2013 aug library workshop for age1002 tutorial
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LIBRARY WORKSHOP
AUGUST 2013
AGE 1002S - AFRICA AND WORLD ARCHAEOLOGY
Linda Kelly
UCT Libraries
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License.
LEARNING OBJECTIVES:
WHAT ARE YOUR EXPECTATIONS?
� FAQs
� How to find a book
� How to find a full text article
� Shelf numbers
� Printing & photocopying
� You should be able to…
� improve search techniques � Boolean Searching
� find printed resources, i.e. book, journal, etc.
� find a article and journal � print & electronic
� find reference works (dictionaries, encyclopaedias)
� use Primo, databases & platforms
� use RefWorks2
CONTENTS
� 04: Off campus login, Ask-A-Librarian, Subject Guides
� 13: How does one navigate info?
� 21: Boolean Searching & a search example
� 32: Where are resources accessible?
� 33: Reference Works (e.g. dictionary, encyclopedia, etc.)
� 34: ALEPH – online library catalogue
� 51: Inter Library Loans
� 52: PRIMO – catalogue & databases
� 59: Databases & Platforms
� 71: Referencing & Plagiarism
� 72: RefWorks
3
� EZPROXY�Off campus access
� Ask-a-Librarian
� Post your query online
� Library Websites
� Government Publications (Gov Pubs)
� Subject Guides
� Useful library related info relevant to your research
&/or study discipline
� Environmental & Geographical Science
� Undergraduate Tutorials & Guides
4
5
UCT WEBSITE
6
UCT LIBRARIES WEBSITE: WWW.UCT.AC.ZA
7
ARCHAEOLOGY LIBRARY GUIDE
8
SUBJECT
GUIDES
LIST
9
10
GOVERNMENT PUBLICATIONS
11
GOVERNMENT PUBLICATIONS WEBSITE
12
With so much info now freely available,
how does one navigate it?
13
FINDING INFORMATION:IT IS A PROCESS OR A JOURNEY?
� Given essay topic
� Find info
�Read info
�Plan essay
�Write essay
•Reference sources
�Submit essay
Underestimate the time needed!
14
FINDING INFORMATION:IS IT A PROCESS OR A JOURNEY?…(CONTINUED)
� Find info
� Concepts & search terms � Boolean Searching
� Types of resources
� Start with reference works, e.g. dictionaries, encyclopedias
� Find books on concepts
� Find articles on concepts
� If topical, consider the news, i.e. newspapers
15
FINDING INFO TAKES TIME
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HOW IS INFO ORGANISED?
17
HOW IS INFO ORGANISED…
� Databases by Platform
� multiple databases searched
at a time
� widest search of all available
info
� good for starting searches
when one has little info
about topic or wants to find
out more about topic
� limited to databases it
subscribes to
� disciplines: multi & single
� Databases A-Z
� one database searched at a
time
� multiple journals searched
� limited to journals the
database subscribes to
� disciplines: mostly single,
but some multi
� E-Journal Portal
� searches articles within
set/chosen journals
� disciplines: multi & single
� narrow search of all
available data
� good for searches when one
knows a lot about topic &
journal
ALEPH (online Library Catalogue)
& PRIMO
� searches library print/physical holdings with links to digital content
� examples: books, serials/journals, videos, maps, etc. 18
FINDING RESOURCES…
WHERE ARE THEY ACCESSIBLE?
� Reference Works
� Print � ALEPH
� Online � UCT Libraries Website
� Book
� Print � ALEPH
� Online � Primo
� Article &/or Journal
� Print � ALEPH & Primo
� Online � Primo, eJournal, databases, platforms19
20
SEARCH BOX:
STRUCTURED SCREEN:
BOOLEAN SEARCHING
21
1. Write down your topic in its simplest form
Then break it up into CONCEPTS.
The impact of climate change on natural resources & sustainable development
Concept 1 Concept 2 Concept 3
BOOLEAN SEARCHING
22
2. Think of key words that describe each of your concepts
CONCEPT 1
Environmental change
Global warming
CONCEPT 2
Water
ocean
sea
river
CONCEPT 3
Sustainable development
The impact of climate change on natural resources & sustainable
development
Concept 1 Concept 3Concept 2
23
3. Construct your search strategy
� Boolean logic provides the language you use to structure your keyword search … the search engine needs to know how your search terms relate to each other
� In Boolean searching, you make use of the three Boolean operators:
AND OR NOT24
Use AND to combine different concepts:
“Climate change ANDWater “
Climate
change
Water
• Using ‘AND’ narrows your search.
• It retrieves items containing all of the search terms or keywords that you specify.
• The blue shaded area represents the search results.25
Use OR to enter keywords for the same (single) concept:
“Water OR Sea OR rivers OR Ocean”
WATER
RIVERS
SEA
OCEAN
• Using ‘OR’ broadens your search.
• It retrieves items containing any one of the search terms or keywords that you specify.
• The shaded area represents the search results.26
Use NOT to get rid of unwanted results:
“water NOT rivers”
Water Rivers
27
Environmental ChangeOR
Global warming
Water
OR
Sea
OR
Ocean
OR
Rivers
Sustainable Development
AND
CONCEPT 1
Environmental Change
Global warming
CONCEPT 2
Water
Sea
Ocean
Rivers
CONCEPT 3
Sustainable development
AND
The impact of climate change on natural resources & sustainable
development
28
ONE SEARCH BOX: Use brackets to separate your concepts
STRUCTURED SCREEN:
Water OR ocean OR sea OR rivers
Sustainable Development
(Environmental Change OR climate change OR global warming) AND (water
OR ocean OR sea OR rivers) AND Sustainable Development
4. Type your search strategy
Environmental Change OR climate change OR global warming
29
SOME PRACTICAL SEARCH TIPS
� Good practice to keep track of the following:
� what you search for
� i.e. search words, tearms, phrases
� where you search
� i.e. Library catalogue, Journals, Databases, etc.
� search results
� i.e. number & type resources � articles, journals,
databases, etc. 30
REAL SEARCH EXAMPLE
31
WHERE ARE RESOURCES ACCESSIBLE?
� Reference Works
� Print � ALEPH
� Online � UCT Libraries Website
� Book
� Print � ALEPH
� Online � Primo
� Article &/or Journal
� Print � ALEPH & Primo
� Online � Primo, eJournal, databases, platforms32
REFERENCE WORKS
33
ALEPH: FIND A BOOK
� Search function – climate change
� Browse function – book title: � Climate change adaptation and international
development: making development cooperation more
effective
� Encyclopedia of global warming and climate change
� Holdings
� All items – request, due date, collection, branch, shelf no.
� Advanced search function – essay on climate
change policy in South Africa
34
ALEPH’S LANDING PAGE
35
CLICK ‘BROWSE’ TO SEARCH FOR A JOURNAL
36
ALEPH’S ADVANCED SEARCH
37
THIS IS HOW RESULTS ARE POPULATED IN ALEPH
38
EXAMPLE OF A BOOK RECORD IN ALEPH
Not sure if item is available or what the shelf number is?
Then click “All items”.
39
Shelf number
Tells one in
which library the
resource is.
Item is available
for loan.
If item is out, click ‘Request’ to be the first to have access when the item is returned.
40
AFTER CLICKING REQUEST OR MY LIBRARY
CARD THIS WINDOW APPEARS.
� How to request a book & My Library Card
�Student number & password (date of birth – YYYYMMDD)
41
REMEMBER TO CLICK ‘GO’ TO CONFIRM YOUR REQUEST.
Your name must be stated here once you have signed in.
42
HOLDINGS STATE IF A JOURNAL IS
AVAILABLE ONLINE &/OR IN PRINT
Title of journal
SE = serial
43
EXERCISE
� Find the following book:
� Title: Modelling the impact of climate change on
water resources
� Imprint/publisher: Wiley-Blackwell
� Year published: ?
44
EXERCISE - ANSWER
� Find the following book:
� Title: Modelling the impact of climate change on
water resources
� Imprint/publisher: Wiley-Blackwell
� Year published: 2011
45
ALEPH: FINDING A JOURNAL ARTICLE
� Please see “Finding Journals” tab in LibGuide
� Print Journals – ALEPH
� Development and change
� Electronic Journals – Electronic Journal Portal
� Example:
Franz J. and Papyrakis E. 2011. Online calculators of
ecological footprint: do they promote or dissuade
sustainable behaviour? Sustainable Development 19
(6): 391-401.46
EXERCISE
� Find the following journal article:
� Becker, A., Inoue, S., Fischer, M., Schwegler, B. 2012.
Climate change impacts on international seaports:
knowledge, perceptions, and planning efforts among
port administrators. Climatic Change. 110:5-29.
� Holdings: ?
47
48
49
EXERCISE - ANSWER
� Find the following journal article:
� Becker, A., Inoue, S., Fischer, M., Schwegler, B. 2012.
Climate change impacts on international seaports:
knowledge, perceptions, and planning efforts among
port administrators. Climatic Change. 110:5-29.
� Holdings:
� ALEPH:
� E journal Portal:
50
BOOK OR JOURNAL NOT AVAILABLE @ UCT LIBRARIES?
CONTACT INTER LIBRARY LOANS
� Books and journal articles can be requested
from libraries other than UCT libraries.
� This is a free service for all UCT students and
staff provided that the items that are requested
originate from within Southern Africa.
� Register to request resources:
� email: [email protected]
� telephone: 650-3113/2190.
51
PRIMO – BETA
� 1-stop-shop: search databases and online
catalogue (ALEPH) holdings in 1 go!
� note: only the most commonly used databases are
included
� Beta – testing phase so please email if errors
occur ☺
� Access Primo via UCT Libraries webpage:
http://www.lib.uct.ac.za/
52
PRIMO - SEARCHING
� NB: Sign in ☺
� Choose what to search:
� UCT Libraries’ Books, DVDs, etc. (same as ALEPH)
� All UCT Matericals + Articles
� Choose search type:
� Simple search
� Advanced search
� The record gives info about the resource
� Book: Location, Details, export to RefWorks
� Article : full text, export to RefWorks 53
PRIMO SEARCH BAR ON UCT LIBRARIES WEBSITE
54
55
56
57
PRIMO – SEARCHING& ALERTS
� Save a search
� http://www.slideshare.net/JenEidelman/primo-save-
a-search
� Save and alert books and more
� http://www.slideshare.net/JenEidelman/primo-save-
and-alert-books-and-more
� Save and alert books and more 2
� http://www.slideshare.net/JenEidelman/primo-save-
and-alert-books-and-more258
SEARCHING DATABASES
59
SOME USEFUL DATABASES
60
ACADEMIC SEARCH PREMIER VIA EBSCOHOST
� SEARCH: � policy AND climate change AND south africa
� Refining the hits…
�Refine results - e.g. full text, date, etc.
�Source types – e.g. books, conference papers, etc.
�Publication – choose a journal
�Subject – e.g. climate change, etc
61
REMEMBER HOW INFO IS ORGANISED?
62
DATABASES
BY
PLATFORM
63
64
65
Advanced Search allows for more options
ADVANCED SEARCH IN EBSCOHOST
TIP: SEARCH FOR A TERM IN THE ABSTRACT OR TITLE TO REDUCE HITS
THAT ARE RELEVANT TO YOUR INFO NEED
66
Use the subject works as terms when searching
No full text? Then click SFX to see if full text
is available via another database.
67
Export your references to RefWorks. Follow the prompts.
One can insert the permalink with the citation in the reference list. It acts as a stable URL.
68
One can use SFX to (1) search the UCT holdings for full text and(2) to export the reference to your citation manager. See next slide for more info.
Example of SFX window.
Indicates from which
databases one can get the
article in full text.
69
DATABASES: METHODS
� SAGE Research Methods Online
… a tool designed to help you create research projects
and understand the methods behind them.
� Resources � books, dictionaries, encyclopedias,
articles, Green & Blue Books, videos
� Videos
� Video 1: SAGE Research Methods Overview
� Video 2: How to Start Your Research
� Video 3: Methods Map and Methods Lists
� (URL: http://srmo.sagepub.com/page/tips-and-
tutorials/tutorials) 70
REFERENCING & PLAGIARISM
� What is plagiarism?
� Whenever you do written work you must differentiate
between your own ideas and those, which you did not
think of yourself, but which you have read elsewhere
– in particular you must distinguish what you have
written from what you are quoting.
� Source: Amoore, H.T. 2005. University of Cape Town,
Avoiding plagiarism: a guide for students. Available:
http://www.Uct.Ac.Za/downloads/uct.Ac.Za/about/policies/plagi
arism_students.Pdf [2013, 18 July 2013].
71
REFERENCING
� Referencing Help & RefWorks
72
73
HARVARD UCT: HANDBOOK ON CITATION (2013)
PROVIDES REFERENCE EXAMPLES.
74
Acces RefWorks
via Research Help.
75
MANAGING YOUR REFERENCES
� Introduction to RefWorks
� “You can store and organise your references, and
create bibliographies, in the citation styles of your
choice, using the reference software package,
RefWorks. UCT has a site licence for RefWorks, and
all UCT staff and students may register to use it.
� For more details on how to use RefWorks, use the
online tutorial in RefWorks or
http://libguides.lib.uct.ac.za/refworks
76
REFWORKS – ACCESS & REGISTER(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )
� Access:
� To get to RefWorks from the Library web page:
http://www.lib.uct.ac.za/
� Mouse over Electronic Resources.
� Click on RefWorks.
� Register with RefWorks
� RefWorks LibGuide - How to access RefWorks tab
� slideshow
77
REFWORKS – EXPORTING ARTICLES(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )
� From previous exercises - can export most articles
directly to RefWorks by clicking the RefWorks icon.
� EbscoHost: need to click on article title, export, choose
Direct Export to RefWorks
� Others: click on SFX and/or export citations
� See Adding references – direct export tab in
RefWorks Lib Guide - slideshow
78
REFWORKS – MANAGE CITATIONS, CREATE A
BIBLIOGRAPHY & WRITE-N-CITE
(HTTP://LIBGUIDES.LIB.UCT.AC.ZA/REFWORKS )
� Manage citations
� Use RefWorks to organise your results by creating folders.
� See Organise results. Create folders tab in RefWorks Lib Guide – slide
show
� Create a bibliography
� Use RefWorks to create a bibliography (reference list) for your essays or
literature review.
� See Create a Bibliography tab in RefWorks LibGuide – slide show
� Write-N-Cite
� Use Write-N-Cite to manage your references while writing up your
thesis or your literature reviews
� See Write-n-Cite tab in RefWorks LibGuide – slide show 79
LEARNING OBJECTIVES:
WHAT ARE YOUR EXPECTATIONS?
� FAQs
� How to find a book
� How to find a full text article
� Shelf numbers
� Printing & photocopying
� You should be able to…
� improve search techniques � Boolean Searching
� find printed resources, i.e. book, journal, etc.
� find a article and journal � print & electronic
� find reference works (dictionaries, encyclopedias)
� use Primo, databases & platforms
� use RefWorks80
THANK YOU
� Was this workshop helpful? Yes or No?
� What did you like about the workshop?
� How can the workshop be improved? Kindly
provide your suggestion(s).
81
NB CONTACT INFO
� Ask-a-Librarian
� EGS LibGuide:
http://libguides.lib.uct.ac.za/archaeology
� RefWorks Libguide:
http://libguides.lib.uct.ac.za/refworks
� Research Consultations – group & individual
� Find resources – articles, journals, books, etc.
� RefWorks, databases, searching, and more ☺
� By appointment: [email protected]