiting www.uwlax.edu/password

• Eagle Help Desk Support 785-8774 or helpdesk@uwlax.edu

My UW System (HR) portal

• Use for earnings statements, leave balances, address changes, annual tax statements, HR and benefits info, and more!

• Go to www.uwlax.edu and click on the UW-L Quicklinks

Earnings Statementso Pay Period Begin/ End

Dates & Payment Dateo Employee ID #o Tax Withholding

Allowances (W-4)1- Earnings and Year- to-Date amounts2- Taxes Withheld3 & 4- Benefits Deductions5- Employer Share7- Direct Deposit8- Leave Balances

Pay Information• Classified Employees are paid bi-weekly• Pay checks are deposited on Thursdays• 26 pay checks per year– 12 ‘A’ checks (most benefits premiums deducted)

– 12 ‘B’ checks (some benefits premiums deducted)

– 2 ‘C’ checks (no benefits premiums deducted*)

*savings programs contributions take on every check (WRS, ERA, TSA, and WDC)

Pay Dates

Legal Holidays• State Offices are closed in observance of the following legal holidays:

– New Year’s Day (January 1)– Martin Luther King Day – Memorial Day– Independence Day (July 4)– Labor Day– Thanksgiving Day– Christmas Eve (December 24)– Christmas Day (December 25)– New Year’s Eve (December 31)

• If a holiday falls on a Sunday, state offices are closed the following Monday.

• If a holiday falls on Saturday, an additional day (prorated to percentage of appointment) will be granted to employees to be used during the current fiscal year with supervisor approval (prorated by appointment %.

• Legal holidays must be used within the calendar year they are earned or the hours will be forfeited

Mandatory Reporting Rule

• Executive Order #54 • All University of Wisconsin System employees must

immediately report child abuse or neglect if, in the course of employment, a UWS employee observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.

• Reports must be made in person or by telephone to the following– UW-La Crosse University Police

• 789-9000 (office) • 789-9999 (for emergencies only) staffed 24 hrs

• Call 911 if the child is in imminent danger

FMLA, Worker’s Comp and EAP• Family Medical Leave Act (FMLA)

– Contact: Deanna Kabliska (608) 785-8601• Worker’s Compensation

– If employee has been involved in an accident and/or injured in the course of employment, they should report the injury to their direct supervisor, complete the required forms and return them to HR

– Contact: Deanna Kabliska, (608) 785-8601• Employee Assistance Program (EAP)

– Available to all employees and their immediate family members.

– Provides 5 free consultations per year.

Domestic Partner Benefits• Coverage for same-sex and opposite sex domestic partners and the domestic

partner’s children is available under most plans. • Two different types of domestic partnerships

– Unregistered• Available to both same-sex and opposite-sex couples in a domestic

partnership. • This is considered a domestic partnership for employee benefits provided

by Chapter 40 of Wisconsin State Statute. – Registered

• A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute.

• An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized

Affidavit of Domestic Partnership. • Additional enrollment information and options will be covered in our Benefit Orientation.

Leave Benefits• Eligible if participating in the Wisconsin Retirement System (WRS). • Sick Leave

– Earned at 5 hours per bi-weekly pay period (130 hours per year).– Balances accumulate & carry over from year to year with no limit.– Accumulated sick leave is available to pay health insurance

premiums upon retirement, death, or layoff.• Vacation

– Eligible employees earn 104 hours+ (increases depending upon employee type and years of service, prorated for part-time employees)

– Cannot be used for first 6 months of service• Floating/Personal Holidays

– Eligible employees receive 36 hours each calendar year (prorated for part-time employees).

– Floating/personal holidays must be used within the calendar year they are earned or they will be lost.

Time Reports• Bi-weekly time reports (time sheets) are due to

HR office on pay day (last Thursday of the pay period).

• Hours worked and leave used are recorded on time reports

• Time report signed and dated by both you and your direct supervisor.

• Time Reports are filled out on Excel spreadsheets and printed

• Find the on HR website: http://www.uwlax.edu/hr/Forms/Payroll/TimeSheets/timesheets.htm

Questions?