2013 icasa youth program logistics note

8/13/2019 2013 ICASA Youth Program Logistics Note

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Welcome to Cape Town!

This welcome package has been prepared by the ICASA youth pre-conference steering committeeto assist in making your stay in Cape Town enjoyable and successful. In addition to the Youth pre-conference and ICASA 2013, there are a whole ton of other great satellite sessions and events thatyou can take part in: http://www.icasa2013southafrica.org. This package aims to give you some

brief information on practical matters relating to your travel and stay in Cape Town. It has been prepared to encourage us all to enjoy a vibrant and energetic youth pre-conference and ICASAconference so that we are (re)invigorated and spurred to exchange ideas. It is important that youread through the information well in advance of your journey to Cape Town so you can get readyfor your trip and conference experience.

Traveling to Cape town

In preparation for your travel to Cape Town, please ensure you have con rmed your ight, with thecorrect name, departure and return dates.

Preparing for your ight

Visa and immigration information: please note that it is your responsibility to investigate visarequirements for South Africa and apply for a visa if required. All delegates travelling to SouthAfrica must present an approved travel document (passport or identity card) and you must have atleast two empty pages in your passport. Having a South African visa does not guarantee you entry

into South Africa. A clearance of cer could conduct further interviews at the point of entry beforeadmitting you into South Africa.

Health and Travel Insurance: It is compulsory for all visa applications to include suitable health/travel insurance for the entire period of the stay in South Africa. It is advised strongly that evendelegates, including those that do not require a visa arrange suf cient travel insurance to coverunexpected events or costs, including health emergencies. The conference organisers cannot acceptliability for personal injuries, loss or damage to property belonging to conference delegates (or theiraccompanying persons), either during or as a result of the conference.

Yellow fever vaccination: Visitors who are entering South Africa from a yellow fever zone musthave a valid international yellow fever inoculation certi cate. Only infants under the age of oneyear are exempt. Immunization against cholera and small pox are not required, and no othervaccinations are required when visiting South Africa.

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Packing: Make sure you dont take more luggage than youre allowed! Generally, you can bring 2 pieces of bags weighing up to 23 kg per piece. If you are using South African Airways,you can check their policy on luggage here: http://www. ysaa.com/us/en/ yingSAA/baggage/checkedBaggage.html#baggagenew

Bring in your carry-on: your passport, visa, and other of cial documents, of cial correspondence

for the conference (especially letter of invitation); money and other required valuables; clothes forchanging; any medications that you may require along with prescription, if you take the medication.For a long journey, pack a moisturiser, deodorant, a toothbrush and toothpaste. You can bring up tothree 100ml of liquids or gels that are contained within a clear 500ml plastic bag.

Dont bring in your carry-on: sharp objects, rearms, explosives, and large bottles of liquid. Foodis not allowed through the security check point but you can buy food in the airport duty-free shops.It is usually not common to lose luggage during international ights but it is important to have alabel on your luggage for easy identi cation (it can be your name and the phone number of youraccommodation place in Cape Town). Write this information on a sheet of paper that you leave

inside your luggage as well.

The day of travel

Get to the airport early, it is recommended that you arrive at least 2 hours in advance ofinternational ights. This allows you to have enough time to check-in for your ight and go throughcustoms. When you get to the airport, you will have to check-in with the airline company. Thiswill require your passport, ticket and visa. Your bag/s will be checked in and a boarding pass will be

provided. Usually if you do not have direct ight, you will need to check-in your luggage again inJohannesburg because it will be considered a domestic ight.

You will be allowed through security once you check in. Only individuals with boarding passes and proper identi cation documents are allowed to pass through security. The guards will scan yourcarry-on bags and you will be required to walk through a detector. Both you and your bag might besearched.

It is encouraged to nd the departure gate right away once you are through security, if there is stilltime then you can explore the airport.

Connecting ights

During the period for connecting you will generally be required to go through the customs for thecountry in which the airport is located, before you can go to the gate for your connecting ight.Make sure that you ll out the visa forms clearly and correctly.

These steps may take some time; we recommend that even if you have a long connection time, yougo immediately with the transfer to your next ight. You can stop to rest, eat or explore afterwards.There should be enough time from your booking to make the connection, in case you miss your

ight, your airline will arrange for you to go on a different airline. You have the right to receivevouchers for food, hotel accommodation should your ight be delayed for more than a few hours.

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Return trip

We know that you will be returning to your country with books, clothes, crafts, and other materialsfrom your trip. In this case you will need to prepare some money to pay for extra and the amountsmay differ depending on your airline. Dont forget to arrive at the airport around 2 hours beforeyour return ight as well. We advice that you try to stay within your baggage limit to avoid paying

for excess luggage (which usually is expensive for your meagre DSA).

As much as possible, try taking ditital materials from the conference which could t on a ash driveor a comact disk.

South African customs

The South Africa customs are in charge of controlling the merchandise and goods that enter andleave the country. Moreover, they set the taxes that you have to pay to transport goods into and outfrom South Africa.

What can you bring in duty free?

You can bring the following goods into South Africa without paying customs duty or VAT:Consumable goods in accompanied baggage:

Cigarettes up to 200 sticks per person. Cigars up to 20 sticks per person. Cigarette or pipe tobacco up to 250g per person. Perfume up to 50ml per person; eau de toilette (scented liquid lighter than cologne) up to

250ml per person. Wine up to 2 litres per person. Spirits and other alcoholic beverages up to 1 litre in total per person.

People under 18 can claim this duty-free allowance on consumable goods with the exception ofalcohol and tobacco products provided the goods are for their personal use. (Read more: http://www.southafrica.info/travel/advice/redtape.htm#.UpXR81FjPgk#ixzz2lqLxBLnD)

Goods that you have to declare

Currency: South African bank notes in excess of R25 000; foreign currency above $10 000; gold

coins; coin and stamp collections; and unprocessed gold.

Endangered plants and animals: Species of plants or animals that are listed as endangered, whetherthey are alive or dead, as well as any parts of or articles made from them.

Food, plants, animals and biological goods: All plants and plant products, such as seeds, owers,fruit, honey, margarine and vegetable oils. Also animals, birds, poultry and products thereof, such asdairy products, butter and eggs.

What isnt allowed?

It is prohibited by national legislation to import illegal drugs into the country, as well as weapons.Dont forget that you have to pass through customs and declare: medicines or any other goods forwhich you have a permission to transport.

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Avoid receiving and transporting luggage for others; especially people you do not know and/or arenot familiar with.

Important information about medicines

You are allowed to bring in one months supply of pharmaceutical drugs or medicines for your

personal use. Any other pharmaceutical drugs or medicines must be accompanied by a letter orcerti ed prescription from a registered physician, and have to be declared. Read more: ( http://www.southafrica.info/travel/advice/redtape.htm#.UpXR81FjPgk#ixzz2lqLT7tFa )

Arriving in Cape Town

Getting from the airport to your accommodation

Participants would not be provided airport transfers on arrival and/or departure from Cape Town.Your sponsroing organization should have arranged this for you. If you are not sure, kindly colarifywith your sponsoring orgaization.

The airport is 22 kilometres from the city centre, with a range of transport options to get you whereyou need to go. Taxis are always available outside of the airport to take you to your accommodation.It can cost between 240 300 Rands. If you would like to organise a shuttle in advance, you cancontact Centurion [email protected] they have a kiosk at the airport and they provide areliable shuttle service.

The MyCiTi bus rapid transit system connects the airport to the city centre, stopping at the CivicCentre IRT bus station in Hertzog Boulevard. Buses depart every 20 minutes from 4.20am to 10pm.You can buy tickets for the MyCiTi service at the airport or at the Civic Centre. This service runs

between the Civic Centre in the City on Hertzog Boulevard in central Cape Town, and Cape TownInternational Airport. You can view the airport route here: http://www.myciti.org.za/docs/671/MyCiTi%20Routes%202%20and%2030%20November%202013.pdf This bus takes to the central

part of Cape Town and if you are going to stay in the city centre this will be very convenient butremember to buy a ticket at the airport or civic centre.

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Accommodation for those sponsored to attend the Youth Pre-Conference

Participants of the pre-conference would be accommodated at the Graca Machel Residence of theUniversity of Cape Town. This new residence is located on the Protem site on Lower Campus.Access is gained via Cecil and Chapel roads.

The residence is adjacent to the Jammie Shuttle lower campus terminus, which provides transportto all campuses. The accommodation is designed around three large courtyards with a total of 382rooms, made up of 194 single and 94 double rooms, plus four rooms for disabled residents.

The YouthFront would provide paid accommodation for 110 sponsored participants in this venuefor 3 nights arriving on the 4th Dec and departing on the 7th Dec 2013. Participants sponsored bythe YouthFront would be staying at this venue throughout the main conference. Self sponsored

participants and participants sponsored by other organizations attending the main conference arewelcome to stay in this accommodation throughout the main conference at their own cost. Youhowever need to notify us ahead on time.

The Pre-Conference & ICASA

The ICASA YouthFront is organizating the youth program for ICASA 2013 happening in Cape TownSouth Africa. The event is staging from 5 -6September 2013. This event is bringing together atleast 150 young people from across Africa.

Preconference Venue

The Youth Pre-Conference is taking place at the Cape Town International Convention Centrelocated at: 1 Lower Long Street, Cape Town 8000 Tel: 021 410 5000. Once you arrive at the venue,there would be signs that would direct you to the session rooms.

Transportation

The YouthFront would provide shuttle service on a daily basis from the University of Cape Townto the CTCC and back. The shuttle would depart the university at 8am each morning and depart theCTCC every evening at 6pm. The meeting points fo rthe shutte would be announced upon arrivalat the residence. Participants who fail to use this service would be responsible for transportingthemselves to the meeting venue and/or the residence.

There is effective metro system right in front of the university participants can use in this case.Participants also have an option to use taxi services available in Cape Town.

Meals

At the conference venue, participants would be served 2 snacks and 1 lunch each day of the preconference. The rst snack would be mid-morning and the last snack would be late morning(refer to the conference program for speci c time)

All meals would be served at the conference venue in the same space as the meeting.Participants are responsible for their own dinners as there is no dinner provided for this meeting.The accommodation at the UCT comes with breakfast.

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Conference Materials

Registered participants for the preconference would each receive: Preconference bag

Youth Program T-shirt Preconference name badge

Note pads and other writing materials Pocket guide for the conference

Participants registered for the main meeting can register at the preconference venue.

Staying in cape town

Banks and currency

The usual opening hours for banks in South Africa are: Monday to Friday 9AM-3.30PM Saturday9AM-11AM. The biggest banks in South Africa are: ABSA, FNB (First National Bank), Nedbank,Standard Bank, Wesbank and NBS

Business hours

Shops and Malls: Most shopping malls are open till about 7PM. However, a lot of shops are opentill 9PM or longer. The most well-known shops in South Africa are Pick and Pay, Checkers, Sparand Woolworths (for those staying at the Graca Machel residence there is a shopping mall inRondebosch within 15minutes walking distance).

Climate

Cape Town is never out of season, with a particularly good, long summer from November to March.These are the most popular months for visitors, who come to enjoy the 11 or more hours of sunshineevery day. The average summer temperature in Cape Town is 24.3 degrees Centigrade. Thoughrains are not frequent during summer, the chance of intermittent rain during this period should not

be overlooked.

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Drinking water

As a rule, tap water in South Africa is safe to drink, as it is treated and is free of harmful micro-organisms. In hotels and restaurants and night spots, the standards of hygiene and food preparationare high. It is safe to eat fresh fruit and salads and to put as much ice as you like in your drinks.

Electricity

The power supply in South Africa is 220/230 volts AC. The standard plug in South Africa is the15-amp round-pin, three-prong plug. Euro- and US-style two-pin plugs, and UK-style three-pin

plugs, can be used with an adaptor, available at supermarkets; bring transformers along for largerappliances where necessary. Most hotels have 110-volt outlets for electric shavers.

Languages

English is widely spoken and used in communicating but there is also a blend of Afrikaans,

isiXhosa and other South African languages spoken in Cape Town. In addition, Cape Town attractsa lot of people from other countries and it is not strange to randomly spot others speaking yourlanguage.

National and international calls

If youre dialling a number in South Africa from outside the country, it must be preceded by +27,South Africas international country code.

To make an international call from South Africa, dial 00, followed by the country code of thecountry you wish to call, followed by the relevant area code (if there is one), followed by the phonenumber. You can easily acquire a sim-pack but you have to be in possession of a valid form ofidenti cation.

Security and safety in Cape Town

Crime in South Africa, like many other places in todays world, can be a problem, but all you needto do is take the usual precautions and follow some basic safety rules.

Know where youre going before you set off, particularly at night, watch your possessions,dont walk alone in dodgy areas, and lock your doors at night.

And, like anywhere else, there are some areas of the major cities that are known to be morerisky than others. It is easy to avoid these and still have a good time.

If you cannot avoid such areas, then dont wear visible jewellery or carry cameras and bagsover your shoulder. Limit the amount of money you carry on you and keep mobile phonesand wallets tucked away where no one can see them.

Check beforehand that the areas you plan to visit are safe by asking hotel staff or police.

Emergencies

Dial 10111 from a landline for the police and brie y explain what happened. This call is free

from any phone box or landline. If you are using a cellular phone dial 112 and your call will betransferred to the appropriate emergency service.

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If youre in your hotel room, contact the emergency number provided or the front desk.For further assistance, contact the National Tourism Information and Safety Line on 083 123 2345.

Tipping

While its not obligatory to tip in restaurants, locals generally tip a minimum of 10%.

Time zone

South Africa is two hours ahead of GMT, seven ahead of Eastern Standard Winter Time and tenahead of Paci c Standard Time. There is no daylight saving time in summer.

Things to do in Cape Town

Your days will be busy with the pre-conference and conference. There is so much to do in theevenings to relax with new and old friends!

For ideas, visit:

http://www.capetown.gov.za/en/FIFA2010/Documents/WelcomeToCapeTown_Zcard.pdfhttp://www.timeout.com/cape-town/features/407/20-great-things-to-do-in-cape-town

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http://www.capetown.gov.za/en/FIFA2010/Documents/WelcomeToCapeTown_Zcard.pdfhttp://www.capetown.gov.za/en/FIFA2010/Documents/WelcomeToCapeTown_Zcard.pdfhttp://www.capetown.gov.za/en/FIFA2010/Documents/WelcomeToCapeTown_Zcard.pdfhttp://www.capetown.gov.za/en/FIFA2010/Documents/WelcomeToCapeTown_Zcard.pdf


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Preconference and the Youth Pavilion agenda

You can access the preconference agenda via this link: http://icasayouthfront.org/program

Youth speci c sessions in the main conference

Navigating the conference can be a daunting task for most people. It is a big crazy space. Thesessions in the table below are most of the sessions where young people are either speaking or thesession is targeted.

Opening Plenary

Addressing the needs ofadolescents and young peoplein the HIV response

African leadership in the post -2015 era - interactivediscussion

National ownership andaccountability

Youth Leadership: crossingcultures

Opportunities in Working withVulnerable Youth

Youth adult Partnerships New GIPA and PHDP, wherewe are?

New GIPA and PHDP, wherewe are?

Access to SRH rightsand friendly services foradolescents and young people

Gender-based violence andHIV in Africa: Impact on girls

& women. Role of boys &men

Closing Plenary

Kamogelo Kgaka

Remmy Shawa

Samuel Kissi

Bob Munyati

Ngasuma KanyekaLoukman TidjaniLinda Wamalwa Sydney Hushie

Gillian DolceFatimata Sy

Paddy Masembe

Lindsay Menard-FreemanAlioune Gueye

Remmy Shawa

Anna Sango

Sat. 07 Dec 2013

Tue.10th Dec 2013

Sun. 10th Dec 2013

Sun. 10th Dec 2013

Tue. 10th Dec 2013

Mon. 9th Dec 2013

Mon. 9th Dec 2013

Tue. 10th Dec 2013

Tue. 10th Dec 2013

Tue. 10th Dec 2013

Wed. 11 Dec 2013

Plenary Hall

Plenary Hall

Room 1500 (ENG/FR) Auditorium I

Room 1500 (ENG/FR) Auditorium I

Room 330 MR 4

MR 4Community

Dialogue SpaceMR266

Auditorium II

Auditorium I

Ballroom West

Plenary Hall

18:00

09:00

10:45

16:45

16:45

10:45

16:45

12:45

14:45

16:45

16:00

Session Tittle Youth Speaker(s) Date Time Location

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http://icasayouthfront.org/programhttp://icasayouthfront.org/program


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Contact persons

The Youth Steering Committee members are available to provide all the support they can to makeyour stay in Cape Town a comfortable one.

Approach any of the people below or anyone with a crew badge to get any support and write them

a quick Tweet on their handles provided. If you have a general question, have a look at the onlineengagement section for how you can post your questions, comments and ideas.

Remmy Shawa

@HonShour

Samuel Kissi

@SammyKissi

Linda Wamalwa

@LindaOgeda

Gillian Dolce

@ICASAYouthFront

Georgina Caswel

@ICASAYouthFront

Sydney Hushie

@SydneyHushie

Nkandu Chironde

@Nkandu005

Robert Kasenene

@RobertKasenene

Lindsay Menard-Freeman

@lindsmf

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2013 ICASA Youth Program

Communication Team

Scan it with your smart phonemore information.