2013 Data CorrectionsRiverside County Assessment Network

September 27, 2013

Wes Scott

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Overview

• Why do data corrections• What changed in 2013• What can be corrected• Source of Data• How identify what to correct• Common data issue• Making corrections

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Why do data corrections• AYP or API– Did not make API or AYP– CDE data looks incorrect

• Had not finished by June 27, 2013• Want clean data• Local Control Funding Formula

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What Changed in 2013

• 2010-2011 and earlier– All data from STAR/CAHSEE student answer

document (SAD)

• 2011-2012– Continuous Enrollment from CALPADS• Use STAR/CAHSEE information if no SSID match

– 30 day rule– Alternative Education scores reassigned (T167)

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What Changed in 2013 (cont.)• 2012-2013– CALPADS used for most demographic information• Race/Ethnicities (SINF)• English Learner Subgroup (SINF)• SED subgroup (SINF and SPRG)• SWD subgroup (SPRG)

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What can be corrected• CALPADS– Enrollment History• Exit Codes (SENR 1.23)• Primary Language (SENR 1.22)

– English Proficiency (SINF 2.41)• Date First Entered a US School (SINF 2.45)• RFEP Date (SINF 2.42) • RFEP 3-times proficient AFTER RFEP date (SINF 2.43)

– Parent Education Level (SINF 2.50)– NSLP (SPRG 3.13; 181 or 182)

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What can be corrected (cont.)• CALPADS– Hispanic/Race (SINF 2.24-2.31)• Hispanic indicator• 5 race columns (3-digit ethnicity codes)• Intentionally left blank for Hispanic and races

– Disability codes (SPRG 3.21 where 3.13 = 144)• Special Ed Exit Date (SPRG 3.16)

– SENR, SINF, SPRG• Start date• Exit date

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What can be corrected (cont.)

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What can be corrected (cont.)• CAHSEE– SSID– Local Student id/Gender/Date of Birth/Grade– Assess by CAPA– NPS– County/District of residence– Census/Makeup– Met ELA/Math Requirement– Non-demographic (extra ETS charge, require CDE approval)

• Score codes (certain codes only)• Modifications (add or remove)

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Source of Data• SAD to CALPADS Matching– Primary method• SSID• School code• Test Date between CALPADS start/end dates

– Closest date– 30 day rule

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Source of Data (cont.)• SAD to CALPADS Matching (cont.)– Secondary Matching (aka Fuzzy Matching)• Local student ID• First name and Last name• Date of Birth• Gender• Not used for continuous enrollment determination

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Source of Data (cont.)• If no match– Two or More Races– Not in EL, SED or SWD subgroups– Continuous Enrollment = Yes

• Blank/Unknown demographic data– CDE looks outside current year data for a match– Includes ‘intentionally left blank’ Hispanic/Race

• Business rules to be made available on CDE web site

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Identifying What To Correct• CDE will make available– Three data files• Continuous enrollment data (like last year)• Demographic data• Four-year cohort graduation data

– Data files contain• SAD data• CALPADS data used

• Review of AYP/API results

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Common Data Issues• Tested but Not Enrolled– Not enrolled in district but tested

• If within 30 days of testing – continuous enrollment rules apply

• Test date not within CALPADS start/end date• SSID match but no School match• RFEP 3-times Proficient/Advanced– Set to Yes when it should be No

• Disabilities/Special Ed Exit dates• Incorrect student exit codes

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Common Data Issues (cont.)• Blank SSID – 402 (STAR), 1585 (CAHSEE)– Continuous enrollment set to Yes

• Two or more races – 7400 (STAR), 2849 (CAHSEE)– Includes those with no SINF match

• Hispanic and race intentionally blank – 1201 (STAR), 197 (CAHSEE)

• Incorrect RFEP Prof/Adv – 2894 (STAR), 350 (CAHSEE)– RFEP Prof/Adv 3-times is Y– RFEP Date > 6/15/2010

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Making Corrections• CALPADS– Available through October 31, 2013• ODS data• Be careful with start/end dates

• CAHSEE– Available through September 30, 2013• SSID and local student id• Census/makeup values• Assessed by CAPA• County/District of Residence• Modifications cost $100/student to correct

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Making Corrections (cont.)• STAR– Available September 16 – October 25

• Must fax form to STAR TAC no later than October 10– Cost $630 plus 16 cents per student on the disk– One at a time or batch mode

• SSID and local student ID• CST/CMA Math Taken/Science Taken (will rescore)• County/District of Residence• Only in batch mode

– Accommodations/Modifications– Special Testing Conditions– Testing irregularities– Inappropriate Test Preparation

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Take Home• CALPADS– Be sure it is correct and current– Maintain diligently throughout the year– Special attention to start and end dates

• STAR/CAHSEE– SSID is critical– Be sure fuzzy matching fields consistent– Be sure updateable fields are accurate the first

time• Do not let CDE decide demographics

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Contacts• STAR– STAR TAC – 1-800-955-2954– STAR@ETS.ORG

• CAHSEE– CAHSEE TAC – 1-800-241-5687– CAHSEE-Support@ets.org

• CALPADS– Support - 916-324-6738– calpads-support@cde.ca.gov– http:///www2.cde.ca.gov/calpadshelp/default.aspx

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Questions?Email: Wes@KeyDataSys.com

951-245-0828